Environmental & Health International, vol. ___, n.º ___, Special Issue, 2015
Template for congress paper
D. Pereira 1*; X. Santos 2 & P. Carvalho 1,2
1 - IPC, ESTeSC - Coimbra Health School, Portugal
2 - Institute, City, Country
* d.pereira@email.com
ABSTRACT: Authors of papers to proceedings have to type these in a form suitable for direct
reproduction by the publisher. In order to ensure uniform style throughout the volume, all the papers
have to be prepared strictly according to the instructions set below. Paper shouldn’t be longer than 6
pages. The work should be written on A4 size sheet (210x297mm) with 2.5 cm margins around its
perimeter (up, down, left and right). The authors should use this template, replacing the text. The
construction of the abstracts should take into account: (a) written only in one paragraph and
containing a maximum of 2000 characters including spaces, (b) should address the following aspects
of work: introduction, aims, material and methods, results, discussion and conclusions (c) must be
interpreted isolated from the paper, this means that it must not contain references to literature,
figures or tables inserted in it.
Keywords: template, environmental health, congress (3 to 5 keyword in italic)
1. INSTRUCTIONS
1.1.
Type area
The work should be written on A4 size sheet (210x297 mm) with 2.5 cm margins around its perimeter
(up, down, left and right).
1.2.
Typefont, typesize and spacing
The title should be in Arial 18 Bold, left-aligned text and spacing 24pt after the text. The indication of
the authors should appear in Arial 11 left-aligned and spacing 18pt after the text. Affiliation should
appear in Arial Italic 9 left-aligned. The email of the correspondent author should be indicated after the
affiliation (Arial 9 left-aligned).
Environmental & Health International, vol. ___, n.º ___, Special Issue, 2015
The main items (ex.: INTRODUCTION, etc.) should appear in Arial 11 Bold, left-aligned and spacing
24pt before and 6pt after the text. The secondary items (ex.: 1.1. Type area) should appear in Arial 10
Bold, left-aligned and spacing 18pt before and 6pt after the text.
The text of each section should appear justified Arial 10 with spacing 6pt before the text. Never bold or
underline any part of the text. The line spacing should be single in all document and should never
been use spaces after spacing.
2. START WRITTING
2.1.
Title, author and affiliation
Replace the title by the title of the study. The title should not be longer than 75 characters and should
be written in Arial 18 Bold, left-aligned text and spacing 24pt after the text.
Replace the name of the Authors (first the initials and then the last name). If any of the co-authors
have the same affiliation of other, identify with the same number. The indication of the authors should
appear in Arial 11 left-aligned and spacing 18pt after the text.
The affiliation should appear in different lines and numbered, according to authors order. Type the
correct affiliation; Name of the institute, City, Country. Do not add street names, P.O. Box numbers or
ZIP codes to the affiliations. Affiliation should appear in Arial Italic 9 left-aligned.
You should indicate the email of the correspondent author.
All this information should fit in the frame which should not be changed (Width: Exactly 15.8 cm;
Height: Exactly 6 cm; Lock anchor).
2.2.
Abstract frame
The construction of the abstracts should take into account: (a) written only in one paragraph and
containing a maximum of 2000 characters including spaces, (b) should address the following aspects
of work: introduction, aims, material and methods, results, discussion and conclusions (c) must be
interpreted isolated from the paper, this means that it must not contain references to literature, figures
or tables inserted in it.
The complete abstract will fall in the abstract frame, the settings of which should also not be changed
(Width: Exactly 15.8 cm; Height: Exactly 10.4 cm; Lock anchor).
3. LAYOUT OF TEXT
3.1.
Text
The text should be typed in Arial 10 with spacing 6pt before the text and justified alignment. The text of
tables, figures, etc should be 9pt. The line spacing should be single and should never been use
spaces after spacing. Don’t bold or underline text
3.2.
Tables and Figures
It is recommended that the data presented in the tables or figures are not reproduced again in the text,
except for comments to them. In the case of graphics or images are used, containing written
information, the font size used should be 9 pt. The subtitle of the figures (placed beneath them) and
tables (placed on top of them) should appear in Arial 9, centered in the page.
Figure 1 illustrates a typical legend to the figures. The subtitle of the figure should be written in Arial 9,
spacing 6pt after the text and centered alignment. You should give a line between the text and the
figure and between subtitle and the text.
Environmental & Health International, vol. ___, n.º ___, Special Issue, 2015
Figure 1 – Example
Locate tables or figures close to the first reference to them in the text and number them consecutively.
Avoid abbreviations in column headings. Indicate units in the line immediately below the heading. Use
only horizontal lines. Type the subtitle above the table to the same width as the table and in Arial 9,
spacing 6pt before the text. You should give a line between the text and the subtitle and between the
table and the text. See for example Table 2.
Table 2 – Example
Format
Tittle of paper
Authors
Affiliation
Main item
Secondary item
Text
Subtitle
3.3.
Size
18
11
9
11
10
10
9
Type
Bold
Normal
Italic
Bold
Bold
Normal
Normal
References, symbols and units
Consistency of style is very important. Note the spacing, punctuation and caps in all the examples
below.
‒ References in the text: Figure 1, (not abbreviated)
‒ References between parentheses: (Fig. 1), (abbreviated)
‒ USA / UK instead of U.S.A. / U.K.
‒ kg / m / kJ / cm instead of kg. / Kg / m. / kJ. / KJ / cm.
‒ In the text, place the authors’ last names (without initials) and the date of publication in
parentheses as the following examples:
 Author (2000) or (Author, 2000)
 (Author, 2000 & Author, 2001) instead (Author, 2000)(Author, 2001)
 (Author & Author 2000) instead of (Author et al., 2000)
 (Author et al., 2000) instead of (Author, Author & Author 2000)
3.4.
Footnotes
Footnotes should be avoided. Insert the information in the text. In tables the following reference marks
should be used: *, **, etc. and the actual footnotes are set directly underneath the table.
3.5.
Conclusions
Environmental & Health International, vol. ___, n.º ___, Special Issue, 2015
Conclusions should state concisely the most important propositions of the paper as well as the
author’s views of the practical implications of the results.
4. REFERENCES
At the end of the paper, list all references in alphabetical order underneath the topic REFERENCES.
The references should be typed in Arial 9.
‒ Duncan, G., & Brooks-Gunn, J. (Eds.). (1997). Consequences of growing up poor. New York:
Russell Sage Foundation.
‒ Harlow, H., Michaelson, R. & Smith, R. (1983). Fundamentals for preparing psychology journal
articles. Journal of Comparative and Physiological Psychology, 55, 893-896.
‒ Schnase, J., & Cunnius, E. (1995). The importance of computing nowadays, Proceedings from
CSCL '95: The First International Conference on Computer Support for Collaborative Learning.
Mahwah, NJ: Erlbaum.
If several works by the same author are cited, entries should be chronological:
‒ Schnase, J., (1996a). Development ...
‒ Schnase, J., (1996b). Facilities ...
‒ Schnase, J., (1997). Effects of ...