REPORT 2005-04-29 Dnr 100-563-2005 Copy to: Utrikesdepartementet Statssekreterare L-O Lindgren, N Enheten för exportfrämjande och inre marknaChefen, UD-EIM den Göran Grén, UD-EIM J Danelius, Justitiedepartementet K Holmgren, Justitiedepartementet M Ramstedt, Brysselrepresentationen H Kjellin, Brysselrepresentationen “Soft law - hard effects?” Making “comply or explain” work for the Internal Market We conclude that: Corporate governance codes need to be seen from a free-movementperspective as well as from other perspectives. The “comply or explain” notion is in conformity with Community law as long as national corporate governance codes are truly voluntary and open. However, the “comply or explain” instrument needs to be implemented in a way not to restrict free movement. The implementation of national codes through stock exchange action should be monitored. The adoption of the Swedish code by the Stockholm Stock Exchange is in conformity with the EC Treaty. To avoid future risks of restrictions to free movement we propose that: The Swedish Government, when monitoring the implementation of the code in Sweden, should also look through “internal –marketglasses”. At the Community level there is a need to consider how national codes should be applied when companies are established or listed in more than one Member State. It is not for us to propose how this should be carried out. BOX 6803, 113 86 STOCKHOLM BESÖKSADRESS: DROTTNINGGATAN 89 TELEFON: 08-690 48 00, FAX 08-30 67 59 E-POST : REGISTRATOR@ KOMMERS. SE WWW.KOMMERS.SE Report 2005-04-29 2(15) Contents: 1. The problem – why we are looking into this issue ............................ 3 2. The need for corporate governance ................................................... 3 3. Corporate governance models: Anglo-Saxon and Continental models ................................................................................................... 4 4. The debate on corporate governance and voluntary codes ................ 5 5. What has the EU done to harmonize corporate governance codes? .. 7 5.1 Sweden and codes for corporate governance .............................. 9 6. “Comply or explain”: an analysis .................................................... 10 6.1 Different national corporate governance codes – a problem for free movement? ............................................................................... 10 6.2 Corporate governance codes: private action or government measure? .......................................................................................... 11 6.3 Article 39 of the proposal for the services directive – Codes of conduct at Community level............................................................ 13 7. Conclusions, proposals .................................................................... 13 This report has been commissioned by the Ministry for Foreign Affairs (Department for Export Promotion and Internal Market). The purpose is to discuss whether or not voluntary codes, and in particular national corporate governance codes, can restrict free movement and infringe Community law. Report 2005-04-29 1. The problem – why we are looking into this issue The EU Internal Market provides for free movement of goods, services, persons and capital. The basic notion is to make it as favourable and simple to do business between the Member States as it is to do business within a state. The National Board of Trade is a Swedish Governmental Agency dealing with trade rules, including the rules of the EU Internal Market. In this report, we have looked at the development of national soft law codes for corporate governance with the aim of scrutinizing whether these codes pose de facto problems to the free movement provided for by the EC Treaty. 2. The need for corporate governance One of the major characteristics of many large, listed companies is the separation of ownership and management. This carries, within itself, a potential conflict of interests between the company management (insiders) and the capital providers (outsiders) 1. This conflict can not be resolved easily by a contract since there are, for example, elements of uncertainty and information asymmetries2. Control mechanisms are therefore needed. The precise way in which those monitoring devices are set up and implemented in a particular company defines the nature and characteristics of that company’s corporate governance. A brief definition of corporate governance is then - the systems by which enterprises are managed and controlled. The systems can be external safeguards or internal company structures. The internal structures must at the same time enable procedures for internal control as well as efficient management. Transparent financial reporting is essential for corporate governance. It supports investor confidence by providing information about the condition, performance and risk profile of the firm. However, various factors can hamper effective disclosure. Such factors include managerial advantages as regards information. A variety of enforcement mechanisms that ensure proper financial disclosure are available (e.g. accounting standards). These mechanisms are only effective however, where there are proper corporate governance procedures. 1 Jorge Farinha, Faculdade de Economia da Universidade do Porto, Corporate governance: a survey of the literature April 2003 (revised November 2003). 2 The information asymmetries arise from the fact that the outsiders do not have access to the same information as the insiders. 3(15) Report 2005-04-29 4(15) 3. Corporate governance models: Anglo-Saxon and Continental models The different corporate governance systems can generally be divided into the Anglo-Saxon model (for instance in the USA and the UK) and the continental model (for instance in Germany). Companies in the United Kingdom and the USA generally comply with the Anglo-Saxon model. The continental model is for example common in Germany. The different aspects for the two models are summarized in the table below. Table: Anglo-Saxon vs. Continental corporate governance. Capital-related aspects Aspects Anglo-Saxon Continental Ownership structure Widely dispersed ownership; dividends prioritized Banks and other corporations are major shareholders; dividends less prioritized Role of banks Banks play a minimal role in corporate ownership Important both in corporate finance and control Family controlled firms General separation of equity holding and management Family ownership important only for small- and mediumsized enterprises Management boards One-tier (management) board Two-tier boards; executive and supervisory responsibility separate Market for corporate control Hostile takeovers are the “correction mechanism” for management failure Takeovers restricted Role of stock exchange Strong role in corporate finance Reduced Source: Lucian Cernat “The Emerging European corporate governance model: AngloSaxon, Continental, or still the century of diversity?” in Journal of European Public Policy 11:1 February 2004, adapted from Rhodes and van Apeldoorn. Labour-related parts of this table has been omitted since they lack relevance for this study. The Swedish corporate governance structure shares aspects with both models3. The ownership structure is similar to the one in the continental model. That is, in general there is one dominating owner or group of owners even if the total number of owners can be quite large. Takeovers are however quite common in Sweden. Consequently, when it comes to the market for corporate control, the Swedish system is closer to the Anglo-Saxon model than to the continental model. 3 Svensk kod för bolagsstyrning – förslag från kodgruppen SOU 2004:46. Report 2005-04-29 The fact that European companies are very differently structured might result in complications when common rules or guidelines are elaborated. The possibility of creating a European corporate governance model is a matter of dispute and three possible developments can be foreseen4: The two models, the Anglo-Saxon and Continental, are in competition and one of the models will survive the competition. It would be possible to create a hybrid model. The two models are resistant to change. This is due to the fact that corporate governance is a complex structure with systemic links between its elements. The costs of changing the models would be too high. 4. The debate on corporate governance and voluntary codes Company law has battled with the problems of corporate governance since the 17th century. The relevance of corporate governance issues has however further increased over the last twenty years. In the late 1980s/early 1990s, a number of company failures such as Maxwell Communications increased interest in corporate governance issues. The European debate on corporate governance began in the United Kingdom. Most of the trade and industry actors advocated self regulation rather than changes within the legislation. In a report from the Cadbury Committee in 19925, a self-regulated code with the principle of “comply or explain” was proposed for the UK. The debate on corporate governance and the trend towards voluntary codes of conduct (soft law) spread from the United Kingdom to the Netherlands, France and most other EU Member States in the 1990s. These codes were soft law instruments and in some countries competing codes appeared. Germany was one of the last EU countries to adopt a corporate governance code. The German decision on a code was taken in 2002. In the Nordic countries there are codes in Denmark, Norway and Finland. In Sweden, a code will apply from July 2005. The codes provide recommendations on different issues but the dominant focus is on boards and board-related issues6. Examples of such issues are: board membership criteria, separation of the role of chairman of the board and CEO, Lucian Cernat “The Emerging European corporate governance model: Anglo-Saxon, Continental, or still the century of diversity?” in Journal of European Public Policy 11:1 February 2004. 5 Cadbury Committee (1992) Report of the Committee on the Financial Aspects of Corporate Governance, London:Gee. 6 M. Becht, P.Bolton and A. Röell “Corporate Governance and Control”, ECGI Finance Working Paper no 02/2002. 4 5(15) Report 2005-04-29 board size, frequency of board meetings, the proportion of inside versus outside (and independent) directors, the appointment of former executives as directors, age and other term limits, evaluation or board performance, the existence, number and structure of board committees, meeting length and agenda, and assignment and rotation of members. Other non-board-related issues that tend to be included in the voluntary codes are: financial reporting, the role of auditors, executive compensation, and the role of the Annual General Meeting. Further company failures in more recent times, associated to accounting frauds and other irregularities (Enron, WorldCom to mention a few) have led to financial scandals. One consequence of this later development was a major focus of interest on the interplay between internal control devices and independent external auditing7. This led to a demand for tighter internal control and reporting in companies, for more transparency in managerial matters in companies including remuneration, for more and better accounting information, and for the establishment of independent audit committees and increased supervision of auditors. In the USA the answer to these demands was the Sarbanes-Oxley Act in 2002. The Sarbanes-Oxley Act contains a number of principles and standards. It is supplemented by detailed rules fixed by the US Securities and Exchange Commission (SEC). The changes introduced by the Sarbanes-Oxley Act concern executive remuneration, shareholder monitoring and board monitoring. The Sarbanes-Oxley Act specifies that audit committees shall comprise only persons who are independent. 7 Report on corporate governance in Denmark, December 2003 (European corporate governance institute web site; http://www.ecgi.org/). 6(15) Report 2005-04-29 The definitions and rules on how to determine such independence are fixed by the rules of the SEC. These rules are however contentious. One argument against them is that they are not appropriate as they wouldn’t have prevented for example the Enron scandal, as this involved irresponsible and partly criminal conduct, particularly by external auditors. 5. What has the EU done to harmonize corporate governance codes? The EC Treaty provides for the freedom of establishment and the free movement of goods and services. The European Commission has a mandate to defend these basic freedoms. This can include harmonisation of company and accountancy law. The Commission began to launch legislation aiming at harmonising accountancy law in the early 1960s8. This effort resulted in a number of directives. The process of harmonisation ceased during the 1980s and with the exception of directive 2004/25/EC on takeover bids, no directive has been produced in the area of company law since 1990. Until quite recently, the Commission has refrained from taking any initiative in the area of corporate governance9. Differences in standards were not seen to distort the free movement of goods or services. Due to the principles of subsidiarity and proportionality, this area was left to the Member States10. With the dissemination of corporate governance codes, the question about what should be done at the EU level in this area arose. The Commission consulted several experts in order to determine weather any action was needed11. The Consultancy company Ernst &Young carried out a study in 1995. The conclusion was that the EU should set framework principles for corporate governance of large companies in a directive. The directive could be implemented by national law or by a national code. Weil, Gotshal & Manges carried out a study on corporate governance codes in the EU Member States in 2002. The study concluded that there was a high degree of convergence between the codes. Consequently, it did not recommend the creation of a single code at the EU level. 8 Legal basis was article 54.3 g and now, after amendment, it is article 44.2 g of the EC Treaty. 9 K. Lannoo and A. Khachaturyan “Reform of Corporate Governance in the EU”, CEPS Policy Brief no 38 October 2003. 10 The principle of subsidiarity means that the EU should only implement measures that are more efficient than measures decided on the national level. The principle of proportionality means that any EU-wide action should be proportional to the objective pursued. See article 5 of the EC Treaty and the Protocol on the application of the principles of subsidiarity and proportionality. 11 See note 9 above. 7(15) Report 2005-04-29 The Winter group A working group, the High Level Group of Company Law Experts (“the Winter group”) was created in 2002. The group’s task was to investigate how progress in company law could be made through reviewing the corporate law directives and to make recommendations for the reform of company law. Events such as Enron and WorldCom resulted, however, in a modification of the group’s task. Consequently, corporate governance matters were included in the group’s mandate. In November 2002, the group released its report A Modern Regulatory Framework for Company Law in November 2002. Issues dealt with included the responsibility of financial reports, revision, compulsory yearly publication of stock-exchange listed company’s corporate governance, and the remuneration of board members. The perspective of the proposals is the Anglo-Saxon corporate governance model12. Regarding a common code of conduct, the group concluded that the Commission should not prepare such a code. This is because market forces are the driving force behind the development of codes. The Commission’s resources are therefore, according to the working group, more efficiently used in other areas of corporate law. Commission Action Plan In 2003, the action plan on “Modernising Company Law and Enhancing corporate governance in the EU” recognized most of the proposals of the Winter group. Priority should be given to the issues related to corporate governance and the Commission should work for convergence through different legislative acts and measures. The proposals shall improve the legal framework for corporate activity aiming at increasing the competitiveness and effectiveness of European companies. The Commission did not propose action to be taken to establish a European code of conduct. Instead it suggested that the EU should play a coordinating role in the Member States’ development of such codes. The Commission approach to corporate governance issues differs from the American approach in the Sarbanes-Oxley Act as it is not as detailoriented and rule-intensive. One reason for the different approach is the more heterogeneous situation in the EU when it comes to problems, markets and traditions. However, the principles are the same in the EU and in the USA. These principles also cover independent members of the boards and remunerations. According to the Commission’s action plan, the annual reports of listed companies should contain a statement on their corporate governance structures and practices, including voting rights and ownership details, the composition of the supervisory board etc. 12 Intervju med Rolf Skog i Agenda 1/03 (Öhrling PricewaterhouseCoopers). 8(15) Report 2005-04-29 The existence of a relevant code of conduct and the compliance or noncompliance with such a code by the individual company should also be described (the comply-or-explain principle). In certain areas, where the members of a company’s management have conflicting interests, the action plan contemplates introducing requirements of independence for persons taking part in the decision-making processes. One consequence is that the majority of the members of supervisory boards, audits or remuneration committees must remain independent. The Commission’s follow-up to the action plan includes the 2004 recommendations concerning independent members of the board and remunerations. A new directive on shareholders’ rights aims to strengthen the role of the shareholders. Another initiative from the Commission is the setting up of the European Corporate Governance Forum. It had its first meeting in January 2005 and their next meeting will be in June 2005. The purpose of the Forum is to give credible policy advice to the Commission. 5.1 Sweden and codes for corporate governance Corporate governance has, for a long time, been a matter for discussion in Sweden. In 1999 new rules were introduced in the Swedish Companies Act (Aktiebolagslagen) regulating among other things the shareholders’ meeting, the board of directors and auditing. In 2002, a committee (”Förtroendekommissionen”) was established to enhance confidence in business. One issue of confidence was weakness in the corporate governance system. The committee started to design a code in 2003. At the same time, the industry also discussed the matter. A subgroup to the committee was formed with members from the committee as well as representatives from industry. The subgroup prepared a proposal for a code in 2003/2004. The Swedish government had no active role in this work. The work on a Swedish code closely followed the British code. The reason for this is the capital market perspective. The code covers issues such as: the shareholders’ meeting, the selection of board of directors as well as the auditors, the remuneration of the auditors and the members of the board of directors, the board of directors’ tasks, size and composition, the board of directors’ financial reporting, internal control and internal relationship to the auditor, and the role of the CEO. 9(15) Report 2005-04-29 6. “Comply or explain”: an analysis 6.1 Different national corporate governance codes – a problem for free movement? It is important to ensure that the development of national corporate governance codes does not restrict fundamental freedoms of Community law when European companies operate across borders in the Internal Market. These companies are dependent on the freedom of establishment and the free movement of services and capital, as established by the EC Treaty. However, the fact remains that any government or government-sponsored measure which makes cross-border activities (e.g. transfer of capital) less attractive constitutes, in principle, a restriction which is inconsistent with Community law. According to the European Commisson communication13 the existence of various national codes is not seen as a problem. According to the European Commission, in the rare instances where national code provisions are divergent, the "comply or explain" principle offers a satisfactory solution. Take, for example, a Swedish company listed both in Sweden and in another Member State. Since the company is established in Sweden, it acts under the Swedish Companies Act. The company therefore has to comply with the Swedish corporate governance code, the Swedish Companies Act and perhaps also the code of the other Member State. Things can get really complicated if the code of the other Member State has rules that contradict the Swedish Companies Act. In this case the “comply or explain” instrument will show its importance so that companies avoid having to comply with several codes that (in the worst case) contradict the binding law that the company has to comply with in the country of establishment. The Stockholm stock exchange has recently decided that foreign companies listed in Stockholm shall apply the code of their home country, a rule that facilitates cross border activity. To avoid problems it is therefore important that the national codes are indeed fully voluntary and that the non-binding nature of the codes is clearly stated in order to ensure legal security. The advantage of voluntary codes (soft law) as compared to legislative measures is that voluntary codes can be more demanding and outspoken14. Binding law limits the scope and must consider reasonable punishment for non-compliance. 13 COM (2003) 284 final - Modernising Company Law and Enhancing Corporate Governance in the European Union - A Plan to Move Forward, page 11. 14 If a company deviates from a voluntary national corporate governance code, it is up to the market (investors, journalists etc.) to judge. The “punishment” for unjustified noncompliance is negative publicity and less credibility in the market place. 10(15) Report 2005-04-29 In our SOLVIT capacity15 we receive complaints relating to voluntary schemes in general. One example is companies saying that voluntary labelling schemes that are difficult to get access to become binding de facto. Even if such national schemes or codes of conduct contribute to improving the competition which is beneficial for consumers, we support common solutions at Community level rather than different national initiatives which may make free movement of services and goods more difficult. From a legal point of view, truly voluntary schemes normally do not infringe Community law as long as they are open and accessible for everyone without discrimination. However, companies should not have to choose between being active cross-border on the one hand, and inducing confidence through a corporate governance code on the other. Our conclusion is that corporate governance codes need to be seen from a freemovement-perspective as well as from other perspectives. 6.2 Corporate governance codes: private action or government measure? The EC Court of Justice has noted on several occasions that the free movement rules do not only prohibit restrictions to trade emanating from the State itself. These rules also apply, in particular in conjunction with Article 10 EC (the principle of loyalty), where a Member State does not adopt adequate measures to prevent obstacles to free movement created by private individuals on its territory16. If the restrictive or protectionist measures are supported by the state, the measures will most likely violate Community law. In that respect, the famous case Buy Irish can be mentioned (case 249/81). In that case the Court held that by adopting a series of measures designed to promote Irish products including, in particular, the encouragement of the use of a Guaranteed Irish symbol and the organisation of a large advertising campaign, Ireland had infringed Article 28 EC (free movement of goods). 15 Effective Problem Solving in the Internal Market. SOLVIT is an on-line problem solving network set up in 2002 in which EU Member States communicate via a database to solve disputes caused by the misapplication of Internal Market law by public authorities. SOLVIT is informal, without legal proceedings and aims to find solutions to problems within ten weeks. There is a SOLVIT centre in every Member State (as well as in Norway, Iceland and Liechtenstein). National SOLVIT centres can help by dealing with complaints from both citizens and businesses. The Member States share a network that is coordinated by the European Commission. The Commission provides the database facilities and, when needed, helps to speed up the resolution of problems. The Commission also passes formal complaints it receives on to SOLVIT – if there is a good chance that the problem can be solved without legal action. 16 See e.g. case C-265/95 Commission v France and case C-112/00 Schmidberger which concerned the free movement of goods and case C-281/98 Angonese concerning the free movement of persons. 11(15) Report 2005-04-29 The fact that those measures had been taken by a private company (the Irish Goods Council) was not decisive given that the Irish Goods Council had been set up at the initiative of the Irish Government, which appointed the members of its Management Committee, granted it public subsidies covering the greater part of its expenses and defined the aims and the broad outline of the advertising campaign conducted by it. In those circumstances, the measures adopted were attributable as a whole to the Irish Government and therefore not outside the scope of Article 28 EC. Another example is case C-325/00, Commission v Germany, in which the Court decided that a German quality label (Made in Germany) for products in the food sector violated Community law. Even though the system was set up by a private company, the Court classified it as a public measure attributable to the Government because of the involvement and support of the German Government. In a recent example from the 98/34/EC procedure, in which we are involved as the Swedish contact point17, the Commission delivered comments saying that guidelines which become effectively binding can create barriers to trade. The guidelines in question were de facto binding. If a company had not followed the guidelines, the Swedish Market Court would have had the ability to try the matter. In this event, the Market Court could issue a judgement ordering an economic operator to act in accordance with the guidelines, making them effectively binding. According to the Commission such guidelines would be compatible with Community law if they were fully voluntary. A parallel might be drawn to the emergence of national corporate governance codes. In our opinion, these codes must be of a clear non-binding nature and accept that companies that choose to abide by codes of other Member States are allowed to do so. One can argue that national corporate governance codes are not capable of creating “free movement problems” in the same sense that we see in the field of voluntary labelling schemes. The Swedish corporate governance code We consider that the involvement of the government in the shaping of the code and in the forthcoming management of the code, is enough to conclude that the code can be regarded as a “state measure”. The Swedish Consumer Agency’s guidelines on the labelling of textiles, skins for clothing and goods made from down, Notification 2003/341/S, the draft was later withdrawn. 17 12(15) Report 2005-04-29 6.3 Article 39 of the proposal for the services directive – Codes of conduct at Community level This article deals with self regulation at Community level in order to attain a common understanding of quality of services (e.g. professional ethics, impartiality and the conditions to which estate agents are subject). The codes are supposed to be drawn up by different sectors of the service industry at the European level. The Commission will be involved in the process and support the Member States in the implementation at national level, which will be done by relevant professional bodies, organisations and associations in the various Member States. 7. Conclusions, proposals Conclusion 1: corporate governance codes need to be seen from freemovement-perspective as well In Chapter 6, we have analysed whether corporate governance codes may be in breach of the provisions on free movement of the EC Treaty. As we have put it, it is against the letter and spirit of the EC Treaty, if companies are forced to choose between operating cross-border, on the one hand, and inducing confidence through applying the rules of a corporate governance code on the other. We have, in particular, looked at the effects when a company wishes to be listed in more than one stock exchange. An analysis of this kind is necessary to establish whether or not the codes are legal or not. It is somewhat surprising how little attention that has been paid to this aspect of the emerging corporate governance codes. The European Commission, in its Communication of 21 May, 2003 (see above), looks at the issue from another perspective, namely the possible need for a European code. It concludes, wisely it appears, that a European code is not desirable at this point. On the difficult topic of the free-movementperspective, the Commission merely states that “the ‘comply or explain’ principle offers a satisfactory solution”. The preparatory reports behind the Swedish code (SOU 2004:46 and SOU 2004:130) are silent on the matter. Conclusion 2: the “comply or explain” notion is legal as long as the codes are truly voluntary and open, but it needs to be implemented in a way not to restrict free movement 13(15) Report 2005-04-29 The “comply or explain” notion, when voluntary and open, appears to be in conformity with the EC Treaty provisions on free movement. But its effects may nevertheless be too restrictive to free movement if the accepted explanations are limited in a way that is disadvantageous to companies with cross-border activities. It should be clearly foreseen, for instance, that a company that acts under several codes needs to comply with only one set of rules. This may be either one of two or more complete codes available, or a combination of elements from two or more codes. It is for the markets to scrutinize the action of the companies, to avoid “code-shopping” or a “race to the bottom”. Conclusion 3: the implementation of national codes through stock exchange action should be monitored The codes will have impact on the rules for listing in stock exchanges in Europe. Therefore, one crucial point will be how the stock exchanges will act to implement the codes. Action in the form of generally applicable rules for listing is of course the most important, but individual cases of listing or de-listing will also need to be looked at. If the end result is that a company suffers from having been active cross-border, the whole issue of legality of the codes will be put on the table. Conclusion 4: the current situation in Sweden is in conformity with the EC Treaty We have criticized the fact that the preparatory reports behind the Swedish code are silent on the issue of free movement. In our view, a full analysis of the interplay between the Swedish code and relevant EC Treaty provisions should have been undertaken before adoption of the code. Nevertheless, we conclude that the result is in conformity with the EC Treaty. This is due to the fact that the Stockholm stock exchange, in its implementation decision, so clearly has highlighted to the possibility of “explaining” through reference to other codes. Proposal 1: the Swedish Government, when monitoring the implementation in Sweden, should also look through “internal-market-glasses” 14(15) Report 2005-04-29 Above, we have highlighted the aspects that we feel need to be addressed to ensure the legality of the emerging codes, and we have concluded that the Swedish situation at present is in conformity with the EC Treaty. Notwithstanding this, the situation obviously will be monitored continuously. We do not wish to encroach upon the prerogative of the Government bodies responsible for financial market affairs. We do, however, wish to emphasize that such future monitoring will need to be complemented with a look through “internal-market-glasses” as well. Proposal 2: at the Community level there is a need to consider how national codes should be applied when companies are established or listed in more than one Member State. We have suggested that the Swedish Government should monitor the effects of the Swedish code. This need goes for the Community level as well. It is not for us to propose how this should be carried out. 15(15)