Greenville County Schools
ATHLETIC
DIRECTORS
HANDBOOK
2014-15 School Year
PURPOSE
The purpose of this handbook is to bring a planned order of management of extracurricular activities
to all District high schools. The handbook will provide experienced school athletic directors with all
the guidelines and forms necessary to operate within the District and The South Carolina High School
League. For inexperienced athletic directors, the handbook will be most valuable in your everyday
administrative activities. It is the intent of this handbook to improve the productivity of the school
athletic director and, therefore, the quality of services offered to students in the extracurricular arena.
*NOT A CONTRACT
DISCLAIMER
THIS HANDBOOK IS INTENDED TO PROVIDE GUIDANCE TO GREENVILLE COUNTY SCHOOL DISTRICT
EMPLOYEES. THIS HANDBOOK DOES NOT CREATE AN EMPLOYMENT CONTRACT BETWEEN THE
EMPLOYEE AND THE SCHOOL DISTRICT. THE SCHOOL DISTRICT RESERVES THE RIGHT TO REVISE
THIS HANDBOOK IN WHOLE OR IN PART AT ANY TIME.
I UNDERSTAND THAT IT IS MY RESPONSIBILITY TO FOLLOW THE POLICIES OF THE SCHOOL
DISTRICT AND BECOME FAMILIAR WITH THIS HANDBOOK.
I ACKNOWLEDGE RECEIPT OF THIS HANDBOOK AND UNDERSTAND THAT IT IS NOT A CONTRACT OF
EMPLOYMENT.
_______________________________
[Signature]
Date
_______________________________________
Printed Name
TABLE OF CONTENTS
Mission Statement, Core Values and Beliefs ……………………..………. 1
Code of Ethics for Coaches …………………………………..……………. 2
Fourteen Legal Duties of Coaches …………………………..…………..… 3
Governance ……………………………………………………….……….... 4
Extracurricular Code of Conduct for Student Athletes ….…………….... 6
District Policies (Athletics) …………………………………….………….. 8
 Use of facilities for personal profit……………………………………… 8
 Middle school students & feeder patterns….…………………………… 9
 Student Injury Reports & Insurance requirements.....……………….. 10
 Transportation to events; Use of personal vehicles……………………. 11
 Harassment, Intimidation & Bullying………………………………….. 12
 Middle School students on high school teams………………………….. 13
 Procedures for Checking GEO Codes ………………..…………….…. 14
 Athletic Insurance ………………………………..………………….…. 15
 Risk Management …………………………..………………………..…. 16
 Title IX ……………………………………………..………………….. 19
VII. Financial Management of the Athletic Department ……………………. 21
 Managing and Accounting for Your Athletic Finances ……….…….… 22
 Chart of Accounts, Guidelines and Terms ……………………..…….… 26
 Purchasing, Local Funds Procedures, Receiving/Recording..……….…27
 District Accounts - 5000 Account ($15,000) Procedures ……………… 28
 Ticket Security ………………………………………………..….………. 29
 Process for Paying Event Personnel……………………………..……… 30
VIII. Maintenance ……….……………………………………………….…..… 31
 Maintenance Requisitions ………………………………………..……… 31
 Maintenance Checklist …………………..……………………….……… 33
IX. Transportation, Volunteer Bus Drivers; School Owned Vehicles……….. 35
 Current Greenville County Regulations……………………………….. 38
X. District-Wide Athletic Administration Procedures (non-Policy) ……...… 40
 General Administration; Staff Administration; Certified Trainers …. 40
 Adjunct Coaches (“walk-on”, non-employees) ……………………….. 41
 Guidelines for Volunteer Coaches ……………………………………... 43
 Initiating Pay for Coaches ……………………………………………… 44
 Adjunct Coach Pay; Local Funds Pay for Additional Coaches.……… 44
 Pay Process for Getting Coaches Paid…………………………………. 45
 Job Descriptions and Responsibilities ……………………………….... 46
 Pre-Season Meetings; Handbook for Coaches…..…………………..… 47
 Handbook for Students and Parents; Evaluation of Coaches ……..… 48
 Student Eligibility Issues ……………………………………………..… 49
 Sunday Athletic Competitions; Out-of-Town and Overnight Trips … 50
XI. Facilities …………………………………………………………………..…… 51
 Paid Parking for Athletic Events ...……………………………….…… 51
 Use of facilities by non-school related agents or agencies;
Renovations/changes in; Matching Funds ………………………….. 51
 Security Checklist for Extracurricular Events …….……………………... 52
I.
II.
III.
IV.
V.
VI.
1
EXTRA CURRICULAR ACTIVITIES
Vision Statement: We envision a school system that offers an extracurricular program for its students that is
considered a model for all other districts in South Carolina. Our vision for the extracurricular activities program is that
it will match the expectations the District has for its academic program, will be considered an asset to the academic
mission of the schools, and will enhance all aspects of school life. We envision a program that offers quality facilities
that are student and people friendly and quality coaching for its administration. Ultimately, we envision an
extracurricular program that all of its participants, students, parents, coaches and administrators, can be proud of and
one that promotes lifelong personal and community wellness and contributing, productive citizens.
MISSION: The mission of the extracurricular activities program is to inspire, educate, and
empower its participants with positive lifelong educational experiences that produce
contributing, productive citizens in our American society.
“Inspire, educate, and empower students
through interscholastic extracurricular activities.”
BELIEFS:
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GOAL:
We believe the extracurricular activities program is for all students.
We believe that extracurricular activities are an integral part of the total education program
and a unique part of the American high school experience.
We believe extracurricular activities teach students many invaluable, intangible traits-necessities for productivity in our society--such as, but not limited to, self-discipline, personal
commitment, loyalty, sportsmanship, teamwork, the value of preparation, and a hard work
ethic.
We believe participation in extracurricular activities enhances student academic
performance and school attendance.
We believe extracurricular activities have a positive effect upon the participant’s self-image,
mental alertness, social competence and ethical awareness.
We believe that the spirit of competition and the will to excel--necessary elements associated
with extracurricular activities--are valuable to the development of a healthy mind and a
productive American citizen.
We believe extracurricular activities are a wholesome equalizer because individuals are
judged for what they are and for what they do, not on the basis of the social or economic
group to which they belong.
To provide the participants with an extracurricular program that is highly regarded as
one of the best in all of South Carolina.
OBJECTIVES:
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To provide our participants with the best possible administration, supervision and instruction
available.
To provide our participants with quality facilities and equipment that is both safe and people
and student friendly.
To provide our participants with safe, quality transportation to and from all competitions and
activities.
To provide our participants with proper funding to meet all of their needs in the
extracurricular arena.
2
Greenville County Schools
Code of Ethics for Athletic Coaches
The function of a coach is to educate students through participation in interscholastic competition. An interscholastic
program should be designed to enhance academic achievement and should never interfere with opportunities for
academic success. Each student should be treated with the utmost respect coaches and his or her welfare should be
considered in decisions by the coach at all times.
1. The coach shall be aware that he or she has a tremendous influence, for either good or ill, on the education of the
student and, thus, shall never place the value of winning above the value of instilling the highest ideals of
character.
2. The coach shall uphold the honor and dignity of the profession. In all personal contact with students, officials,
athletic directors, school administrators, the South Carolina High School League, the media, and the public, the
coach shall strive to set an example of the highest ethical and moral conduct.
3. The coach shall take an active role in the prevention of drug, alcohol and tobacco abuse.
4. The coach shall avoid the use of alcohol and tobacco products when in contact with players.
5. The coach shall promote the entire interscholastic program of the school and direct his or her program in harmony
with the total school program.
6. The coach shall master the contest rules and shall teach them to his or her team members. The coach shall not seek
an advantage by circumvention of the spirit or letter of the rules.
7. The coach shall exert his or her influence to enhance sportsmanship by spectators, both directly and by working
closely with cheerleaders, pep club sponsors, booster clubs, and administrators.
8. The coach shall respect and support contest officials. The coach shall not indulge in conduct which would incite
players or spectators against the officials. Public criticism of officials or players is unethical.
9. The coach should meet and exchange cordial greetings with the opposing coach to set the correct tone for the event
before and after the contest.
10. The coach shall not exert pressure on faculty members to give students preferential consideration.
11. The coach shall not scout opponents by any means other than those adopted by the SCHSL, the Conference, and
the Region to which his school is a member.
12. To understand that a coach is assigned to a specific school to coach and that the proselytizing of students at any
grade level not in their school/team's attendance zone to attend his/her school in order to participate on that
school's teams is strictly forbidden and in violation of High School League rules.
13. To support and strive to fulfill the professionally recognized fourteen legal duties of a coach.
NOTE: This "Code of Ethics" is incorporated in each coach's job description by specifying it as a responsibility to
"...abide by the Code of Ethics for Coaches in Greenville County Schools."
3
The Fourteen Legal Duties of a Coach
These fourteen obligations or duties have been identified as absolute requirements for coaches and
athletic administrators and have evolved as a result of various case law proceedings and legal
judgments against individual athletic directors, coaches, and school districts.
1. Duty to Plan: Inherent to this duty is the need to continually conduct focused analyses of potential hazards and to develop
responsive strategies that prevent or reduce the potential for injury and loss in the following areas: coaching competence; medical
screening; appropriate activities that consider age, maturity and environmental conditions; facility and equipment evaluation and
improvement; injury response; warnings to athletes and parents; insurance of athletes; child advocacy in cases of substance abuse or
family neglect or abuse. Plans and policies should be rigorously implemented. Plans should become policy and updated regularly.
Negligence can be alleged when an injury loss results from no planning, inadequate planning or when plans are developed but ignored.
2. Duty to Supervise: A coach must be physically present, provide supervision and control of impulsive behavior, competent
instruction, structured practices that are appropriate for the age and maturity of players, prevent foreseeable injuries and respond to
injury or trauma in an approved manner. This duty requires supervisors to ensure that facilities are locked and that students are denied
access when a competent staff member cannot be physically present to supervise. Locker room supervision by coaches is the best
preventive measure for hazing. Supervision responsibilities also pertain to athletics administrators who are expected to be able to
supervise their coaches and the school’s events competently to ensure that spectators do not create an unsafe or disruptive environment.
3. Duty to Assess Athletes’ Readiness for Practice and Competition: AD’s and coaches must be required to assess
athletes for health and physical readiness for each sport. Practice plans must show a progression of conditioning and skill development.
A physical exam as per SCHSL rules is required before participation in practices and/or workouts. Specialized conditions of athletes
must be noted so as to ascertain any disorder or physical condition that predisposes the athlete to injury. Injured athletes who required
the services of a physician may not return to practice or competition without written permission of the physician.
4. Duty to Maintain Safe Playing Conditions: Coaches are considered trained professionals who possess a higher level of
knowledge and d skill that permits them to identify foreseeable causes of injury specific to a sport and inherent in defective equipment
or hazardous environments. There is a duty to improve unsafe environments, repair, or remove defective equipment or disallow access
to unsafe equipment or environments. Weather conditions are clearly a part of this duty. A plan for monitoring and responding to
dangerous weather conditions must be in place and adhered to at all times. Building and fire codes must be observed and implemented
with respect to capacity, ventilation, and lighting.
5. Duty to Provide Proper, Appropriate Equipment: ADs and coaches must ensure athletes are properly equipped with
equipment that is appropriate for the age and maturity of the athletes and that is clean, durable and safe. Fitting should be carried out in
accordance with manufacturer’s specifications. Protective equipment that requires NOCSAE approval must be certified and checked for
proper fitting. Athletes must wear protective equipment any time they are exposed to the full rigors of contact in practice and
competition.
6. Duty to Instruct Properly: Practices must be characterized by instruction that accounts for a logical sequence of fundamentals
that consider the developmental level of the athlete and that lead to an enhanced progression of player knowledge, skill and capability.
Instruction must move from simple to complex and known to unknown. Coaches must be properly prepared to provide appropriate and
sequential instruction and to identify and avoid dangerous practices or conditions. Instruction must demonstrate appropriate and safe
techniques with regard to the rules of the game and must include warnings about unsafe techniques and prohibited practices.
7. Duty to Match Athletes: Athletes should be matched with consideration for maturity, skill, age, size and speed. To the degree
possible, mismatches should be avoided in all categories.
8. Duty to Condition Properly: Practices must account for a progression of cardiovascular and musculoskeletal conditioning
regimens that prepare athletes sequentially for more challenging practices and competitive activities.
9. Duty to Warn: Coaches are required to warn parents and athletes of unsafe practices that are specifi8c to a sport and the potential
for injury or death. This warning should be issued in writing and both athletes and parents should be required to provide written
certification of their comprehension.
10. Duty to Ensure Athletes are Covered by Injury Insurance: All athletes must be provided a basic level of medical
coverage. Athletes should never be allowed to participate without coverage. The insurance plan should be clearly explained to parents
and athletes.
11. Duty to Provide Emergency Care: Coaches are expected to be able to administer accepted, lprioritized, standard first aid
procedures in response to a range of traumatic injuries—especially those that are life-threatening.
12. Duty to Develop an Emergency Response Plan: ADs and coaches must develop site-specific plans for managing any
injury situation for both the injured and uninjured athletes. Plans must be in place to: ensure access to a phone, a stocked first aid kit,
spine board and other emergency response equipment to include an AED. The plan should also account for a call to EMS and the
expedited access by EMS to the injured athlete by stationing coaches or team members at driveways, parking lots, entry doors and
remote hallways.
13. Duty to Provide Proper Transportation: Bonded commercial carriers (those labeled by DOT as “Buses”) should be used for
any away contests. When allowed to use POV’s, a written process to include the provision of adequate insurance coverage for drivers
and passengers must be in place.
14. Duty to Select, Train, and Supervise Coaches: ADs will be expected to ensure coaches are capable of providing safe
conditions and activities as outlined in the preceding list of thirteen duties. Coaches should be required to fulfill professional
development for improvement of coaching annually.
4
GOVERNANCE
Greenville County Schools
The high school extracurricular program will be administered under the policies and regulations of
Greenville County Schools. The Board of Trustees is the governing authorities whose responsibility it is to
initiate and enforce all the policies and regulations. The current “Policies and Regulations Manual” is
available in every school’s library and principal’s office. Policies and regulations that pertain directly to
extracurricular activities are included in this handbook located in the “District Policies and Regulations”
section.
Under the current organizational structure (1 July, 1999), the Superintendent reports directly to the Board of
Trustees. The principals of all schools report directly to the Superintendent. All Assistant Superintendents
and Executive Directors and Directors also report directly to the Superintendent. High school athletic
directors report directly to the school principal. The role of the District Director of Athletics is to work in
cooperation with the Deputy Superintendent for Operations, the Asst. Superintendents for Schools and the
High School Principals to enhance the extracurricular programs at all schools. This necessitates this person
to work closely with school athletic directors in a leadership and managerial role to formulate and administer
district policies and solve problems in the extracurricular arena. Additionally, the position is called on to give
input and direction in other extracurricular activities such as fine arts, marching band, chorus and drama.
Director of Athletics – Bill Utsey
Phone: 355-3987
Cell: 444-3997
Email: butsey@greenville.k12.sc.us
Fax: 355-9154
The South Carolina High School League
All middle and high schools in the District are full members of The South Carolina High School League.
The rules and regulations governing athletics contests for member schools are established by this
League. The League is governed by the rules and regulations published in its “Handbook.” This
“League Handbook” contains the League’s Constitution, By-Laws and all other rules and regulations
of governance. All athletic directors and coaches must be thoroughly familiar with these rules and
regulations. The coach is responsible for properly administering all rules governing his or her particular
sport. The school athletic director is responsible for making sure all League rules are properly adhered to by
all coaches under his/her management. These regulations include: age of contestants, eligibility, official
dates for start of practices, game standards, officials, etc. Guidelines for disciplines issued by the League for
violation of rules and regulations are also listed in the Handbook. Coaches are to be familiar with these
violations and fines which accompany them. In the event that a violation occurs and a monetary fine is
placed upon your school, the coach in charge of the sport in which the violation occurred shall have the
responsibility of paying that fine. If the violation involves the negligence of duty of any other members of
the athletic department, he/she too shall be responsible for an equal share of the fine. Neither your school nor
Greenville County Schools will pay any monetary fines for violations that occur because of negligence on
the part of any member of your athletic department (see policy in the District Policy and Regulations
Section).
NOTE: Should any school within the district become aware of or suspect any violation of League rules or
District policy and regulations by another school within the District, they are first obligated to report such
to the District Director of Athletics immediately. The alleged violation will be investigated and validated.
Should a valid violation involve District guidelines, the Director of Athletics will mediate a meeting
between the schools’ principals and athletic directors to resolve the issue. Should a High School League
rule be violated, the League will be notified and the issue handled according to League guidelines.
5
The National Federation of State High School Associations
The South Carolina High School League is a member of this national organization. A major function of this
organization is to write and produce all rules and regulations for all sports played by your schools’ teams.
National Federation rules are used in all games. There will be no deviation other than those adopted by the
Executive Committee or Legislative Assembly of the South Carolina High School League. These deviations
must be approved by the National Federation and are communicated to member schools through the required
rules meetings for each sport. These rules meetings are mandatory for all head coaches. Dates for rules
meetings are published in the League Handbook and the Bulletins mailed each month to member schools.
The National Interscholastic Athletic Administrators Association is a subsidiary professional organization of
the National Federation. All school athletic directors are encouraged to join this organization and its state
subsidiary, the South Carolina Athletic Administrators Association. Visit the National Federation Website:
www.nfhs.org (NOTE: NIAAA has link at this website)
AA, AAA, and AAAA Conferences
Under the South Carolina High School League, all member schools are classified either A, AA, AAA, or
AAAA schools by their 135 day enrollment figures. This is usually done on a two year basis. Each
classification is organized into a statewide conference (A, AA, AAA, AAAA). Each conference is further
broken down into geographically organized regions (I - VIII). Each conference publishes a “Conference
Handbook” that gives all dates of start and finish of seasons and the playoff rules and regulations. Each
athletic director, as well as head coach, is responsible for being familiar with his/her respective conference
handbook. Each region also has a constitution or handbook that consists of rules and regulations regarding
tiebreakers, all-region team selection, and the process of determining each region championship and playoff
qualification. You, along with all your head coaches, should become intimately involved with region rules
and regulations.
The School Athletic Director
The role of the school athletic director is to produce and maintain an athletic program that is educationally
sound, full of positive learning and life skill experiences for young people, and financially productive. One
measure of success is the student participation rate. The program should be fiscally solvent at all times
(Refer to the job description for the school athletic director in the ‘AD Forms’ found on the InfoWeb).
6
GREENVILLE COUNTY SCHOOLS
STUDENT EXTRACURRICULAR CODE OF CONDUCT
I. Expectations of Conduct for Students Who Participate in Extracurricular Activities – Participants on a school team,
club, or organization represent not only themselves and their families, but also their teammates, their coaches or sponsors,
their schools, and the Greenville County School District. Additionally, extracurricular activities often draw high public
interest, visibility and focus of attention in the media. The student’s behavior commands a public interest and attention that is
unique in its capacity to elevate or denigrate the school district, the school, and the team or organization. Since public support
is an essential ingredient of public education, the behavior of students who participate in extracurricular activities has a
significant impact on the school district’s pursuit of its mission. High standards of conduct and citizenship are essential
precepts of the school district’s extracurricular program. These high standards include instilling students with a positive
attitude, building strong character, teaching responsibility, and demanding integrity. Participants must set a positive example
and be role models for all. To maintain high standards for all extracurricular programs throughout the entire school district, a
firmly and fairly enforced code of conduct is necessary. Therefore, all participants shall abide by a code of conduct
specifically for extracurricular activities.
II. The Privilege of Participation – Participation in extracurricular activities is a privilege, not a right. School officials may
deprive a student of the privilege of participation when they determine that the student’s continued participation is not
consistent with the high standards of conduct expected of all participants. In particular, whenever a student violates this code
of conduct, the student is subject to losing the privilege of participation in extracurricular activities.
III. Unacceptable Conduct
A. The prohibition of unacceptable conduct: Certain conduct by any participant is absolutely unacceptable and will not be
tolerated. Examples of such unacceptable conduct include, but are not limited to, theft, vandalism, disrespect, hazing,
harassment, violation of alcohol, tobacco and illegal substances restrictions, major infractions of The Student Code of Conduct, or
violations of law. This unacceptable conduct rule shall be in force twelve months of the year. This means that the school district
may penalize or punish a participant who engages in unacceptable conduct during the school term, over a holiday break, or while
school is out of session. This also means that the school district may impose sanctions for unacceptable conduct which occurs at
school, at a school sponsored event, or off school grounds. The penalty for engaging in unacceptable conduct can include
revocation of the privilege of participating in extracurricular activities.
B. Definitions of specific kinds of unacceptable conduct:
 Theft- stealing or taking personal property that belongs to another person, school, team, or organization.
 Vandalism- willful or malicious breaking, destruction, or defacement of public or private property.
 Disrespect- actions that show or express a lack of high regard or respect for others (fellow students, opponents,
teachers, coaches, administrators, parents, or adults). This includes actions that result in OSS and the use of
unacceptable language (cursing).
 Hazing- any action that humiliates, degrades, abuses, or endangers another person, regardless of that person’s
willingness to participate. These actions may include initiation rituals into a team, club or organization.
 Harassment- actions, comments, threats, verbalizations, coercion, jokes, teasing, or intimidation that is based on or
takes place because of the race, color, sex, religion, or national origin of another person, who reports the actions as
unwelcome.
 Alcohol, tobacco, and illegal substances restrictions – Any illegal use or possession of alcohol or tobacco or use,
sale, possession, or purchase of any illegal or controlled substance, including prescription drugs.
This list of examples is not intended to be exhaustive and the appropriate staff members may impose disciplinary action for
conduct not specifically listed here.
C. Punishment for Unacceptable Conduct:
Generally, when a school official has reason to believe that a student participant has engaged in unacceptable conduct as
described in this code of conduct, the responsible school official shall notify the student of the violation and provide the
student with the opportunity to present his or her account and explanation. The responsible school official will then confer
with the Athletic Director or designated administrator to determine the appropriate sanction or penalty to be imposed. The
level of discipline imposed is at the school official's discretion, and sanctions may range from reprimands to suspension from
a game or contests, or in the most serious incidents of misconduct, dismissal from a team or permanent denial of participating
for the remainder of the student's high school career.
Suspension means that the student is not allowed to dress out or participate in a contest or event. It may also include
suspension from practice. However, the participant may be required to continue to practice with the team or program.
Dismissal means that the student is no longer a part of the team or program. If dismissed, the participant’s uniform and
equipment will be taken up and his/her name will be removed from the team or program roster. Re-instatement into the
athletic program will be considered only after one calendar year. The principal, after consultation with the District
Director of Athletics, must approve any re-instatement.
Some forms of unacceptable conduct may also violate the general code of conduct applicable to all students in the school
district. In those situations, the participant is subject to punishment under both the general code of conduct and this code
of conduct for extracurricular activities. Under no circumstances will any student who has been suspended from school
pursuant to the general code of conduct participate in extracurricular activities during the suspension period.
Alcohol, Tobacco, and Substance Abuse: When a coach, teacher, or principal determines that a participant has violated the
alcohol, tobacco, or illegal substances restrictions, the following penalties shall apply:
First Violation Penalty: The participant will be suspended immediately from a minimum of 20% of the scheduled
contests in the participant’s sport or activity. If the sport or activity is out of season, then the penalty will be
administered at the very next season in which the student is a participant. The student may also be required to
submit to on-demand drug testing.
Second Violation Penalty: The participant will be suspended immediately for a minimum of 50% of the scheduled
contests. If the sport/activity is out of season, the penalty, or remainder thereof, will be administered at the very
next season in which the student participates. The student may also be required to submit to on-demand drug
testing.
Third Violation Penalty: The participant will be dismissed from participation in extracurricular activities for the
remainder of the student’s high school career.
Note: When violation of the alcohol, tobacco, and substance abuse restrictions also results in criminal charges,
subsection D (below) will also apply.
D. Criminal infractions: Some forms of misconduct may violate local, state, or federal criminal law. If a student participant
is charged with a criminal offense other than a minor traffic violation, the student shall immediately be suspended from
participation in extracurricular activities until the responsible school officials have an opportunity to review the circumstances
surrounding the arrest. After reviewing the circumstances that led to the student's arrest, the school official may elect to
continue the period of suspension until the criminal charges are resolved or impose disciplinary consequences, to include
suspension from games or contests, based on the conduct that led to the student's arrest. Depending on the amount of time
necessary for the criminal matter to be resolved and the facts of the matter, the responsible school official shall have the
discretion to lift the suspension and return the student to participation on probation pending resolution of the matter.
If the participant is convicted of the offense or pleads “no contest,” the responsible school official will impose a minimum one
game suspension up to a maximum dismissal of the participant from all extracurricular activities. If criminal charges are
dropped or if the participant is found not guilty, he/she may return to regular participation (except to the extent that
punishment under either the general or extracurricular code of conduct precludes a return to participation). It is important to
note, however, that regardless of the outcome of any criminal charges, a participant will be subject to punishment under the
two codes of conduct if the responsible school official determines that a student has engaged in conduct that violates either
code of conduct.
IV. Out-of-School Suspension (OSS) – During the period that any participant is serving an out-of-school suspension, the student
will not be allowed to participate in practice or games or contests. The participants may return to participation in any activity
only after being readmitted to school and attending school for one day. Offenses that lead to OSS may also warrant
punishment under this code of conduct for extracurricular activities.
V. Attendance Rule – A student shall not participate in a contest or practice on the day he/she has been absent from school
without just reason. Just reason shall be anything beyond the control of the student (ex: school field trip, doctor/dental
appointments, bereavement, religious holiday, etc.). However, confirmation notes will be required by the sponsor or coach of
that activity.
VI. Individual School/Teacher/Sponsor/Coach Rules – Individual schools, teachers, coaches, or sponsors may establish
additional rules and regulations for their programs with the approval of the athletic or activities director and principal. The
teacher, coach, or sponsor must give all participants written copies of any additional rules and must explain the additional
rules to all participants at the start of an event or season. Penalties for violations of the rules shall also be in writing.
VII. Appeal Procedure – A student may appeal any decision of a teacher, sponsor, or coach under this code of conduct by filing
with the principal a written appeal within five days of the decision to be reviewed. The appeal must state specifically why the
decision should not be implemented. The principal shall render a decision within five days. The decision of the principal is
final. If the principal made the original decision to impose the disciplinary sanction, the student shall be permitted to appeal
the sanction to a designated District-level administrator, whose decision will be final.
8
DISTRICT POLICIES CONCERNING ATHLETICS
POLICIES FROM “THE POLICIES AND REGULATIONS MANUAL”
NOTE: Policies (noted with a “P” in the parentheses) mean you must be in compliance with its
requirements. Only the School Board can change or waive a policy. Rules (noted with an “R” in the
parentheses) also mean that you must be in compliance with its requirements. However, the
Superintendent has the authority to waive its requirements without approval of the Board.
GAI(P): Employees shall not use district time or facilities in connection with any personal activity for
financial profit outside the regular school program. Any violation of this provision will be held to be willful
insubordination. This policy is applicable to any camps or clinics open to youth run by coaches or teachers
wherein they are making a personal financial profit and are either doing it during district time OR using
district facilities. Exception:
Over the years a number of schools have provided camps and clinics for youth in your community
during the summer months. These camps and youth clinics are recognized as excellent
opportunities for both physical and social growth for the young people of your school
communities. Traditionally, schools have used these camps as fundraising opportunities for their
cheer squads and athletic teams. It is our position that funds generated by these camps be used by
the groups who sponsor, lead, and work these camps. School employees are allowed to be paid for
their services (organizing, leading, and working the camp) at a rate not to exceed the summer
school hourly rate of pay for teachers. All net proceeds from such camps and clinics are still
limited to fundraising endeavors for clubs and athletic teams.
IDE(P): Values are to be gained from properly supervised extra-class activities as a part of the total school
program. Such activities, properly supervised, should provide students opportunities for experiences not
possible in the classroom. The amount of time these activities take students away from school during school
hours or away from studies on “school nights” should be limited. This policy is applied in such areas as
scheduling of interscholastic contests, meetings and trips involving school organizations, and in-school
activities such as meetings and the like. [Cross References: IDF(R), IDFA(P)(R), IDEA (P)(R)]
IDFA(P): The high schools shall sponsor a full program of interscholastic athletics. When funds are
available for middle school athletics, the middle schools shall sponsor an interscholastic athletic program
within the guidelines established by the superintendent.
Whenever the superintendent’s guidelines for a middle school athletic program include a sport also offered at
the high school level, middle school students may not play on high school athletic teams in that sport except
that any eighth grade student who played on a high school team the previous year may try out for, and
participate in, a high school team in the same sport the following year. When the guidelines do not include a
sport at the middle school level, seventh and eighth grade students are allowed to play on high school athletic
teams in that sport, according to the rules of the South Carolina High School League. This includes the
participation of seventh and eighth graders on the JV teams of the defined “contact” sports (currently
football, soccer, and wrestling) if the middle school program does not include the “contact” sport. The only
exception will be to limit seventh graders in football to ninth grade teams only (no one above ninth grade
allowed on this level of play). In addition to High School League rules, seventh and eighth graders will be
eligible to play only at the high school where they are geo-coded to attend (the high school attendance zone
in which they reside). The superintendent may waive the policy of preventing seventh and eighth grade
students from playing at the high school level as he deems appropriate on an individual basis.
9
NOTE: SCHSL Constitution, Article VII, Section 8, “Should the feeder school (middle or junior high
school under the governing board of a member school) supply students to more than one high school,
each student’s eligibility on a high school team will be determined by the attendance area of the high
school in which he lives. The residence must be in the school district of the middle school that the student
is attending.”
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All interscholastic activities of the school must be under the direct supervision and control of the
principal.
All scheduling of interscholastic activities shall be accomplished by the principal and his designated
staff members after careful consideration of the effect and impact of the activities upon the
participants and the total school program.
The amount of time spent in interscholastic athletics should not have detrimental effect on the
student’s academic programs.
Individual or group practice in interscholastic activities must be conducted after the end of the sixhour school day.
The school may provide students who participate in the instruction of, and competition in,
interscholastic athletic activities with standard equipment that is kept in good repair.
South Carolina High School League
Each high school in the district shall be a member of The South Carolina High School League and all persons involved
with athletics shall abide by the rules and regulations of this league.
Any alleged violation of the rules and regulations of The South Carolina High School League shall be cause for
investigation by the area assistant superintendent and/or the school principal.
If the investigation reveals that a willful and knowing violation has been committed, the person guilty may be
suspended from his duties in connection with athletics pending final dispensation of the case.
Penalties may include the revoking of the person’s contract with the school district.
Any fines assessed by the South Carolina High School League against any school must be paid by the person or
persons found guilty of willful violation which causes the fine.
Any student, whether participating in athletics or not, shall be held accountable for his or her conduct at all athletic
contests. Any student who is guilty of conduct which is in violation of any rule or regulation of the South Carolina
High School League will be subject to the suspension and/or expulsion and will be liable for any fine assessed against
a school in the district by the League as a result of said conduct of each student.
It shall be responsibilities of the school principal to inform all personnel having duties relating to athletic and students
of the provisions of this policy.
Pupil accident insurance made available by the District shall be required for all students who participate in athletic
programs. In addition, special football insurance may be required for all students who participate in interscholastic
football. The administration shall ensure that appropriate coverage is available for students to purchase.
IDFA(R):
A. Schedules
The athletic director, in coordination with the high school principal, shall consider the following in preparing the
schedules:
• Number of contests in each sport shall not be excessive;
• Games are to be scheduled with as little interference with the instructional program as possible;
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Football games are to be scheduled to the degree possible with teams of similar size and in the same
geographic area; and,
Night basketball games on school nights (Monday through Thursday) should start early enough so that all
activities are over by 10pm.
B. Coaches
All coaches must be employed by the school district and are subject to the policies and rules of the district in the
performance of their coaching duties.
All coaches shall receive their entire pay for coaching services from the district at rates fixed by the Board in
accordance with Policy GBA, Section C. No coach shall be paid any additional amount for coaching duties by the
school or any other organization or individual. Coaches should be advised that to accept additional compensation for
services for which they are paid by the district would be a violation of state ethics law as well as this rule. (see, S.C
Code Section 8-14-430).
District supplemental coaching allocations are by sport and may not be switched from one sport to another. However, a
principal may add positions to the coaching staff in addition to the district paid positions provided that written approval
of the area assistant superintendent is received. Copies of this approval shall be submitted to the superintendent and
director of personnel services. The amount of money required from local school funds for such position shall be
submitted by the school to the Director of Finance and will be paid to the coach with his regular salary.
Coaching assignments are separate from teaching contracts and are not subject to the protection afforded teacher
contracts under state law.
C. Student Injury Reports (See your “AD Forms” for the “Incident Report” form)
State Law requires that coaches report to the principal any head or spinal injury or broken limb suffered by a
student while participating in sports programs and that this report be made a part of the student’s permanent
record. A copy of the standard student accident report which must be filled out for all school related injuries
may be used for this purpose. If the standard report is not used the report should include at least the following:
• Student Name:
• A description of how the injury occurred;
• Description of injury;
• Name and title of person making the report; and,
• Time and place that injury occurred;
• Date of report.
D. Insurance Requirements
The district athletic insurance policy is required of ALL student athletes. Student accident insurance is not required in
addition, but is recommended. This is covered by: K and K Insurance
EGB (P): Pupil accident insurance is required for all students who participate in secondary school athletic programs.
JGFF (P):
The school district will attempt to provide bus transportation for students between their home high schools and the
appropriate career centers and the Fine Arts Center. The Board of Trustees prefers that all students take advantage of
this bus service when it exists. When the bus schedule, travel time, or unusual destinations prohibit a student from
participating in special programs, however, students will be allowed to use private vehicles, either as a driver or a
passenger, from their home high schools to these centers and other destinations. Such use will be permitted only if one
or more of the following conditions are met:
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1. Because of the travel time and/or distance to the destination use of a private vehicle makes accessible to a
student a class that the student could not otherwise attend.
2. Course requirements necessitate that the student work in a cooperative/apprenticeship arrangement at a
location away from the school.
3. The student is regularly employed before or after school hours and needs to use a private vehicle because
of work schedules.
4. Use of a private vehicle is necessary for a student’s participation in a school-sponsored
extracurricular activity.
The administration will develop a standard form that students must use to apply for a permit to drive or ride in a
private vehicle to a career center, the Fine Arts Center, or other destination. The administration will also develop rules
regulating use of private vehicles and may revoke a student’s permit if the student violates any of the rules.
JGFF(R):
Students who believe that they qualify to use a private vehicle to travel from their home high schools to a career center,
the Fine Arts Center, or other school-related destination, either as a driver or a passenger, must submit an application
for a permit prior to traveling on non-school district transportation. In applying for a permit, both the student and the
student’s parent or guardian must agree to abide by the following rules:
1. No student will be allowed to drive or ride in a private vehicle until the student’s parent or guardian has
submitted to the high school principal and the appropriate center director written permission for the
student to do so.
2. A passenger must submit the name of the drive with whom he/she proposed to ride. If a student, this driver
must also have a permit issued under this Rule.
3. A student driver must have a valid South Carolina driver’s license.
4. Students with permits as passengers will not be allowed to drive.
5. Unsafe driving on school grounds is not permitted. Although the school district assumes no
responsibility for patrolling a student’s driving off school district, property, confirmed reports of unsafe
driving will result in cancellation of the permit.
6. Student will park in designated parking spaces at career centers or the Fine Arts Center.
7. Student will report directly to class and may not return to their cars until after class dismissal.
8. Students may not make stops or detours when traveling between their home high schools and the career
centers, Fine Arts Center, or other destination.
9. Student drivers must show evidence of liability insurance before a permit is issued.
10. Both the student and the student’s parents and guardians agree that Greenville County Schools will not be
responsible for any accidents, vandalism, or theft of property that may occur either to the vehicle or the
student or passenger(s) during operation of the vehicle.
IMPACT ON ATHLETIC PROGRAMS: Students who use their personal vehicles to travel to and from athletic events
(HOME only!) or practices at venues that are located off campus MUST adhere to this policy. The coach and/or athletic
director must make certain that students who drive their own vehicles (or their parents drive AND they take other students
with them to the venue) must have a “Application-Student Use of Personal Vehicle” form completed and on file with the
school athletic director. This is also true for students who ride with other students to these off-campus venues. Off campus
venues may include swimming pools, golf courses, or practice facilities that are located off school grounds. Remember,
teams MUST travel in school or district vehicles to all away contests. (See AD Forms on InfoWeb for the “ApplicationStudent Use of Personal Vehicle” form).
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Position on Parents Driving Students to School Sponsored Athletic Events:
Providing transportation for our athletic teams to athletic events is a required expectation of every school. Therefore,
the corollary expectation is for every athlete to ride on the bus with his or her teammates to all athletic events. This
action is considered an important part of being a member of the school’s athletic team (“Riding with the team is
part of being on the team.”). This principle is to be communicated by every school athletic director and coach to all
team members and their parents at the beginning of each season.
It is permissible to allow a parent to transport their son/daughter to a scheduled event or home from the event only if
the parent has a logical reason for doing so. Assessing the reason the parent has is purely a judgment by the
school official, AD or coach. However, the reason can never be based upon the school not wanting to spend
money on bus transportation or avoiding the use of an activity bus to transport the team.
Under no circumstances is a school athletic director or coach to allow an athlete to travel to or away from a
scheduled contest with the parent or guardian of another athlete. This opens the door directly to an athletic
director’s or coach’s personal liability—especially in light of this position statement.
DFK(R) Offers of gifts of real property, conditional gifts, other than cash to be used for a specific and acceptable
purpose, or gifts which might require the expenditure of substantial district funds to maintain or utilize will be
presented by the superintendent to the board with appropriate background information. All gifts shall become the
property of the school district. The donor may designate, however, that the gift remain at a particular school. If that
school ever closes, the gift will be transferred to the school to which a majority of the closing school's students have
been assigned unless the Board of Trustees directs otherwise.
JCDAG (P) As provided in the South Carolina Safe School Climate Act, the District prohibits acts of harassment,
intimidation or bullying of a student by another student or students, staff, or third parties that interferes with or disrupts
a student’s ability to learn and the school’s responsibility to educate its students in a safe and orderly environment
whether in a classroom, on school premises, on a school bus or other school-related vehicle, at an official school bus
stop, at a school-sponsored activity or event, whether or not it is held on school premises, or at another program or
function where the school is responsible for the student.
The District expects students to conduct themselves in an orderly, courteous, dignified and respectful manner.
Students and employees have a responsibility to know and respect the policies, rules and regulations of the school
and District.
Definitions
"Harassment, intimidation, or bullying" is defined as a gesture, an electronic communication, or a written, verbal,
physical, or sexual act that a reasonable person should know will have the effect of:
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a) harming a student, physically or emotionally, or damaging a student’s property, or placing
a student in reasonable fear of personal harm or damage to his property; or
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b) insulting or demeaning a student or group of students in such a way as to cause substantial
disruption in, or substantial interference with, the orderly operation of the school.
All complaints will be investigated promptly, thoroughly, and confidentially. The investigation shall include appropriate
steps to determine what occurred and to take actions reasonably calculated to end the harassment, intimidation, or
bullying and prevent such misconduct from occurring again. The student and his/her parent(s) shall be informed that
appropriate actions were taken and shall be advised how to report any subsequent problems.
Consequences for Engaging in Harassment, Intimidation, or Bullying
If the investigation determines that harassment, intimidation, or bullying has occurred, the administration shall take
reasonable, timely, age-appropriate, and effective corrective action. Examples of corrective action include, but are not
limited to, disciplinary action against the aggressor, up to and including termination of an employee or expulsion of a
student; special training or other interventions; apologies; dissemination of statements that the school does not tolerate
harassment, intimidation, or bullying; independent reassessment of student work; and/or tutoring.
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Individuals, including students, employees, parents, and volunteers, may also be referred to law enforcement officials.
The District will take all other appropriate steps to correct or rectify the situation.
Consequences for Retaliation or False Accusations
The District prohibits retaliation or reprisal in any form against a student or employee who has filed a complaint or
report of harassment, intimidation, or bullying. The District also prohibits any person from falsely accusing another as a
means of harassment, intimidation, or bullying. The consequences and appropriate remedial action for such conduct
will be determined by the principal or his/her designee, and may range from positive behavioral interventions to
disciplinary actions, up to and including suspension or expulsion for students and termination for employees.
Notification and Distribution of District Expectations
The principal of each school annually will ensure that appropriate staff members review the policy on harassment,
intimidation, and bullying with all students. Information on these topics should be shared in an age-appropriate manner
and may occur during student assemblies, in the classroom setting, or in group or individual sessions with a guidance
counselor or school resource officer.
Annually, this policy will be disseminated to all staff members, students, and parents along with a statement explaining
that it applies to all applicable acts of harassment, intimidation, or bullying that occur on school property, at District or
school-sponsored functions, on school buses or other District vehicles, and at school bus stops.
JH(R):
Extracurricular activities are a vital part of the total educational program and may be used as a means of developing
wholesome attitudes and good human relations as well as increase individual knowledge and skills.
All student activities shall be carried on by authority of the board and its delegated administrators. The principal shall
be responsible for the organization of all student activities for his/her school. He/she shall see that activities are
appropriately supervised. The principal shall be responsible for the management of student activity funds. Any residual
funds from inactive or defunct student organizations shall revert to the general student activity fund unless otherwise
designated.
The principal shall encourage the participation of students, faculty, and parents in planning an appropriate student
activities program for this school.
Middle School Extracurricular Activities
Since the middle school program is designed especially to meet the needs of the preadolescent, all school sponsored
extracurricular activities of a special interest, recreational or social nature should be held during the school day or
during daylight hours only. Interscholastic contests may be scheduled at night. Each middle school shall sponsor a
well-rounded intramural program.
NOTE: 7th and 8th graders are NOT allowed to play on high school teams if the middle school provides the same sport
program. In such cases where 7th and 8th grade students with exceptional ability will benefit from waiving this rule in
order for them to play up on a high school team, there is an appeal form, “Application for Change in Level of Play.”
This form is to be completed (with both the middle school coach and principal approval) along with a meeting with the
Director of Athletics (and representatives from both the involved middle and high schools along with the student and
his/her parent guardian) BEFORE the student can participate in any of the high school team’s activities be they preseason conditioning OR actual in-season practices with the team. Should the principal of the middle school not
approve the move, then the student’s parents may appeal to the District Director of Athletics for a final ruling.
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PROCEDURES FOR CHECKING GEO-CODES
(for 7TH AND 8TH GRADE STUDENTS TRYING OUT FOR HIGH SCHOOL TEAMS and
for RISING 9TH GRADERS AND NEW STUDENTS)
Greenville County Schools Policy IDFA(P) reads as follows: “Seventh and eighth grade students are allowed to play
on high school athletic teams according to the rules of the South Carolina High School League. This includes the
participation of 7th & 8th graders on the JV teams of the defined ‘contact’ sports (currently football, soccer and
wrestling). The only exception will be to limit 7th graders in football to 9th grade teams only (no one above ninth grade
allowed on this level of play). 7th & 8th graders are allowed to compete on high school teams only at their geo-coded
high school. Whenever a middle school athletic program includes a sport also offered at the high school level, middle
school students may not play on high school athletic teams. The superintendent may waive the policy of preventing
seventh and eighth grade students from playing at the high school level as he deems appropriate on an individual
basis.” (see Appeal form in Appendix)
Current 7th and 8th Graders: The school athletic director and/or coach must check the geo-codes of every 7th & 8th
grader BEFORE they are allowed to tryout or practice for any sport/team or participate in any preseason or offseason programs in any sport. *(see note below!) The following is the procedure for doing so:
1. Ask/secure the student’s name, grade & middle school where he/she attends. Do NOT get the student’s address!
2. Call the student’s middle school guidance office or attendance office. Identify yourself and give the reason for
your call. Ask the counselor or clerk to give you the geo-code for the student that is listed on the student’s
permanent record or computer screen record. You may also check a computer at your school that has access to the
district-wide PowerSchool system. If so, you may check the geo-codes on this program.
3. Check the geo-code with the geo-codes assigned to your school (see appendix for list of geocodes assigned to
your school). If the student’s geo-code matches one of your school’s codes, then he/she is allowed to tryout,
practice and/or participate in your program. If the geo-code does not match, the student is to be told that he/she
CANNOT participate in your program. Advise him/her to see their middle school counselor to find out which high
school they are supposed to attend. DO NOT OFFER ANY OTHER ADVICE OR COMMENTS TO THIS
STUDENT! SUCH ADVICE OR COMMENTS COULD BE CONSTRUED AS PROSELYTIZING.
Incoming 9th Graders: this student must be on your school’s “Roll-Up” list (assigned to your school) or fully
enrolled in your school before they are allowed to participate in any athletic endeavor (practice,
strength/speed/conditioning workouts, off-season/summer team competitions or camps). This includes magnet
and special permission students ONLY if they have received and shown you their assignment letter from the
District’s Planning/Demographics Office AND they are on your school’s “Roll-Up” list.
Incoming NEW Students in 10th, 11th, or 12th Grade: Not allowed to do anything with athletics without being
officially enrolled in your school. Officially enrolled means they have 1) Officially withdrawn from their former
school (if in-district transfer, showing you a copy of the “transfer” form from the former school), 2) registered
with your guidance office (filling out and completing requirements for enrollment/student enrollment packet),
AND 3) are placed in Powerschool roll/roster for your school.
ART VII, Section 9-K Transfers (of the SCHSL Constitution) within the same district (between schools
governed by the same school board): A student transfers to another school in the same district (other than 9th
grade) provided the school district’s superintendent and affected schools’ principals approve the transfer. This
type transfer of eligibility is only allowed once every calendar year (365 days). See AD Form: “Request for
Waiver of Transfer Rule” for the athlete/school to process.
*NOTE: Students in any grade outside your geo-code, yet committing to your school are NOT allowed to
participate in ANY activities with any of your teams or coaches until the student has an acceptance letter to a
magnet school, an official change in assignment letter to the high school he/she will attend outside of his/her
attendance zone, or has completed the SCHSL Art.VII, Section 9K process (in block above). Any communication
from a coach or anyone associated with a high school to non-geocoded students without acceptance/assignment
letters will be defined as “proselytizing.” This is a violation of SCHSL rules and will result in a severe penalty from
the League and concurrent action from this District.
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ATHLETIC INSURANCE
Greenville County Schools provides an “excess” insurance policy for purchase by student-athletes on high school
teams. This is a requirement for all athletes. There are no exceptions. Currently this policy is a once per year $55.00
fee for HS athletes and $32.00 for middle school. Our current policy is with the K and K Insurance (affiliate of
Nationwide). Please follow the below guidelines when collecting insurance fees:
1. All fees must be receipted as they are received.
2. Monies must be turned-in and receipted to the school’s bookkeeper daily.
3. An accurate record must be kept of students who pay for their insurance. You are encouraged
to develop a system that will work for you.
K and K Insurance will bill you during the course of the school year three times. High schools will be billed according
to the number of athletes you had listed on all of your eligibility forms for the previous school year. 80% of this
number plus 20 (for cheerleaders) is how the billing is computed. Middle schools are billed for each athlete in your
program (non-duplicative). Please see to it that this bill is promptly paid by doing a local school purchase order form
and giving it to your school’s bookkeeper with the copy of the K and K Insurance invoice. Invoices will be on
September 1, December 1, and March 1 of the school year.
Filing a Claim (Recommendation):
When you have a student who had or will need to see a doctor or visit the emergency room, follow the below
procedures:
1. If emergency transported: You or your designee must fill out a district “Accident/Incident Report” form
(see attached copy of Form 130-40--must be filled out and sent to designated offices);
2. You or your designee must see to it that the K and K Insurance “Claim Form” is completed in full--all boxes
(see attached copy from K and K). This form must have all appropriate signatures.
3. Instruct the student and parents that they must fill out the sections regarding their personal information and the
section labeled, “What other insurance company/companies provide coverage that would cover this claim.”
All signatures must be completed. Please tell parents to make copies for your files and parents for later
reports or filings!
4. Explain to student/parents that they must file on their primary family coverage first. However, they
must inform the doctor/health care office/provider that you are also covered by K and K Insurance. You
or the parent should instruct doctors and hospitals that the K and K plan is a “Full Excess” plan, and all bills
must be submitted to the primary carrier first, and then to K and K after an “Explanation of Benefits” has been
received by the family from their primary insurance carrier. (See FORMS: “Insurance Release Card”…this
“card” should be given to the parents so that they can give this to the providers of their child’s care; the
“Insurance-Parent Letter” may also be used for this purpose)
5. Explain to the parents that they should receive an EOB (Explanation of Benefits) from their primary family
insurance. This should then be attached, along with an itemized bill, to a copy of the K and K claim form and
sent in. This may require you or the parents to call the doctor’s office or hospital’s billing department to
request an itemized bill.
6. You are strongly urged to contact the parents personally to give these instructions. You are also urged to
make more than one copy of the completed claim form and give extra copies to the parents.
7. Follow-up with parents after one to three months with calls to make sure all bills have been received and all
claims filed. THIS IS EXTREMELY IMPORTANT as claims must be filed within 90 days of the first
treatment! Continue follow-ups with these parents/guardians until all claims have been completely processed
and paid.
This is a very important function that should be considered a priority duty of yours.
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RISK MANAGEMENT
General Risk Management: Risk management in a school athletic program involves doing everything possible to
reduce the risk of injury and illness to the participants and to diminish liability in all areas. Risk management is the
administrative effort to reduce injuries and minimize liability through prevention and safety planning. All of the 14
legal duties of a coach have a direct impact upon prevention of injuries and illnesses and, therefore, minimizing the
possibilities of litigation. Some suggestions of the preventive measures that are our legal duties involve the following:
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Interview all coach prospects. This includes all adjunct coaches and volunteers. Check their backgrounds and
call/contact their references. It is a requirement that all coach prospects be interviewed by the principal. (Duty
to select, train, and supervise coaches)
Supervise and evaluate your coaches. There is a District evaluation tool for coaches. You are strongly urged
to use these to meet this end. Review annually with all your coaches and volunteers the “Code of Ethics
for Coaches,” “The Fourteen Legal Duties,” and the “Guidelines for Volunteer Coaches” with
volunteers. Be sure to speak directly with coaches regarding their moral, ethical, and professional
behavior and obligations with regard to their positions on your school grounds and in your program.
(Duty to supervise; Duty to provide proper instruction.)
Require all coaches to have CPR, First Aid & AED Certification AND to complete annually SCHSL
required safety training. It is now a requirement that all coaches be certified in CPR, AED, and First Aid
and to keep these certifications updated with training every two years. Blood pathogen training is required of
all District employees. Make certain your coaches know the location of your AED and have full access to it.
(Duty to provide emergency care.)
Encourage all coaches to attend clinics and workshops that are sport specific. Encourage them to take the
NFHS Fundamentals of Coaching course (not required) and/or to attend workshops and clinics whenever
offered. (Duty to instruct properly, Duty to train coaches, Duty to Plan.)
Do regular and periodic safety checks of your facilities and equipment. Your coaches—especially football,
softball and baseball--should do this weekly, if not, daily. Repair/recondition equipment on a regular basis and
make sure all protective equipment that requires NOCSAE approval is certified. (Duty to plan, Duty to
maintain safe playing conditions, Duty to provide proper, appropriate equipment..)
Make sure your coaches are matching their athletes in all drills and scrimmages. In competitive drills,
athletes should be matched with consideration for maturity, skill, age, size and speed. Mismatches should be
avoided in all categories. (Duty to match your athletes.)
Athletic Injury Reports. Injury reports should be done upon every treatable (by the trainer or a medical
doctor) injury. Records should be maintained by the trainer. When athletes have to be transported, a district
“Incident Report” should also be filed with the trainer. (Duty to Assess Readiness, Duty to plan.)
NEVER allow athletes to practice or workout without supervision. This is especially true for the weight
room! NEVER allow anyone to workout in your weight room unless a coach is present! Never allow a coach
to leave the weight room unsupervised! (Duty to supervise.)
Have all athletes and their parents sign the required “Parent Permission and Physical Exam,” “Risk
Acknowledgement and Consent to Participation,” and “Consent for Medical Treatment” forms (see
appendix for samples). All teams are required to have a pre-season meeting of all sports teams’ participants,
their parents, and coaches. At this meeting, the risks of participating in high school sports and the possibility of
injury should be fully explained. (Duty to warn of inherent risks, to assess for readiness, to plan.)
Have a written emergency plan in place. Make sure all coaches, managers and trainers are made aware of
this plan (see appendix for a sample emergency plan). (Duty to develop and emergency response plan.)
Have a written security plan for athletic events that will have crowds in excess of 500 fans. A written
security plan should be in place for all venues where 500 or more fans may be expected. (Duty to plan, Duty
to supervise)
Have a social media guide for your coaches. This is a must in today’s social media world. (Duty to
Supervise). Example: if coaches use any form of social media to communicate with their athletes, they must
include the parents also.
Some risk management forms to help with the above are: Risk Acknowledgement form, Emergency
Information and Consent form and your Emergency Medical Plan. These can be found in the Appendix.
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CHECKLIST FOR SUPERVISORS OF SPORTS
(Agenda items for your pre-season coaches meeting…putting the 14 legal duties of coaches into action)
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Identify any hazard or risky activity before any sport contest or practice is scheduled.
Develop and implement guidelines for the safe conduct of participants.
Provide extremely close supervision for potentially dangerous activities.
Hire qualified personnel.
Provide proper and extensive training of all sport personnel.
Provide detailed medical emergency procedures.
Determine the physical condition and physical impairments of all participants.
Develop procedures to document and investigate accidents or injuries.
Assemble a risk management committee whose paramount concern is the safety of the participants.
Involve parents.
Notify the community and the media of your risk management program.
Continually update and maintain a documented risk management program record. This can assist in
evaluating the effectiveness of risk management policies and procedures.
DUTY TO PROPERLY INSTRUCT
The following are characteristics and descriptions that lead to fulfilling the duty of proper instruction:
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Correct and proper instruction techniques of the sport must be known and taught.
Incorrect technique observed must be corrected.
Skill development drills and conditioning must be progressive.
Demonstration of proper technique is a must, such as, when incorrect technique can result in injury, it
should be demonstrated.
Instructors’ skills should match the risk of the activities.
Wrongful acts should not be taught. However, they may be demonstrated and emphasized to show the
injury they could cause to an opponent.
Detailed records of instruction and training should be maintained.
All personnel should keep current of new developments.
FACTORS TO CONSIDER WHEN MATCHING PLAYERS
The following is a list of the factors that coaches are to consider when matching players in drills and
scrimmages:








Skill
Experience
Height and weight
Age
Injuries or incapacitating conditions
Maturity
Mental state of a player
Gender
18
DUTY TO PROVIDE A SAFE ENVIRONMENT
Many lawsuits in sport contain an allegation of an unsafe playing area. Full control over playing areas is
difficult to maintain. Nevertheless, you have a responsibility to “Notice hazards.”


If a coach knows a hazard exists (“ACTUAL NOTICE”), he/she has a duty to eliminate it.
A coach has a duty to exercise ordinary professional diligence and discover hidden hazards
(“CONSTRUCTIVE NOTICE”).
RECOMMENDATIONS FOR A SAFE ENVIRONMENT








Remove all unnecessary hazards on and around the playing field/court.
Inform and warn players of hazardous areas.
Have rules concerning the use of facilities.
Share responsibility for facility safety with players.
Assign a coach to regularly inspect the facilities and playing fields.
Have an effective procedure for reporting hazardous situations before accidents happen.
Utilize a preventive maintenance approach.
Plan—practice fracas intervention—what to do and how your coaches and players should react
when a fracas breaks out. This should be an agenda item before each season with all coaches.
DUTY TO PROVIDE ADEQUATE AND SAFE EQUIPMENT
Schools and organizations have a duty to provide adequate equipment to participants in athletic activities.
The failure to provide satisfactory equipment is another of the most prevalent allegations in sports injury
lawsuits. Courts have defined six areas of potential equipment liability for schools, athletic organizations,
administrators, coaches and physical education teachers:
1. Duty to select and acquire the appropriate types of equipment depending on what activity is being
offered.
2. Duty to choose equipment that is of satisfactory quality in regard to safety characteristics and injurypreventing design.
3. Duty to properly distribute the equipment. Equipment must be properly fitted and sanitation
guidelines must be observed in certain types of equipment.
4. Duty to instruct players on the proper use and misuse of equipment.
5. Duty to make sure that the proper protective equipment is always used when necessary.
6. Duty to develop and implement a plan to periodically inspect all protective equipment and to
recondition when necessary.
STRATEGIES FOR PROVIDING ADEQUATE MEDICAL CARE: (Duty to Evaluate Athletes for Injury or
Incapacity and Duty to Provide Appropriate Emergency Assistance)







Know the health and physical condition of the program participants.
Obtain appropriate written permission, commonly referred to as consent-to-treat.
Be able to offer appropriate first aid to injured participants.
Have necessary first aid materials and supplies available in a first aid kit readily accessible.
Develop a system for accurately reporting the important information related to injuries.
Where feasible, make use of certified athletic trainers.
On certain occasions, have a medical team available for immediate response.
19
MEASURING ATHLETIC PROGRAM EQUITY WITH TITLE IX
The following is a basic framework for evaluating a school’s level of compliance with the requirements of
Title IX. The U.S. Office for Civil Rights, the agency charged with oversight and enforcement of Title IX,
requires compliance with the below two broad components.
TITLE IX COMPLIANCE FRAMEWORK FOR HIGH SCHOOLS
COMPONENT I: EFFECTIVE ACCOMMODATION OF ATHLETICS INTERESTS AND
ABILITIES
A. PARTICIPATION OPPORTUNITIES: The three-prong-test
 Substantial Proportionality: ratios of male athletic participation and female athletic
participation must be “substantially proportional” to ratios of male enrollment and female
enrollment.
or
 History & Continuing Practice: the school must show a continuing practice, in the very
recent past (2-3 years), of expanding its women’s sports offerings.
or
 Full & Effective Accommodation: the school must show that the athletics interests and
athletics abilities of the institution’s female enrollment have been fully and effectively
accommodated.
B. LEVELS OF COMPETITION: The two-prong-test
 Equivalently Advanced Competitive Opportunities: must provide similar numbers of
male and female athletes equally advanced competitive opportunities.
or
 History & Continuing Practice: must show a continuing practice, in the very recent past
(2-3 years), of upgrading women’s competitive opportunities.
COMPONENT II: Equivalence In Other Athletics Benefits And Opportunities
P
L
A
Y
I
N
G
F
A
I
R
protective athletic equipment, athletic clothing, and other athletic supplies
locker rooms, practice facilities, competition facilities, and other athletics environments
allocation of travel benefits, transportation benefits, and meal/lodging benefits
years of experience, quality, compensation, and assignment of coaching
institutional housing and dining facilities and related services for student-athletes*
nature of publicity, marketing, and media services provided for athletic programs
game and practice times and scheduling
facilities for and access to athletic training benefits and medical services
academic tutoring services for student-athletes*
institutional support services for athletic programs*
recruiting resources provided to athletic programs*
* indicates this requirement is generally for colleges only.
20
STRATEGIES TO CONSIDER IN ADDRESSING TITLE IX ISSUES:
(NOTE: The number one objective and measuring stick in Title IX is the comparison of the number of
female athletic “slots” to the number of male athletic “slots” and how this compares with the overall student
female/male ratio.)
1. Increase the numbers of females in as many sports as possible.




Have more uniforms than the corresponding male sport (softball, cross country, track, basketball,
tennis, golf).
Add a women’s sport (golf, soccer, lacrosse, field hockey, etc.).
Have a JV or “C” team where possible and funds permit.
Strongly encourage your female sports coaches to increase their numbers.
2. Improve or add to your women’s sports facilities.





Does your baseball field have an inning-by-inning scoreboard and your softball field not? If
not, put together a plan to purchase and install one of these as soon as possible.
Does the softball field get over-seeded with rye just like the baseball field? If not, make
plans to do so beginning this year.
Are your women’s locker rooms equitable to the men? If not, put together a plan to do so as soon
as funding is available.
Do you have equal access to your training/first aid room? If not, seek immediately to alleviate this
scenario.
Do you have equal access to your weight room and your strength and conditioning program? If
not, see immediately to alleviate this scenario.
3. Combine the booster clubs and their efforts in all complementary sports (baseball/softball, track,
cross country, basketball, tennis, golf).



Analyze your athletic budget and the total expenditures per sport and athlete.
Meet with splinter booster clubs and mandate a combination of their efforts.
Consider a policy that has all booster club funds paid to the school for any and all expenditures
(not allowing booster clubs to purchase or donate any funds directly to any coach, team or sport).
4. When making facility improvements, demand that what you do for boys teams you make certain
you do for the girls teams (and if you cannot do for both at the same time, do for girls FIRST!).


Take the leadership in combining comparable sports teams’ booster clubs, which will go a long
way in making sure facilities are comparable.
Be on the front end of facility improvement ideas by having a facilities improvement plan in place
for all of your teams.
OTHER STRATEGIES:
 Sports / Team Sports Classes: If you have a team sports class for a boys team (basketball, baseball,
etc.), then you should make certain there is a class for the comparable girls team.
21
FINANCIAL MANAGEMENT OF THE ATHLETIC DEPARTMENT
The administration of a school athletic department has become a very demanding, complicated process. Due
to the large sums of money required and the increased number of sports teams and athletes, this process now
involves much documentation, planning and discipline. It is the responsibility of the school athletic director
to have a budget that is financially productive. It is duty of the athletic director to create a budget that is
balanced, defensible and fair to all concerned. Full knowledge of the implications of Title IX is a must in this
process. A sequential procedure must be established and followed. Long range rotation of large purchases
(uniforms) for individual sports should be planned so that major requests from various sports may be
staggered over several years. Continuity and adherence, plus the flexibility to handle emergencies and capital
improvements/expenditures, are all important.
BUDGET RESPONSIBILITIES
Head Coaches: Responsible for making the “sport operating budget requests” to the athletic director for
their entire program in the areas of uniforms, equipment, transportation, awards, entry fees, books, clinics,
booster club and fund raisers. Assistant coaches in each program will make their budget requests through the
head coach. Head coaches will submit the budget requests for the next year two weeks after the end of their
season or at post-season evaluation conferences with the athletic administrator. Budget requests shall be on
the appropriate forms and be accompanied by the end-of-season inventories for their sport. The following
criteria/steps should be used for developing their budgets:








Present inventory of uniforms and equipment;
Condition and age of existing equipment;
Uniform rotation plan (submitted and/or agreed upon with athletic director at a previous date).*
Number of teams and athletes in the program;
Equipment rule changes (that impact requests/equipment);
Projected long-range, prioritized needs of the program;
Projected gate revenues;
Projected assistance from the booster club or fund raisers.
*NOTE: A uniform rotation plan for each sport team is a must. Such a plan ensures that no one budget
year will need to be unusually higher than others. This plan should be a collaborative effort of the athletic
director and the coaches. Because some uniforms are made from more durable materials than others and
some teams’ sports require varying degrees of “wear and tear,” this uniform rotation plan should be
formulated to fit the needs of the individual sport based upon these factors. Some uniforms may require
replacement every two years where others can be extended to every five years. Some sports can replace a
portion of their uniforms annually as this can be an effective and efficient way of keeping the inventory at an
adequately acceptable level.
Athletic Director: The athletic director shall prepare an “annual” budget during the months of
April/May and submit it to his/her building principal by 1 June of each school year. The responsibilities
of the athletic director in formulating the budget are:
1. Projected Revenues: Project the total gate receipts and other athletic department revenues in order to
determine the amount of money that will be available for the next school year. To do this, he/she
must obtain a balance sheet from the school bookkeeper and add all revenues. Insurance revenues
should not be counted as these must be applied to insurance premiums only.
22
2. Non-Coaching Facets: Analyze and project the non-coaching facets of the athletic department
operation (“fixed unavoidables”). In most cases this would include:
 Officials
 Security/Police
 Gate workers and game personnel
 Transportation
 Awards
 Additional coach (not funded by District) supplements
 Medical supplies
 Field Maintenance supplies
 Laundry supplies
 Clinics and professional organization fees
 Major equipment repair
 Miscellaneous
 Capital outlay (recommended percentage placed here each year)
3. Sports Operating Budgets Requests: Analyze/total the coaches’ requests by sport to determine the
amount to be budgeted for each respective sport within the limits of the total budget.
4. Subtract the Total of “Non-Coaching Facets” (“fixed unavoidables”) from “Projected Revenues.”
The result of step four will give you the amount of “operating” funds you will have for each sports team’s
allocations or “Operating Budget Request.” The school athletic director will then determine how he/she
will allocate the funds to each teams’ requests from their respective head coaches. It is suggested that each
coach, after inventory of his/her equipment, compile a “needs list” in priority order to his/her athletic
director. This should be done at the end of each season. The AD may then determine what kind of
allocation will be needed for each sport.
Managing and Accounting for Your Athletic Finances
Athletic directors and bookkeepers are to use the list of accounts shown on the below “Chart of Accounts
for Athletics” to manage and control his/her athletic department’s financial transactions. This system allows
the athletic director to:
1. Budget and monitor all of the department’s income and expenditures.
2. By using these accounts in a disciplined manner, one will be able to generate reports that will tell
him/her the exact amount of income or expenditures of each sport or account at any time during the
school year and, especially, at the end of the school year and in making out the next year’s budget.
In this system, each team/sport will have a different account number (see “Sport Specific Accounts”).
Additionally, there are other defined accounts that should be used for a number of different areas of financial
expenditures or income (Gate Receipts, Tournaments/Playoffs, Maintenance/Indoor, Transportation etc.).
The “Chart of Accounts for Athletics” (below) should be posted on the bulletin board or wall for easy access
to the athletic director as he/she will be required to use the numbers on a regular basis. The system should
work according to the following steps:
1.
Athletic Director Initiates a Transaction (3 kinds of transactions: Requisition, Receipt, or Transfer)—
A requisition/purchase order or a transfer request must be signed by the athletic director and the
principal (principal’s signature usually secured by the school bookkeeper). The athletic director will
assign an account number—taken from the “Chart of Accounts”—to each transaction. Each purchase
requisition and transfer has a line/space for the account number. Receipts, on the other hand, do not
have a line/space for an account number. Therefore, the athletic director must place on a receipt (ticket
23
2.
3.
4.
5.
6.
reconciliation form, etc.) the account number where the funds will be deposited. For a transfer, the
athletic director must fill out the “Transfer of Funds” form and place on the lines/spaces provided the
account numbers “From” and “To”.
Athletic Director Defines Purpose of Transaction—On the first line of a requisition or deposit, the
athletic director writes an abbreviated definition of the purpose of the transaction (no more than 20-30
characters will show up on the Detailed Account Report, Receipt or Check Register). Examples: gate
receipts from a football game—“var.fb.gate.9/15”; purchase of equipment for a boys basketball team
(socks/water bottles/towels)—“bbk.supplies/socks”; repair of a vehicle—“repair bus’: payment of
officials—“officials.jv/9thfb9/15.” (“bbk.bus/toTR,12/2”). A more complete reason/purpose for the
transaction should be written and, if a purchase, a detailed list of the items being requested.
School Bookkeeper Enters the Transaction on LAWSON—The bookkeeper should enter the
transaction (purchase/invoice, deposit/receipt) into the LAWSON software program. In the “Detail” of
the transaction and in the “comments” box, the bookkeeper enters the specifics of the transaction. This
process will ensure that entries made on the Reports can be interpreted by anyone.
Adjusting Negative Balances—Some accounts will begin to show negative balances once the year
begins. This is permissible for a maximum of two months. Around the 25th of each month, the athletic
director should request a “Balance Sheet” or “Activity Fund Report.” From this sheet/report the athletic
director is to make out “Transfer of Funds” forms (AD forms at InfoWeb) to move funds from positive
accounts to cover the expenses made in any account that shows a negative balance. Once again, the
athletic director is responsible for this action. On the “Transfer of Funds” form, the athletic director will
again designate the account numbers (the account # FROM and the account # TO where the funds are
being transferred) in the appropriate places on the transfer form. This “Transfer of Funds” form must be
signed by the athletic director and principal (principal’s signature usually secured by the bookkeeper).
Fundraising—All fundraisers MUST get principal approval. See your bookkeeper to secure a form.
The bookkeeper will set up a “fundraiser” account for each fundraising event. All transactions
(expenses and receipts) are made first from this account. When the fundraiser is completed and all bills
paid, the net proceeds can then be transferred over to whichever sport/team did the fundraiser. By doing
this, the only item that shows up in the athletic or team account is the net proceeds. Booster clubs and
fundraising: If a booster club is sponsoring a fundraiser, coaches are not to have any role in collecting
or receipting funds from the participants. Once a school employee/coach takes money from a parent or
student for any reason, a receipt must be generated to the parent/student. Once a receipt is written, the
fundraised funds MUST go into a school account. This makes the fundraiser a school sponsored event
as opposed to a booster club event.
Finance & Title IX: In addition to assisting the athletic director in controlling his/her department’s
finances, the system also allows him/her to carefully monitor Title IX equity. It is the school’s
responsibility to ensure gender equity between the “comparable” sport teams. With this in mind, the
athletic director should use the system by following the below guidelines:




Strictly follow the attached “Chart of Accounts” and suggestions outlined in the “Managing Athletic
Finances” guide. The discipline exercised in the above procedures will go a long way in reporting,
evaluating, and meeting Title IX equity requirements.
In the “comparable” sports, all transactions (expenditures and receipts) MUST be sport-team/gender
exclusive. Do NOT purchase or receipt anything for a girl’s team using a boy’s team account or
vice-versa. Separate purchase requisitions for each boys or girls sport team should be used when
buying equipment and supplies from the same vendor at the same time.
In making transactions (purchase requisitions/orders & receipts), the athletic director should always
use sport/team names or abbreviations for the bookkeeper to enter in the “comments” box. The key
here is to give your bookkeeper as much info as possible.
A sound uniform rotation plan should be written and in place that will provide gender equity.
Athletic directors are urged to rotate uniforms on a “sport” basis rather than a “team” basis. In other
24

words, purchase both boys and girls basketball uniforms in the same year with the purchase of
another sport (i.e. baseball/softball) in another year. Uniform purchases for a boy’s team one year
and a girls team in the comparable sport the next year shows up in the annual Title IX report as a
discrepancy that would require justification. Following this guideline eliminates this possibility.
 The source of funds is NOT a factor in compliance with Title IX regulations. Therefore, the
school is responsible for accounting for ALL purchases for each of your teams regardless of who
(school, booster club, donor or parent) makes the purchase. The following strategies are suggested:
A. Require ALL expenditures for your teams be made directly from YOUR school’s individual
team accounts. This would require donors, booster clubs, and parents to make their donations
to the school and the school using their accounts to make ALL purchases for each team (thus
all expenditures would show up on any receipt, check, or “Account Inquiry” for that particular
sport team). Additionally, this would require you to instruct all of your coaches NOT to allow
donors or booster clubs to directly purchase items for their respective teams. OR,
B. Require all booster clubs give you a finance report at each meeting and a detailed accounting
of all their expenditures at the end of the year. This would require all coaches to inform you of
any individual donor that purchases any item or pays for any meal to keep a record of the
purchase and report it to you. OR,
C. Require all coaches notify you of any and all expenditures made for their team by any outside
source every time the purchase is made. This includes all meals, snacks, or purchases of
uniforms, equipment, or facility improvements. This would require you to record each
transaction by an outside source each time it is made.
 If a donor or booster club wants to provide shoes, uniforms, meals or other amenities to one of your
boys’ teams, then the athletic director should demand the same for the comparable girls’ team. If not,
then the school (athletic department) is required to provide the same for the comparable girl’s team
with your own department’s funds. Likewise, what you purchase, build, or provide for a boys team
MUST be matched equitable for the comparable girls team.
 Your capital improvements to your facilities must take into account the comparable sports team’s
needs. It is wiser to improve the girls team’s facilities first before the boys team when making capital
improvements. If planning to build a press box for the baseball team, it would behoove you to build
one for the softball team first.
See the Title IX section in this handbook for areas of gender equity that must be addressed. Component II
defines all areas of expenditures that are accountable to Title IX regulations.




Chart of Accounts – Guidelines and Terms
Athletic Operations—This account is a general catch-all for all expenditures and receipts of a general
nature within the athletic department. This is especially so for supplies and equipment used by more
than one sport program (fuel for mowers, maintenance of field equipment, gym equipment, etc.).
Sport Specific Accounts (baseball, softball, football, track, etc.)—These accounts MUST be used for
ALL transactions for these sports teams to include all purchases of equipment, uniforms, and supplies.
In these accounts you should use the sport/team abbreviation for all entries to keep track of which
sport expended funds.
Sport Specific “Reserve” Accounts—Same as Sport Specific Accounts except have “Reserve” next
to the name of the sport. These accounts are for funds that are specifically raised by the team or
donated to the team and are to be spent by the specific team usually at the direction of the coach of
that team.
Gate Receipts—Gate receipts from all regular season events and net proceeds from playoffs and
tournaments should be entered into this account. Gate receipts from tournaments and playoffs hosted
by your school MUST first be entered in the “Tournament/Playoff” account, then the net proceeds
may be transferred to this account or any other account.
25

Camps—There are a number of “Camps” accounts. These accounts are to be used when coaches take
their teams to camps and money is being receipted from students or there are transfers from donations
or fundraisers to fund the camp. These accounts can also be used for camps held at schools for
fundraising purposes (cheer or football camps). All receipts, donations, and expenses MUST be
within the respective camp account and the account must be zeroed out at the end of the event.
 Tournaments-Playoffs—There are a number of “Tournament-Playoff” accounts. These are to be
used when a school team is hosting a playoff game or an invitational tournament. All receipts and
expenses for the event MUST be within the respective Tournament-Playoff account and after the
event is completed, the account must be zeroed out.
 Student Purchases—There are a number of “Student Purchases” accounts. These accounts are to be
used when coaches have arranged for team members to purchase items such as shoes, warm-ups,
shirts, etc. from a particular vendor for the purpose of either saving the students money or to ensure all
team members are wearing the same item (REMINDER! Anytime a coach takes money from a
student, a receipt MUST be written to the student). This money is receipted into the “Student
Purchases” account and the invoice for the items bought from the vendor is paid from this account.
This account, like a fundraiser account, must be zeroed out at the end of the “student purchase.”
 Donations—All donations (from individuals, companies/corporations, and booster clubs) should first
be properly receipted and entered into the “Donations” account. After it is receipted and recorded
in this account, the donation may be transferred into the respective athletics or team/sport account.
This allows the school to have a complete record of all donations to the school.
 General Operational Accounts—There are a number of accounts that apply to the operations
expenditures for more than one sport (Officials, Maintenance-Outdoor, Tournament-Playoffs,
Security, etc.) and are marked with a dart (). By keeping all transactions (transfers in or out and
expenses) within each one of these accounts will allow you to keep track of and fully account for these
expenses at the end of the school year. A good many of these accounts are those we call “fixed
unavoidables” and can be most helpful when making out your budget at the end of the year.
 Limited Monthly Purchase Orders (LMPO)—A number of schools have had a practice of
reimbursing their AD or coaches for purchases of materials and supplies—usually from a single
vendor—paid with personal funds. This, of course is not a good practice. We recommend the athletic
director make a requisition for a “Limited Monthly Purchase Order” from the particular vendor where
these “regular” purchases will be made. In this LMPO, the following steps are to be strictly followed:
1. There is a specific limit of money (ie. $250, $500, etc.) on the LMPO.
2. There is a specific time span for each LMPO—must be from the 1st to the 30th of any one month.
3. The LMPO can only be made out to one specific vendor (sporting goods, hardware, office
supplies stores).
4. The vendor’s invoice MUST match the dates of the invoice (from 1st to 30th of each month).
5. To assist in making the LMPO system work, the person who picks up the supplies ordered
MUST secure an invoice form the vendor and give this to the athletic director or bookkeeper
immediately!
6. The LMPO cannot exceed the amount named or the time specified.
7. The athletic director can make more than one copy of the LMPO and use each time he/she or one
of his/her coaches needs these minor supplies.
This eliminates the practice of reimbursements to staff members and places the purchases within the
guidelines of the student activities account. LMPO’s would have to be requested on a monthly basis
due to the time limit.
By adhering to the above processes, funds will be kept where they need to be recorded for interpretation by
the principal, the athletic director, or an outside person. Furthermore, these personnel will be able to track all
athletic spending and income more accurately in each of the necessary categories (teams, sports, operations,
and major expenditures).
26
CHART of ACCOUNTS for ATHLETICS
101000
101001
101002
101003
102000
103000
104000
105000
105001
105100
105101
106000
106001
106100
106101
107000
107001
107100
107101
108000
108001
108002
109000
110000
111000
111001
111002
111100
111101
111200
111201
112000
113000
113001
114000
114001
115000
116000
117000
118000
119000
119001
119100
119101
119200
119201
120000
120001
121000
121001
122000
123000
124000
124001
125000
Athletics Operations
Staff Activities
Athletic – District
Gate Receipts
Athletic RESERVE
Awards
Banquets
Baseball (be)
Baseball RESERVE
Baseball JV
Baseball JV RESERVE
Basketball, Boys (bbk)
Basketball, Boys RESERVE
Basketball, JV Boys
Basketball, JV Boys RESERVE
Basketball, Girls (gbk)
Basketball, Girls RESERVE
Basketball, JV Girls
Basketball, JV Girls RESERVE
Camps
Camps 2
Camps 3
Capital Improvements, Building & Grounds
Capital Improvements, Equipment
Cheerleading (ch)
Cheerleading RESERVE
Competitions, Cheer
Cheerleading JV
Cheerleading JV RESERVE
Cheerleading-Basketball
Cheerleading-Basketball RESERVE
Communications
Cross Country, Boys (bxc)
Cross Country, Boys RESERVE
Cross Country, Girls (gxc)
Cross Country, Girls RESERVE
Donations
Dues & Fees
Event Management
Field Marking
Football (fb)
Football RESERVE
Football JV
Football JV RESERVE
Football C/D
Football C/D RESERVE
Golf, Boys (bg)
Golf, Boys RESERVE
Golf, Girls (gg)
Golf, Girls RESERVE
Insurance
Janitorial Services
Lacrosse, Boys (blx)
Lacrosse, Boys RESERVE
Lacrosse, Girls (glx)
125001
126000
127000
128000
129000
130000
131000
132000
133000
134000
135000
136000
137000
137001
138000
138001
139000
139001
139100
139101
140000
141000
142000
143000
144000
145000
145001
146000
146001
147000
147001
148000
148001
149000
149001
149002
149003
149004
150000
150001
151000
151001
152000
152001
153000
154000
154001
155000
155001
156000
156001
156002
156003
156004
Lacrosse, Girls RESERVE
Maintenance/Repair, Fields
Maintenance/Repair, Indoor
Maintenance/Repair, Outdoor
Miscellaneous
Officials
Postage & Shipping
Public Relations
Publications/Webpage
Professional Development
Region/Conference Treasurer
Security
Soccer, Boys (bsc)
Soccer, Boys RESERVE
Soccer, Girls (gsc)
Soccer, Girls RESERVE
Softball (sb)
Softball RESERVE
Softball JV
Softball JV RESERVE
Strength & Conditioning (s&c)
Supplements, Coaches/Consultants
Supplies, Shower/Laundry
Supplies, Office/Operations
Supplies, Training/First Aid
Swimming, Boys (bsw)
Swimming, Boys RESERVE
Swimming, Girls (gsw)
Swimming, Girls RESERVE
Tennis, Boys (bte)
Tennis, Boys RESERVE
Tennis, Girls (gte)
Tennis, Girls RESERVE
Tournaments/Playoffs
Tournaments/Playoffs #2
Tournaments/Playoffs #3
Tournaments/Playoffs #4
Tournaments/Playoffs #5
Track, Boys (btr)
Track, Boys RESERVE
Track, Girls (gtr)
Track, Girls RESERVE
Transportation
Transportation, District
Vehicle Fund
Volleyball (vb)
Volleyball (vb)
Wrestling (wr)
Wrestling RESERVE
Student Purchases
Student Purchases #2
Student Purchases #3
Student Purchases #4
Student Purchases #5
27
PURCHASING and REQUISITIONS
LOCAL FUNDS (School Athletic Department) PROCEDURES:
Although all purchases with school funds should use the District’s procurement code procedures, this is not
mandatory. However, to purchase supplies and equipment without getting bids from competitive vendors is
unwise and potentially irresponsible. To purchase items at the school level with local funds (from your athletic
account that is located in your school’s student activities account), you should follow these procedures:
1. Fill out a “local funds” Purchase Order (from your school’s bookkeeper) and give it to your school
bookkeeper.
2. When approved by the principal, it will be given to you to fax, mail, or call in to your vendor
3. When the invoice (bill) for the item(s) arrives:
 check to make sure the items in the order have been received by comparing it to the “packing list”
 If there are any discrepancies between the packing list and invoice, please note these to your
bookkeeper.
 if received, mark the invoice as “approved for payment” and initial with your initials.
 Give the “approved for payment” invoice to your bookkeeper for payment.
NOTE: Do NOT ALLOW YOUR COACHES TO MAKE A PURCHASE WITHOUT A PURCHASE
ORDER SIGNED BY YOU! Any Purchase Requisition or PO from one of your coaches MUST be routed
through you for your approval before going to the principal. Principals must sign a PO before a purchase
can be consummated with any vendor.
RECEIVING and RECORDING
When ordered equipment and materials arrive at your school, you should follow the below steps:
1. Check for damaged packaging before opening;
2. Open and compare the contents with the “packing” or “shipping” slip (usually on outside of package);
3. Keep the “packing” slip so that you can compare it with the invoice (bill). Remember, a packing slip is
NOT an invoice (bill).
4. When the invoice arrives (Usually this arrives separately from the packages and, in all likelihood is sent
directly to your bookkeeper!), make sure you have received all the items that are named on the invoice
before authorizing payment by your bookkeeper;
5. You should mark each item you receive with some type of indelible marker whenever this is possible. It
is strongly recommended that you use a code that includes the year of purchase (“14-1; 14-2,” etc. for
each line of items).
6. If the item costs more than $500 each, then you must record it with the person in charge of “Fixed
Assets” at your school.
IMPORTANT NOTE: If any item you ordered with local funds or was bought and paid for with booster funds
or a donor costs more than $500 (for each item), then you must fill out a “Fixed Asset Accounting Additions
Form” (found on “Infoweb”) and then give it to you school’s person in charge of fixed assets.
28
CAPITAL FUNDS ACCOUNT ($15,000) PROCEDURES (HIGH SCHOOLS ONLY):
As you are aware, each high school is allocated $15,000 for athletic facilities expenditures. It is critical that you
understand the source of these funds are “building” funds and are, therefore, to be expended strictly according
to the District Procurement Code. Refer to your copy of the District’s “Procurement Guidelines, Code,
Regulations” manual that each school has been issued. Each principal should have a copy of this manual. Your
school bookkeeper should also have a copy.
Below is a step-by-step process for generating purchase requisitions for purchase orders. The District’s
requisitions process is now “on-line” for all District purchase requisitions in the Lawson software.
GENERAL GUIDELINES:
The District Procurement Code is to be strictly followed.



►
►
Purchase order total over $1,500 must include three (3) verbal or written quotations on a “Bid
Quotation” form. This “Bid Quotation” form MUST be sent to the purchasing department before a PO
will be issued. This form is in the “Athletic Director Forms” folder on the InfoWeb.
Purchase order total over $5,000 must include three (3) written quotations attached to a “Bid Quotation”
form. These written quotes MUST be sent to the purchasing department before a PO will be issued.
Purchase order total over $10,000 -- quotations/bids must be solicited by the Purchasing Department
(Eston Skinner). Send a written request to Mr. Skinner for bid solicitation. When this is done, the
Purchasing Department will notify you as to the bids that were received. Only then are you to initiate a
purchase requisition on the Lawson software.
Under NO circumstances can an item be ordered, purchased, or work begun without a purchase
order being issued by the Purchasing Department. Only the Purchasing Department is authorized
to order, purchase, or authorize any work to begin on any request with these funds!
Under NO circumstances are you to sign-off on an invoice until the merchandise has been received
or the work completed.
Listed on your school’s Building Fund Baseline for Athletics is your account numbers.
Should you be requisitioning any item that will require additional local funds, the school check for the correct
local share of the requisitioned item should be sent to Maxine Horne (Facilities Department, Space Drive). The
check MUST have the requisition number on it.
“ON-LINE” REQUISITION (via LAWSON software):
(work with the person in charge of “District Funds” at your school)
1. Fill out requisition on the “Requisition Self-Service” tab and then follow all other normal Lawson
procedures
2. EXCEPTION: You must include an “Activity Number” (under the “Activity” column) which is listed
on your baseline.
3. Send written quotations (if over $5,000) to the Procurement Department…make sure to include your
“Requisition Number” on top of the Quotation Sheet.
In both of the processes above, the Purchasing Department will mail the Purchase Order to the vendor. A
copy will be sent to your school. If you have questions, contact Maxine Horne at 355-7783.
29
TICKET SECURITY FOR HOME EVENTS
The following is the recommended process for ensuring ticket security at all of your contests:
1. The school Athletic Director should notify his/her school bookkeeper at least a week in advance of
upcoming events/contests. This should be in addition to a season schedule being given to the
bookkeeper well in advance of the season.
 Notification to the bookkeeper should include:
 The estimated number of tickets that will be needed for the event.
 The number of ticket sellers (windows) that will be in operation for the event.
 When he/she will have to have the ticket/money boxes ready for the event.
2. On the day of the event, the bookkeeper should begin preparation of the ticket/money boxes by:
 Pulling and recording on a “Reconciliation of Gate Receipts” form each roll of tickets to be used
for the event/contest in the proper place with the correct “Beginning Number” of each roll.
 Recording on an “Individual Ticket Seller’s Reconciliation Sheet” each and every roll of tickets
to be used by that individual ticket seller or window in the proper place with the “Beginning
Number” of each roll.
3. Pull more than the tickets needed (well beyond the estimated amount) for each ticket seller/window
should be pulled.
NOTE: Please keep in mind that it is okay to have a roll of tickets not used at all at an event. It is not
good practice to run out of tickets at any ticket window or event.
4. The “change money” in proper denominations (change money amount determined by past experience
and agreed upon by the athletic director).
5. Ticket boxes should be secured until picked up by the athletic director or ticket manager for the event.
6. If the event is at night, a money bag or bags should be included for the money to be taken to a bank and
deposited in a “Night Depository” drawer/window. The following procedure is to be followed:
 The on-site ticket custodian adds the amounts from each Individual Ticket Seller Reconciliation
form(s) and records the total on a deposit slip that must be included with the deposit at the bank.
 The beginning “Change Amount” may be included in the same deposit. This deposit must be
made the same day as the event.
 The deposit slip is carbonized, so the carbon copy must be included with the unsold tickets and
reconciliation forms turned into the bookkeeper. Please call Keitha Vicars at 355-1175 if there
are questions.
Season Passes: Season passes for a single sport’s season or for multiple sports teams or all athletic events for a
full school year may be sold by schools to students and parents. Such “season passes” should also mirror the
ticket security measures written above. There are a number of critical steps to ensure season pass security that
is to be followed if your school sells season passes:
1. The season or sport passes must have accountability via a numbering system just like tickets. Schools
should have some mechanism in place to ensure that all season/sport passes are numbered. It is strongly
recommended that some other mechanism or technology be used on the pass that will prevent outside
persons copying your season pass (similar to High School League passes that have a “water-colored”
year in a specific color on each pass).
2. A season/sport pass reconciliation sheet is to be kept. A “Reconciliation of Gate Receipts” form may be
used.
3. A “Sign-In” sheet should be used at your gate for all season pass holders. You may require them to use
a picture ID if you so desire, but this is not mandatory. It is strongly suggest that a separate gate or door
be manned specifically for these passes.
4. Ticket and season pass receipts are your school’s main source of funding for athletic operations. Should
your booster clubs be the medium used for selling season passes or use these passes as an incentive for
30
joining the club or securing business partnerships, the booster club is obligated write a check to the
school for the price of each season pass sold. This price should be what your school would normally sell
a season pass. This amount should be set and approved by the athletic director and principal. A
“Reconciliation of Gate Receipts” form should also be used that will ensure accountability integrity.
SCHSL Passes, District Employee Passes, Other Passes:
 SCHSL Passes: All events need to have in place a process for handling SCHSL Passes.
These passes admit the bearer and one other person. You are encouraged to require a
picture ID with these passes, but a sign-in sheet MUST be used. Sign in sheet should
require the bearer to write down the pass number of his/her pass. Should an SCHSL Pass
be used by someone other than the bearer or his spouse, the Pass is to be confiscated and
sent to the SCHSL.
 District Employee Passes: Effective 2014-15, employees will use their school/district
photo ID for free admittance to school-sponsored events and for the Employee Discount
Program. Printed employee passes will no longer be provided. Such an “ID” pass will only
admit the bearer. Again, a sign in sheet MUST be used at all events.
o A legitimate employee pass has “If found call 864-355-3100” on the back.
 Golden Circle Club Pass - Citizens 60 years of age or older, disabled, and school system
retirees. Golden Circle Club passes are also honored by districts participating in the
Golden Circle reciprocal program. Our schools should honor their passes.
o

Districts Participating in “Golden Circle” Reciprocal Program Passes (as of July 15, 2014):
Greenwood District 50 - Emerald High, Greenwood High; Oconee County – Seneca, Tamassee,
Walhalla, West Oak; Spartanburg 1 – Chapman High, Landrum High; Spartanburg 2 - Boiling
Springs High, Chesnee High; Spartanburg 4 - Woodruff High; Spartanburg 5 - Byrnes High;
Spartanburg 6 - Dorman High; Spartanburg 7 – Spartanburg High.
Superintendent's Pass- Board members, legislators. Only card that includes free
admittance to school-sponsored events for cardholder and guest.
 News Media Pass – Reporters must present Media credential or be known to school staff
to be working the game/event to receive free admittance.
(NOTE: Does not include athletic post-season play, non-curriculum related events such as
pageants and events requiring advance ticket sales due to limited seating, and events held in
schools that are not school sponsored.) SCHSL and Media passes are good for athletic playoffs.
31
PROCESS for PAYMENT of EXTRACURRICULAR EVENT PERSONNEL
Make sure that every Extracurricular Event Person that is a non-school employee (police, game officials) is REQUIRED
to sign-in at every event on the Extracurricular Events Personnel Payment Form (AD Forms on InfoWeb). PLEASE
TELL THEM TO WRITE THEIR OFFICIAL NAME and to write it LEGIBLY! They MUST fill in their address
AND a daytime phone number! This is to make certain that the correct person is getting paid as we have a number of
vendors with the same name. An address will verify the correct vendor/official/police officer. Have a designated person
handle this for every event. This is a critical step! Make certain that each person is asked these two questions:
1. “Have you ever worked in our school district as an official or police officer?”
 If the answer is NO, then they MUST fill out a W-9 form on the spot!
 If the answer is YES, then they MUST write their vendor number to the left of their name. If they cannot
remember or do not know their vendor number, then tell them to leave it blank.
2. “Have you changed addresses in the past year?”
 If the answer is YES, then they MUST fill out a W-9 form again!
STEP & Person
Responsible
ACTION REQUIRED
AD or designee verifies the nonschool/district personnel present by
requiring them sign-in on the “Arbiter” or
“Extra-Curricular Activities Events
1
Personnel Payment Form.”
Athletic Director
 If a first time person, a W-9 MUST
be filled out,
 If a change in address, a W-9
MUST be filled out!).
2
Athletic Director
3
Bookkeeper
4
Bookkeeper
AD or designee takes forms to bookkeeper.
Bookkeeper verifies and writes in vendor
numbers. If no vendor #, then bookkeeper must
fill out vendor # request form, include the
person’s W-9 form and secure a vendor # by
sending the request via email to:
altw9@greenville.k12.sc.us
Bookkeeper then keys in the information (vendor
number) in the Lawson software and strikes the
check for the official/policeman.
NOTES
Do NOT let personnel work your event without
signing-in. If not using the Arbiter form, make
sure they print their names legibly under
“Name” on the Personnel Payment Form. Have
them check/write their address and a day-time
phone number every time. If they have had an
address change or phone change, have them fill
out a W-9 again and mark “Change of Address/
Phone Number” in some way on the form.
This should be done the very next school
day…in the morning, preferably before 8:30
AM.
This should be made a priority so that these
personnel can be paid in a timely manner.
The bookkeeper then mails the check to the
official/policeman.
32
MAINTENANCE
MAINTENANCE REQUISITIONS “If it ain’t in writing, it don’t exist!”
Many school principals only allow the plant engineer (head of custodians at your school) to write requisitions
for maintenance needs. If this is so at your school, then follow the below process in making maintenance
requests to your plant engineer:
1. Make all of your requests to the plant engineer in writing (memo format). Make sure each request is
dated.
2. Should any of the items you are requesting involve a safety issue, then you should clearly write on this
request, “This is a SAFETY ISSUE!” You should also request that the plant engineer make this
notation on the official requisition he/she will be sending to the Maintenance Department.
3. Make 2 copies of this request. One copy should be given to the principal and one kept for your files.
4. Follow up this request a few days later by verbally asking the plant engineer if and when he/she has sent
the requisitions to the maintenance.
NOTE: If the request requires immediate attention, then the principal should sign the requisition and phone calls
should be made to maintenance.
If you are allowed to do your own maintenance requisitions, then follow this process:
1. Fill out the maintenance requisition form (form 130-5). You should always have a healthy supply of
these maintenance requisition forms!
2. Should the item you are requesting involve a safety issue, then you should clearly write on the
requisition, “This is a SAFETY ISSUE!”
3. Take to your principal for signature and “emergency confirmation” (yes/no below signature).
4. Retain the pink copy for your plant engineer, make a copy for your files.
5. Send to maintenance via courier or fax/hand carry if emergency.
NOTE: It is critical that you keep a copy of everything you request for maintenance. Make sure all maintenance
requests (forms or memos) are dated!
Out-Building Winterization Procedures (see form in “AD Forms”)
1. All outbuildings (field houses, concession stands, press boxes, etc) should be properly winterized at the
completion of a school’s football season.
2. Once a building has been winterized, it should be clearly marked so that anyone who has access to the
building knows that it has been winterized.
3. Once a building has been winterized, it should remain in that state (including but not limited to leaving the
water supply to that building turned off) until the threat of freezing temperatures is over.
Principals:
Please aid us by seeing to it that the proper action is taken to effectively winterize and shut these
buildings down at your facility. Also, please see to it that the policy to leave these buildings winterized
until the threat of freezing temperatures is over is strictly enforced.
Plant Engineers:
If you have any questions about the process of winterizing a building, please contact the maintenance
department.
Athletic Directors:
Please see to it that all coaches are aware of and understand this policy. If you have questions and/or
concerns about a specific building being shut down, please contact your school’s energy manager to
discuss an alternative plan of action.
33
MAINTENANCE CHECKLIST FOR ATHLETIC DIRECTORS
As a school athletic director, you are directly responsible for the cleanliness, care and maintenance of all
facilities, equipment and fields (practice and game). In carrying out this responsibility, we strongly recommend
that you do a walk-around of your facilities at least three times per year. During this “walkaround,” we suggest
the following processes:
FOR ROOMS (including gyms)
Start at the ceilings and work down walls and then to floors!
_____ Ceiling tiles (Are any damaged or need replacing? Missing?)
_____ Ceiling tile metal framing (Any damaged or need replacing?)
_____ Lights and light fixtures (including covers--a safety issue)?
_____ Switches and outlets (Do they work? Do they need cover plates?)
_____ Wall mountings for hanging video/film screens, pencil sharpeners, wires (phone /
computer cables), fire extinguishers (check charging), water fountains (Do they work?
Are all mounting brackets/hardware tight?)
_____ Bulletin boards and chalk/marker boards (Do they need replacing or repair?)
_____ Baseboards/material (Any missing? Need replacing or reglueing?)
_____ Floor (Any boards/tiles/carpet need repair or replacing?)
LOCKERS: Check each locker for: (When sending in repair of lockers, you must state the locker #s)
_____ Does it open and shut easily?
_____ Missing or loose hooks
_____ Loose shelving?
_____ Bent doors/sides
_____ Hinges (loose bolts/nuts/screws)
_____ Locking channel assembly (bent? Does it move freely?)
_____ Door handle assembly (bent/broken? Needs replacing?)
RESTROOMS (in gymnasium and stadiums/fields):
_____ Ceiling tiles (Are any damaged or need replacing? Missing?)
_____ Ceiling tile metal framing (Any damaged or need replacing?)
_____ Lights and light fixtures (including covers--a safety issue)?
_____ Switches and outlets (Do they work? Do they need cover plates?)
_____ Windows (Are they operable? Any broken/cracked glass?)
_____ Sinks/urinals/toilets: (Are they in working order? Do any need repair or replacing? Any
loose fixtures? Check each one!)
_____ Baseboards/material (Any missing? Need replacing or reglueing?)
_____ Floor (Any boards/tiles/carpet need repair or replacing?)
INDOOR BLEACHERS: (See attached regulations regarding indoor bleachers)
_____ Footboards (Broken boards? Loose boards? Missing bolts?)
_____ Seatboards (Missing bolts? Loose bolts?)
_____ Check for ease of operation (Any catching or stoppage?)
OUTDOOR BLEACHERS:
_____ Footboards (Broken/loose boards? Missing or loose bolts?)
_____ Seatboards (Broken/loose boards? Missing or loose bolts?)
_____ Check frames/supports for loose bolts and broken welds or parts.
34
FENCING: Check for the following items:
_____ Loose fence and end poles
_____ Missing tie wires (wires used to tie fence to posts and toprails)
_____ Missing or unconnected top rails
_____ Missing or unconnected pole caps
_____ Loose gate hinges
_____ Gates that do not close due to damage of any kind.
FIELDS: Check for the following items:
_____ Sprinkler heads too low or too high
_____ Sprinkler system leaks (check valve boxes and heads)
_____ Holes of any large magnitude (that could cause injuries)
_____ Drains (Loose covers? Are they operating/taking water? Clear of dead grass/leaves/debris)
OUTDOOR BUILDINGS (press boxes, ticket booths, concessions, storage—for inside, use same checklist)
_____ Loose bricks/blocks
_____ Doors that do not close properly or need repair/replacing (hinges, handles, locks, hasps)
_____ Roof leaks, rotten or loose roof joists and/or framing
SCOREBOARDS:
_____ Lights/lamps out
_____ Operation (Do all controls function? Loose outlets/plugs?)
SUMMER MAINTENANCE & OPERATIONS CHECKLIST for SCHOOL ATHLETIC DIRECTORS:
OUTSIDE:
____ Round-Up (herbicide) around your track and tennis courts. a minimum of two times during the summer—once in
early June and again when needed. This may have to be done three times! Your track and tennis courts cost over
$200,000 minimum. You MUST keep the grass from moving into your asphalt. This is a critical maintenance piece!
____ Repair bare areas on your fields. These should be plugged or sodded then sprinkled with fertilizer every one to two
weeks. Bare areas greater than 2 feet square will NOT cover over the summer without this kind of repair! This repair
should be done no later than late MAY! If you plug, use sprigs/plugs placed 4 to 6 inches apart. If sodding, prepare the
ground by digging or softening the soil so that the sod is not above the grade of the field.
____ Low spots on fields. Check for low spots on fields and fill with sand. You can get sand from your long jump pits.
____ Adjust sprinkler heads. Check your sprinkler heads for adjustment to level of playing field (safety hazard)
____ Check all bleachers to make sure there are no loose seat boards.
____ Check field equipment for operation (down markers, pylons, paint machine, benches, etc.)
____ Check all field lights for operation (by July 15)
____ Check Scoreboards and PA system (by July 30) for operation
____ Check all fences and gates for operation, fencing wire ties in place, etc. Put in requisitions to fix where necessary.
____ Check all concession stands for operation of lights, outlets, sinks and ice machines/refrigerators (must be emptied
dried and OFF!)—these should be serviced and cleaned before season begins ( Schedule with maintenance OR Call
Dutton Refrigeration—Phillip Brown 271-1323)—safety and health issue.
____ Check all field houses and exterior bathrooms to verify all lights are off and doors locked!
INSIDE:
____ Remove all items from lockers, wipe interior dry & leave open!
____ Check ALL lockers for operation and put in requisition to have all broken lockers fixed.
____ Check all lights in gym and gym scoreboard (before July 21)…put in requisitions.
____ Check all shower heads, toilets and sinks both inside and outside (before July 31)
____ Check all concession stands for operation of lights, outlets, sinks and ice machines
MANAGEMENT:
____ Set your “Beginning of Year Staff Meeting” and put together your agenda?
____ Coaches Clinic registration ($10 cheaper if done before July 10.)
____ County AD’s beginning of year meeting on your calendar.
35
TRANSPORTATION
As you are aware, any vehicle over 10 passengers requires the driver to possess a valid South Carolina
Commercial Drivers License (CDL) with the “S” endorsement and complete the South Carolina School Bus
Drivers training program. The CDL for big buses (newer “pusher” models) require a Class B CDL and smaller
vehicles (14 passenger) require a Class C CDL. The Transportation Department regularly schedules
CDL/SCSBD training on a monthly basis. This is a time consuming process. However, it is required of all
drivers of all activity buses regardless of size. It is recommended that your athletic department reimburse your
coaches any costs involved with this process (physical exams, permit, license fees, etc.).
NEW ACTIVITY BUS DRIVERS: The activity bus driver training requirements are in the Appendix.
VETERAN ACTIVITY BUS DRIVERS: are required to complete 10 hours of training each year. The
training schedule for veteran drivers is also in the Appendix.
VOLUNTEERS are not allowed to drive busses. They must be employed as a substitute bus driver or an
adjunct assistant coach at your school. These can be parents, friends of your school, or community
volunteers. These personnel will be allowed to drive our activity busses after they first become employees, go
through employee orientation and are assigned an employee number. Only then can they take the bus driver
training course to become a driver.
Should schools wish to take advantage of this opportunity, they should begin now to recruit these volunteers,
schedule them for classes, fill out the application packet (forthcoming), and make them aware of the
restrictions.
SCHOOL BASED VEHICLES and BUSSES
NOTE: All “school-purchased” buses are owned, maintained, and insured by the Greenville County
School District by policy. Insurance requirements, State and Federal law, and a directive from the State
Department of Education require all drivers of these school vehicles have the same licenses, endorsements,
and training that is required of all school bus drivers in the District. It is the responsibility of the principal
or his/her designee (athletic director) to ensure that drivers of all buses have a SC CDL with “S”
Endorsement and have completed the South Carolina School Bus Drivers training program.
It is your written responsibility to make sure that your school owned vehicles are properly maintained and kept
in safe, working order. For school owned vehicles, their maintenance is your total responsibility. The district
provides three personnel that have as their duty to do the following:
 Perform regular maintenance on all of your school’s buses (oil change, filter, transmission service, fluid
service, AC/Heating systems, tires, brake checks, etc.);
 They also perform any repairs that require the vehicle to be taken to Donaldson Center (where Carl,
John and Raython are based).
These are repairs that require the vehicle to be lifted or major tools to be used. These three individuals are John
Williams (355-4670), Carl Allmond (355-4684), and Raython Sherman (355-4684). John Williams can also be
reached via cell phone at 449-3359. He can be emailed at jotwilli@greenville.k12.sc.us. After hours, they can
be contacted through “Security Base” (District 24hr. security office) 355-1287 or 355-1265. THESE
NUMBERS SHOULD BE KEPT IN THE VEHICLE’S GLOVE COMPARTMENT AT ALL TIMES!
NOTE: If you are purchasing a used vehicle for transportation, Carl or John MUST inspect the vehicle
before it is purchased. DO NOT PURCHASE BEFORE YOU RECEIVE THEIR APPROVAL!
36
COACH/TEAM USE CHECKLIST FOR ANY VEHICLE:

BEFORE USE:
1. Make sure the vehicle is properly fueled! Check oil level.
2. Make sure a plastic bag and broom/dustpan are present on the bus for refuse disposal/clean up.
3. Do a walk-through of the vehicle. In this walk-through, check for the following:
4. Damaged/ripped seat and back covers; loose seats, bolts, screws etc. (Note these in writing to your
athletic director);
5. Check for general cleanliness (if dirty, report this to your athletic director in writing) and make

AFTER USE:
1. Refuel if required by your school.
2. Make sure the vehicle is cleaned of ALL refuse! You should have a plastic bag with you for this
(You may want to assign this task to one or two students before the trip).
3. Sweep bus with broom provided (You may want to assign your students this task).
4. Do a final walk-through and check for damaged seats, backs, etc. (note any damage in writing to the
athletic director).
DISTRICT OWNED VEHICLES
Use of Vehicles: These buses may be used for events within the boundaries of South Carolina or within 150
miles of Greenville. These buses are located at Donaldson, Taylors, Enoree and Morton Bus Centers. Buses can
be picked up for athletic events after 2:00 PM. Should there be a need for you to pick up a vehicle before 2:00
PM, the school should contact their assigned bus center as soon as possible to make arrangements.
REQUESTING USE OF BUSES
Follow these steps for requesting vehicles for an individual event:
1. Activity buses should be requested on the standard “Permit Request” form. The school athletic director
is responsible for submitting and monitoring the “Permit Requests.” These requests are handled by
transportation on a first come, first serve basis. Therefore, it is critical that you submit your requests as
soon as your schedules are completed.
2. The form should be submitted electronically by the person designated at your school to requests
transportation and buses. You should print a copy of this request.
3. The bus center will approve and schedule the trip and will post it on the JD Edwards software. You
should also print a copy of this confirmation. It is your obligation to check the JD Edwards site for
vehicle confirmation. You will NOT be notified otherwise if a bus is not available.
4. If you have to reschedule an event, resubmit a new “Permit Request.” For late postponements due to
inclement weather or for cancellations, call your assigned bus center to notify them and, if necessary,
submit a new “Permit Request” via district software request procedure.
5. Use of a vehicle for any purpose other than that stated on the “Permit Request” is strictly prohibited and
could result in loss of the use of the activity bus.
6. Schools are responsible for the vehicle while it is in the possession of the school. This includes any
damages that are not normal “fair wear and tear.”
37
Return of Vehicles to Bus Centers:
1. Vehicles may be returned to the bus centers on a 24 hour basis.
2. Vehicles should be returned to their designated parking slot.
3. The driver is to complete all the appropriate information on the Permit for Use of Bus Report form.
4. The white copy of this report along with any other materials removed from the log book is then to be
placed back in the log book.
5. The log book along with the keys to the vehicle are then left in the vehicle.
6. Schools returning vehicles later than their approved time will be subject to a fine of $25.00. Subsequent
incidences are subject to the $25 fine and suspension of next use.
7. The vehicle should be cleaned by the user school prior to return to the bus center. These vehicles are
inspected for cleanliness. Any found unclean will be subject to a $25 fine for each vehicle. The vehicle
will be considered unclean if it has not been swept out and all refuse and debris removed from the
vehicle. Sweeping of debris onto the parking lot will be considered the same as an unclean vehicle and
will be subject the same penalty.
Suspension Policy:
Upon the recommendation of the Director of Transportation, the Executive Director for Planning and
Demographics has the authority to suspend a school from use of activity vehicles for an indefinite period of
time due to the following:
 Vandalism
 Return of unclean vehicles
 Failure to submit reimbursement within the allowable period
 Use of vehicles for any purpose other than that designated on the Permit Request
 All other abuse deemed appropriate by the Director for Transportation
 Unapproved trips.
Driver Requirements:
All drivers must possess a valid SC Commercial Drivers License (CDL) with an “S” endorsement and have
completed the SC School Bus Training Program. Trips scheduled for operation after 6:00 PM must be driven
by a driver who is 21 years old or older. Drivers are required to fulfill their responsibilities in a professional
manner in accordance with state and federal law. In addition drivers are required to do the following:
1. Complete the mileage and time section on the “Permit for Use of Bus Report”.
2. Drivers are responsible for the “Vehicle Log Book” and its contents.
3. Drivers must perform pre, during and after operation inspections as instructed by the Pre, During, and
After Operation Inspection List included in the “Vehicle Log Book.”
4. The vehicle must not exceed a speed of 55 MPH according to state law.
5. The vehicle must never be backed without the assistance of the monitor or other responsible adult.
6. The driver is responsible for the vehicle and may NOT let anyone else assume responsibility for the
vehicle (i.e. drive the vehicle) unless they are duly licensed and fulfill all driving requirements.
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Monitors:
Athletic Events: Each vehicle employed to transport an athletic team shall have a school appointed adult aboard.
If the adult is the driver, then a responsible team member should be selected to assist the adult in performing
monitor duties. Monitors are required to fulfill their responsibilities in accordance with South Carolina Public
School Law in addition to the following:
 Maintain a head count log to insure that only authorized passengers are riding the vehicle. A copy of this
log should be retained at the school. A team roster will suffice in lieu of a head count log.
 Assist the driver in backing the vehicle and in other traffic situations deemed necessary by the driver.
Forms and Reports a review of all the above:
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By the School Athletic Director:
 “Permit Request” - To be completed by the user school electronically and submitted to the
Transportation Department at least fourteen working days in advance of the pick-up.
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By the Driver of the Vehicle:
 “Vehicle Log Book” - Gives instructions to the driver on operating and emergency procedures.
Contents include the following:
 “Permit for Use of Bus”
 “Emergency Procedures List” - Consists of phone numbers of persons to contact and
instructions in case of emergency or breakdown.
 “Pre, During, and After Operations Inspection List” - These inspections are to be
performed by the driver before, during and after each trip.
EMERGENCY PROCEDURES
The following procedures should be followed in the event of an emergency:
Breakdown - In cases where the driver discovers the vehicle to be inoperable before arriving at the bus center
or in the course of the trip, the following procedures will be taken:
1. Determine as accurately as possible what is wrong with the vehicle.
2. Determine the exact location of the vehicle.
3. Between the hours of 7:00 AM and 5:00 PM, the driver will call their respective Bus Center. The driver
should give the number, description of defect, accurate location, number of passengers on the vehicle,
and a telephone number where he/she can be reached. Should a breakdown occur between the hours of
5:00 PM and 7:00 AM, the monitor should call the Security Office at (864)355-1287.
Accident - In the event of an accident, the following procedure will be taken:
1. Determine as accurately as possible the condition of passengers and vehicle.
2. Contact local emergency crews (911 if necessary).
3. Contact local law enforcement agency.
4. Call the bus center to which the bus is assigned and give the vehicle number, condition of passengers,
condition of the vehicle, accurate location, number of passengers on the vehicle, and the telephone
number of the bus if equipped. If the accident occurred between the hours of 5:00 PM and 7:00 AM, the
driver should call the Security Office at (864)355-1287.
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PRE, DURING, AND AFTER OPERATION INSPECTION LIST
Before and after (Pre and After) each trip - The driver is responsible for the following inspections:
 Tires - Check for under-inflated or flat tires.
 Wheels - Look for loose or missing nuts, excessive corrosion, cracks or other damage.
 Fluid Leaks - Look carefully at the area under the vehicle, and on the inner wheels and tires for evidence
of wetness.
 Warning Systems - Includes running lights, back-up lights, all signs and signals.
 Emergency Door - Check to see that it operates properly.
 Gauges - Check to see if gauges are working properly.
 Emergency Equipment - Check to see that all required emergency equipment is on the bus and in
working order.
During Operation Check - While the vehicle is in operation, the driver should pay constant attention to gauges
and warning lights to insure early detection of problems.
Supervision on Athletic and Field Trips
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There is to be at least one adult monitor for every thirty passengers on all trips.
Maintain a head count log to ensure that only authorized passengers are riding the vehicle.
A copy of this log should be retained at the school. A team roster will suffice in lieu of a head count
log.
The monitor should assist the driver in backing the vehicle and in other traffic situations deemed
necessary by the driver.
For transportation of athletic teams, if the adult is the driver, a responsible team member should be
selected to assist the adult in performing monitor duties.
If there are any questions concerning this information, please contact the Director of Transportation (355-1288).
Current Greenville County Schools Regulations
All drivers of activity or school buses (14 passenger up to 72 passenger) must have a CDL with an “S”
designation. They must also have completed the State School Bus Training Program and complete all required
annual training as prescribed in the “Training Schedule.” See APPENDIX for the Bus Driver Training
Schedule for 2014-15.
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DISTRICT-WIDE ATHLETIC ADMINISTRATION PROCEDURES
(non-policy)
GENERAL ADMINISTRATION
As the school athletic director, you are ultimately responsible for anything and everything in the extracurricular
athletic arena. Clearly, you will not be able to be everywhere and see everything that goes on within this athletic
arena. Therefore, it is critical that your staff be selected, managed and supervised in a most professional
manner. Your leadership style must be varied and dependent upon the situation you are faced with in every
instant. The relationship between your staff and you must be professional. The job of a school athletic director
is a people job. Your people skills - your ability to work with, communicate and develop positive relationships
with others - must be superb. Your communication, organizational and time-management skills must be honed
to support a high level of productivity. The school athletic director must have a keen understanding of his/her
responsibilities in the areas of safety and liability. Risk management should be an area of expertise for athletic
directors.
You are strongly encouraged to develop a personal philosophy of athletic administration for yourself.
Furthermore, we strongly urge you to develop a strategic plan (belief statements, mission statement, goals and
objectives) for your athletic department. The development of this plan is an excellent way to develop staff unity
and positive, interactive relationships.
STAFF ADMINISTRATION
Each district-paid position within your department has a District produced job description. Each coach is to sign
a copy of this job description upon assuming his/her responsibilities. It should be noted that each job description
refers to the District Code of Conduct for Coaches and the 14 Legal Duties. The Code of Conduct and 14 Legal
Duties are included in this handbook and is also on the back of each coach’s job description. Ultimately, you are
responsible for everyone executing his/her job description. The job description also gives you managerial
guidelines to supervise, advise and work with each coach to improve their abilities to be productive coaches for
the students under their charge. A copy of each coach’s job description and a District Supplemental Salary Scale
is in the appendix.
CERTIFIED TRAINERS: All high schools, through a contractual arrangement with the Greenville Health
System, have full-time certified athletic trainers. Middle schools share one trainer for three schools. In South
Carolina, it is state law that those individuals who are trainers must be fully certified by NATA (National
Athletic Trainers Association). These “certified” trainers are authorized to use the title “Certified Trainer” or
“Trainer.” They are also authorized, by NATA, to use the official initials of a certified trainer, “ATC” (Athletic
Trainer Certified). Athletic directors and all coaches are to be made aware of the contractual terms of our
partnership with the Greenville Hospital System for our Athletic Trainer program.
Certified trainers are considered professionals in the sports medicine arena and are to be regarded as
highly knowledgeable and skilled in their field. This binds school personnel who use these certified
trainers as professionally obligated to rely on the decisions made by these sports medicine specialists.
Therefore, there can be no debate with a certified trainer as to decisions made with regard to the care
and prevention of any athletic related illness or injury, perceived or real. In other words, the decision of
the certified trainer is considered legally binding and has higher authority over the opinion of any coach
or school employee when determining whether or not an athlete may or may not be allowed to play or
return to play after an injury. This is also true with regard to preventive measures and activities and
rehabilitation prescriptions for athletes.
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Certified Trainer Contract with Greenville Health System: Our contract with the Greenville Health System
for our certified athletic trainer program has an “Exclusivity” clause within it that prevents any school from
using any of their competitors (in healthcare, wellness, and fitness related entities). The actual clause states,
“Greenville County Schools shall designate GHS as the exclusive health, wellness, sports performance and
fitness provider for their athletics program, and shall grant to GHS exclusive rights for all healthcare,
wellness and fitness-related entities and services across and for all Greenville County School (including
affiliates such as booster clubs, facilities, fields, and properties).”
WALK-ON COACHES (ADJUNCT COACHES)
Walk-on coaches are those that are not regular employees of the school district, yet will be hired by your school
(and therefore the district) to coach and receive a District-provided supplement. The District defines these
coaches as “Adjunct Coaches.” This will also include coaches that your school will pay with “Local Funds”
(funds provided by your school’s student activity account). These funds may also come from your booster club,
but must be paid to the school first and then to the District so that the pay for this coach comes from the District.
UNDER NO CIRCUMSTANCES ARE COACHES TO BE PAID DIRECTLY FROM STUDENT
ACTIVITY FUNDS, BOOSTER CLUB OR DONATED FUNDS! Coaches must receive ALL of their pay
from the District.
GUIDELINES FOR GETTING ADJUNCT COACHES EMPLOYED AND PAID:
Qualifications:
 Adjunct coaches who are head coaches at any level (varsity, JV, C, or middle school) must
complete the Coaching Principles course as approved by the High School League.
 Follow all procedures outlined in the High School League Handbook, Article VIII, Section 3-A.
 A commitment to adhere to the District’s policies and rules in the performance of their coaching
duties (IDFA-P, IDFA-R, GBA-P,C).
Steps for employment and payment:
1. The adjunct coach MUST complete all required forms in the “Adjunct Coaches Application Packet”
that can be accessed online (www.greenville.k12.sc.us ; click on “Employment Opportunities” link,
then click on “Adjunct Coaches” on right side). The below items must be sent to the Director of
Athletics BEFORE any other steps can be taken:
 HR203 form (signed by school principal)—1 page
 Application (completely filled out and signed)—2 pages
 Authorization for background check (signed)—2 pages
2. When the above step is completed, the Human Resources Dept. will contact the adjunct coach to set
up a time for him/her to attend the HR Orientation. All of the below items (included in the “NEW
HIRE FORMS”) are to be brought with them to the required Human Resources Orientation session.
You do NOT have to give these forms to your coach…HR handles this with the new coach. Should
you have any questions, call the HR Department at 355-2500.
 TB Test (new adjunct coach needs to get his/her TB test immediately and bring to orientation meeting)
 Non-Election form (if electing not to join the State Retirement System)
 Completed “Direct Deposit Authorization” form (with “voided” check)
 W-4 form
 I-9 form (requires a drivers license, Social Security Card, or other documents)
3. Blood Borne Pathogen Training (Does this ‘online’ through the Portal…can access the portal
only after they have been issued an email account—Athletic Directors must do this with the
coaches in coordination with your school nurse!)
4. Adjunct coaches MUST be interviewed by the principal.
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5. All coaches must have completed and kept updated (every 2 years) CPR/AED/1st Aid Certifications.
Photocopies are to be kept at the school by the school athletic director.
6. The adjunct coach MUST be a high school graduate.
7. The adjunct coach MUST receive a satisfactory background check report.
All of the above items MUST be taken care of BEFORE the adjunct coach is allowed to do any coaching.
Athletic directors and principals should be aware of some minimum qualifications when hiring adjunct coaches.
The adjunct coach should have or display:
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An interest in the sport and experience as a participant and/or coach.
Satisfactory health for the position.
Evidence of maturity and emotional stability.
Basic ability to communicate effectively and get along with student athletes.
Evidence of good moral character.
An understanding of the place of athletes in education.
Ability to get along with other staff members and parents.
A sincere desire to help student athletes.
Applicants should be interviewed by the appropriate head coach, athletic director and principal. The interview
should include basic questions such as:
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What is your understanding of the role of sports in the total school program?
What do you see as your responsibility on the field/court? Off the field/court? To the School? To the
students?
How would you handle discipline problems?
What is your philosophy concerning the role of the head coach? The athletic director? The principal?
What is your attitude/philosophy toward winning/losing?
The athletic director and head coach must understand that they will be responsible for any actions of
adjunct coaches.
VOLUNTEER COACHES: Volunteers from parents and community members are encouraged. However,
because they are going to work directly with our youth, we require a background check on each volunteer
BEFORE they can begin—Confirmation of this is either 1) the name of the volunteer is posted on the official
“List of Approved Volunteers,” or 2) you receive a copy of the volunteer form with “Approved” written on it.
A “Volunteer Waiver” form is required on each volunteer to be sent to the District Director of Athletics. This
form can be found in the “AD Forms” located on the InfoWeb. Additionally, we provide a “Guidelines for
Volunteer Coaches” that must be reviewed with the volunteer by the school athletic director. These guidelines
are below:
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GUIDELINES FOR VOLUNTEER COACHES
The District recognizes both the need for volunteer coaches and also the valuable contribution they make to our
programs and students. These guidelines are written to promote the positive impact of these individuals and to
keep their contributions focused on the needs we have. It is adamant that we maintain professional integrity
throughout our athletic programs. Many of our guidelines are created to keep the professional coaching
and administrative responsibilities clearly in the hands of the District employees and professional staff.
Some of the guidelines are directed at maintaining proper, ethical conduct for the volunteers. For our
purposes, we will define volunteer coaches as those coaches who are not paid for their services and are nonDistrict employees or District employees that do not work directly with students, teachers or school
administrators as their main job.
The following are guidelines and regulations for volunteer coaches in Greenville County Schools:
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All volunteer coaches are to be approved by the principal. An informal interview with the principal is
required.
The head coach and athletic director are fully responsible for all actions of the volunteers under their
charge. As such, they are required to make the volunteer coach fully aware of these guidelines.
Volunteer coaches are to abide by the rules and regulations of the school, the District, the South
Carolina High School League and the Code of Conduct for Athletic Coaches in Greenville County
Schools (Code of Conduct printed on back).
CONFLICTS AND CONFRONTATIONS:
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Verbal confrontations are not to be engaged in by volunteer coaches in any situation at any time with
opposing coaches, players, officials, fans or parents. Conflicts that are or may become negative are to
be referred to a professional staff member.
Communication with parents regarding conflicts should be handled only by the professional staff.
Complaints/concerns should be referred to his/her superior.
In handling physical confrontations (fights), the volunteer coach is to limit his/her action to only his/her
players in breaking up any fight. One should never push or pull opponents’ players from a fight…only
pull/push your players away from a fight.
Communications with game/contest officials for any reason whatsoever are to be avoided. If the
volunteer coach is a head coach, he/she should only communicate with the officials before the game for
the pre-game conference. Communication with officials during and after a contest should be done only
by professional staff (District employees).
As a coach working under the auspices of the District and local school, volunteer coaches are to
maintain a professional/ethical relationship with all students. No coach—especially a volunteer
coach—should place himself/herself in a position to allow any relationship to develop with a
student that could be construed as being unprofessional, inappropriate, unethical, or immoral.
Physical contact with the players for any reason should be avoided. Exception: Where contact is
necessary in explaining a taught motor skill or treating an injured athlete.
Injuries to the volunteer of any nature are to be reported to your superior. This is especially true for
those that will need medical attention from a trainer, doctor or emergency room.
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INITIATING PAY FOR YOUR COACHES
1. DURING THE SUMMER and INTO THE SCHOOL YEAR: In May, you will also receive a group of
“High School Supplement Request Forms” (HR-200). These are the forms for which you will enter your
coaches, their years of experience (which determines their pay), and the position which they will coach.
These “High School Supplement Request Forms” are labeled in four distinct sub-titles. These sub-titles and
when they are due back in the District Office are as follows:
 Full-Year Activities and Positions (Due back by 6 June)
 Fall Activities (Due back by 6 June)
 Winter Activities (Due back by 15 September)
 Spring Activities (Due back by 15 December)
It is these forms that will initiate the pay process for all coaches named. Use the previous year’s forms to fill
out the next year’s forms in order to make sure the correct experience (in years) is entered.
2. DURING THE YEAR (After you have sent HR-200 forms in): For changes, deletions and additions to
your coaching staff after the HR-200 forms have been sent, you will need to use a “Recommendation for
Change Form” (HR-203). This form is self-explanatory. For any change, addition or deletion from the HR200 form, you simply fill out this form and have your principal sign it. Send it to the District Director of
Athletics for processing.
WHEN EXEMPT AND NON-EXEMPT COACHES ARE PAID
 Full Year and Fall Activities: First pay will be seen with their August 30 check. Their supplement will be
divided by 20 and given out in 20 pay checks. Supplemental pay will NOT be included in any pay checks
after June 15. Checks after June 15 for the previous school year will include only your teacher pay!
 Winter Activities: First pay will be seen with the November 15 pay check. Their supplement will be divided
by 15 and given out in 15 pay checks. Supplemental pay will NOT be included in any pay checks after June
15. Checks after June 15 for the previous school year will include only your teacher pay!
 Spring Activities: First pay will be seen with the first paycheck in February. Their supplement will be
divided by 9 and given out in 9 pay checks. Supplemental pay will NOT be included in any pay checks after
June 15. Checks after June 15 for the previous school year will include only your teacher pay!
NOTE: For teachers who are new to the school district…your very first paycheck will not be issued to you
until August 29. If getting a fall or full year activity supplement, your coach pay will be divided by 19 with
your last supplement showing up on the June 15 paycheck.
ADJUNCT COACHES: are paid in three payments during the season for which they coach. Pay Schedule
for 2014-15 for Adjunct Coaches:
Fall Sports: 9/15, 10/15, 11/14
Winter Sports: 12/15, 1/15, 2/13
Spring Sports: 3/13, 4/15, 5/15
USING LOCAL FUNDS TO PAY ADDITIONAL COACHES: District policy allows you to use local funds
(from your school’s student activities account/athletic account) to pay for additional coaches. Under no
circumstances are you allowed to pay any coach additional funds for a position he/she is already paid with a
District supplement. Under no circumstances are booster clubs, groups of parents, or individual citizens allowed
to pay any person or coach (employee or non-employee) directly for any services rendered as a coach or adjunct
instructor. All payments to coaches or instructors must come from the District! Booster club/parent groups may
pay coaches by donating their funds to the school’s student activities account/athletic account. To pay for an
additional coach or service with local funds, simply mark on the HR-203 form “LOCAL FUNDS” in bold near
the block where the amount of pay is entered for the coach.
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PAY PROCESS FOR COACHES: We have three categories of paid coaches: Exempt Coaches, Adjunct
Coaches, and Non-Exempt Coaches. They are paid as follows:
Exempt and Non-Exempt Coaches: Coaches that are regular, professional employees are exempt and are paid
as a supplement to their regular pay starting at the beginning of their respective season and ending with the first
paycheck in June of each year. Coaches who are regular, classified employees are non-exempt and are paid in
the same manner.
Adjunct Coaches: These are coaches that are not regular employees of the District and are paid in three
monthly installments during their respective seasons.
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JOB DESCRIPTIONS AND RESPONSIBILITIES OF COACHES
The District has a job description for every coaching position. These job descriptions can also serve as the
agreement form from the coach to the District. Schools are advised to use these as documentation for the
coach’s assignment and duties. If not used, the general “Extra Duty Service Notification” memo MUST be
used. Regardless of which form is used, one copy is for the Principal’s file, one for the coach and one is
returned to the District Director of Athletics. The job description format is not a contract. However, it does give
the coach a general description of his job and responsibilities. Included on this job description is the actual
stipend amount that this coach will be paid. Also, the “Code of Conduct for Greenville County Coaches” should
be printed on the reverse side of each document. Please note that one of the responsibilities calls for the coach
to abide by this Code of Conduct. Remember, all coaches are “assigned” to coach a particular sport by the
principal. Please note the “Terms of Assignment” section of the job descriptions:
Terms of Extra Duty Assignment: Annual assignment by the principal with a stipend based on the
Supplementary Salary Scale for Athletics. Time period of this assignment begins one week prior to the first
official practice and ends one week after the team’s final contest. Also included are actual “open-season” team
practices and “off-season” conditioning sessions as defined by the High School League. The principal, in his/her
discretion, may terminate this assignment at any time, for any reason, with no right of recourse by the coach.
Stipend for 2014-15 is:
There are two items in this “Terms of Extra Duty Assignment” that you should be made fully aware of the
implications. These items are as follows:
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Time period of assignment: This is defined for every coach as one week prior to the first official
practice and ends one week after the team’s final contest. Also included are actual “open-season” team
practices and “off-season” conditioning sessions as defined by the High School League. Coaches do not
work “year-round.” Their time of employment and work is strictly defined by this document. This does
indeed limit the school athletic director, principal and any head coach as to what and when they may
require work or time of these coaches. This should be kept in mind at all times.
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Discretion of the Principal to terminate: This is to remind the coach that the principal is “assigning”
him/her to this job and that he has sole discretion to terminate the assignment at any time, for any reason
whatsoever, with no right of recourse by the coach. Very simply, a principal can terminate any
assignment without any reason given at any time.
NOTE: Under no circumstances are head coaches of any sport allowed to fire or terminate one of their
assistant coaches. When a head coach has an issue with one of his/her assistants, he/she is to take this
issue directly to the athletic director for notification, discussion, and resolution. If termination is
warranted, the athletic director is to recommend this to the principal. The principal is the only person
with the authority to terminate any head or assistant coach.
DISTRICT REQUIRED ANNUAL / BI-ANNUAL TRAINING: All coaches must be certified in CPR,
AED, and First Aid. The training for these certifications can be done online (contact Kori Adkins 355-3198 or
email at kadkins). Recertification for CPR/AED/First Aid is to be done every two years. Additionally, all
coaches must do Blood Borne Pathogen training each year. This training must be administered by your
school athletic director in coordination with the school nurse. Blood Borne Pathogen training must be
documented by employee signature (see AD Forms for this document). The school nurse at your location will
have the sign-in sheet. The school nurse will attend, verify all staff has completed Safe Schools training, answer
any questions and complete the sign in sheet. The sign in sheets must be maintained for three years.
SCHSL REQUIRED ANNUAL TRAINING: See SCHSL Handbook for this training requirement.
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EVALUATIONS FOR COACHES
The evaluation tools for coaches and school athletic directors are included in the AD forms on the InfoWeb.
These evaluation instruments are for use by the athletic director and principal for the purpose of improving the
quality of leadership at their respective schools. The instruments mirror the PAS-T used by teachers.
Coaches should be evaluated a minimum of once every three years. Evaluations may be done annually.
PRE-SEASON MEETINGS
All head coaches are REQUIRED to hold a pre-season meeting with their athletes and parents. Athletic
Directors are urged to support this pre-season meeting concept. The purpose of these meetings is basically one
of good public relations. However, other reasons include, but are not limited to, the following:
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To explain our athletic insurance policy and the procedures for filing claims
To promote the values of extracurricular activities
To communicate your coaching philosophy, goals and objectives
To expand funding efforts and booster organizations
To communicate expectations of your players
To communicate to your players your social media rules for the team
To warn of potential dangers of playing high school athletics
To communicate practice times and season schedules
To gather information from parents
To open lines of communication
To introduce staff
In general, the Pre-season meeting is simply good business.
SCHOOL ATHLETIC HANDBOOK FOR COACHES
Athletic Directors are strongly encouraged to have in place a school athletic handbook. The purpose of the
handbook is to develop a team concept among the athletic staff and to have everyone “operating on the same
page.” The suggested contents may include topics such as, but not limited to, the following:
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A purpose of the handbook
A mission statement to include beliefs, goals and objectives
Code of ethics for coaches
Legal obligations of coaches
Governance section (NFHS, High School League, Conference, District, School)
Duties and Responsibilities of Coaches
Procedures for conducting the program
C-Team and JV Athletics
Methods and Expectations of Coaches
Specific Rules and Regulations for Athletes to include social media rules and guidelines
Attendance and Tardiness at Practices
Awards/Letters/Trophies/Outside Awards (Note: Coaches/schools are urged to include as a criterion for
winning a block letter, “Subjective evaluation by the coach.”).
Attendance at Awards Ceremonies
Budget (Steps in preparing the budget)
Cooperation of Varsity, JV and C team coaches (a philosophy)
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Coaches Meetings (local, region, and clinics)
Disciplinary Measures/Athletic Policy Handbook
Eligibility (Administrative procedure for eligibility and forms security)
Equipment Distribution and Return
Facilities
Special Sport Regulations (specific rules for specific sports teams)
Health and Safety of Athletes
Handling Accidents, Emergencies, and Training Room
Emergency Procedure of an Injury
Handling Cuts: Coaches must use some type of rubric or
Non-Emergency Procedure of an Injury
scoring checklist when selecting their squads. Such a practice
puts them and you in a position where you are relying on
Insurance
verifiable and reliable data when dealing with a parent or student
Selecting the Squad
who objects to the selection process.
Dismissals: Coaches should be told that they are only allowed
Leaving or Being Dismissed from a Squad
to “recommend” dismissal from a team should such action be
Managers
necessary. Coaches should make ‘recommendation’ to the
Practice Time
athletic director to dismiss a player from the team.
Purchasing
Scheduling
Tobacco and Drugs Rules and Guidelines
Supervision of Squads (all sites and places where athletes dress/practice/play
Visiting other Schools (expectations)
Transportation
What an Athlete can Expect of His/Her Coach
Volunteer Coaches
Adjunct Coaches
Public Relations
ATHLETIC POLICY HANDBOOK for STUDENTS and PARENTS
Each school should have a separate Athletic Policy Handbook that is specifically written for students and
parents. This handbook should have the rules of behavior for all athletes and the consequences of his/her
actions. It also should include other information such as:







Introduction to Parents (general purpose of handbook, statement of philosophy, mission, goals and
objectives, etc.)
Introduction to Students (general purpose, duties and responsibilities of student athletes)
Governance (School Board, High School League)
Requirements for Participation (birth certificate, physical exam, parent’s permission, acknowledgement
of athletic policies, insurance, scholastic eligibility, risk of participation statement).
Athletic Code of Conduct (Actual rules for athletes and consequences of violation of each rule). See the
Appendix for the District Code of Conduct for Extracurricular Activities. This document applies to all
schools and all student athletes.
Individual Coaches/Team Rules (general statement)
Appeal Procedure (for violation of rules)
49
STUDENT ELIGIBILITY ISSUES: You should be aware of 5 issues regarding the eligibility of 7th, 8th, and 9th
graders:
 Townes Center: 7th and 8th grade students at the Townes Center (gifted and talented center) are eligible to play
sports on teams at the school (middle or high) to which they are geocoded to attend (reside in your school’s
attendance zone).
 Star Academy Students: We have a special program for rising 9th graders located at Career Centers. These
students must also be eligible under High School League rules. This means that you MUST also check these
students grades/transcript from last year. They must have passed ALL of their core subjects (English, math,
science, social studies and foreign language) in order for them to be eligible first semester.
 Charter School Students: Charter school students are eligible to compete or practice with our teams provided
their school does not have a team in the same sport.
 Home School Students: are eligible to compete on our teams provided they complete the application process.
 Private School Students: are NOT eligible.
 7th and 8th Graders on HS Teams: If you have a 7th or 8th grader coming out for your high school team, it is an
automatic “Red Flag.” This student MUST be geocoded for your high school. They must live in your attendance
zone regardless of what middle school they attend. It is your duty to check their geocode and to make certain they
1) live in the house of the address on their permanent record and 2) the geocode is assigned to your high school.
 9th Graders: You MUST also check the transcript and grades of ALL 9th grade students. You cannot assume that
they passed the 8th grade. As per League rules, in order for 9th graders to be eligible, they must have passed all the
subjects required of them to be promoted. In our district, this includes math, science, social studies, English/
language arts, and any foreign language. If they did not pass ALL of these subjects, even though they were
“promoted” by their middle school principal, they are ineligible for the first semester due to League rules.
Additionally, just because a 9th grader is at your school does not make him or her eligible even though we have “Freedom
of Choice” and magnet schools. You must always ask whether or not the student is a transfer. A 9th grader is a transfer
if he or she was NOT geocoded to attend your school while they were in the 8th grade (and may or may not be now).
An incoming new 9th grader is “Transfer” if:
 They are coming to your school as a freedom-of-choice student and are not geocoded for your school.
 They are coming to your school as a magnet or IB student and are not geocoded for your school.
 They have recently moved into your attendance zone from another school’s attendance zone.
If the student fits this last description, then you are required to ask the student, “Are you at this school because of any of
the following reasons:”
Did you, your family, or your guardian move into our school’s attendance zone within the past year? If this is an
affirmative answer, you must then ask the following probing questions regarding the reasons why the student
moved:
a. Was there a divorce or separation that caused the move? (if so, then you must review the “separation”
rules in the HSL manual). Please understand that a “separation” must have occurred as a result of a
documented court action (in most cases, separations in SC are not by court action). If the move was
caused by a separation not by court action, then the move is not bona fide and the student is
INELIGIBLE.
b. When you moved out of your previous residence, was the move made with the intent of being permanent?
Was all the furniture and family belongings taken out of the home and the house or apartment is either
empty or another family now resides in the residence? If not, then the move is not bona fide and the
student is INELIGIBLE.
NOTE: If the 9th grader (in a or b above) is at your school by special permission or “Freedom of Choice” or if
they are a magnet student, then you must make certain that a special permission form of approval is on file. If
you are a magnet school and the student is in the magnet program, you must make certain that they have on file an
acceptance form or letter into your magnet program. If this transfer (a or b above) student is at your school
and does NOT have approval as a special permission student or as a magnet student, then the student is
INELIGIBLE.
NOTE: Exception for “Inter-District” transfers—See SCHSL By-Laws, Article III, Section 10, “limited
eligibility”
YOU MUST SEND TO THE SCHSL a “Special Form A” on all incoming 9th Graders who are categorized as a
“Transfer”—this includes “special permission” and “magnet” students.
50
School Lettering Policies/Guidelines
Awarding of school block letters is to be for school sponsored activities only.
Procedures and requirements for awarding of block letters for athletics, academics and other extracurricular
activities sponsored by the school are to be left up to the individual schools, with the principal approving all
lettering policies or procedures within his or her building.
NOTES: Each school should have a lettering policy in writing for its sports and extracurricular programs. In
athletics, it is recommended the lettering policy have some common strands from sport to sport.
Sunday Interscholastic Competition
It is the practice of the District to not allow any scheduled interscholastic athletic competition on Sundays. The
only exceptions to this rule will be made provided one of the following criteria is in place:



The competition involves a previously scheduled event that was postponed due to extreme weather or a
facility breakdown (lights out, electrical or plumbing hazard).
The competition must be played due to playoff consequences and/or region or High School League
requirements.
The event is an approved, sanctioned tournament that will require the possibility of Sunday competition.
In each of the above, approval is to be obtained from the Superintendent or his/her designee through the
Director of Athletics. Additionally, any athletic director should insure that his entire school community will
support this Sunday competition. This can be done through good, thorough communication with his/her
principal, the parents of all players, and the leadership of the school. A combination of letters to players’
parents, phone calls, use of web site, and media coverage are some suggestions. The main purposes are to make
sure you avoid cultural and religious customs of your school community and to get buy-in from your parents
and community.
Out-of-State and Overnight Trips
Each school athletic director should have a written policy/procedure for his/her teams that will be going on long
trips and/or stay overnight at any competition. It is suggested that such procedures include the following:



A written letter to parents communicating the following:
 Notification of days, dates, and times (if available), and location of the competitions
 Specific reference to the possibility of Sunday competition (if applicable)
 A brief itinerary denoting departure time, sample daily schedule, and estimated arrival
time upon return
 Name/location/phone number of lodging place (if staying overnight)
 Cell phone number of the coach or coaches and chaperones
 Mode of transportation
 Rules of conduct for the players
A parent permission section (requiring parent signature) may also be included.
A requirement that the coach have copies of each player’s “Emergency Information and Consent for
Medical Treatment” form with him/her on the trip.
51
FACILITIES
Stadium Lighting Policy (when lights can be turned on):
 Lights are to be turned on for safety reasons, never for convenience—turn on when necessary (as it begins to get
dark). This is an energy conservation measure.
 During an athletic event, ONLY the lights needed for that event should be on.
 Stadium lights should be turned on no more than one hour before the start of an event.
 Stadium lights should be turned off no more than one hour after the conclusion of an event.
Use of Your Facilities by Outside (non-school related) Groups and Agencies
Policy KG allows outside groups to use our school facilities. As a school athletic director, you are NOT authorized to do
this without following the below set process and procedures.
1. The school principal MUST approve of the group using the facilities and make the request on the “Application
Request to Rent School Facilities” form (see ‘AD Forms’) on behalf of the group to Cindy Hood via email
(cdhood@greenville.k12.sc.us).
2. Cindy Hood will then send the group a “Lease Agreement” form. This form must be completed, signed and
returned to Cindy Hood. The agreement requires the Lessee/outside group to have liability insurance and to agree
(by signing the lease) to “hold the district harmless” should anything happen to anyone while using our facilities.
3. The group should be a recognized “non-profit” organization and possess a Government issued non-profit number.
4. The group must pay the required rental fee and any electrical costs. A school may request that the group’s rental
fee be waived. However, no group can waive the electrical costs for lights.
5. The school must supply proper supervision of the group’s use when they are on school grounds.
6. Once the request and “Lease Agreement” is approved, then the group may use the facilities.
Constructing, Renovating or Altering Facilities
Policy DFK(E) stipulates that before any school can construct, renovate or alter any facility, an application to do so must
be filled out and approved by the Director of Facilities and the Superintendent. This application is online under “Policies”
and is under policy DFK(E).
Construction or renovation of facilities may include, but are not limited to, replacing lockers, adding or taking down
walls, adding or taking away doors, installing or replacing cabinets, installing flooring of any type, installing air
conditioning or heating, renovating a field, installing irrigation systems, and building dugouts or outside buildings of any
type. Please keep in mind that all buildings that are to be built must meet state, county and district code. One of the
requirements is that a building or field construction must have the stamp of a certified/licensed engineer. This step can
become quite expensive and is definitely time consuming. Planning well in advance helps eliminate many of the pitfalls in
the entire building/renovating process
Matching Funds
The District provides in its budget (see Policy EBI and Rule EBI-for form) a matching funds account of $50,000. Any
school may apply for and receive up to $25,000 from this account. Schools must raise three dollars for every one dollar of
matching funds. The application for these funds is in the appendix. Schools wishing to apply for these funds are urged to
do so well in advance of the upcoming school year. These funds go quickly and are doled out on a first come basis.
Paid Parking at Athletic Events
It is permissible to charge a parking fee for fundraising purposes as long as the following stipulations are met:
 Ample free parking is also available to the public. Ex: a parking lot or section of a lot close to a stadium may be
used for fee-paid as long as another parking lot or section of similar size or larger is available for free parking.
 Fees for this parking should be reasonable and must be approved by the principal. The source of the revenue from
such fees is determined by the principal.
 A limited or set number of spaces for reserved parking for special donors or athletic and band boosters is
allowable. The fees for these privileges are to be set or approved by the principal of the site.
 These fee-paid and reserved parking lots and sections should also be:
 Posted with proper signage and made clearly visible as a reserved or fee-paid parking lot or section.
 Provided with reasonable security.
52
SECURITY CHECKLIST FOR ATHETIC AND EXTRACURRICULAR EVENTS
It is our responsibility to have in place appropriate plans and actions to ensure the safety of participants, spectators, and
staff at our athletic events. A major breach of security in the form of a bench clearing brawl or a situation where fans
participate in a fracas during an athletic contest creates serious risks of injuries, negative public relations and possible
sanctions from the High School League. As principals and athletic directors, your number one concern is to ensure safety
for your players and fans. This makes the planning and implementation of security for events of paramount importance.
This “checklist” is sent to you to give you a step by step process that will assist you in making your event a safe and
friendly atmosphere for all.
1. Pre-Season Meeting: This pre-season security meeting is required before the football and basketball seasons. This
meeting should have, at a minimum, the Principal, AD, and SRO in attendance. It should be held well in advance of
the beginning of school with the following items on the agenda:
 Review of the security plan (see below).
 Review of “Security Red Flags” (see below).
 A predetermination of expected “Big Games” where extra security will be needed.
 The response for any major “Crisis.”
 All other related safety and security issues (see all items below).
 A procedure to review planning and security preparation during the season should circumstances warrant.
Once you have a completed plan that all parties have approved, you are required to send a copy of the plan with the
schedule of events for the venue to:
 District Athletic Director,
 District Coordinator of Safe and Drug Free Schools (Wade Shealy – email: wshealy; office: 355-3390),
 Sheriff’s Office School Enforcement office (Sgt. Mike Rinehart – email: mrinehart; office: 355-2070; cell:
449-1555).
We also strongly recommend a copy be sent to your local Chief of Police (for municipalities) prior to the beginning of
each season. Anytime the plan is amended (playoffs, big rival games) copies must be sent again to the above parties.
2. Security Plan: This should include:
 School Administrator-in-Charge—The principal or his/her designee and responsible for security, safety of
spectators, and crowd discipline.
 Number of Police Officers—a base of four police officers are required for all varsity football and two for
varsity basketball games. At least one police officer is required for JV football and basketball games.
Others are recommended depending upon size of crowd, any known threats, importance of game.
 Officer-in-Charge (OIC)—one police officer is to be designated as the OIC. This is to be your school’s SRO.
The OIC duties are to be designated in the plan.
 Event Manager—responsible for tickets, money, officials, participants, and ticket sellers/takers.
 Stadium/Gym/Facility Diagram—drawn layout of the stadium/gym/facility and its entries/exits, bleachers, and
“hot spots.” The diagram should have numbers or symbols where you will station your police/security personnel,
administrators, etc. Your venue (gym or stadium) is to be blocked off into zones with security and school
personnel assigned to these zones accordingly. Each person and zone should have a written description of what
they will be responsible for and looking for at each of the following segments of the event:
 During the event—being people watchers not game watchers, keeping aisles clear to meet code, watching
high traffic areas, etc.
 Near or at the end of the event—moving to key locations such as exits and under bleacher areas and getting in
position to secure officials. IMPORTANT! You must have these duties taken care of when a contest ends:
1. Field (football) or Floor (basketball) controller. Someone must be assigned to get on the field/floor
immediately at the game’s end to take “Control” of the entire area. This person or persons are to
locate themselves as close to the center of the field/court and take command of the area.
2. Officials Escort. Should be a police officer assigned to meet the officials at the game’s end and escort
them to their meeting room.
53
3.
4.
5.
6.
7.
8.
9.
3. Major Exits (main gates and where most people will be exiting the contest or in lobby area of gym).
This person is to be in charge of keeping people moving and to disburse those fans/students who want
to loiter at these critical points.
4. Parking Lot. A police officer should be assigned, but an administrator will suffice.
 After the event—at exit gates/doors to keep people moving, in the parking lot, disbursing loiterers, and
whether or not they are directing traffic.
A communications plan is a necessary part of the security plan and should include how you will use radios if
available.
Security Red Flags:
 A situation or incident that you interpret to be inciteful: This could be, but is not limited to, any of the
following:
 A banner with offensive or instigating wording, pictures, or signs (this should be removed)
 A fan that is visibly overreacting to everything that happens during the game or is unruly. Have an
appropriate school representative assigned to approach the person, take them out of the public eye,
and calm anyone who is getting “out-of-hand.”
 Chants that can be construed by the other team as instigating/antagonizing or contains
vulgarity/profanity or imitates known profane chants or phrases (“Push-it”; “You suck,” etc.). Such
chants are not allowed and are to be dealt with immediately.
 Spectators arriving at your game under the influence: Have your ticket sellers and takers aware of what
you are looking for…actions or odor. If they are identified, they are to be asked to leave and escorted out. If
possible, security personnel should monitor the ticket selling areas and be conspicuous to the public.
 Spectators that may be gang members: Work with your school resource officer in putting together a
protocol on how you will identify these persons and what you should be looking for. You may want to
consider having them leave your premises if they show any signs of instigating any type gang related
behavior. This could be in the form of “flashing” gang signs to others or blatantly displaying gang colors or
clothing. Should you know students in your school who are gang members and they attend your events, it
may be worth your while to advise them that the flashing of gang signs or colors will not be tolerated at your
event.
 Emergency Medical Plan: This is required of all athletic venues, practice and game. The position of the
district is that schools should have an EMS vehicle present at all football games. If EMS cannot be present,
then your Emergency Plan should cover how and who will deal with any need for EMS and how it will get to
the field or gym. Additionally, the plan should clearly give directions for the school AED and getting it to the
emergency. This Emergency Medical Plan must be in place for every athletic venue (practice or game) on
your campus. The school athletic director, along with the Athletic Trainer should formulate your school’s
Emergency Medical Plans and ALL coaches should be familiar with the plan for their particular practices and
games.
Safety Check: Walk the field/floor, bleachers, restroom, lobby, etc. before the game to check for any safety issues
(Field: glass/rocks/sprinkler heads too low or too high, loose bleachers, trip hazards, etc.; Gym: water on floor, loose
bleachers, trip hazards, etc.)
Music: Music played before a game has been used to get the players “up” for the game. Unfortunately, some of the
music being played not only does this, but may do the same for your students in the bleachers. Additionally, much of
today’s music has violent language or messages, inappropriate sexual content or wording, and sexually abusive
language (especially toward females), etc. Screen all music that will be played at your event! If you allow students to
select the music or bring their own CD to be played, the music selected must be approved by the coach and by the
AD. It is recommended that the Coach select the music and have it approved by the AD. You may also consider not
playing any music that has words. If this is done, you avoid any potential issue with wording. Editing out the “bad”
words is not acceptable since most kids know the real words.
Live Animals: Not allowed at any athletic event
Fireworks: It is a SC High School League Rule that no fireworks are allowed on the properties belonging to the
school or district.
Capacity Crowds: You should know the capacity of your stadium and gymnasium as indicated by the placard
installed in the facility. All spectators must be sitting in a seat (no one standing) and all aisles must be clear…you
cannot have people sitting in the aisles. This is a requirement of the Fire Code. Be advised that the Fire Marshall can
stop any event and require the facility be brought up to code.
Ticket Sellers and Takers: Make certain they are in a secure position and that sellers and takers are in separate
places. Know who will secure the money at the end of the game and who will escort the money to the bank. HAVE
TICKET PRICES CLEARLY POSTED or SHOWING so that buyers will see the price before they get to the ticket
54
seller! Signs must also be posted for what passes will be accepted. Those persons with passes are REQUIRED to
show their passes and sign in. A table along with ample sign-in sheets should be provided and placed in a separate
location from ticket selling and taking for games where 500 or more fans are expected.
10. Officials Escort: Designate a place for your officials to meet at halftime? Have an officer escort them to their cars
after the game. Instruct the security officers to make sure that officials are met directly as the final horn sounds and
escort them to their dressing area and out of the stadium or gym.
11. Announcer:
 Have announcements made at the beginning of the games (and maybe a halftime) that give notice to the
spectators where restrooms are located, that use of tobacco products are prohibited, and profanity is not
allowed. A prepared “Welcome” statement and/or “Sportsmanship” statement would be most appropriate.
 Make sure your announcer is just that… and that he/she is not a cheerleader over the microphone. Such
actions may incite the crowd and, if so, antagonize your visitors. Strive to have your announcer present the
image of a class act for your entire program and school.
12. Weapons or the Threat of High Risk: Should the expected environment for your event have any indication of “high
risk” or that weapons may be a threat, the following “Weapons Screening Protocol” is to be followed.
 The host school’s Principal shall make the determination if a particular athletic contest is a “high risk” event
requiring extra security measures to include weapons screening.
 Hand-held wand type detectors are available and can be secured from Wade Shealy (355-3390 or email:
wshealy). If possible, the Principal will advertise prior to the event that searches for weapons will be
conducted at the event or, at minimum, notices should be posted at or near the field or gymnasium entrances
that screening is being conducted. These notices should not only have a significant deterrent effect but also
will help reduce complaints.
 Any school district employee conducting weapons screening with a metal detector shall be trained on its use
and proper screening procedures. Certified law enforcement officers employed as security for the event will
be at the screening point(s) to handle positive indications for weapons or other contraband and to confiscate
and secure the weapons or contraband and make arrests as warranted. Only certified law enforcement officers
are to handle confiscated weapons or contraband.
 Ideally, every spectator entering onto an athletic field or into a gymnasium should be screened for weapons at
high risk events. If this is determined by the Principal, AD, and SRO to be impractical, then a written
protocol must be established prior to the event documenting a random number of spectators that will be
screened (e.g., every third person, or every fifth person, or every third, then fourth, then seventh, etcetera).
Notices of weapons screening will not advertise the established random count and every spectator should
believe he/she will be searched. A predetermined method is necessary to address discrimination and/or
violation of privacy lawsuits, though it must be recognized that any screening method will prompt some
complaints. Any spectator NOT screened by reason of a random count screen shall be screened IF there is
reasonable suspicion that spectator is in possession of a weapon or other contraband. Suspicion can be
established through visual weapons screening techniques and/or by words or actions of the spectator that
would lead a reasonable person to believe the spectator is in possession of weapon(s) and/or contraband.
There must be articulable facts, not merely a hunch, that a person possesses a weapon or contraband in order
to conduct a search. Any person refusing to be screened for weapons cannot be forced to be screened and has
the option to “walk away” and not enter the event. However, anyone wishing to attend the event must consent
to screening. A notice to this effect could be posted at the ticket counter so that anyone wishing to purchase a
ticket would be aware of this requirement prior to purchasing their ticket.
INCIDENT CONTACT: Should you have an incident of a serious nature, Sgt. Jimmy Bolt is to
be contacted (cell phone #: 303-6058).
APPENDIX
i.
ii.
iii.
iv.
v.
vi.
vii.
viii.
ix.
x.
xi.
xii.
xiii.
xiv.
xv.
xvi.
xvii.
xviii.
xix.
xx.
xxi.
xxii.
Current School Athletic Directors
Online Access to Forms for Special Requests and Applications
Guidelines for High School Supplements
Guidelines for Middle School Supplements
Supplemental Salary Schedule
Coach Assignment Form
Geo-Codes for Your School
Feeder Patterns for Middle Schools to High Schools
Parent Athletic Insurance Letter
Athletic Insurance Schedule of Benefits (Student Resources)
Parents’/Guardian’s/Athlete’s Risk Acknowledgement form
Emergency Information and Consent for Medical Treatment form
Emergency Medical Plan (SAMPLE) form
Greenville County Ticket Prices
Protocol for Preventing Recruiting Violations
Handling a Staph Infection
Heat Guidelines
Lightning Protocol
Field & Turf Maintenance Schedule (SAMPLE)
Maintenance Guide for Rubberized Tracks in Greenville County
NCAA Eligibility Center—for Students that will play sports in college
Bus Driver Training Information and Schedule of Training
i.
Middle School Athletic Directors Information for 2014-15
Last Name
First
Name
Email
Office
Phone
2nd
Phone
Downey
Amy
adowney@greenville.k12.sc.us
355-1479
864320-8504
355-1490
Thompson
Scott
BEREA
Harris
Elizabeth
eeharris@greenville.k12.sc.us
355-1772
864378-7157
355-1712
BLUE RIDGE
Smith
Kathie
kasmith@greenville.k12.sc.us
355-1951
346-1964
355-1966
Stevens
Scott
swsteven@greenville.k12.sc.us
355-2123
561-3798
355-2194
CHANDLER
Albin
Josh
jalbin@greenville.k12.sc.us
452-0321
616862-7902
452-0365
GREER
Davis
Nanette
nddavis@greenville.k12.sc.us
355-5800
355-5856
376-2339
GREENVILLE
Roach
David
droach@greenville.k12.sc.us
355-5668
360-3726
355-5682
HILLCREST
Kirby
Janet
jkirby@greenville.k12.sc.us
355-6116
864915-1440
355-6120
Morgan
Kevin
kmorgan@greenville.k12.sc.us
355-6211
419-4567
355-6275
McCoy
Jeff
Jbmccoy@greenville.k12.sc.ujs
355-6281
617-0633
Lansche
Bo
wlansche@greenville.k12.sc.us
355-6460
McCartney
Gary
gmccartn@greenville.k12.sc.us
355-8143
704-5150
355-8160
MAULDIN
Mathis
Stewart
smathis@greenville.k12.sc.us
355-6783
354-6758
355-6988
NORTHWEST
Caudle
Tariq
tcaudle@greenville.k12.sc.us
355-6945
864-376-6436
NORTHWOOD
McCarrell
Chris
Cmccarre@greenville.k12.sc.us
355-7034
905-5574
355-7077
Dill
Brad
mbdill@greenville.k12.sc.us
355-7935
884-9381
355-7918
SEVIER
Cruell
Cheryl
ccruell@greenville.k12.sc.us
355-8228
380-4538
355-8255
TANGLEWOOD
Evette
David
devette@greenville.k12.sc.us
355-4557 704 560-3786
WOODMONT
Parks
Milton
miparks@greenville.k12.sc.us
355-8558
SCHOOL
BECK
BRYSON
HUGHES
LAKEVIEW
LEAGUE
RIVERSIDE
FAX
sthompson@greenville.k12.sc.us 355-1448
252-626-4130 355-6416
451-9349
355-8587
i.
GREENVILLE COUNTY SCHOOLS – High School Athletic Directors 2014-15
LAST
NAME
Maness
FIRST School
NAME Phone
Jeff
355-1600
Office
Phone
355-1654
FAX
Mobile
355-1695 483-7731
E Mail
jmaness@greenville.k12.sc.us
Asst. AD
Garrett
Johnny 355-1600
355-1641
355-1695 380-5513
jrgarret@greenville.k12.sc.us
Blue Ridge
Clark
Shane
355-1800
355-1896
355-9587 979-1675
spclark@greenville.k12.sc.us
Ashley
355-1874
SCHOOL
Berea
Asst AD Wardlaw
Fair
Carolina
Eastside
Erwin
Asst AD Kosmicki
Greenville Scolamiero
Asst AD
Greer
Asst AD
Hillcrest
Asst AD
Thomas 355-2300
270-4747
355-2318
355-9694 303-1551
tfair@greenville.k12.sc.us
Scott
355-2800
355-2847
355-2518 444-5082
serwin@greenville.k12.sc.us
Jack
355-2800
355-2865
355-2518 414-0012
jkosmick@greenville.k12.sc.us
Steve
355-5500
355-5512
355-9759 275-3128
scolami@greenville.k12.sc.us
emharris@greenville.k12.sc.us
Harris
Emily
355-5500
355-5590
803-2927218
Perry
Travis 355-5700
355-2584
355-1989 505-9755
Neely
355-5700
355-5759
Bell
Tommy 355-3500
Choplin
Reggie 355-3500
Jeff
“
tperry@greenville.k12.sc.us
787-9663
jneely@greenville.k12.sc.us
355-3539
355-3382 608-3245
tbell@greenville.k12.sc.us
355-3447
313-8068
rchoplin@greenville.k12.sc.us
Tod
355-6300
355-6398
907-9264
dtucker@greenville.k12.sc.us
Asst. AD Strickland
Brian
355-6300
355-6347
803-6340783
pstrickland@greenville.k12.sc.us
Asst. AD Mattison
Frady
Mauldin
Libba
355-6300
355-6338
907-5024
limattis@greenville.k12.sc.us
Steve
355-6500
355-6530
355-6642 449-7319
rfrady@greenville.k12.sc.us
Bell
Andrea 355-6500
355-6597
525-3181
aebell@greenville.k12.sc.us
Long
Murray 355-7800
355-7870
355-7898 275-2599
clong@greenville.k12.sc.us
237-2893
843-615355-8798
4417
ercummin@greenville.k12.sc.us
JL Mann
Asst. AD
Riverside
Tucker
awardlaw@greenville.k12.sc.us
Asst. AD Cummings
Southside
Travelers
Rest
Asst AD
Wade
Hampton
Eric
355-7800
355-8195
Butler
John
355-8700
355-8717
Keen
Erin
355-0001
355-0046
355-0058 303-6977
ekeen@greenville.k12.sc.us
Foster
Heather
355-0025
303-5786
hfoster@greenville.k12.sc.us
Nance
Darryl 355-0100 355-0125 off 355-0194
505-2075
dnance@greenville.k12.sc.us
561-7691
kehaltiw@greenville.k12.sc.us
417-3992
chcarter@greenville.k12.sc.us
864-6171382
ajenkins@greenville.k12.sc.us
355-9154 444-3997
butsey@greenville.k12.sc.us
Asst AD Haltiwanger
Woodmont Carter
Asst AD Jenkins
Utsey
District
355-0197rm 355-9606
Kent
355-0100
355-0127
Chris
355-8600
355-8615
Ashley
Bill
355-3100
355-3987
"
jebutler@greenville.k12.sc.us
ii.
ONLINE FORMS YOU MAY NEED TO ACCESS
Adjunct Coach Application Packet (in your “AD Forms” folder also)
1. Go to District Website (www.greenville.k12.sc.us)
2. Click “Employment Opportunities” on left, then click on “How to Apply”
3. On right side, click on “Adj. Coach”
W-9 Form (for Officials and Security Personnel)
1. Click “Departments” on the District website
2. Click on “Finance” then click on “Finance Forms”
3. Click on “W-9 Form”
Accident Incident Report Form (in your “AD Forms” folder also)
1. Click “Departments” on the District website
2. Click on “Finance” then click on “Finance Forms”
3. Click on “Accident Incident Form”
Workers Compensation Reporting Procedures
1. Click “Departments” on the District website
2. Click on “Finance” then click on “Workers Compensation” on the right side
3. Click on “Reporting Procedures for Athletic Coaches”; read and fill out form.
Application for Approval of School Building Project: This must be done for any facility
improvement at your school (ticket booth, sprinkler system, or any modification of any indoor or outdoor
building).
1.
2.
3.
4.
Click on “Board of Trustees” on district website
Click on “Board Policies”
Click on “D – Fiscal Management”; scroll down to Policy DFK, click on it.
Scroll down to bottom of this policy, click on “DFK(E) Application for Approval of School Building
Project.doc.”
Application for the Approval of Matching Funds:
1.
2.
3.
4.
Click on “Board of Trustees” on district website
Click on “Board Policies”; at the “Book” block, change (with arrow) “Policies” to “Rules”
Click on “E—Business Management”; scroll down to Rule EBI
Scroll down to bottom of this rule, click on “EBI-E Long Range Maint Program.pdf”
iii
GUIDELINES FOR HIGH SCHOOL SUPPLEMENTS
The following are guidelines for school principals when determining which supplements may be used at your
school. Initiation for hiring and paying these positions is done by filling out HR-200 or HR-203 forms. HR-200 is
the initial form that is submitted three separate times on a seasonal basis-“Full Year and Fall (due by 15 July);
Winter (due by 19 October); and Spring (due by 15 January)”-and are so designated):
HR-203 forms are for any changes, deletions or additions after HR-200 forms have been submitted. HR-203
forms must also accompany a HR-200 form for any “Adjunct” personnel (non-employees).
GENERAL REGULATIONS:
 No coach may receive two supplements for the same activity in the same season. This includes any
combination of a head coach and assistant coach supplement (exceptions: cross country & swimming).
 VALIDATING EXPERIENCE: Principals are responsible for validating the experience of their coaches.
Experience is calculated as completed years in that position only as a paid employee! First year
coaches have “0” years experience. All frosh and JV positions are considered as "assistants" in that sport.
Baseball/softball and girls and boys positions in the same sport are considered as the same sport when
pertaining to experience.
 LOCAL FUNDS SUPPLEMENTS: District policy allows you to use local funds (student activities account) to
pay for additional coaches. Under no circumstances are you allowed to use additional funds for a
position for which a coach is already paid with a District supplement (Rule IDFA). Booster clubs,
groups of parents, or individual citizens are NOT allowed to pay any person or coach (employee or
non-employee) directly for any services rendered as a coach or adjunct instructor. All payments to
coaches or instructors must come from the District! Procedures for paying coaches with local funds are
located in the school “Athletic Director’s Handbook.”
 ADJUNCT COACHES: All NEW Adjunct coaches must have ALL required application material on file with
the District Athletic Director. An HR-203 form must be submitted by the school AD on every NEW Adjunct
Coach. These requirements must be filed before they will be allowed to do any coaching! Additionally,
they are required to attend the Human Resources Dept. Orientation. Adjunct coach application packets are
online at the district’s webpage under the “Jobs” link.
NOTE: if your adjunct coach is a head coach in any sport at any level: Written permission from the
High School League is required of any head coach in any sport who is not at least a half-time employee
of the District. Additionally, this adjunct head coach MUST satisfactorily complete the Coaches Education
Program offered by the League. See Article VIII, Section 3 of the High School League Handbook.
 SUPPLEMENT/PAY INTEGRITY: Schools must have the sport in order to receive the supplement for that
position. All monies paid to supplemental positions are for those specific programs and are not to be
used out-of-area or to supplement an individual for other duties. Some positions have minimum
requirements in order for a school to qualify for the supplement. These positions and their requirements are
as follows:
POSITION
Band Director
(full year)
Choral Director
(full year)
Drama Director
(full year)
Yearbook Sponsor
(full year)
Newspaper Sponsor
(full year)
Forensics Coach
(full year)
ALLOCATIONS/SCHOOL and QUALIFYING REQUIREMENTS
One position/school. This supplement is for marching band, all-state band, and other afterschool activities. This person is expected to have his/her band participate in marching
band competitions and at the half time of football games. A minimum of two concerts per
year is suggested in addition to marching band activities.
One position/school. The chorus director must have three performances during the school
year. A performance is any presentation before a group or crowd of people (PTA
meeting, open house, school assembly, mall, concert, etc.)
One position/school. The drama director must have three performances during the school
year. A performance is defined as a presentation before a group or crowd of people (PTA
meeting, open house, school assembly, mall, school play, etc.)
One position/school. This person must oversee the publication of the school's yearbook
and perform all related functions of this important production.
One position/school. The newspaper must be published a minimum of 4 times during the
school year.
One position/school. Minimum schedule: 7 competitions or tournaments. Two of these
must be the State Tournament and the District Qualifying Tournament. It is expected of
the program to be affiliated with the NFL (National Forensics League).
Academic Team
Coach (full year)
ROTC Instructor
(full year)
Athletic Director
Intramural Director
Head Cheer Coach
(full year)
Assistant Cheer
Coach (full year)
Strength-Conditioning
Coach (full year)
Head Football
Assistant Football
Frosh or “C” Football
7th/8th or “D” Football
Head Volleyball
Assistant Volleyball
Cross Country
Golf
(girls/fall, boys/spring)
Tennis
(girls/fall, boys/spring)
Head Basketball
Assistant Basketball
Frosh or “9th Grade”
Basketball
Wrestling
Assistant Wrestling
Head Baseball &
Softball
Assistant Baseball &
Softball
Head Track
(boys+girls)
Assistant Track
Head Soccer
Assistant Soccer
Lacrosse
One position/school. The Academic Team program must participate in four competitions
each year, one of which must be the Greenville County Scholastic Scoreboard.
A supplement for each instructor for drill teams, rifle team, color guard and other
extracurricular activities.
One position/school. A full athletic program must be offered.
One position for a high school and two positions (30 week & 20 week) for middle schools. A
syllabus and schedule of events must be submitted to the District Director of Athletics to
qualify for these positions.
One position/school. Although a competition schedule is encouraged, it is not mandatory.
Two positions/school. You must have a JV cheer squad for one position and a C squad
for the other.
One position/school. A full strength and conditioning program for all athletes throughout the
year must be offered. This position may be split between more than one person. Effective
2011, new strength coaches must be certified by NSCA or NASE.
One position/school. A full High School League schedule must be played.
Five positions/school.
One position/school. To qualify for this position, the school must field a frosh or “C”
football team. This team must play a minimum of six games.
One position/school. To qualify for this position, the school must field a 7th/8th or ‘D’
football team. This team must play a minimum of six games.
One position/school. A full High School League schedule must be played.
Two positions/school. In order to qualify for these positions, a school must have a JV or a
C team. A minimum of 9 matches must be played.
Two positions/school (one for boys and one for girls). Minimum schedule: 7 meets.
Two positions/school, one each for a boys and girls team respectively. A minimum of 9
matches must be scheduled in order to qualify for this supplement.
Two positions/school, one each for a boys and girls team respectively. A minimum of 8
matches must be played.
Two positions/school, one each for a boys and girls program respectively. A full High
School League schedule must be played.
Four positions/school, two each for a boys and girls program respectively.
Two positions/school; one each for a boys and girls team respectively. You must have a
C/9th grade team to qualify. Minimum schedule: 10 games for each team.
One position/school. A full High School League schedule must be scheduled.
One position/school.
One baseball/school, one softball/school. A full High School League schedule must be
played.
One baseball/school, one softball/school. Each school must field JV baseball and softball
teams to qualify. Each JV team must play a minimum of 9 games to qualify.
Two positions/school, one each for a boys and girls program respectively. A minimum of
10 meets must be scheduled in order to qualify for this supplement.
Two positions/school.
Two positions/school, one each for a boys and girls team respectively. A full High School
League schedule must be played.
Two positions/school, one each for a boys and girls team respectively. To qualify for this
position, a school must field JV soccer teams. Minimum schedules: 9 matches.
Two positions/school, one each for a boys and girls team respectively.
iv
GUIDELINES FOR MIDDLE SCHOOL SUPPLEMENTAL POSITIONS
The following are guidelines for middle school principals when determining which supplements are to be used
and how they may be used at your school when filling out HR-200M or HR-203 forms:
1. Only one person may be entered for the Chorus, Drama and Band Director positions. Intramurals,
Assistant Principal, and Counselor positions may be split among two or more individuals.
2. Experience: Principals are responsible for validating the experience of their personnel that get paid on the
tiered supplemental schedule. Experience is calculated as completed years in that position only (1st
year is 0 years experience).
3. CHANGES: Additions and deletions from the original form (HR-200M) are made by using the HR-203
form.
4. Local Funds Supplements: Any position a principal pays for with local funds must follow the accounting
process for paying these positions. “Local Funds” must be stated on the HR200 or HR203 forms when
using these funds to pay an additional coach.
5. Supplement/Pay Integrity: Schools must have the sport or activity in order to receive the supplement for
that position. All monies paid to supplemental positions are for those specific programs and are not to be
used out of area or to pay someone additional funds for other work.
6. Non-Exempt Coaches are paid by the hour and pay is entered from the school. Schools are responsible
for any monies paid to non-exempt personnel that is beyond the budgeted supplement for that person if
he/she were exempt. The district will bill the schools for any monies paid beyond the allocations. Hourly
rates for non-exempt coaches are set by the district and will be sent to your school athletic director.
The following are the allocated supplemental positions for middle schools:
 Intramurals: (two positions per school) Each middle school is allocated 50 weeks of intramural supplements.
A minimum of two people must split this supplement. A full supplement is 30 weeks. Persons receiving less
than 30 weeks will receive a prorated supplement based upon their experience. No person may receive over
30 weeks of the supplement. A beginning-year syllabus of the program and with a schedule of events
must be filed with the District Director of Athletics each year. Programs are to be administered before or
after school.
 Chorus: (one position per school) The chorus director must have three performances during the school
 Drama: (one position per school) The drama director must have three performances during the school year.
A performance is any presentation before a group or crowd of people (PTA meeting, open house, school
assembly, or a staged play).
 Band Director: (one position per school) This band director must be full time at your school only. To qualify
for this supplement, the middle school must have a performing concert band. This band must have a
minimum of two evening concerts and four additional performances (before a group or crowd of people). The
band director must also have his/her students participate in the All-County and All-State band programs.
 Athletic Director: (one position per school) One position per school.
Academic Team
All County Band Director
All County Orch. Conductor
Band Director, High
Band Director, Middle
Chorus, Elementary
Chorus, Middle
Chorus, High
Dance
Drama, High School
Drama, Middle School
Forensics
GCYO Conductor
GCYO Assistant
Junior Sinfonia Conductor
Junior Sinfonia Assistant
Philharmonic Conductor
Philharmonic Assistant
Sinfonia Chamber Conductor
Sinfonia Chamber Assistant
Sinfonia Conductor
Sinfonia Assistant
Strings Teachers
Related Arts Lead Teacher
JROTC Instructor (24 cks.)
Newspaper, High School
Yearbook, High School
509
547
543
530
531
532
533
534
514
505
504
508
535
536
541
542
537
538
548
549
539
540
546
501
500
507
506
63.70
86.95
86.95
318.30
60.30
34.85
34.85
75.30
34.85
63.70
20.35
63.70
231.50
115.85
86.95
43.55
173.65
86.95
173.65
86.95
173.65
86.95
57.95
72.40
60.30
40.60
63.70
193.23
193.23
514.45
257.45
193.23
96.78
385.89
193.23
385.89
193.23
385.89
193.23
1,274
1,739
1,739
6,366
1,206
697
697
1,506
697
1,274
407
1,274
4,630
2,317
1,739
871
3,473
1,739
3,473
1,739
3,473
1,739
1,159
1,448
1,447
812
1,274
75.30
101.35
115.85
376.20
75.35
40.60
40.60
86.95
40.60
75.30
29.05
75.30
289.45
144.70
101.35
57.95
202.60
115.85
202.60
115.85
202.60
115.85
57.95
101.35
80.42
52.20
75.30
225.23
257.45
643.23
321.56
225.23
128.78
450.23
257.45
450.23
257.45
450.23
257.45
1,506
2,027
2,317
7,524
1,507
812
812
1,739
812
1,506
581
1,506
5,789
2,894
2,027
1,159
4,052
2,317
4,052
2,317
4,052
2,317
1,159
2,027
1,930
1,044
1,506
86.95
115.85
144.70
434.00
90.50
46.40
46.40
98.45
46.40
86.95
37.75
86.95
347.30
173.65
115.85
72.40
231.50
144.70
231.50
144.70
231.50
144.70
57.95
130.30
100.50
63.70
86.95
257.45
321.56
771.77
385.89
257.45
160.89
514.45
321.56
514.45
321.56
514.45
321.56
Total Pay
Adjunct (9)
Paychecks
Exempt
Paychecks
8+ Years
Total Pay
Adjunct (9)
Paychecks
Exempt
Paychecks
4 - 7 Years
Exempt
Total Pay
Adjunct (9)
Paychecks
0 - 3 Years
Paychecks
POSITION
Job Code
SUPPLEMENTARY SALARY SCHEDULES for FINE ARTS AND ACADEMICS 2014-15
1,739
2,317
2,894
8,680
1,810
928
928
1,969
928
1,739
755
1,739
6,946
3,473
2,317
1,448
4,630
2,894
4,630
2,894
4,630
2,894
1,159
2,606
2,412
1,274
1,739
NOTE: The three tiers (0 - 3, 4 - 7, and 8+) are based on years of completed experience as a PAID coach at that position only. A person's first year in any position is "0"
years experience. Head Coaches or Conductors CANNOT use years served in "Assistant" positions in calculating their years experience as a Head Coach or Conductor.
Principals are responsible for validating all experience on HR-200 and HR-203 forms.
POSITION
Athletic Director - HS
Athletic Director - MS
Intramurals (20 weeks)
Intramurals (30 weeks)
Strength & Conditioning
Football - Head
Football - Assistant
Volleyball Head HS
Volleyball Assistant
Volleyball Head Middle
Cheerleader Head
Cheerleader Assistant
Cross Country
Golf - Girls
Tennis - Girls
Swimming
Basketball - Head HS
Basketball - Assistant
Basketball - Head Middle
Wrestling Head
Wrestling Assistant
Baseball - Head HS
Baseball - Assistant
Baseball - Head Middle
Soccer - Head HS
Soccer - Asst. or Middle
Softball - Head HS
Softball - Assistant
Softball - Head Middle
Track Head
Track Assistant
Lacrosse
Golf - Boys
Job
Code
SUPPLEMENTARY SALARY SCHEDULES for ATHLETICS 2014-15
561
592
592
591
562
563
586
587
588
589
590
576
579
585
594
566
567
568
583
584
570
571
572
580
581
573
574
575
577
578
595
579
0 - 3 Years
Exempt
Non-Exempt
Paycheck
462.95
72.40
59.70
89.50
115.85
405.10
202.60
115.85
67.20
67.20
94.70
53.80
73.60
81.10
81.10
81.10
385.94
115.94
115.94
192.94
101.60
257.45
163.56
163.56
257.45
180.23
257.45
163.56
163.56
257.45
180.23
257.45
180.23
Adjunct
(3)
Paychecks
772.34
1,350.67
772.34
448.00
448.00
631.34
358.67
490.67
540.67
540.67
540.67
1,929.67
579.67
579.67
964.67
508.00
772.34
490.67
490.67
772.34
540.67
772.34
490.67
490.67
772.34
540.67
772.34
540.67
4 - 7 Years
Total
Pay
9,259
1,448
1,194
1,790
2,317
8,102
4,052
2,317
1,344
1,344
1,894
1,076
1,472
1,622
1,622
1,622
5,789
1,739
1,739
2,894
1,524
2,317
1,472
1,472
2,317
1,622
2,317
1,472
1,472
2,317
1,622
2,317
1,622
Exempt
Non-Exempt
Paycheck
578.70
92.70
71.60
107.40
144.70
520.90
260.55
144.70
80.60
80.60
139.30
76.00
88.25
92.70
92.70
92.70
463.07
154.47
154.47
231.54
121.87
321.56
196.12
196.12
321.56
206.00
321.56
196.12
196.12
321.56
206.00
321.56
206.00
Adjunct
(3)
Paychecks
964.67
1,737.00
964.67
537.34
537.34
928.67
506.67
588.34
618.00
618.00
618.00
2,315.34
772.34
772.34
1,157.67
609.34
964.67
588.34
588.34
964.67
618.00
964.67
588.34
588.34
964.67
618.00
964.67
618.00
8+ Years
Total Pay
11,574
1,854
1,432
2,148
2,894
10,418
5,211
2,894
1,612
1,612
2,786
1,520
1,765
1,854
1,854
1,854
6,946
2,317
2,317
3,473
1,828
2,894
1,765
1,765
2,894
1,854
2,894
1,765
1,765
2,894
1,854
2,894
1,854
Exempt
Non-Exempt
Paycheck
694.40
115.85
85.95
128.90
173.65
636.55
318.30
173.65
96.70
96.70
189.85
101.35
105.95
104.30
104.30
104.30
540.14
192.94
192.94
270.14
146.34
385.89
235.45
235.45
385.89
231.78
385.89
235.45
235.45
385.89
231.78
385.89
231.78
Adjunct (3)
Paychecks
1,157.67
2,122.00
1,157.67
644.67
644.67
1,265.67
675.67
706.34
695.34
695.34
695.34
2,700.67
945.67
945.67
1,350.67
731.67
1,157.67
706.34
706.34
1,157.67
695.34
1,157.67
706.34
706.34
1,157.67
695.34
1,157.67
695.34
Total Pay
13,888
2,317
1,719
2,578
3,473
12,731
6,366
3,473
1,934
1,934
3,797
2,027
2,119
2,086
2,086
2,086
8,102
2,894
2,894
4,052
2,195
3,473
2,119
2,119
3,473
2,086
3,473
2,119
2,119
3,473
2,086
3,473
2,086
vi
Greenville County Schools
301 Camperdown Way, PO Box 2848, Greenville SC 29602-2848
DATE:
TO:
FROM:
SUBJECT:
Extra Duty Service Notification
Your principal or supervisor has assigned you to serve in the extended service or extra duty
assignment shown below for the ____________ school year.
Assignment: ________________________________________
Your stipend for this assignment is: ________
The amount of the supplement shown will be added to your salary. Duties, responsibilities and
terms of employment are included in the job description for this position.
Extended service or extra duty assignments are separate from teaching contracts and are not
subject to the protection afforded teacher contracts under state law. Such assignment is for the
current school year only and may or may not be renewed. Nothing herein is intended or implied
that such assignment will be renewed for the following year. The principal, in his/her discretion,
may terminate this assignment at any time, for any reason, with no right of recourse by the
employee.
Keep a copy of this memorandum for your files. Return the signed copy within 10 days of receipt
to Bill Utsey, Director of Athletics, Central Office.
_____________________________________
(EMPLOYEE SIGNATURE)
pc: Personnel File
____________
(DATE)
vii..
GEO Codes for All High Schools for 2014-15 School Year
Berea High School
ABC1
BCM1
BFR1
BLC1
BRF1
BRF2
BRH1
CDL1
CDL2
CHL1
CHL2
COO1
CTH1
CVT1
DLR1
DLR2
FRL1
HAP1
HLK1
HLT1
HSA1
HSA2
LGN1
LLD1
LLY1
LNV1
MDL1
MGP1
NFL1
OFB1
PSA2
PSA3
PSA7
PSA8
PSA9
RAS1
RAS2
RFH1
SAL1
SAU1
SSC1
SSC2
SSC3
SUM1
SUM2
TLN1
USS1
USS2
WAT1
WAT2
WCC1
WCG1
WCG2
WCG3
WCG4
WCL1
WFC1
WPR1
WPR2
WPR3
LVE1
MAB1
MEE1
MSH1
MSH2
MST1
MTL1
MTL2
NGC1
OWR1
PDM1
PET1
PET2
PNG1
RSD1
SOU3
TUG2
ULH1
WFD1
WLL1
PTC1
PVH9
REC1
RWR1
SBR1
SBR2
SFE1
SFE2
SFE3
SHC1
SHC9
SPF1
SRC1
SSD1
TSC1
TWC1
VPP1
WAC1
WBC2
WBC9
Blue Ridge High School
AUT1
BAR1
BCR1
BLU1
BMO1
BMR1
BRP1
BUL1
BVD1
CBD1
CPT1
CRM1
EDF1
FBR1
GCM1
GSL1
GVS1
HGB1
HNT1
JKS1
JKS2
JUG3
BBC1
BMS1
BMS2
BRW1
BRW2
CHC2
CHC3
CVC1
ERL1
FRG1
GBS1
GCC1
GCC2
HEM1
HWC1
JMC4
JSC1
JSC2
KEN1
LEW1
LKS1
LPC1
LSL1
LWC1
APT1
AVN1
AVN2
BLK1
BWC1
CEM4
CPS1
DEL1
DEL2
DEL3
DEL4
DPB1
DPC1
DPC4
DPC5
EAS1
EAS2
EAS3
ELA1
FCC1
FIS1
GRL1
GRL2
GSC1
GWH1
ACC2
ACC4
AEC1
AEC2
AGG1
AGG2
AGR2
ALP3
ALV1
ALV2
ALV3
AWC1
BHM1
BJU2
BMS3
BMS4
BMS5
BRC1
BRC2
BTC1
CDS1
CDS2
CHC9
CHD1
CHK1
CHK2
CLF1
CRA1
CVC2
CVC3
CVC4
CVC5
CVC6
CVC7
DTG1
DTG2
ENS1
EPA1
EQC1
GHC1
GHC2
GRR2
GRR9
GRT1
ACC1
AML1
BCS2
BEN1
BEV1
BMH1
BUG1
CAA1
CCC1
CCE1
CGS1
CLC1
CMA1
CST1
FHC1
FHC2
FHC3
FOS4
FXL1
GBH2
GPZ1
GRE1
HCM1
HIP1
HWT1
HWT2
JOH1
JUG1
JUG2
LAK1
LEA1
LOC1
KCR1
LCN1
LES1
LMK1
Carolina High School
LWR1
MFP4
MFP9
OCC1
OCC2
OCC4
OXF1
PDC1
PIP5
Eastside High School
HAL1
HPS1
HOW1
HOW2
HST1
HST2
KGG1
LAN1
LEE1
LUZ1
MBC1
MFP1
MFP2
NRT1
OHA1
PEC1
PEC2
PEC3
PPT1
PRD1
PSQ1
ROD1
SPC1
STC1
TAY1
TNP1
TSW1
WLH1
WLH2
WMV1
WMV2
MPC1
MPM1
MPP1
MRS1
MSC1
NHC1
OGR1
OKC1
OSB1
OVB1
PGC1
PSA1
PSA4
RDC1
RRC1
RRP1
RSP1
RUT1
SFC1
SFC2
SFC9
SPM1
SRS1
STS1
TPC1
TPC4
UPM1
URC2
VSC1
WDW1
WMA1
XYZ1
SMR1
SPR1
SRD1
STL1
STR1
SUB1
SUB2
SUN1
SUN4
TAB1
TFS1
TTC1
TYG1
VAL1
VIC2
WCH1
WCR1
WED1
WOD4
ZOH1
Greenville High School
HCD1
HPA1
HPM1
HSA3
HSA4
IQP1
JLC1
JLC2
JMC1
JMC2
JMC3
KDG1
KRN1
LEC1
LPM1
LPZ1
LSS1
LVT1
MAG1
MFC1
MMC1
MMC2
Greer High School
MAP1
MCD1
MOK1
NTT1
NTT2
ONV1
OVE1
PAR1
PGR1
PIN1
QIK1
RDL1
REH1
RIV2
SAP1
SML1
Hillcrest High School
AAW1
ABR1
ADR1
ALF1
AMB1
ATR1
BDC1
BEE1
BHT1
BLG1
BWA1
BWD1
BWF1
CAR1
CBC1
CCJ1
CED1
CHH1
CHR1
CLN1
CLR1
CLR2
CLR3
CLV1
CLV2
CLW1
COL1
CSL1
CSR1
CTG1
CTP1
CWT1
DAN1
DLD1
DUR1
DUR2
DWS1
EGC1
EGR1
FCA1
FCR1
FFS1
FIM1
FIM2
FOF1
FVR1
FVW1
GAP1
GAT1
GOO1
GOO2
GRN1
GSE1
HAC1
HAR1
HED1
HFD1
HHJ1
HPN1
HRT1
HVR1
HWY4
ISB1
JRD1
JRG1
JVL1
KGC1
LAC1
LGE1
LNB1
LPD1
LRN4
LVC1
LVR1
LWL1
MCS1
MDO1
MIL1
MKR1
MOR1
MTN1
NFB1
NHP1
NMS1
NMS2
OFR1
PDA1
PDH1
PKE1
PNT1
POL1
PON1
PON2
PON3
PSS1
QLN1
RCR1
REV1
RIC1
RRW1
SAV1
SCU1
SDC1
SFD1
SFH1
SGD1
SIM1
SMS1
SPD1
SPG1
STD1
STM1
SYR1
TFL1
TJV1
TJV2
TRW1
VPA1
WBR1
WDC1
WDV1
WDV2
WES1
WLC1
WOV1
WTA1
WTM1
WWD1
WWD2
WWD3
WWD4
WWD5
OPA1
OSP1
OTC1
PIP1
PIP2
PLA1
PLE1
PLG1
PLW1
PLW2
PMD1
PMP1
PPA1
RBA1
RFD1
RVH1
RVS1
RWD1
SAB1
SBF1
SCS1
SLC1
SPB1
SWF1
TLK1
TMV1
TMV2
TMV3
TOD1
TOD2
WAD1
WAP1
WBB1
WBC1
WLA1
WRD1
PNH1
PSC1
RAV1
RAV2
REO1
RMB1
SAR1
SGW1
SGW2
SHV1
SHV2
SSH1
STH7
SUW1
TCB1
TCW1
TMS1
TRS1
VDN1
WAR1
WDH1
WDH2
WGJ1
WHP1
PEB1
PGR2
PHR1
PKY1
RAN1
RID1
RID2
RIV1
RSG1
SFS1
SUG1
SUG2
SUG3
SUG4
SUG5
SUG6
SUG7
J.L. Mann High School
ABA1
ALV4
APA1
APR1
ARB1
ASH1
BAT1
BAT2
BDC2
BFD1
BGC1
BHD1
BKS1
BSA1
BSA2
BTV5
CCR4
CIP1
CLP1
CRD1
CVL1
DDA1
DOG1
DTC1
EDC1
EDC2
EDC3
EDC4
EDC5
EHE1
EHE2
FBC1
FCV6
FCV7
FMC1
GAR2
GDA1
GFP5
GHS1
GOD1
GOD2
GPD1
GWA1
GWE1
GWE2
GWE3
HBC1
HER1
HMA1
HTA1
HVL8
HWM1
IBH1
KPT1
LAU1
LCC1
LCR1
LGC1
LGW1
LRM1
LRS1
LRT1
MDF1
MEC1
NGC4
NHA1
NLC1
NLC2
NOT1
OCL1
OFC1
OGL1
Mauldin High School
AJP1
AMR1
AMR2
ANC1
APS1
BBR1
BET1
BMD4
BOW1
BOX1
BRS1
BSH1
CPM1
DEV1
ENR1
ENR2
FFR1
FMP1
FWC1
FWC2
FWC3
GLD1
GRR1
GSD1
HGL1
HGN1
HLS1
HSB1
HYT1
HYT2
HYT3
HYT4
JWV1
JWV2
JWV3
KNL1
LMG1
MCL1
MLD1
MLR1
PBF1
PKW1
PMM1
PMM2
PMM3
Riverside High School
AGE1
BAN1
BCA1
BCA2
BCR4
BCR5
BDE1
BRK1
BRR1
CBR1
CBR2
CCS1
CES1
COT1
DAL1
DIL1
DRD1
DRY1
ENO1
FOX1
GIB1
GIB2
HAM1
HCR1
HGR1
HGS1
HIH1
HRD1
HSR1
JET1
JOB1
JPS1
JPS2
LSP1
NEL1
NTR1
OKV1
OSR1
Southside High School
AAC1
ASW1
BAC1
BMD1
BMD2
BMD3
BRN1
BTH1
BVS1
BWD2
BWD3
CCP1
CCP2
CCP3
CCT1
CHC1
CON1
CON2
CON3
CRK1
CVW1
DIX1
DNC1
DUN1
DUN2
DUN3
FGH1
FKS1
FMT1
FMT2
FNC1
FRK1
FSM1
FTD1
GDH1
GEC1
GMR1
GPC1
GRM1
GRV1
GVE1
HLN1
HWA1
LBC1
LPH1
LWA1
MCR1
MGA1
MSD1
MSD2
MUR1
OGR2
PHC1
PVC1
PVC2
RDF1
RER1
RHC1
RMG1
RMS1
RNC1
ROA1
ROC1
SFE4
SGR1
SSF1
SVC1
SVC2
SVC3
SVC4
TER1
WEN1
WHA1
WMT1
WWA1
WWT1
SLA1
SLA2
SMV1
SND1
SND2
SND3
SPK1
SSL1
TBR1
TGV1
TLR1
TUG1
VMT1
WDD1
WIN1
WIN2
Travelers Rest High School
ARM1
BBV1
BCS1
BDW1
BEZ1
BIL1
BLS1
BXT1
CHA3
CNT1
CPL1
CTV1
DCS1
DCS2
DVF1
ALP1
ALP2
ALT1
AVE1
BHN1
BJU1
BLV1
BOT1
BRD1
BRD2
BUS1
BUT1
BWI3
CAT1
CEL1
CEM1
ENE1
FRB1
GDW1
GEE1
GNR1
GTW1
HDL1
ING1
JGP1
KLB1
LAV1
LKM1
LLA1
LSH1
MBE1
MCT1
MID1
MMR1
MTG1
MTL4
MWC1
NAM1
NCC1
NOR1
NPM1
PKT1
PLR1
PMN1
PMN2
PSV1
RCV1
RDH1
RFR1
RRR1
RSD2
RUT2
RVB1
SET1
SFG1
SFG2
SIL1
Wade Hampton High School
CEM2
CLK1
CLK2
CRO1
CVE1
CWD1
DOV1
ECA1
ELE1
FAR1
FOS1
GAN1
GRA1
HHA1
HWY1
HWY2
IND1
IVD1
IVY1
KMA1
LEG1
LGB1
LHC1
LHC2
LIB1
LIN1
LYE1
MMC3
MSP1
MTC1
NIT1
OLD1
OLD2
PDT1
PEP1
PMR1
PRS1
RAF1
ROK1
SFC8
SOU4
SUL1
SWD1
URC1
WBR7
NPG1
NSH1
OAK1
ORF1
ORF2
PAY1
PDW1
PEL1
PEL2
PES1
PHL1
PTE1
PTE2
RAY2
REE1
REE2
RKY1
RKY2
RKY3
RRT1
RRV1
RSS1
RVR1
SCO1
SDL1
SMM1
SNO1
SOU1
SOU2
SSN1
SSR1
Woodmont High School
ADA1
ALD1
ARD2
BAK1
BEE9
BEL1
BEL2
BEL3
BER2
BER3
BHC1
BHC2
BLR2
BLR3
BTM1
BUR1
CAN1
CFR1
CHA1
CHA2
CHE1
CLY1
COB1
COB2
COB3
CRG1
CRL1
DAV1
DOB1
EPH1
EST1
ESV1
FER1
FLA1
FLA2
FOL1
FOR1
FOW1
FRE4
FSE1
FSS1
FVC1
FVM1
FXT1
GAR1
GEO1
GMB1
GOL1
GPS1
GRI1
GRO1
GRO2
GRP1
HBR1
HBS1
HCH1
HCP1
HIL1
HJM1
HNF1
HOL1
HRP1
HTN1
HUF1
IDW1
IDW2
JKB1
JMR1
JMR2
JMR3
JMW1
KIN1
KMH1
LIC1
LIC2
LME1
LMW1
LWD1
LWD2
MCA1
MCK1
MEL1
MEM1
MMW1
MOO1
MWD1
NBR1
NFH1
NHB1
NMR1
STO1
SUE1
SWR1
TPS1
TRA1
VIL1
WAS1
WIL1
WOO1
WOO2
WOO3
WOR1
WPH1
WST1
WVY1
Middle Schools’ Defined Fed High Schools 2014-15
ATHLETIC ELIGIBILITY FOR 7TH AND 8TH GRADERS
According to Policy IDFA(P), 7th and 8th graders are allowed to participate on high school sports teams.
In the contact sports (currently football, soccer, wrestling), they are only allowed to participate on JV
teams. Additionally, they are only allowed to participate on a high school team at the school for
which they are geo-coded to attend. In football, 7th graders are only allowed to compete on 9th grade
teams and below (no one above 9th grade on these teams).
NOTE: 7th and 8th graders are allowed to compete only on their geo-coded high school teams.
Middle
School
High Schools Fed
Middle
School
Beck
JL Mann, Southside, Wade Hampton
Lakeview
Berea
Berea, Carolina, Travelers Rest,
Greenville, Mauldin, Southside
League
Blue Ridge
Blue Ridge, Greer
Mauldin
Bryson
Hillcrest
Northwest
Chandler
Woodmont
Northwood
Greenville
Eastside, Greenville,
JL Mann, Wade Hampton
Riverside
Greer
Greer
Sevier
Hillcrest
Hughes
High School
Berea
Blue Ridge
Carolina
Eastside
Greenville
Greer
Hillcrest
Hillcrest, Mauldin
Carolina, Greenville, JL Mann,
Southside, Wade Hampton
Middle Schools Feeding
Berea, Lakeview, League
Blue Ridge
Berea, Hughes, Lakeview, Tanglewood
Greenville, Northwood
Berea, Greenville, Hughes, Lakeview,
League, Sevier
Blue Ridge, Greer, Riverside
Bryson, Hillcrest
High Schools Fed
Berea, Carolina, Greenville,
Travelers Rest
Berea, Greenville,
Wade Hampton
Mauldin, JL Mann
Travelers Rest
Eastside, Wade Hampton,
JL Mann, Riverside
Greer, JL Mann,
Riverside, Mauldin
Wade Hampton
Greenville
Tanglewood
Carolina, Southside
Woodmont
Woodmont
High School
JL Mann
Mauldin
Riverside
Southside
Travelers Rest
Wade
Hampton
Woodmont
Middle Schools Feeding
Beck, Greenville, Hughes, Mauldin,
Northwood, Riverside
Berea, Hillcrest,
Mauldin, Riverside
Northwood, Riverside
Beck, Berea, Hughes, Tanglewood
Berea, Lakeview, Northwest
Beck, Greenville, League,
Northwood, Sevier
Ralph Chandler, Woodmont
viii.
ix.
August 2014
Dear Athletes and Parents:
The School District of Greenville County has an All-Sports plan for all athletes participating in interscholastic
activities in Middle School and High School. This includes team managers and cheerleaders.
This is an excess insurance plan that pays after any other coverage you may have, according to the schedule
of benefits, to a maximum of $25,000 for each injury. If you have no other coverage, this plan pays primary
according to the schedule of benefits.
Nationwide Life Insurance Company through K&K Insurance Group, Inc. will be providing this coverage and
processing the claims.
High School premiums are $55.00 for the year and Middle School premiums are $32.00 for the year. You will
only pay one premium regardless of the number of sports participated in. Checks should be made payable to
the school where your son/daughter plays. (NOTE: This coverage must be purchased through the school and
cannot be purchased through K&K’s website.)
You are required to have this coverage if you participate in one or more sports. The coverage is for
interscholastic sports only and does not take the place of school-time or 24-hour coverage for accidents
unrelated to sporting events.
Coaches and Athletic Directors will be responsible for completing the school’s portion of the claim form in the
event of an injury. Once the school’s portion is completed, parents are then responsible for completing the
remainder of the claim form and submitting the claim form to the address on the claim form. If the medical
provider does not bill K&K directly, you will need to attach itemized bills for the services provided. If you have
other insurance, you will also need to submit copies of your Explanations of Benefits to the address on the
claim form. If you have claim questions, please call 1-800-237-2917 Toll-Free. Additional instructions for
filing a claim are on the top of the claim form.
NOTE: When taking your child to any doctor or health care provider, they will ask for your
insurance information. You will give them your personal family insurance information AND
this letter. You MUST show this letter so that the doctor/health care provider will also file the
claim with our company. The health care provider may also ask for the policy number. The
policy number for this athletic insurance is 6A JXS 00000264589 00. Claims can be sent to:
K&K Insurance Group, Inc.
Attn: Claims Department
PO Box 2338
Fort Wayne, IN 46801-2338
Thank you for your continued support.
Parents, please keep this letter on file in the event of an injury during the year.
x.
ACCIDENT ONLY INSURANCE POLICY
GREENVILLE COUNTY SCHOOL 2014/2015 SCHEDULE OF BENEFITS
MANDATORY MIDDLE AND HIGH SCHOOL ATHLETICS COVERAGE
Persons Covered: The insurance shall cover on a blanket basis all middle school and high school athletes, team managers and
cheerleaders in the play or practice of interscholastic athletics under the supervision of a regularly employed coach or trainer or
qualified adult school authority of the policyholder. Actually being transported in a school furnished vehicle as a member of a group
under the direct supervsion of a duly delegated representative of the Policyholder for the purpose of participating in the above
mentioned interscholastic athletic competitions. Spring training, off-season workouts and play-off games as defined and sanctioned by
the state interscholastic governing body are included under this coverage.
The Policy provides benefits for loss due to a covered Injury up to the Maximum Benefit of $25,000 for each Injury. Provided that
medical treatment begins within 60 days from the date of the Injury, benefits will be payable for Covered Medical Expenses incurred
within one year from the date of the Injury up to the maximum benefit per service as scheduled below.
INPATIENT
Room & Board:
Hospital Miscellaneous:
Registered Nurse’s Services:
Physician’s Visits:
OUTPATIENT
Day Surgery Miscellaneous:
Physician’s Visits:
Physiotherapy:
Emergency Room:
X-Rays:
Diagnostic Imaging Services:
Laboratory Services:
Prescription Drugs:
Orthopedic Braces & Appliances:
100% of Reasonable and Customary Charges
$500 per day maximum
100% of Reasonable and Customary Charges
$40 per visit
Benefits are limited to one visit per day and do not apply when related to surgery)
$1,500 maximum
(Including supplies, drugs and services in connection with scheduled outpatient day surgery )
$40 per day/20 visits maximum
(Benefits are limited to one visit per day and do not apply when related to surgery or physiotherapy)
$40 per day/10 days maximum
(Benefits are limited to one visit per day)
$500 maximum
(Use of room and supplies, treatment must be rendered within 72 hours from time of Injury)
$300 maximum
$600 maximum
$300 maximum
100% of Reasonable and Customary Charges
$500 maximum
INPATIENT AND/OR OUTPATIENT
Surgeon’s Fees:
Anesthetist:
Assistant Surgeon:
Ground Ambulance:
Air Ambulance:
Dental:
Replacement of Eye Glasses, Contact
Lenses or Hearing Aids:
80% of Reasonable and Customary Charges/$2,500 maximum
(Limited to primary procedre per surgery.)
25% of Physician Surgical Maximum
25% of Physician Surgical Maximum
$500 maximum
$1,000 maximum
$400 per tooth
(Benefits paid on Injury to Sound, Natural Teeth Only)
100% of Reasonable and Customary Charges (When due to a covered Injury)
Expenses for the following are not covered: Injections, Consulting Physician, Prosthetic Devices, Mental and Nervous Disorders, Home
Health Care.
ACCIDENTAL DEATH AND DISMEMBERMENT
Loss of Life ................................................................................. $10,000.00
Loss of Both Hands, Both Feet, or Sight of Both Eyes ............... $10,000.00
Loss of One Hand and One Foot ............................................... $10,000.00
Loss of Either One Hand or One Foot and Sight of One Eye ..... $10,000.00
Loss of One Hand or One Foot or Sight of One Eye .................. $ 5,000.00
Loss of Entire Thumb and Index Finger of Either Hand ............. $ 500.00
This is a brief illustration of coverage offered through the K12 Student Athletic and Accident Insurance. The Master Policy issued will be the contract and
will govern and control the payment of benefits. The Policy is a non-renewable one year term policy. The policy contains an Excess Provision. No
benefits are payable for expense incurred that is paid or payable by other valid and collectible insurance.
Administered By:
K&K Insurance Group, Inc.
1712 Magnavox Way Fort Wayne, IN 46801
(855) 742-3135 (Toll Free)
www.StudentInsurance-kk.com
POLICY EXCLUSIONS AND LIMITATIONS
General Exclusions: The following exclusions apply to any and all Benefits and any applicable Riders, unless otherwise
specially referenced.
We will not pay Benefits for:
1. An Injury or Loss that is: a. caused by war or acts of war, declared or undeclared, when serving in the military or an auxiliary unit
thereto; b. caused while the Insured is serving full-time active duty (more than 31 days) in any Armed Forces; c. caused by participating
in a riot or violent disorder; d. the result of an Insured’s taking part in committing or attempting to commit a felony, or engaging in any
unlawful act or illegal occupation, or committing or provoking an unlawful act; e. the result of the Insured being under the influence of
any drug, narcotic, intoxicant or chemical (unless prescribed by a Physician and taken according to the Physician’s instructions) as
defined by the law of the jurisdiction in which the Accidental Injury occurred. Conviction is not necessary for determination of being
“under the influence.”; or f. intentionally self-inflicted, including suicide or attempt thereof, while sane or insane.
2. An Injury or Loss that is the result of travel or flight (including getting in or out, on or off) in any aircraft except solely as a fare-paying
passenger in a commercial aircraft, or as a passenger in a Policyholder chartered aircraft, provided such aircraft has a valid and current
airworthiness certificate and is operated by a duly licensed or certified pilot, and while such aircraft is being used for the sole purpose of
transportation and such travel is listed as a Covered Activity in the Schedule of Benefits.
3. Any Accident where the Insured is the operator and does not possess a current and valid motor vehicle operator’s license (except in
a Driver’s Education Program).
4. An Accident that occurs while: a. participating in any hazardous activities, including the sports of snowmobile, ATV (all terrain or
similar type wheeled vehicle), personal watercraft, sky diving, scuba diving, skin diving, hang gliding, cave exploration, bungee jumping,
parachute jumping or mountain climbing; b. riding, driving, or testing a motorized vehicle used in a race or speed contest, sport,
exhibition work or test driving. Motorized Vehicle for purposes of this provision means any self-propelled vehicle or conveyance,
including but not limited to- automobiles, trucks, motorcycles, ATV’s, snow mobiles, tractors, golf carts, motorized scooters, lawn
mowers, heavy equipment used for excavating, boats, and personal watercraft. Motorized Vehicle does not include a Medically
Necessary motorized wheelchair, unless such activity is specifically listed as a Covered Activity in the Schedule of Benefits.
5. Medical or surgical treatment, diagnostic or preventative care of any Sickness, except for treatment of pyogenic infection that results
from an Accidental Injury or a bacterial infection that results from the Accidental ingestion of contaminated substances.
6. Any Heart or Circulatory Malfunction, whether or not known or diagnosed, except as may be otherwise covered under the Policy or
unless the immediate cause of such malfunction is external trauma.
Additional Exclusions for the Accident Medical Expense Benefit and any applicable riders:
We will not pay Benefits for:
1. Expenses Incurred for services or treatment rendered by a Physician, Nurse or any other Provider who is: a. employed or retained by
the Policyholder, or its subsidiaries or affiliates; b. the Insured, or the Insured’s Family Member.
2. Expenses Incurred for charges which the Insured would not have to pay if he/she did not have insurance or for which no charge is
made.
3. Expenses Incurred for charges which are in excess of Reasonable Charges.
4. Expenses Incurred for any condition covered by any Workers’ Compensation Act, Occupational Disease law or similar law.
5. That part of medical expenses payable by any automobile insurance Policy without regard to fault.
6. Expenses Incurred for any treatment that is considered to be experimental by the American Medical Association (AMA) or the
American Dental Association (ADA).
7. Expenses Incurred for the examination, prescription, purchase, or fitting of eyeglasses, contact lenses, or hearing aids, unless Injury
has caused impairment of sight or hearing or unless repair or replacement of existing eye glasses, contact lenses or hearing aids is
necessary as a result of a covered Injury.
8. Expenses Incurred for new, or repair or replacement of, dentures, bridges, dental implants, dental bands or braces or other dental
appliances, crowns, caps, inlays or onlays, fillings or any other treatment of the teeth or gums, except as a result of Injury up to the
Dental Maximum shown in the Schedule of Benefits, if applicable.
9. Expenses Incurred for personal comfort or convenience items including, but not limited to, Hospital telephone charges, television
rentals, or guest meals.
10. Expenses Incurred for or in connection with Custodial Care, unless otherwise specified in the Schedule of Benefits.
11. Expenses Incurred for supervision of an anesthetist.
12. Expenses Incurred for Durable Medical Equipment rental in excess of the purchase price.
13. Expenses Incurred for subsequent repairs and replacement of prosthetic devices and orthopedic braces and appliances.
EXCESS INSURANCE PROVISION
Even if you have other insurance, the Plan may cover unpaid balances, Deductibles and pay those eligible medical expenses not
covered by other insurance. Benefits will be paid on the unpaid balances after your other insurance has paid. No benefits are payable
for any expense incurred for injury which has been paid or is payable by other valid and collectible insurance or under an automobile
insurance policy. Covered Medical Expenses exclude amounts not covered by the primary carrier due to penalties imposed as a result
of the Covered Person’s failure to comply with policy provisions or requirements. Important: The Excess Provision has no practical
application if you do not have other medical insurance or if your other insurance does not cover the loss.
HOW TO FILE A CLAIM
NOTE: Medical Treatment must be received from a qualified licensed Physician within 30 days from the date of accident.
1. Obtain a claim form quickly from our website or from your school office or call K&K Insurance Group at 855-742-3135. Answer all
questions in detail and include signatures to avoid claim from being returned for incomplete information.
2. Attach all bills to the completed form and mail to the insurance company within 90 days of the accident.
3. Any bills not filed with the claim form should be sent to the company identified with the student’s name, school district, and date of
accident. Bills that cannot be attached to the initial form must be submitted within 90 days of the date of service. Bills submitted after
one year will not be considered for payment except on the absence of legal capacity.
Who To Contact on ALL Insurance Issues
For questions regarding Student Accident Insurance, please contact:
Cheryl Norris
K&K Insurance Group, Inc.
1945 59th Street N
St. Petersburg, FL 33710
1-855-742-3135 ext 5885 (toll free) or 727-214-7815
Fax No: 312-381-0682 (efax)
Email: Cheryl.Norris@kandkinsurance.com
For online enrollment or claim forms, visit K&K Insurance Group’s website at:
www.studentinsurance-kk.com
or contact Cheryl Norris
Administration:
K&K Insurance Group, Inc.
.
Claims Mail, Email & Fax Address:
1712 Magnavox Way
P.O. Box 2338
Fort Wayne, IN 46801-2338
KK_PAClaims@kandkinsurance.com
FAX: (312) 381-9077
Toll-Free Phone Numbers:
Customer Service: 855-742-3135
Claims: 800-237-2917
PARENTS’/GUARDIANS/ATHLETE’S Risk Acknowledgement
xi.
Athlete’s Name: _________________________________
My/Our child wishes to participate in the athletic program at ________________________________
(name of school)
high school. I/We realize that there are risks involved in this participation and attended a group
meeting on __________ where these risks were discussed and explained. The meeting was run
(date)
by ____________________________. We watched the video entitled “Sports and Activities:
(name of school person)
Know the Risks,” and had an opportunity to have all our questions answered.
I/We understand that the risks include a full range of injuries, from minor to severe. I/We recognize the
possibility that my/our child might die, become paralyzed, or suffer brain damage or other serious, permanent
injury as a result of participation in this sports program. I/We realize that neither the protective equipment and
padding used in athletics programs, the safety rules and procedures of the various sports, the coaching
instruction received, nor the sports medicine care provided to athletes will guarantee safety or prevent all
injuries he/she might sustain. I/we agree to accept these risks as a condition of my/our child’s participation in
this program.
ADDITIONAL OR SPECIAL CONDITIONS Risk Acknowledgement
(NOTE: Fill this box out ONLY if your child has a pre-existing condition that may increase risk of injury
and/or illness. If this section does not apply to you, then write “not applicable” in the first space.)
I also realize that my/our child’s ____________________________________________ creates
(condition)
additional risks and I/we discussed these risks with the athletic director, coach(es), and the sports
medicine provider(s) in a meeting on ____________. They explained to me/us that, because of
(date)
this condition, the special risks for my/our child are (List all concerns, If you need more room,
write on the back of this form. Write legibly.): _______________________________________
______________________________________________________________________________
I/we understand these concerns and agree to follow all directions and recommendations of
my/our physicians and sports medicine providers in this program. I/we also agree to accept
these additional risks as a part of my/our child’s participation in the program.
______________
Date
______________
Date
__________________________________________
Signature of Parent/Guardian
__________________________________________
Signature of Athlete/Participant
EMERGENCY INFORMATION AND CONSENT FOR MEDICAL
TREATMENT
(To be completed by parent/guardian)
Student Name: ________________________________________________________________________
last name
first name
middle name
Address: _____________________________________________________________________________
street
city/town
Social Security Number: __________ - ______ - __________
zip code
Phone: ______________________
Parent/Guardian: ______________________________________________________________________
last name
first name
middle name
Place of Work: ________________________________________________________________________
PHONES: Home - _________________Work - __________________Emergency - _________________
Parent/Guardian: ______________________________________________________________________
last name
first name
middle name
Place of Work: ________________________________________________________________________
PHONES: Home - _________________Work - __________________Emergency - _________________
Medical/Accident Insurance Carrier: ____________________________________________________
Policy Number: _______________________________________________________________________
NOTE TO DOCTORS AND MEDICAL CARE FACILITIES
All athletes in Greenville County Schools have a “Excess” athletic accident plan administered by United
Health Care—Student Resources. WHEN AN ATHLETE DOES NOT HAVE FAMILY OR
PRIMARY COVERAGE, THIS POLICY BECOMES THE PRIMARY POLICY.
I, _______________________________, the parent or guardian of _______________________________
recognize that as a result of athletic participation, medical treatment on an emergency basis may be
necessary and further recognize that school personnel may be unable to contact me for my consent for
emergency medical care. I do hereby consent in advance to such emergency care, including hospital care,
as may be deemed necessary under the then existing circumstance.
Please make the following notations on my son/daughter’s records:
Allergies to medications: ________________________________________________________________
Medications for long-term illness (indicate illness and medications): _____________________________
Relevant medical information (e.g., contact lens; history of family diabetes, epilepsy; heart murmur):
____________________________________________________________________________________
_____________
Date
_________________________________________
Parent or Guardian Signature
xii.
EMERGENCY MEDICAL PLAN
(Sample)
SPORT: ____________________________TEAM: _____________________YEAR: ________
In the event of a medical emergency the on-duty physician, certified athletic trainer, nurse or
paramedic will administer immediate emergency aid to the injured athlete. If none of the above is
present, then the head coach or designated first aid provider will assume responsibility.
The designated person will immediately initiate the Emergency Medical System (EMS). Please
follow these procedures for a prompt and efficient response:
1. The designated care provider will remain with the injured athlete at all times.
2. A designated person goes to phone location and dials 911 or other predetermined number.
When on the phone:
A. Identify self and exact location;
B. State nature and seriousness of injury;
C. Advise how emergency vehicle is to reach the activity area.
 Street access;
 Entry gate;
 Activity area;
 Building location;
 Building entry point.
D. Stay on line until operator disconnects.
E. Return to injury scene in case needed for other assistance.
3. A designated person meets vehicle at the gate entrance. This person must have all
necessary keys in his/her possession at the start of the activity session.
4. A designated person contacts security for crowd control and other needs.
5. A designated person immediately calls parents and advises them of circumstances; then
calls the designated administrator and advises of circumstances.
6. A designated person documents all information relating to injury and emergency
response.
7. A designated person accompanies the injured athlete to the hospital and remains until
parents or designated administrator arrives.
xiii.
xiv.
Greenville County Schools
2014-15 Ticket Prices
 Season/All-Event Passes: A number of schools now sell “Season Passes” or “All-Event Passes.”
This is permissible. There must be an accounting of all “Season Passes.” All “Season Passes”
must be numbered. Sign-in sheets must be used and filed after each game.
NEW
14-15 Prices
Varsity Football
$6.00
JV/C Football
$4.00
Volleyball
Varsity Basketball
$5.00
$6.00
JV/C Basketball
$5.00
Wrestling
Varsity Spring Sports
JV Spring Sports
Middle School Sports
All Other Events
$5.00
$5.00
$3.00
$3.00
$5.00
Option of selling
advance tickets for
$5.00
$5.00 if doubleheader
$4.00 if single game
$5.00 if doubleheader
$4.00 if single game
xv.
A PROTOCOL FOR PREVENTING RECRUITING VIOLATIONS
Recruiting is defined as and includes any and all direct, indirect or inferred written or verbal attempts to
persuade or influence a student-athlete to transfer to any high school other than to which a student is
assigned based on his/her domicile for athletic purposes.
POLICY: No employee shall recruit a student to transfer to or attend another school for athletic
purposes. Recruiting includes any communication or means that suggest that a student should transfer or
attend another school to participate in athletics. Staff members who violate this policy will be subject to
disciplinary actions up to and including the termination of employment.
PENALTIES:
 Any employee who violates these regulations shall be subject to disciplinary action up to and
including dismissal.
 For a student who is recruited by a school, the student may be declared ineligible for one calendar
year interscholastic athletic competition at any school as per SCHSL rules.
Listed below are actions that would be considered in determining recruiting:



No one associated with a school may request, encourage, or otherwise influence a third party to
solicit or encourage the enrollment or transfer of a prospective student-athlete in a school for
athletic purposes.
Once a student receives official notification of his/her school assignment for the upcoming year, it
is not considered a violation by a coach or other employee associated with a school to provide
information about their athletic program to a student assigned to attend that school.
Recruiting consists of actions taken for the purpose and intent of soliciting or encouraging the
enrollment or transfer of a student for athletic purposes. These actions include but are not limited
to:

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Initiating or arranging telephone, telegram or other written or electronic communications
such as questionnaires, cards or letters with a prospective student-athlete or member of
his/her family.
Visiting or entertaining a prospective student-athlete or member of his/her family.
Included with this is allowing a student not zoned for your school to workout, to practice,
or to play in off-season competitions at your school.
Providing or otherwise arranging transportation for a prospective student-athlete or
member of his/her family to visit a school or to meet with anyone associated with a school.
Attending middle school games for the purpose of recruiting specific prospective student
athletes. This includes speaking with the athlete or the parents of an athlete that is not
zoned to attend the high school where that coach works.
Coaches or staff members requesting booster club members, students, parents, or alumni
from a school to discuss the merits of the school’s athletic program with a prospective
student-athlete or member of his/her family by phone, in person or throughout letters or
other written or electronic communication.
Any other contact with a prospective student-athlete or member of his/her family for the
purpose and intent of soliciting or encouraging the enrollment of the student in school.
No one from, or acting on behalf of, a school may give any speech or any electronic
presentation to a prospective student-athlete or member of his/her family. They may not
distribute any written material, e.g. brochures, advertisements in newspapers, magazines or
other publications, which states or implies that one school’s athletic program is better than

the athletic program of any other school, with the purpose and intent of soliciting or
encouraging the enrollment of the student in a school.
When a student—assigned to a particular school—or parent(s) or legal guardian(s) of that
student, contacts a coach from another school about the attributes of his/her program
and/or enrolling or transferring to the coach’s school, the coach must immediately refer the
student, parent(s) or legal guardian(s) to the office of student assignment or the principal.
GOLDEN RULES OF PREVENTION:
1. Do not allow an incoming 9th grade student, or current 10th, 11th or 12th grade student to participate
in any athletic endeavor (practice, workouts, conditioning sessions, strength workouts, or any offseason competition unless he/she is officially enrolled in your school (Either on the 9th grade
“roll-up” list, approved as a new magnet/special permission student, or officially enrolled as a
student in your school). Officially enrolled means they have 1) Officially withdrawn from their
former school (if in-district transfer, showing you a copy of the “transfer” form from the former
school), 2) registered with your guidance office (filling out and completing requirements for
enrollment/student enrollment packet), AND 3) are placed in Powerschool roll/roster for your school.
2. Do not allow a 7th or 8th grade student to participate in any athletic endeavor at your school unless
he/she is zoned to attend your school.
SCHOOL SANCTIONS AND STUDENT PENALTIES—If a school or student is found to be in
violation of any provision of this policy, or these regulations, the following shall apply:
 According to SCHSL rules, a school found guilty of infractions may be fined up to $2,500, and the
school, program or team suspended or placed on probation for a period not to exceed one year
with or without playoff privileges.
 Any employee who violates these regulations shall be subject to disciplinary action up to and
including dismissal.
 For a student who is recruited by a school, the student may be declared permanently ineligible for
interscholastic athletic competition at the school to which he/she was recruited. The student may
be declared ineligible for interscholastic athletic competition at any other school.
 A transfer student or entering 9th grader that participated on an outside team in which a coach or
volunteer coach from the school the student is transferring to had coached or had input into the
selection of the outside team is ineligible for one year in that sport.
REVIEW OF POSSIBLE RECRUITING VIOLATIONS:
 Anyone who is aware of a possible recruiting violation shall report it immediately to the school’s
athletic director, who in turn will notify the District Director of Athletics.
 The District Director for Athletics, together with the athletic directors of the involved schools, will
conduct an initial review of the matter and determine whether there is believable evidence of a
recruiting violation.
 If there is believable evidence of a recruiting violation, the Director of Athletics and Deputy
Superintendent for Operations will conduct an additional investigation, if necessary, and will
determine any appropriate penalties/disciplinary action for students and employees. The school
will have to notify the SCHSL of any infractions at the high school level.
ROLE of MIDDLE SCHOOLS:
 All middle schools will publish rosters of their athletic teams that include the high school the
student is geocoded to attend. These are to be handed out at contests and given to the District
Director of Athletics for dissemination to all high schools.
 When legal recruiting meetings are scheduled by high school coaches at middle schools, the
guidance office of that school is to supply a roster of those student-athletes geocoded for the
coach’s high school. Only students geocoded to attend that coach’s high school may be allowed
into the meeting. Attendees at this meeting are to be physically verified before entering the
meeting to ensure that non-geocoded students are not in attendance.
xvi.
HANDLING A “STAPH” INFECTION AT YOUR SCHOOL
Skin infections might be prevented by keeping cuts and abrasions clean by washing with soap and water.
Previous investigations of MRSA (Methicillin-Resistant Staphylococcus Aureus) infection clusters in
community settings have identified MRSA transmission through sharing common objects (e.g., athletic
equipment, towels, benches, and personal items) contaminated with MRSA (CDC, unpublished data,
2002). To prevent MRSA infections from spreading in health-care settings, health-care providers should
use standard precautions and appropriate hand hygiene between treating patients, clean surfaces of
examination rooms with commercial disinfectant or diluted bleach (1 tablespoon bleach in 1 quart water),
and carefully dispose of dressings and other materials that come into contact with pus, nasal discharge,
blood, and urine (1).
The below websites will give you some clear guidelines in preventing “Staph” infection breakouts and in
keeping a breakout in check after it is discovered. We strongly suggest that one or more of these
“guideline sheets” be posted in nurse offices, athletic trainer offices and rooms, coaches’ offices and on
bulletin boards in locker rooms.
http://www.scdhec.gov/health/region7/docs/mrsa%20fact%20sheet.pdf
http://www.doh.wa.gov/Topics/Antibiotics/MRSA_Fact_Sheet.htm
http://www.health.state.mn.us/divs/idepc/diseases/mrsa/mrsacommunity.pdf
Protocol for Cleaning AFTER a MRSA Outbreak:
According to DHEC regulations the following guidelines have been established and are recommended to
insure a healthy environment for students and staff who use athletic equipment and facilities.
Custodial Staff
Clean and disinfect showers, locker rooms and areas where students use mats and equipment each week.
Make sure cleaning supplies for coaches to use are stocked in the athletic area.
Athletic Staff
Clean and disinfect equipment after each use. Example: wrestling mates, weight benches, whirlpools and
etc.
Cleaning materials to be used by all staff are:
Crew NA in J-Fill
Vyrex TB
Crew Floor Surface
Franklin Neutral Disinfectant
Vyrex 256
Greenville County Schools – Heat Guidelines
xvii
.
Guidelines adopted from the National Athletic Trainers Association (NATA) and the Virginia High School League
HEAT INJURIES CAUSE MULTIPLE DEATHS EACH YEAR IN HIGH SCHOOL SPORTS.
Heat illness and injury can range from a simple muscle cramp to life threatening heat stroke. Catastrophic
heat injuries are preventable. Following the recommendations found in this document, the risk of heat
injuries can be reduced significantly. The most important components in preventing heat injury are the
prevention of dehydration and limiting activity when temperature and humidity make it near impossible
for the body to cool through evaporation of sweat.
The body produces heat at rest. This heat production increases 10 to 20 times with exercise. Evaporation
is the major method of cooling the body during exercise. Evaporation of sweat dissipates the heat from the
core of the body, keeping the internal organs cool. Exercising in a dehydrated state reduces the ability to
sweat, therefore compromising the ability to cool. Dehydration also causes a reduction in blood volume,
compromising cardiac output. The air temperature and humidity have a direct effect on the efficiency of
this cooling process. Based on the effects of dehydration and exercising in the heat and humidity, the
following guidelines have been established to provide administrators, coaches, and athletic training staff,
with a sound plan to prevent heat injury.
It is strongly recommended that each school system develops and adheres to specific heat guidelines
appropriate for their student activity population and facilities based on scientific research. Guidelines
should also apply to activities such as marching band and for gyms and indoor facilities without air
conditioning.
Signs and Symptoms of Heat Problems:
The following are common signs and symptoms related to heat illness, but are not intended to represent a
complete list. In the event an athlete is suffering from one or more of the following, the athlete should be
referred to appropriate allied health care or medical professional for full evaluation.
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Muscle spasms/cramps
Heavy or profuse sweating
Skin is flushed or cool and pale
Headache
Dizziness
Rapid pulse, nausea, weakness
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Disoriented, confusion
Elevated body core temperature
Cessation of sweating
Red, dry skin
Shallow breathing and rapid pulse
Loss of consciousness
Heat Illness/Injury Facts:
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Adolescents take longer to acclimatize to the heat than adults
Dehydration of 1% to 2% of body weight begins to impact athletic performance
Dehydration greater than 3% of body weight significantly increases the risk of heat related illness.
1.5 times the amount of water lost must be consumed to replace lost weight.
Unrelated illnesses causing vomiting and/or diarrhea will increase risk of heat related illnesses. These
conditions should be brought to the attention of the ATC and/or coaching staff prior to participation
and close monitoring of these individuals should take place during practice sessions and competition.
Athletes taking certain medications including diuretics, antihistamines, beta blockers and anticholinergics are at higher risk for heat illnesses. Common medications among teens such as Ritalin
and Aderal are within these high risk categories.
Wear light weight and light colored clothing. Light colored breathable clothing can assist the body in
cooling.
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Athletes who are overweight, poorly conditioned, recovering from illness, lacking in sleep, or taking
medications are at added risk for heat illnesses and should be monitored closely and/or have their
participation level modified.
Sports drinks should contain less than 8% carbohydrates (check label!). Carbohydrate content greater
than 8% compromises the rate of gastric emptying and should be avoided.
Early morning commonly produces a humid environment and lower temperatures. Usually, as the sun
rises, the temperature will increase and the humidity decreases. As the evening hours approach, the
temperature decreases and the humidity will rise. Often, the most critical times to monitor athletes’
ability to exercise in hot weather occurs when the temperature rises quickly during the early morning
prior to the sun burning off the humidity, or during storms when the humidity remains high due to
cloud cover, etc.
A mild breeze can reduce the humidity on a particular field, as well as improve the evaporative
process.
Field watering after practice sessions are complete can help reduce the ambient humidity on or near an
athletic field, thus reducing the heat stress on athletes.
Environmental factors:
Ambient air temperature and humidity have a direct effect on the ability for a body to cool itself through
the evaporation of sweat. When the air temperature is above 90, and/or the relative humidity is high, the
body is at a higher risk to not effectively stay cool, which may be compounded by the level of dehydration
of the body’s fluids.
Recommendations for Fluid Replacement:
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All schools should establish a Fluid Replacement Protocol for their facility and programs. (see
recommendations below)
All athletes should inform their coaches and/or athletic training staff of any pre-existing heat illness,
gastro-intestinal condition and/or medical complication prior to exercising in the heat.
Weigh athletes before and after each practice during hot weather. Athletes should conform to a
restricted activity schedule if not within 1% of the previous day’s PRE-EXERCISE weight.
Replace fluids at a rate of 24 fluid ounces for every pound of body weight lost after exercise
Athletes should be educated in the process of hydrating themselves as a 24 hour a day process.
Athletes should begin every athletic activity well hydrated. We suggest drinking plenty of water as
they arrive to get ready for practice and before they go onto the field or court.
During exercise, the average person should drink 8 – 12 oz of fluid every 20 to 30 minutes.
Urine color is an easy method to determine hydration status. Light yellow to clear urine indicates a
well-hydrated athlete.
Water should be available to athletes at all times and never be withheld from exercising individuals.
Fluid replacement should be at a rate of 24 oz for every pound of body weight lost after exercise.
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Light colored, loose clothing is suggested during activity in hot weather.
Adequate fluid supply should be readily available at all times during activity in hot weather.
Individuals poorly acclimatized (especially those who come out for a team after the 1st week), or
poorly conditioned are at increased risk for heat related illness/injury and should be monitored closely
or placed on a modified participation schedule.
Athletes having a pre-existing dehydrated state or on medications (recent fever or gastro-intestinal
illness) or pre-existing heat injury are at a much higher risk for heat related illness/injury and should
be monitored closely or placed on a modified participation schedule.
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Medications including Ritalin, Aderal, diuretics, antihistamines, beta blockers and anticholinergics increase the risk of heat illness/injury.
Overweight athletes are at increased risk for heat illness/injury and should be monitored closely.
Energy, ergogenic, and dietary supplements such as Creatine may cause an increase in dehydration
and heat related illness and/or injury.
National Athletic Trainers Association’s (NATA) Recommendations on Fluid Replacement:
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Educate athletes on the effects of dehydration on physical performance.
Inform athletes on how to monitor hydration status.
Convince athletes to participate in their own hydration protocols based on sweat rate, drinking
preferences, and personal responses to different fluid quantities.
Encourage coaches to mandate rehydration during practices and competitions, just as they require
other drills and conditioning activities.
Have a scale accessible to assist athletes in monitoring weight before, during, and after activity.
Provide the optimal oral rehydration solution (water, CHOs, electrolytes) before, during, and after
exercise.
Implement the hydration protocol during all practices and games, and adapt it as needed.
Finally, encourage event scheduling and rule modifications to minimize the risks associated with
exercise in the heat.
Journal of Athletic Training Vol. 35 N2, June 2000
Full text can be found on NATA’s website: www.nata.org
Acclimatization to Heat:
Another way to help prevent heat stress is to become acclimatized to the weather. Acclimatization means
becoming adapted to the weather or climate. The process takes 7 to 12 days. Studies have shown
adolescents take longer to acclimatize to heat than adults. As a result of acclimatization, the sweating
mechanism of a person is enhanced:
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onset of perspiration occurs earlier
perspiration increases
increase in blood volume with the more
training an individual does
improves supply of oxygen to the
muscles
heart rate decreases
core body temperature does not rise as
high during exercise
HUMITURE CHART
The
foll
owing chart is a simple method to determine the amount of increased risk with variations of heat and humidity,
and subsequent suggestions to modify participation in physical activities. This chart is to be used when there
is no mechanical (sling) or digital psychrometer available. This chart can be used by inputting the
temperature and humidity available via local radio stations, Internet locations, etc. Simply cross-reference the
relative humidity (top row) with the temperature (first column) to determine the humiture. Follow guidelines
outlined below.
for Schools and Persons that do NOT have access to psychrometers
Humiture or Apparent Temperature Chart (After R.G.Steadman, 1979)
T
e
m
p
10%
20%
30%
RELATIVE HUMIDITY (%)
40% 50% 60% 70% 80%
105º
104º
102º-103º
100º-101º
98º-99º
96º-97º
94º-95º
92º-93º
90º-91º
88º-89º
86º-87º
84º-85º
82º-83º
80º-81º
78º-79º
76º
100
98
97
95
93
91
89
87
85
82
80
78
77
75
72
70
105
104
101
99
97
95
93
90
88
86
84
81
79
77
75
72
113
110
108
105
101
98
95
92
90
87
85
83
80
78
77
75
123
120
117
110
106
104
100
96
92
89
87
85
81
79
78
76
HUMITURE
135
132
125
120
110
108
105
100
93
93
90
86
84
81
79
77
149
143
139
132
125
120
111
106
100
95
92
89
86
83
80
77
144
132
128
122
115
106
100
96
91
89
85
81
77
128
122
114
106
100
95
91
86
83
78
90%
100%
122
115
109
99
95
89
85
79
130
125
111
105
96
91
86
80
GREENVILLECOUNTYSCHOOLS REGULATIONS
105º and up (Red blocked areas/white #s): ………..No outside activities *
95º to 104º (Yellow blocked areas):………………...No equipment (helmets, pads, etc) be used during activity.
90º to 94º (Blue blocked areas):…………………….Equipment to be removed as often as
possible
(during rest breaks, on sideline,
etc.). Careful monitoring of
all athletes for signs of heat problems.
Below 89º (Clear or white blocked areas): ………..Adequate water supply at all practices and competitions
with breaks every 20 to 30 minutes for rehydration.
* NOTE: Also applies to indoor activities held in non-air conditioned facilities.
WET BULB TEMPERATURE (WBT) / HEAT INDEX CHART
For athletic practices at schools that have sling or digital psychrometers,
Schools are to use the below method of assessing adverse heat conditions
NOTE: The “Heat Index” is computed by adding the Wet Bulb Temperature (taken by the psychrometer) to the ambient
(dry bulb) temperature and then dividing by two. It should be noted that wet bulb readings represent the temperature
including the effect of evaporative cooling. These readings are more commonly acquired using a sling psychrometer
(available through medical suppliers for under $40) or digital psychrometer (for under $100). The use of these devices
allows for more accurate monitoring of actual conditions found at an athletic facility.
HEAT INDEX
1 Two
3rd Week
Weeks
and after
st
81.9 &
Below
82.9 &
Below
Recommended
Duration of
Practice
No
Precautions*
3 hours
maximum
No
Precautions*
3 hours
maximum
Attire
Fluid Consumption
Full gear
Insist that adequate fluid be
ingested
Regulations
Never restrict
water consumption
Insist that 6 – 8 oz. minimum water Remove helmet
be ingested every 20 minutes.
unless active in
Suggest you have a watering
drill. Breaks in
station available for small groups
shade if possible.
82 to
to use at will for this purpose. For Minimum 5 minute
83 to 86.9
85.9
a full two hour practice, we
breaks
recommend at least two full water
breaks** in addition to the
watering stations.
Reduce your
Insist that 8 – 10 oz water be
Helmets
Helmets and
practice time to and
ingested every 15 minutes.
shoulder pads off!
under two
Suggest
you
have
a
watering
Shorten practice
shoulder
hours if
station available for small groups
times by
pads off!
86 to
to use at will for this purpose. For shortening each
87 to 87.9 possible. To
86.9
do this, suggest
a full two hour practice, we
period 3-5 minutes.
you shorten
recommend at least two full water
periods by 3-5
breaks** in addition to the
minutes each.*
watering stations.
NO PRACTICE OUTSIDE. Suggest you move your practice times either to an earlier
hour in the morning or to a later hour in the afternoon. Practice inside is permitted.
87 and
88 and
However, heat guidelines must still be followed unless your venue inside is airAbove
Above
conditioned.
 Should the heat index change during practice by moving upward to a more serious zone, then immediately
follow the guidelines prescribed for the more serious zone. Should the heat index move downward during
practice to a less serious zone, then coaches may adapt immediately to the lesser zone by eliminating the
prescribed precautions and/or lengthening practice. However, since players were already exposed to the more
serious zone, coaches and trainers should continue increased fluid ingestion and close monitoring of the athletes.
** A “Full Water Break” means that cups (9 oz. or greater) of water (preferably with ice) are provided and players
have access to and are allowed to refill their cups at least one or multiple additional times. If cups are not
available, a watering station with multiple drinking stations should be used with athletes allowed multiple visits
during the break.
Full gear
permissible
, However,
helmets off
if not in an
active drill
Lightning Protocol
xviii.
Below are the “Guidelines on Handling Contests During Lightning Disturbances” that are found in all National
Federation of High Schools rules books. Please make sure all of your coaches are made aware of these
guidelines. Please consider them as our official protocol for making decisions on suspending play or practices
at any outdoor event in our schools.
1. Either you or a staff person should be assigned to monitor local weather conditions before and
during athletic events.
2. Criteria for suspension and resumption of play or practice (from NFHS rules books):


A 30-second or less "Flash-to-Bang" count calls for removal of the athletes from the field to
an appropriate shelter.
30 minute rule: Once play or practice has been suspended, wait at least 30 minutes after
the last flash of lightning is witnessed OR thunder is heard prior to resuming play.
3. Develop or have an evacuation plan, including identifying of appropriate nearby shelters.
4. Hold periodic reviews for appropriate personnel.
xix.
FIELD MAINTENANCE SAMPLE SCHEDULE
NOTE: The use of soil samples is the best way to determine the exact kind of fertilizer and amount of lime to
put on any turf field. You are urged to use this process whenever possible.
January - March
• Mowing: For fields overseeded with rye grass, mow @ 3/4 to 1 1/2 inches.
• Fertilization: For overseeded fields only - 125 pounds of ammonium nitrate (1-0-0 ratio)
• Chemical: Apply pre-emerge two to three weeks prior to anticipated green-up. Always read and
follow label instructions.
• Cultivation: none recommended until temperature is consistently above 50 F (lows).
• Irrigation: only to prevent soil drying (long periods of no rain).
April - June
• Mowing: Remove surface debris and set mower height at 1 inch for common bermuda, 3/4 inch for hybrid
strains. Do not remove more than 1/3 of leaf blade in a single mowing.
• Chemical: Apply pre-emerge two to three weeks prior to anticipated green-up. Always read and
follow label instructions.
• Fertilization: Apply 300 - 500 pounds of a 3-1-2 ratio after spring green-up; repeat every 45-60 days.
• Irrigation: Water in mornings once every three to four days.
• Cultivation: Verticut to remove thatch and debris. Aerify with core tines (core aeration). Begin
aeration two weeks after green-up and repeat every 30-45 days.
• Top Dressing: As soon as your fields are finished with playing (mid to late May), top dressing is
recommended at this time.
July - August
• Mowing: Follow all June guidelines.
• Fertilization: As August approaches, you may change fertilizer to 1-0-0 ratio (ammonium nitrate). If so, use
125 pounds of ammonium nitrate.
• Irrigation: Follow all June guidelines
• Cultivation: Follow all June guidelines
September - December
• Mowing: Historically mowing height changes should be made from mid-September to mid-October. Do not
exceed 2 inch mowing height. Raise mowing heights 1/2 to 3/4 inch on fields that are not to be overseeded with
rye grass.
• Overseeding: This provides insulation and protection of base turf as well as creating an aesthetically pleasing
playing surface. It is expensive and is not recommended for schools that need to conserve funds. Overseeding is
not a priority and, in all likelihood, should be considered a luxury.
• Irrigation: Follow April-June guidelines. Avoid irrigation before heavy use.
• Fertilization: Although not needed, you may apply 125 to 250 pounds of a 1-2-3 ratio to help lessen chance of
winter kill by hardening off roots to sustain winter food stores.
• Chemical: Apply pre-emerge for winter annual weeds three to four weeks before anticipated first frost.
OVERGROWTH: Another important field maintenance responsibility is to keep grass and growth from all
paving (tracks, tennis courts, walkways, drives), under bleachers and fence lines. A healthy supply of some type
of herbicide (Round-Up, etc.) is needed. A backpack sprayer is recommended. This should be applied at least
twice during the summer months to the above named areas (first of June and mid to late July).
xx.
Care and Maintenance Standards for Rubberized Tracks in Greenville County Schools
1. Wheeled vehicles of any type are not allowed on the surface (cars, trucks, golf cars, gators, trailers, bicycles,
rollerblades, skateboards and stroller). Grass cutting vehicles should never make contact with the track surface
for any reason. One entrance and exit point should be designated for vehicles to cross to the infield for games and
field maintenance.
2. The track and runways are to be swept with a power blower after every event (track meet, football, soccer and
lacrosse). In the off season, the track is to be swept with a power blower once per month to remove any dirt, sand,
or debris that has settled into the surface.
3. The inside and outside edges of the track should have an herbicide applied at least every six weeks during the
growing season (May 1 through September 15—four applications).
4. Crossing mats must be placed where foot traffic crosses to the infield during events that are inside the track.
5. Sideline mats must be purchased and used during football, soccer and lacrosse games played inside any
rubberized track facility. These mats must be a minimum of 14’ wide and 100’ in length. They are to be used on
the straights adjacent to the sidelines for football, soccer, and lacrosse. It is recommended that additional mats
(minimum 14’ by 50’) be used for the cheerleader areas at football games. These protective mats should be
removed when not in use. The placing and removing of the mats will be the responsibility of the team(s) using
the facility. Any coach or teacher who schedules an outside organization to use the stadium will be responsible
for all mats.
6. Check sprinkler systems and make sure that unnecessary amounts of water are not landing on the track or
runways. Ideally, water from sprinklers should not make contact with the track surface.
7. Make sure any gates that open onto the track are high enough not to drag the surface.
8. Check all drains on both sides of the track for blockages that could cause flooding of the track. This is especially
critical during the grass cutting season.
9. Mowing of the infield should be done as follows: Cut the grass in any pattern (horizontally, vertically or
diagonally) as you normally would. All turns must be made on the grass surface, never on the track. The exit
chute of the mower must always point away from the track. Any grass that inadvertently gets on the track should
immediately be removed with a blower.
10. Schools are responsible for placing all recommended signage at all gates and crossing points around the track to
notify anyone who uses the track of the rules and regulations for the care and maintenance of the facility. (signage
attached)
11. Principals and Athletic Directors are responsible for making sure that all maintenance workers, coaches and
teachers who use the facility for any reason know the rules, adhere to the rules, enforce the rules and understand
their personal responsibilities as to the care and maintenance of the track surface.

Usage Rules for Rubberized Tracks in Greenville County Schools
Usage:
Other Sports Teams, PE Classes-Fitness Activities
OFF LIMITS except for timed events and fitness tests






LANES
1&2
Track & Cross Country Team Practices
OFF LIMITS except for time trials (use 2 only if
needed)
Jogging, running, conditioning 3, 4, 5, 6 Runners, sprinters, relay practices
Walkers and all walking activities
Hurdle practices and hurdling drills
7&8
Only 1/8” pyramid spikes are allowed on the surface. No other spikes or cleats are allowed on or to cross the track unless
they cross the track at a designated and covered crossing point (see #4 above).
The practice of starts using starting blocks should be done in areas where starting is not necessarily done. For example, in the
area behind the 110 meter starting line or in the finish chute just past the common finish line are great places to practice starts
and are not on the competition surface.
Do not drag any objects across the track or runways. Hurdles should be lifted and placed on and off of the track.
Activities that involve twisting or changing directions are not allowed (Agility drills are strictly prohibited on the surface).
No gum, food, drinks, or tobacco products are allowed on the track.
The track surface should never be used to knock grass, mud or other debris from shoes.
xxi.
DO YOU HAVE AN ATHLETE THAT WILL PLAY SPORTS
AT THE COLLEGE LEVEL?
If so, they need to apply with the NCAA Eligibility Center. As you are aware, students must have their grades,
GPA, and SAT or ACT scores submitted to the eligibility center for approval. The information and application
process can be secured by going online at:
https://web1.ncaa.org/eligibilitycenter/hs/index_hs.html .
The student must meet all NCAA requirements and take the required 16 core courses that are listed on the “List
of Approved Core Courses” for our Greenville Senior High School (NOTE: We have a District “List of
Approved Cored Courses” that is under the name of Greenville Senior High School). To see this list, go to the
above website and follow directions (click on “High School Administration”). When you get to a page that
gives you the option for “List of Approved Core Courses” OR “View Core Course List,” click on “View Here.”
You will then have to give the “School Code.” Use 410900 as the “High School Code.” This will give you
the list of approved core courses for all of the high schools in Greenville County Schools. Any changes in this
list of core courses MUST GO THROUGH BILL UTSEY. Contact him should you have a need to add any
courses.
There is a $65 fee for students making an application to the Eligibility Center. Students who are on free or
reduced lunch MAY qualify for a waiver. Your guidance counselor can submit a request for a fee waiver on
behalf of any student. To do this, go to the online Eligibility Center site and log on as the High School
Administrator. Then click on the “fee waiver” link. Have the below information ready to fill in on the fee
waiver form that will come up on your screen. If you need assistance, call Bill Utsey at his office (3987).







First Name:
Middle Initial:
Last Name:
Social Security Number: BY PHONE CALL ONLY!
Date of birth:
Has the student taken the sat or the act? Yes or no
Has the student previously received a fee waiver for the act or sat? Yes or no.
Greenville County Schools Activity School Bus Driver Applicant Requirements
1. Drug Test/SCDE Physical
2. Physical Performance Test
3. Written Tests at Department of Motor Vehicles
4. Obtain Permit after passing tests at the Department of Motor Vehicles.
5. SCDE Class Room Training
6. Behind-the-Wheel Bus Training (BTW) and Commercial Driver’s License Training (CDL)
7. BTW and CDL Tests with Third Party Tester or Department of Motor Vehicles if mandated.
8. Department of Motor Vehicles for CDL License
9. Annual Certification
Greenville County Schools Activity Applicant Requirements School Bus Drivers
1. Drug Test/SCDE Physical. A pre-employment drug test/physical is required of applicants. D.O.T. physical card
must be for a minimum of one (1) year. The applicant is responsible for payment.
2. Physical Performance Test. After successfully completing the physical examination, applicants are required by
the State Department of Education to take the Physical Performance Test. This test is required in order to make sure
drivers are physically capable to perform duties in an emergency situation. For example: Being able to physically
remove students from the bus in a timely manner if necessary.
3. Written Tests. Applicants will go to the Department of Motor Vehicles to take the following required
Commercial Driver’s License written test for a Class B permit with P and S endorsements:
General Knowledge
School Bus Knowledge
Passenger
Air Brake
4. Obtain Permit. After successfully passing Commercial Driver’s License written tests, applicants will obtain a
Class B Commercial Driver’s License Permit with a P and S endorsement from the Department of Motor Vehicles.
5. Class Room Training. After successfully completing steps 1, 2, 3, and 4, applicants will be scheduled for SCDE
classroom training. This class is designed to inform applicants of state and federal regulations to enhance the
probability of applicants passing the State Department of Education’s test given at the end of classroom training.
6. Behind-the-Wheel Bus Training (BTW) and Commercial Driver’s License Training (CDL). Once the
Commercial Driver’s License permit is obtained and presented to the Transportation Department’s Safety Officer,
applicants will be scheduled for Behind-the-Wheel training and Commercial Driver’s License training.
7. Behind-the-Wheel and Commercial Driver’s License Tests. Once training has been successfully completed
with a minimum of 10 hours, applicants will be scheduled for the Behind-the-Wheel and the Commercial Driver’s
License Test with a safety officer. If mandated, the Commercial Driver’s License Test will be given by the
Department of Motor Vehicles.
8. Commercial Driver’s License. After passing Behind-the-Wheel and Commercial Driver’s License tests,
applicants will go to the Department of Vehicles with the proper documentation to obtain a Class B Commercial
Driver’s License.
9. Annual Certification. In order to maintain certification, all activity bus drivers must attend a minimum of 10
hours of In-service training scheduled throughout the school year. Drivers will be notified of these meetings by June
1st of each year. Failure to earn 10 hours of In-service will result in decertification.
Guidelines: New Applicant Activity Driver 2014-2015
STEP 1: Principals will email Dianne Anderson at: danderso@greenville.k12.sc.us to place coaches /
teachers name and employee ID # into the new applicant process. Transportation will contact the new
applicant and guide them through the process.
STEP 2: Applicant will be responsible for scheduling and attending all required training, certifications, etc.
once they are entered into the training process.
STEP 3: Please contact the following people to sign up for specific classes and questions etc.






New Applicant Process: Dianne Anderson danderso@greenville.k12.sc.us Phone: 355-1826
Physicals: Rhonda McCuen rmccuen@greenville.k12.sc.us Phone: 355-5285
Behind the Wheel Training: Nancy Benson nbenson@greenville.k12.sc.us Phone: 355-7339
Inservice Classes: Dianne Anderson danderso@greenville.k12.sc.us Phone: 355-1826
SCDE Module:
Rhonda McCuen rmccuen@greenville.k12.sc.us Phone: 355-5285
Nancy Benson nbenson@greenville.k12.sc.us Phone: 355-1826
Drug Testing: Dianne Anderson danderso@greenville.k12.sc.us Phone: 355-1826
2014-15 Activity Driver Training Schedule
New Applicant Classes (SCDE Class) Contact: Dianne Anderson, Phone 355-1826 danderso@greenville.k12.sc.us
June 9, 10, 11, 12 (2014)
9th-11th
7:30AM-3:30PM
12th
7:30AM-9:30AM (Test SCDE)
Location:
Waddell, Small Room
July 21, 22, 23, 24 (2014)
21st -23rd
7:30AM-3:30PM
24th
7:30AM-9:30AM (Test SCDE)
Location:
Waddell, Small Room
June 23, 24, 25, 26 (2014)
23rd-25th
7:30AM-3:30PM
26th
7:30AM-9:30AM (Test SCDE)
Location:
Waddell, Small Room
July 28, 29, 30, 31 (2014
28th-30th
7:00AM-3:30PM
31st
7:30AM-9:30PM (Test SCDE)
Location: Waddell, Small Room
July 7, 8, 9, 10 (2014)
7th-9th
7:30AM-3:30PM
10th
7:30AM-9:30AM (Test SCDE)
Location:
Waddell, Small Room
September 27,29,30, Oct. 1 (2014)
27th Saturday 7:00AM-5:00PM
29th, 30th
4:30PM-9:30PM
1st. Wed.
7:30AM-8:30AM (Test SCDE)
Location :
Taylors Bus Center
July 14, 15, 16, 17 (2014)
14th-16th
7:30AM-3:30PM
17th
7:30AM-9:P30 AM (Test SCDE)
Location:
Waddell, Small Room
January 24,26,27,28 (2015)
24th Saturday 7:00AM-5:00PM
26th-27th
4:30PM-9:30PM
28th Wed.
7:30AM-8:30AM (Test SCDE)
Location:
Donaldson Bus Center
Inservice Classes
Contact: Dianne Anderson, Phone 355-1826 E-Mail: danderso@greenville.k12.sc.us
August 14, 2014 (2.5 hours)
1:30PM-4:00PM
Donaldson Bus Center
August 15, 2014 (2.5 hours)
8:00AM-10:30AM
Donaldson Bus Center
August 15, 2014 (2.5 hours)
1:30PM-4:00PM
Donaldson Bus Center
October 17, 2014 (2.5 hours)
1:30PM-4:00PM
Donaldson Bus Center
Behind the Wheel (BTW)—Coach is responsible for scheduling his/her BTW time
Monday
June 9—July 31, 2014
August 1-June 5, 2015
Dates & Times Available 6:00AM - 6:00PM (2 Hour Block)
Tuesday
Wednesday
Thursday
6:00 AM – 6:00 PM (2 hour blocks)
5:30 AM – 7:30 AM and/or 5:00 PM – 7:00 PM (2 hour blocks)
SCDE Module (On Line)
Contact:
Rhonda McCuen, Phone # 355-5285 E-Mail: rmccuen@greenville.k12.sc.us
Nancy Benson, Phone # 355-7339 E-Mail: nbenson@greenville.k12.sc.us
7/1/14 to 1/31/15 (2 hours) Module 2: This year you are required to complete Module 2. All Coaches that are in the
North area contact Nancy Benson by email for code and instructions. All Coaches that are in the South area, contact
Rhonda McCuen by email for code and instructions.
How Do I Sign Up for SCDE Office of Transportation Module 2 Course?











Go to www.greenville.k12.sc.us (Greenville County Schools HOME page)
Click on Departments
Click on Transportation
Under Useful Links click on South Carolina Department of Education’s Transportation Website
Mouse over Agency
In drop down box mouse over Division / Office
In drop down box mouse over Operation & Support
Click on Transportation
Click on School Bus Driver On-Line Instruction
Scroll to Robert Gordon
Click on Bus Driver Module 2 2014-15 Robert Gordon
To log in (returning users) -
User ID is your Driver’s license number
Password is what you enter the first time you registered
Or
Create a New Account-
User ID is your Driver’s license number
Password – we recommend you use your District password but this site requires at
least one upper case letter and one number.
Complete the rest of the form and click Create My New Account
Log into your email and click on the provided link to complete registration process
You should have received email from your AD (after July 1, 2014) with the Enrollment Key. If you do not have that
number then you need to contact Rob Gordon rgordon@ed.sc.gov and request the 2014-2015 Enrollment Key.
Once you have gained access to Module 4 you will be prompted to make a few selections.
-All Greenville County School Bus Drivers are classified as Type “A”
-The correct in-service is Module 2
When you have finished the Powerpoint materials complete the 25 question quiz. Click on SUBMIT at the bottom
of each quiz page after you have answered the question. Upon completion of the quiz, click on Submit All and
Finish
Guidelines: Activity/Veteran Driver 2014-2015
Active veteran drivers are required to meet yearly requirements as listed. You should contact the following people to sign
up for specific classes, questions, etc:





New Applicant Process:
Physicals:
Behind the Wheel Training:
In-Service Classes:
SCDE Module:

Drug Testing:
Dianne Anderson danderso@greenville.k12.sc.us Phone: 355-1826
Rhonda McCuen rmccuen@greenville.k12.sc.us Phone: 355-5285
Nancy Benson nbenson@greenville.k12.sc.us Phone: 355-7339
Dianne Anderson danderso@greenville.k12.sc.us Phone: 355-1826
Rhonda McCuen rmccuen@greenville.k12.sc.us Phone: 355-5285
Nancy Benson nbenson@greenville.k12.sc.us Phone: 355-7339
Dianne Anderson danderso@greenville.k12.sc.us Phone: 355-1826
All Drivers: Inservice Yearly Requirements (10 hours)
I.
BTW (7/1/14 to 12/31/14) (2.25 hours)
II.
BTW (1/1/14 to 6/30/15) (2.25 hours)
III.
SCDE Module 4 (7/1/14 to 1/31/15) (2 hours)
IV.
Inservice Class (8/14/14 or 8/15/14 or 10/17/14) (2.5 hours)
V.
Emergency Evacuation (1.0 hours)
VI.
Physicals Contact: Dianne Andeerson, Phone: 355-1826, E-Mail: danderso@greenville.k12.sc.us
1. All renewal physicals MUST be completed during summer months.
2. Drivers’ with DOT physicals expiring between June 1, 2014 - June 1, 2015 must get a new
physical this summer.
3. Physicals must be performed between June 1, 2014 - August 1, 2014. (Physicals will be good
for two (2) years.)
4. Contact WorkWell Occupational Health to schedule an appointment. (864-675-4601) WorkWell
Occupational Health, 135 Commonwealth Dr. Ste 120, Greenville, SC 29615
5. Drivers presently being treated for a medical condition (prescribed medications, treatment, etc.)
must bring a statement from their attending physician to your scheduled DOT appointment.
6. DOT card will be issued to you by WorkWell. Check that the information is correct. Carry with
your CDL license at all times. (D.O.T. Physical card must be for a minimum of one (1) year.)
7. Transportation employee will collect your completed physical.
8. SCDE PHYSICALS MUST BE RENEWED BY AUGUST 1, 2014, OR PRIOR TO
EXPIRATION.
VII.
Random Drug Testing Contact: Dianne Anderson, Phone: 355-1826; E-Mail:
danderso@greenville.k12.sc.us
1. Supervisor/Principal will receive notification of drug testing from the Safety Training Specialist
through email with attachment: (Random Drug Testing)
2. The Supervisor/Principal will give the notification form attachment: (Random Drug Testing) to
the driver when the driver’s schedule will allow time to go to the test site (without pre-warning to
the driver).
3. Supervisor/Principal will record time, name and date and test to be administered in the
attachment: (Random Drug Testing). The driver must complete all testing within one hour of
notification.
4. Upon completion of test, the driver must return the attachment: (Random Drug Testing) and a
show copy of the chain of custody form to Supervisor/Principal.
5. Supervisor/Principal should initial the attachment: (Random Drug Testing) and return it to the
Safety Training Specialist. (Supervisor/Principal may send attachment: (Random Drug Testing)
via sealed courier or scan copy to the Safety Training Specialist.)