Comox Valley Volleyball Club “Strikers”
Coaches / Parents Handbook 2009/2010
PHILOSOPHY:
The Comox Valley Volleyball Strikers Club is designed for players who are serious about
volleyball and want to compete at an elite level. The primary purpose of the club is to
provide quality athletic experiences that emphasize skill development, competition and
sportsmanship. While a developmental philosophy operates in the younger age groups, a
more competitive approach is emphasized as players become more skilled at the higher
levels. All players are guaranteed equal coaching time during practice but not necessarily
equal playing time during games. Practices will be rigorous yet enjoyable, requiring a
strong commitment from players.
CERTIFICATION:
All coaches are required to be fully certified with their Level 1, unless they are mentoring
under another coach. 18U and 17U coaches need to be fully certified in Level 2. Upon
approval of club coordinators the expenses of course certifications will be covered by
CVVC. Coaches must undergo a criminal record search before assuming coaching
responsibilities.
CLUB FEES:
Due in January 2010 when teams are selected. Please have parents make cheques
payable to Comox Valley Volleyball Club and have them submit them to coaches in early
January, 2010. Once coaches have collected ALL cheques from his or her team, please
forward them to Bonnie Kozlowski. Fees are adjusted according to age group as younger
teams often have shorter practices and fewer tournaments.
BCVA (Volleyball Canada, Volleyball B.C., $50.00
Officials and coaches training, Sport B.C.,
All Sport Insurance, National and Provincial
programs)
Gym Rental (varies with age level)
$70.00
Coaches (certification, criminal search,
$70.00
clinics, registration, travel expenses) (varies
with age level)
Equipment fee ***Note: if player
$10.00
requires a uniform, add $50.00 to the
below fees.
Administration
$20.00
Junior Strikers 13U Fees: $105 (t-shirt included)
14U Fees: $170*
15U, 16U Fees: $220*
17U, 18U Fees: $245*
WAIVED/ REIMBURSED FEES:
Fees will not be required from children of coaches. These players, however will be
responsible for all travel and extra costs. Club coaches are volunteers, a commitment
which requires many hours without which the club could not operate.
Players wishing to leave the Club may be eligible for a partial reimbursement. Before
February 28, 2010 – ½ dues. After February 28, 2010 – no reimbursement.
TEAM SELECTION:
Team selection will not be made prior to the Annual General Meeting in December
and not later than January 31, 2010.
A. Definition of a team: A team shall be defined as a minimum of 9 players and a
maximum of 15. Usually teams have 11 or 12 players.
B. “Red Shirting”: (at the coaches’ discretion) If during tryouts 13,14 or 15
players attend regularly and coaches do not want to cut 1,2, or 3 players they may
choose to “red shirt” these individuals. These players will be charged a fee of $
115 (to cover registration, gym rental and coach expenses) and will practice with
the team. They may travel if coaches have need of their participation.
C. Teams: (15U and younger) If during tryouts over 20 players attend regularly,
directors may choose to establish a second team if coaches and finances are
available and if enough players are committed to a second team.
D. Coaches: The club will register (with Volleyball BC) up to two coaches for
each team. A registered coach must be in attendance at all team practices and
games. In the case of multiple coaches, it is the club's expectation that both
coaches be in attendance at all practices and tournaments.
E. Playing Up: Players wishing to play up a level may only do so freely in the
13u/14u age groups. Once the athlete has reached the 15u level they are to play
with their age group (based on year of birth). Exception can be made, with board
approval, if a player is wishing to play up and no players capable of playing at
that age is cut. This is to ensure there are enough players retained over time in the
older age groups.
PARENT REPRESENTATIVE:
It is suggested that teams have a parent representative who will be responsible for
organizing parents for the purpose of communicating information, fund raising, team
travel and general coach support. The parent rep can set up a bank account for any team
fundraising/expenses which will be kept separate from the club account. The bingo
facilitator requires information at the end of each season as to how much each team
fundraised and how many volunteer hours the parent reps and coaches put in. As a bingo
affiliate the club has to show that volunteer time and fundraising efforts.
SCHEDULING GYMS (Rental costs, Ref costs):
1) Practices
Teams may practice two times a week. Scheduling of gyms can be made through the
club’s facilities director, Bonnie Kozlowski, 890-0077. Please contact Bonnie if you
cancel a practice so our Club will not be charged for gym time. The school should also be
contacted directly about your cancellation.
Maintain a good relationship with the custodians!
*Gym standards should be put away properly and the gym should be left clean.
Coaches and players should not be using any school balls or other equipment.
2) Tournaments (Contact the club coordinators for information on hosting a tournament.)
If you have a teacher willing to open, lock up and remain on site for a few hours during a
tournament then a janitor fee will not be charged. On Saturdays a two hour janitor fee @$
37.50/hour (total = $75) will be charged. On Sundays the fee will be $50.00/hour (total =
$100). You will also be charged $20/ hour for a weekend tournament rental.
3) Referees
Milan Fidor is the contact for organizing referees for a playday. Contact him by email:
milanfedor@gmail.com or by phone 250-926-0124 (H) 250-201-1024 (C). It is
approximately 150$ for 1 ref for a 6 hour playday. When charging other teams for
tournaments or playdays, first consider the entire cost for the weekend (gym rental,
officials) to make sure you break even. The club doesn't want to lose money on playdays
EQUIPMENT:
Coaches will be issued a set of balls, antenna and a first aid kit for the club season. They
are responsible for the care, security and return of club equipment. When inflating balls,
please moisten the needle and do not over-inflate above the recommended pressure.
Count the balls after each practice or game to ensure none are missing. Players should
NOT be taking balls home, vandalizing, abusing, or using them outside. Each season,
missing and damaged balls cost the club over $600!
REGISTRATION:
1. Teams
The club coordinators will register each player and coach with BCVA on line. Players
will be registered in their appropriate age group and cannot compete in younger age
tournaments. A skilled player that has the agreement of the coaches may play on an older
team but must be registered at the lower level with Volleyball BC. This will allow them
to play on more than one team if their name is submitted on competition rosters.
Registration will be done at the end of January so all team rosters should be final and all
fees/information should be collected and delivered to the club coordinators.
****NOTE : When the team has decided which tournaments to enter the coach will
contact our registrar Bonnie Kozlowski to enter their team into sanctioned BCVA
tournaments (ie. SuperSeries, SuperSpikes, Islands Provincials, etc). When
organizing a playday or attending a playday--coaches are to contact clubs directly to
enter into Playdays or give out info about our playdays
2. Tournaments and Playdays
CVVC covers all tournament and playday registration costs up to
13U/14U: $1000
15U/16U: $1300
17U/18U: $1400
Money remaining in a team’s budget at the end of the season may be used for Provincial
tournament travel. Coaches must make arrangements with our Club Treasurer, Cindy
Quigley to pick up cheques to take to their Playdays. Do not attend Playdays without
paying the registration fee and be sure to bring home a receipt to give to the
treasurer. Sanctioned tournaments will be prepaid when we register for them
online. Plan ahead which tournaments your team will attend and register early to ensure
a spot.
Playdays here in the Comox Valley: Coaches and Parent reps organize their own
playdays. These are not meant to be individual team fundraisers. The money the visiting
teams pay must go to the club to pay for ref, gym and janitor costs. Teams may choose to
provide a concession as a fundraiser.
PARENT MEETINGS:
Following team selection, coaches will meet with parents and players to outline the
season. This could be a short meeting at the end of a practice. Coaches, players and
parents should establish a season calendar indicating which playdays/tournaments will be
attended with anticipated travel costs. (See travel finances) Coaches are encouraged to
use your “Calendars” on HYPERLINK "http://www.cvvcstrikers.com"
www.cvvcstrikers.com . Parent meetings may be held or handouts given whenever
necessary throughout the season to ensure clear communication about team goals and
travel. this is where having a parent rep comes in handy to help with organizing players,
traveling, fundraising efforts etc.
VOLLEYBALL BC:
A handbook can be downloaded and printed from the Volleyball BC web site
http://www.volleyballbc.ca/ under Youth Programs, Club.
Coaches are encouraged to look at the Volleyball BC Web site occasionally for
information.
UNIFORMS: Club Colors: Blue and White.
Uniforms are standardized (same color, logo and club name). The jerseys will be the
same jerseys as used in the 2009 Season. Players should provide their own black shorts
which coordinate with the rest of the team as per the rule book. This should be decided at
the beginning of the season. Uniforms, if needed, are purchased by the player at an
additional cost of $50 and reused until such time as a new uniform is required (lost,
outgrown, worn out) Players will bear the full cost of a second, or replacement, uniform
if required.
TRAVEL FINANCES:
Some of the coaches’ travel, meals and accommodations are covered by CVVC.
Coaches will have their expenses paid out in 2 installments: 1st installment is
March 15, 2nd installment is June 1 **once all equipment is returned**. All
receipts must be in by June 15th so the treasurer can sign off the books for the
season. Please keep originals receipts and dates MUST coincide with team travel.
13U/14U = $750, 15U/16U = $900, 17U/18U = $950.
Any additional coaches’ expenses must be covered by respective teams.
All player travel and accommodation costs are borne by the players and their families.
Transportation can be arranged using parent vehicles or van rental. All arrangements for
travel and accommodation are made by individual team coaches and/or parent
representatives.
Typical Weekend in Vancouver (two nights)
Registration: Paid by CVVC up to team limit
Accommodation: $70 @ $35 per night per player (4 to a room)
Ferry: $30 return
Van Rental/Gas/Ferry $600/10 players = $60
Total average cost: $150 -$170 plus meals per player
Ferry ticket reduction for students is possible when a signed letter from a SD #71
principal is shown to the ticketing agent. Please note that ferry & gas costs are going up
and that team travel can be more expensive when not all the players go to a given
tournament.
Travel on island can be made more cost efficient with parent drivers. If parents wish to be
remunerated for gas, players of non-driving parents can cover these costs.
Typical Season
3-5 playdays on Island
1-3 Super Series tournaments held in various B.C. locations
Island championships for girls teams
Provincial championships for all teams in various B.C. locations
Nationals or Western Open -- teams are responsible for all costs unless they are held in
BC. Gaming funds cannot be used to help finance a team going to a tournament outside
of the province.
FINANCIAL ASSISTANCE:
Financial assistance may be available for players who are unable to pay club fees. Team
travel expenses for these players cannot be covered by the club and may be generated
through sponsorship or team fund raising or contacting Sport BC regarding Kid Sport
(604-737-3190) or checking out their web site: www.sport.bc.ca
SCHOLARSHIP:
CVVC offers an annual scholarship of $500 to a player graduating in June and continuing
in post secondary education. Applications can be found under “Forms” in our website.
FUND RAISING:
Each team is responsible for its own fund raising. In the past parents/players have run
concessions for home play days (most local grocery stores will donate for these events see club secretary for club letterhead), sold tulips, salmon, roses, pizza, poinsettias,
chocolates, had car washes and did tag days in front of businesses. 50/50 lotteries are
discouraged as the license for these events cost $25 each. Other forms of fund raising
using draws require a B license from the provincial government. Comox Valley
Volleyball
Club is registered with the Comox and Courtenay Recycling Centers. Contributors can
drop off beverage containers and have funds allocated to Comox Valley Volleyball Club.
The parent rep committee can coordinate fundraising for several teams.
NOTE: ******Fundraising money must remain in the club as it is collected under
the auspices of the club name and would harm the integrity of our club if we were to
do otherwise. Fundraising made during the Club Season should only be used for
Club Volleyball travel, tournament fees. Under no circumstances should money be
returned to the parents and / or athletes if the money is not used up or the athlete
leaves our Club.
INJURIES:
An accident report form is available and copies should be kept in your medical kit. It is
very important that you fill out the claim form with as much information as possible for
legal and insurance purposes. A copy should be given to the parents to follow through
with All Sport Insurance Co.
ATHLETE’S CODE OF CONDUCT:
Make sure you read the code together with your players and instruct them to take it home
for their parents to read, sign and return. The coach keeps all copies and could photocopy
so the player also has a copy.
COACHES’ CODE OF CONDUCT:
Coaches must read and abide by the coaching code of conduct. Copies may be distributed
to the players and parents.
PARENT’S CODE OF CONDUCT:
Handouts of “10 Commandments of Parents’” and “The Parent’s Pledge” will be
available at the Annual General meeting.
NEWSPAPER ARTICLES:
It’s always great to read about club volleyball tournaments in the newspaper. Advertise
the tournament through the newspaper and radio prior to the event and following it, the
coach or a parent can write a short article and submit a photo. There is also “player of the
week” that you can enter for an outstanding effort. When writing or advertising about the
club please identify us as the Comox Valley Volleyball Club.
The Record: Sports Editor Earle Couper (250) 338-5811 Fax (250) 338-5568
sports@comoxvalleyrecord.com
Comox Valley Echo: Sports Editor Al Garcia (250)334-4722 Fax (250)334-3172
dvmac@mars.ark.com
YEAR END ACTIVITY:
Volleyball club season ends mid May and traditionally a gathering of all club players and
coaches is scheduled in late May. At this time teams, coaches and players are recognized
for their achievements during the season, and the Scholarship winner is announced. A
gathering may include a formal banquet or informal picnic.
CLUB CALENDAR:
Oct/November: Director’s meeting - advertising and selection of coaches.
November: Coaches meeting - scheduling gym times
(possible Tech and Theory courses offered in Fall or Winter)
December: Annual General Meeting - information and pre-season clinic
VIVA meeting (Play day and tournament calendar finalized)
Dec/Jan: Tryouts, registration for some Super Series, Provincials and Nationals
Jan 31: All teams selected, fees collected and registration completed and submitted
Feb: Final registration with BCVA, registration for some tournaments, Super Series and
Provincials
April: Director’s Meeting for Issues, changes and Year End Preparation, Gaming
facilitator attends bingo association AGM
May: Provincials/Nationals attended, all financial transactions completed with the
treasurer
Year end wrap up party late in month
Summer and early Fall: Summer camps, Beach volleyball,
October: End of fiscal year with finances balanced and gaming summary report
submitted.
Bingo meeting attended. Equipment organized and ordered.
REGIONAL CONTACT:
Chris Dahl
island@volleyballbc.ca
(250) 390-0765
2009/2010 CLUB DIRECTORS:
Bonnie Kozlowski, President , Facilities
kozo@shaw.ca
and Registration
250-890-0077
Cindy Quigley, Treasurer
quigley1@shaw.ca
250-338-5012
Monica Bacica, Secretary & Gaming
bacicanorth@shaw.ca
250-334-0669
Michlele McLoughlin, Uniforms
wayneandmichele@shaw.ca
250-339-5436
Kathy Campbell, Equipment
kathycampbell@shaw.ca
250-338-6604
NOTE: we will accept nominations from anyone interested in being on the Board of
Directors. Voting will be held at the AGM to confirm next Season’s Board of Directors.
The Comox Valley Volleyball Club is partly funded in partnership with
the Government of British Columbia Lotteries and Chances Casino.