Graduate Assistantship Contract
Fiscal Year _____
THIS AGREEMENT, made this _____ of ____________, 2____, by and between the University of Baltimore and
____________________, who currently resides at _______________________ and whose Social Security # is
__________________ . The graduate assistant’s PeopleSoft Empl. ID # is ___________________.
WITNESSETH:
1. CONDITIONS OF APPOINTMENT. The University of Baltimore does hereby appoint the student indicated above
as Graduate Assistant to assist the graduate program director and/or graduate faculty in research projects under the
supervision of ___________________, Title ___________________ beginning ___________, and ending
___________for ____ hours per week, at a total stipend of $
___ , and credits of tuition waivers.
Department Name:
Workgroup: _____________________________________
2. GENERAL CONDITIONS. This contract is not binding until approved by the appropriate authorities of the
University of Baltimore. This contract is binding only for the period indicated above and does not in any way commit
the University of Baltimore to continuation of employment beyond the termination date specified or to employment at
any future date. If funds are withdrawn by the source or should the student fail to remain in good academic standing,
this contract may be canceled by the University without prior notice.
The above-mentioned student is not entitled to the rights and privileges of regular state employees during the period of
this contract. Stipend and tuition waivers will be prorated upon the official beginning and ending contract dates in the
event of a termination or replacement of a graduate assistant during the summer, fall, and spring semesters. A
Graduate Assistant may be dismissed at any time by the department chair, academic dean, and/or appropriate
administrator for non-performance of assigned duties.
3. SPECIAL CONDITIONS, if any
UB graduate credit tuition waivers for Summer 20 ______
UB graduate credit tuition waivers for Fall 20 ______
UB graduate credit tuition waivers for Spring 20 ______
Unless otherwise noted, all tuition waivers will be applied to your account at the regular School of Business or College of Liberal
Arts graduate rate, not at the Law or Taxation rate.
4. PAYMENT AND DEPARTMENT DETAILS
Payment will be made biweekly on the Special Payments Payroll and is based on signed timesheets submitted via UB’s
web timesheet. Paychecks will not be issued without a completed web timesheet.
Budget Charge Information
Dept (7 digits): __ __ __ __ __ __ __
Account (6 digits): __ __ __ __ __ __
Fund (4 digits) :
__ __ __ __
If Grant funded, also include project grant funding information (7 digits): __ __ __ __ __ __ __
WITNESS OUR HANDS:
_______________________________________
Graduate Assistant
_______________________________________
Associate Dean / Department Head
_________________________________
Date of Signing
_________________________________
Date of Signing
CERTIFICATION: Budget funds available
_______________________________________
Budget Office
D:\106733435.doc
_________________________________
Date of Signing
Rev 10/2007
GRADUATE ASSISTANT GUIDELINES
I.
1.
2.
3.
GENERAL
Student must be enrolled as a degree-seeking graduate student at the time his/him contract begins.
Student need not be enrolled as a full-time student.
Students hired as graduate assistants are eligible Graduate Merit Scholarships and may apply for other types of financial
aid as well.
4. Graduate assistants may work no more than 20 hours per week as a graduate assistant. They are permitted to hold other
positions in the University as long as the total number of hours worked per week does not exceed 40.
5. Graduate assistants may not be involved in unsupervised teaching situations.
6. If a graduate assistant resigns before the end of a contract period, the assistant must send a letter of resignation to his/her
supervisor and to the Provost Office. If the assistant has an academic appointment, a copy of this letter should be sent to
either Associate Dean of the College of Liberal Arts or Associate Dean of the Merrick School of Business.
7. Graduate assistants in general should spend no more than thirty percent of their time doing clerical assignments. The
remaining seventy percent should be spend assisting faculty and staff in research or in duties related to their professional
development.
8. When no classes are in session but the University is open - semester break and spring vacation - graduate assistants may
be required to report for work.
9. A graduate assistant's contract may be unilaterally canceled at any time by the assistant's supervisor or the University.
10. The Immigration Reform and Control Act of 1986 has made it mandatory for all employees hired after November 6,
1986, to submit proof of their identity and their authorization to work in the United States. Graduate assistants will be
required to present the appropriate documents for verification within three working days of the first day of work.
*Foreign students are restricted by their Visa to 20 hours per week.
II.
1.
2.
3.
4.
5.
6.
STIPEND & TUITION
Graduate assistants are paid a flat rate evenly spaced over the number of two-week pay periods that fall between dates
of employment.
It is the responsibility of the graduate assistant to submit a byIweekly time sheet via the web.. Paychecks will not be
released unless web time sheets are submitted and authorized.
To receive your paycheck, see the Business Office cashier in Charles Hall Room 127 between Wednesday noon and
Friday noon of each pay week. Paychecks not picked up during that time will be mailed to the home address of the
graduate assistant or returned to the State, as appropriate.
Graduate tuition waivers may be subject to Federal and State taxes, which will be assessed against your stipend each
semester.
Graduate assistants who do not use all of their tuition waivers in a given semester or summer session may not
transfer the unused credits to another semester or summer session.
Graduate assistants who are enrolled in the Law School or in the M.S. in Taxation program have a special tuition waiver
policy. This policy is as follows:
a.
The maximum number of credit hours as stated in the contract will still apply.
b.
The total dollar amount of the waiver will never exceed the total tuition amount for 12 graduate hours tuition of
the school or college in which the assistantship is held.
c.
The waiver will first be applied to SB or CLA graduate tuition, if applicable; and then, if this waiver is for less
than the awarded credits, the balance of the available waiver will be applied toward Law or Taxation tuition
hours. The amount of the waiver, however, will not be Law or Taxation per-credit-hour charges, but will be the
graduate per-credit-hour rate. This second part of the waiver will be entered to MSCIC under the Law Grad.
Asst. Waiver coding (normally CWF).
06/95
revised: 11/03