STONEGATE HOMEOWNERS ASSOCIATION
BOARD OF TRUSTEES MEETING
CALVARY EPISCOPAL CHURCH
44 BROAD STREET
FLEMINGTON, NJ 08822
February 26, 2008
OPEN MEETING
BOARD MEMBERS PRESENT:
Joanne Pruitt, Vice President
Mary Jane Younghans, Treasurer
Jim O’Neal, Trustee
Tom O’Brien, Trustee
BOARD MEMBERS ABSENT:
Gus Manz, Secretary
ACCESS PROPERTY MGT.:
Karen Tippner, CMCA, AMS
Community Manager
I.
CALL TO ORDER
The meeting was called to order at 7:45 p.m. There was one homeowner in attendance.
II. ORDER AGENDA/ANNOUNCEMENTS –
III. Townhome Fence Discussion
Townhome Fencing Update – Management is ordering the coupons for the fence special payment with
Southdata in Texas. An amortization schedule for 18 months and a descriptive letter will be enclosed with this
mailing to the 38 owners. First payment will be due March 15. Direct debit customers can have it taken out that
way too.
IV.
REVIEW OF MINUTES
January 29, 2008- Minutes to be reviewed in March.
V.
MANAGEMENT REPORT
Karen Tippner, Property Manager reviewed the following:
Financials – Financials as of end of January 2008 were presented.
Smith Barney - Mary Jane Younghans will contact Smith Barney directly regarding investment options.
Insurance – Dave Bossart met with Management on Monday, February 25 to review the site. Mr. Bossart
wants to get the square footage of different units, and Management will try to assist him with this process using
maps/documents on file.
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Budget - Budgets and coupon booklets were mailed during the 3rd week of February. Direct debit participants
were notified also.
Annual Reports - NJ Dept of Treasury annual reports need to be filed for the Stonegate Homeowner
Association and Stonegate Condominium Association. The Board will make the Condominium Assn inactive
as far as the Annual Report goes. Mary Jane noted that she can get the forms to dissolve the Association.
Waste Removal and Recycling – No bids sought yet.
Landscaping – Management walked around with LMS to review the woody bushes to be trimmed. LMS is
poised to do this work in early March.
MOTION: Joanne Pruitt made a motion to accept the dormant pruning proposal from Landscape maintenance
services at a cost of $5600 plus tax. Mary Jane Younghans seconded. All in favor. Motion passed. 4-0-0.
Maintenance Requests – 11 Cedar will be reviewed by MSI on Feb. 25 to determine whether they have the
same cricket problem that plagued 14 Lake. The Board wanted to get an estimate from A+ Roofing as well.
Masonry work – Management still needs to get other bids for masonry work from Baker Mason Contractors
and John Konya, Mason for the next batch of masonry work that is accumulating.
JCPL meters on wood – No update on the movement of the meter boards from JCPL, even though
JCPL said a designer of theirs was working on it.
VI. TREASURER’S REPORT
Mary Jane Younghans, Treasurer will be contacting Smith Barney re: Association investments.
VII. OLD BUSINESS
Wheatfield Playground Area – Management received three opinions so far about the redevelopment of the
asphalt blacktop area on Wheatfield Court.
Satellite Dish Installation – Joanne Pruitt and Mary Jane Younghans expressed disappointment over the January
Board decision to allow the owner of 29 Angus to install a satellite dish on the roof, with the conditions
mentioned. Management will provide the Board with the OTARD Resolution at the next meeting.
VIII. NEW BUSINESS
604 Wheatfield Court – burying sump pump pipe – This owner experienced a flooded basement and thought the
problem might be resolved by having her sump pump pipe buried or directed toward the storm drain
underground. She also mentioned that the tree base near her unit is bare due to water runoff. The Board
suggested that the owner get an estimate for this work for the Board’s review.
1 Hope Court – Garden Window – This owner requested permission to install a garden window in her kitchen.
The Board denied this request because it would change the appearance of the building, disrupt the uniformity of
the building structure and would go against the restrictions and covenants which require that window
replacement be with like windows.
Radon – The Board discussed that owners should be concerned over radon levels in their homes.
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Homeowner Comment – Mary Roth Wheatfield Ct – This owner asked that the condo fees be kept low
because there are many Senior Citizens living there on fixed income.
Deck Extension – Wheatfield Court – Mary Bodman, who lives in a condominium, asked whether her
deck could be extended. Management wanted to verify that the Board spoke about this last year, and it
was determined that the condo decks could not be extended due to the building envelope around the
condo units and the common area lines.
Appointment of Officers
MOTION: Joanne Pruitt nominated Jim O’Neal for President. Jim declined.
MOTION: Tom O’Brien nominated Gus Manz for President. Gus declined.
MOTION: Jim O’Neal nominated Joanne Pruitt for President. Tom O’Brien seconded. By
acclimation, Joanne became President of the Board.
MOTION: Tom O’Brien nominated Jim O’Neal for Vice President. Mary Jane Younghans seconded.
By acclimation, Jim became Vice President of the Board.
MOTION: Jim O’Neal nominated Mary Jane Younghans for Treasurer. Tom O’Brien seconded. By
acclimation, Mary Jane became Treasurer of the Board.
MOTION: Jim O’Neal nominated Gus Manz for Secretary. Mary Jane Younghans seconded. By
acclimation, Gus became Secretary of the Board.
Joanne Pruitt, President
Jim O’Neal, Vice President
Mary Jane Younghans, Treasurer
Gus Manz, Secretary
Tom O’Brien, Trustee
IX. HOMEOWNER QUESTION AND ANSWERS
None.
NEXT BOARD MEETING –March 25, 2008
X. ADJOURNMENT – 9:45 pm.
_____________________
Karen Tippner, Property Mgr.
Minute Taker
__________________________
Board Member
Date
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