REGISTERING ON NEW NES PORTAL WEBSITE (from 04 April 2011)
Guidance notes for Course organisers and speakers:
As from 4th April 2011, NES SE Region is moving to a new online course booking
system.
This is a web (internet) based system. All delegates will have to register, creating an
account before they can “purchase” a place on a course. It is no different to ordering
something off any online supplier such as Amazon, M & S, John Lewis, etc.
Delegates will be able to access relevant course information (ibooklet) once they
have created an account and purchased a place – e.g. Course Programme, any
presentations uploaded by speakers, pre and post course evaluation forms.
Course Organisers and course speakers/facilitators will also have to create an
account. In so doing they will be able to access the same information as the
delegates (including booking a place on a course – see guidance notes on NES
website) but they will have the following additional privileges:
Course Organisers, Speakers, Tutor/Facilitator, Chairs and Trainers will have
access to:


Evaluation Review
Area to upload own presentations
Tips:
1) The Portal works best with Mozilla Firefox although will also work with the
other Internet engines.
2) If your internet connection is lost or slow, the Portal will be lost or slow
3) Don’t use the ‘back button’ on your web menu – this will log you out of the
Portal. If you are finished with a page, close down the tabs you are not using
anymore or click on the tab you want to view.
4) There is a “Help & Technical Support” page for your assistance – click on bar,
top right hand corner, next to logout button.
The system is very easy to use but here are some guidelines to help you get
started:
To create an account:
1. Go on to portal website – www.portal.scot.nhs.uk
2. Box on right hand side of screen inviting you to log in with password or create
an account. Click on Sign Up
3. New screen opens.
Personal and contact Details
Type in details
Note: You can now receive information via email, SMS message or both.
Profession details
Tick Medicine box
Under Medicine, click on drop down arrow to select appropriate job title from list
Under Medicine, complete GMC number - this field must be completed to register
Under Medicine, Verify GMC number
Account credentials
Create Password – minimum 8 characters including one “special”. For ease of
use, if you have an easy to remember password for use on other systems, just use
this and add a character such as an exclamation mark or dollar symbol.
Confirm password
Click Create Account
This information will automatically be submitted to the Portal team and you will
receive an email confirming your account has been created. To get Speaker rights,
please contact (email) the NES Administrator for your courses and let them know you
have created an account. The Administrator will then contact the Portal team to
confirm you are an Organiser/speaker and they will then grant you access rights to
the speaker area. You will receive an email confirming speaker status.
This is the “painful” part of the process complete. From this moment on, each time
you want to check on courses or upload information to the course you are working
on, you can do so just by logging on to your account.
To access speaker area


Click on “Manage your Events”. This will show you a list of courses that you
are working/speaking on. Here you will be able to upload relevant documents
for the course, handouts and presentations. Following the course, you will be
able to review the evaluation/feedback.
Access to the courses does not have a time limit on it, therefore, you can still
upload any information/presentations post-course
To search, book and pay for a course


As an Organiser/speaker, you will also have access to the “Ibooklet Online
Bookings” menu where you will be able to book a place(s) on our courses.
To book, please see separate Guidance Notes – for GPs, GPSTs, Specialty
Doctors, Nurses, Practice and Multidisciplinary Staff.