The Chelsea and Westminster Hospital mobile clinic is a fully equipped clinical space for outreach work. The mobile clinic has two consulting rooms (one with a couch), a reception and waiting area and a toilet. The mobile clinic is also equipped with laptops and printers that are connected to Lastword to enable staff to print labels and pathology requests.
The mobile clinic hire cost per day is £600 plus the cost of the driver at £27.50 per hour. Please be advised that your driver charge will be longer than your event as the charge commences when the mobile clinic leaves the depot and stops when the mobile clinic arrives back at the depot.
Please be advised that while the mobile clinic and clinic rooms are wheelchair accessible, the toilet is not.
1. How to book the mobile clinic
Please complete the attached booking form and email it to chelsea.bus@chelwest.nhs.uk
. This booking form will only be accepted with full invoicing and contact details. A confirmation email will be sent to the requesting organisation confirming the booking and cost of the hire for the event.
Please ensure that the form is completed accurately and it must include the name, job title, organisation, address and telephone number of the hiring organisation along with full details of the event location and any other special requirements, such as parking permits etc. If you have any questions please contact Nicola
Burton on 020 3315 3375.
2. Day of the event
In order for the mobile clinic to be ready, it must arrive at least half an hour prior to the start time of your event, as this will enable the driver to set up the mobile clinic and enable staff to set up the clinical rooms.
Your organisation is responsible for staffing the event. Please see section 5 for more information.
The driver will collect and drop off up to 2 staff members from a designated collection point and remain with the mobile clinic during the event.
3. After the event
At the end of the event, your organisation is responsible for ensuring that clinical waste (including sharps bins) are removed from the mobile clinic and disposed of in line with the your organisation’s waste disposal policy. Under no circumstances is clinical waste to be left on the mobile clinic.
If blood/tissue samples are taken on the day, it is the your organisation’s responsibility to deal with them in the appropriate way.
Chelsea and Westminster Hospital will be responsible for cleaning the toilets and mobile clinic interior/exterior, and will replace certain non-clinical consumables such as toilet paper, hand towels etc.
4. Finance
The agreed cost of hiring the mobile clinic will be invoiced as per the details provided on the booking form.
Please note your organisation will be held financially accountable for any interior damage to the mobile clinic identified following the event so please take care. It is the responsibility of the your organisation to check for any damage prior to accepting patients in the mobile clinic.

5. Setting up the mobile clinic for a session
 The driver will be responsible for placing the mobile clinic onto its stand to stabilise it and will also connect electricity.
 Wipe down all surfaces with disinfectant wipes to maintain a clean clinical environment.
 Chairs are clipped to the wall with a black strap and buckle. Unclip all chairs and re-clip the buckle when the chairs are in use to avoid patients tripping on the straps.
 Remove bins from the cupboard under the couch and place a bin liner in each.
 Remove items from the cupboards and set up consultation rooms as required.
 Place a variety of leaflets in the reception area to promote additional services. These can be found under the couch on the right hand side.
 It is advisable to play music in the waiting area to maintain confidentiality. A stereo is kept under the reception desk. Music cannot be heard in the consultation rooms.
 For security you can use the locked cupboard to store personal items when conducting the clinics.
6. When the last patient has been seen
 Empty bins, taking the clinical waste with you at your drop-off location.
 Return bins to the cupboard for storage.
 Re-secure chairs on the mobile clinic using the strap and buckle system.

 Place all stock items back into the cupboards.
Return soap/alcohol gel to the cupboards.
 Place all generic leaflets back into the appropriate cupboard.
 Turn off the stereo.

 Check that all additional stock brought with you is removed.
Complete the stock ordering form—this will be with the driver.
7. After the clinic session has finished
 The driver will return you (and one other person) and the clinical waste to the drop-off location.
Please report items that are not working properly or that require maintenance on the next working day:
 Nicola Burton— nicola.burton@chelwest.nhs.uk
or 020 3315 3375
 John Pickett— john.pickett@chelwest.nhs.uk

Request Details
Date of Request:
Requested By:
Company:
Charges
Cost of Mobile clinic per Day (incl. insurance/driver):
Cost of Fuel:
Invoice Details
Purpose of Event:
Contact Details:
Email Address:
Mobile
:
Event Details
Date of Event:
Time From: Time To:
Address of Event:
Special Requirements
Do staff require pick up
From:
:
Yes [ ] No [ ]
Drop off:
Named Person (block capitals):
Order Number:
Invoice Address:
Official Use Only
Booking reference:
Date Email
Confirmation Sent:
Account to be credited
HAR0900
I confirm that I have read the Standard
Operating Policy [ ]