Reviewed: 1/2015
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name
OR New/Vacant:
CURRENT POSITION INFORMATION
Pos
Range /
Current Title:
#(s):
Class.:
Department: Office of Medical Research
JCC
College/Division: University of Nevada School of
Medicine / VP, Health Sciences
Account #(s): 0000-000-0000
Action Proposed: (check all that apply)
( X ) New position:
Proposed
Range:
Proposed Title:
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
( X ) Line of Progression (show titles below)
Specialist, Clinical Research Grants
Coordinator, Clinical Research Grants
Pos #:
Range:
1
2
JCC:
78366
78367
EEO:
3D
3D
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments. ___
________________________________________________________
__________________
Immediate Supervisor’s Signature Robert Langer, M.D. Associate Dean,
Date
Clinical and Translational Research
_________________________/___________________________________
__________________
James Kenyon, Sr AD for Research/Thomas Schwenk, VP, Health Sciences/Dean, SOM Date
Director/Chair/Dean
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Stacy Burton, Vice Provost, Faculty Affairs
Date
Action Approved by the Provost/President (Completed by Faculty HR):
Effective Date:
1/1/2015
Approved Title: See Above
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Line of Progression – Clinical Research Grants
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
Under general supervision of the Associate Dean for Clinical and Translational Research, the Clinical
Research Grants Specialist and Coordinator act as the main representative of the Las Vegas Office of
Medical Research (OMR) for grant activities and is responsible for initiating, preparing and monitoring
the progress of pre-award materials and for assisting with, organizing, monitoring, and facilitating
post-award activities, in support of research for the University of Nevada School of Medicine
(UNSOM).
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
Range 1 – Specialist:
70% - Grant Proposal Development: (Pre-Award)
 Review proposal documents soliciting grant research projects and assist PI in preparation of
documents
 Interpret, clarify and determine sponsor’s requirements, submission protocol, deadlines, terms
and conditions
 Assist with or independently create budget plan. Identify and account for allowable expenses
for staffing, salaries, equipment, supplies; cost share with Associate Dean or others, F&A
expense
 Identify, collect and organize supporting documents
 Ensure budget complies with the Uniform Guidance, NSHE and UNR rules and grant
specifications prior to submission to OSP
 Review PI’s work for compliance with requirements, accuracy and completeness
 Provide feedback on deficiencies and suggestions for general improvement
 Coordinate proposal development and submission with OSP, external faculty and institutions,
sponsoring agencies and others
 Upload documents onto relevant sites
 Continually monitor and ensure timeliness of all submissions
20% - Facilitate Grant Implementation: (Post-Award)
 Review supplemental proposals, contracts and awards in same manner as described above
 Process extensions, budget changes, and budget transfers according to grant and university
policy
 Compile data and prepare reports. Assist with effort reporting and match reporting as needed
and directed
 Communicate updates, information and status of progress of awards with PI and others with
vested interest
 Document, communications and other project status information
10% Education and Training:
 Serve as college expert on grant procedures and OSP requirements
 Familiarize and train new faculty on overall grant process from written submission to
overseeing funds during the life of the grant
 Maintain up-to-date knowledge of OSP, NSHE and sponsor regulations and processes
Position Description – Line of Progression – Clinical Research Grants

Page 3
Provide strategic training of success and trends in the fields of practice related to grant
research
Range 2 - Coordinator (in addition to above R1):
70% - Grant Proposal Development: (Pre-Award)
 Independently draft budgetary portions of grant proposals after consultation with the PI and
analysis of needs and costs
 Draft other non-technical grant narrative
20% - Facilitate Grant Implementation: (Post-Award)
 Facilitate collaborations and maintain OMR statistics to include:
o Develop and maintain extensive college-level reports and statistical data
o Assist PI in the development of collaborative research teams from internal and external
institutions and entities
o Provide regular informational reports to UNSOM related grant to submissions and funding
awards
 Monitors grant progress to prevent non-compliance
10% Education and Training
 Serves as the college level subject matter expert on grant procedures, sponsor requirements,
and external contacts among research communities
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom
Range 1:
The Specialist is responsible for all grant pre-award and post-award support functions related to
grants and contracts for the School of Medicine’s Office of Medical Research-Las Vegas. To
determine sponsor requirements, the incumbent will analyze and interpret solicitation documents,
research and identify sources and contacts to consult, obtain consensus from faculty and others with
vested interest throughout the process. To plan and develop grant budgets, incumbent with analyze
and interpret relevant regulations, specifications, and needs of the principal investigator to determine
budget structure and allowable expenses. The incumbent reports issues of non-compliance to the
supervisor for resolution.
Range 2 (in addition to above R1):
The incumbent makes choices, determinations or judgments related to his/her duties of preparing and
reviewing grant proposals for submission and compliance, as well as assist in the development of
larger collaborative proposals within the university setting and also with other institutions and/or
entities. At the Range 2 level, the incumbent acts as a formal consultant free to make
recommendations directly to PIs. This position presents concerns and issues requiring resolution to
the supervisor.
Impact:
Range 1 & 2:
Incumbent identifies the means and methods to develop a comprehensive body of knowledge
concerning OSP processes, sponsoring agency regulations and requirements, fiscal rules and
processes and other information toward functioning as the grant resource for the college. Errors in
judgment or accuracy may cause harm to research participants and/or negatively affect the validity of
Position Description – Line of Progression – Clinical Research Grants
Page 4
research, as well as result in substantial legal and financial damage to the School of Medicine. Breach
of confidentiality may result in violation of Federal rules, including rules adopted as part of the Health
Insurance Portability and Accountability Act (HIPAA).
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Federal, state and institutional laws and regulations relating to research and grants/contracts
administration at an educational institution
 Federal and/or not-for-profit grant and contract submission procedures
 Budget management in institutional environments, particularly higher education policies and
procedures on allowable use of funding
 Federal, state and institutional policy compliance mechanisms
 Basic and advanced principles of grants and contracts administration and contract terms and
conditions
Skills:





Attention to detail and organizational skills such as time management
Analytical (critical thinking) and decision-making skills
Excellent communication skills, both verbal and written
Proficiency in use of a personal computer, standard office software, and database applications
including but not limited to Microsoft Office Suite (Word, Excel, Power Point, Access, and
Outlook)
Excellent interpersonal skills, including the ability to collaborate and interact efficiently with
faculty, staff, colleagues, and government and community members in an increasingly diverse
environment
Ability to:
 Manage and prioritize complex tasks and issues in a heavily regulated environment
 Understand and interpret formalized policies, guidelines, rules, regulations, legal contract
language and applicable laws as well as translating them into comprehensible terms
 Establish and maintain cooperative working relationships with faculty, staff, sponsor personnel,
legal counsel, and government officials while keeping the institution’s primary goals and
interests intact
 Organize and maintain complex files and prepare administrative reports
 Maintain confidentiality of sensitive or protected information
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
School of Medicine – Las Vegas
faculty and staff
Institutional Review Board
Office of Sponsored Projects
Reason for Contact
To assist in all aspects of the pre-award proposal preparation and
submission and post-award revision and management of clinical
and translational research grants and contracts.
To communicate and interact regarding compliance with proposed,
ongoing and completed clinical and translational research
protocols.
To work collaboratively to establish sub-awards, compose and
negotiate the terms of contracts and awards, process awards, and
Position Description – Line of Progression – Clinical Research Grants
Page 5
deal with post-award issues and modifications.
External
Federal, state, private and
commercial partners/sponsors
Sub-award recipients at other
universities, private companies
Outside Institutional Review
Boards
Reason for Contact
To interact regarding research study requirements and budgets,
and to assist in submission of reports and presentation of
research.
To negotiate and issue subagreements and to monitor for
compliance.
To communicate and interact regarding proposed, ongoing and
completed clinical research protocols.
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant.
Education and Experience:
Range 1:
Education
Experience
Bachelor’s Degree
One year of professional experience
Master’s Degree
Relevant Experience: in the coordination of research grants, finances, and
compliance or equivalent exempt administrative activities in support of clinical
research
Range 2:
Education
Experience
Bachelor’s Degree
Two years of professional experience
Master’s Degree
One year of professional experience
Relevant Experience: in the coordination of research grants, finances, and
compliance or equivalent exempt administrative activities in support of clinical
research
Certification and/or Licensure: None