Coeus 4.2.4 Release Notes (March 2008)
Coeus 4.2.4 includes enhancements and bug fixes that are in direct response to your requests
and your bug reports; please continue to contact us with bugs you encounter as well as
enhancement requests so that we can continue to make Coeus better for everyone.
This update includes the following enhancements and bug fixes:
Grants.gov:

Narrative types synced to Grants.gov forms
The narrative type drop down list in Premium and Lite is now filtered based on the
Grants.gov opportunity selected in the proposal. If no opportunity is selected, a default
list of narrative types will be displayed. If the proposal is a child in the hierarchy, the list
of narrative types will be filtered based on the opportunity selected in that child and its
parent.

New “Save” button available in Grants.gov screen
A new Save button was added to the Grants.gov screen which allows you to save form
selections and submission types.

Competition ID duplicated when searching Grants.gov
Bug Fixed: When one funding opportunity contained more than one competition ID,
CoeusLite would display the same competition ID for all available opportunities for a
given program number.

NIH Commons ID
Bug Fixed: CoeusLite was not allowing users to input/display the NIH Commons user ID.
Proposal Hierarchy:
Coeus Premium 4.2.0 included a new feature to allow proposals to be linked together into a
proposal hierarchy. The following enhancements and bug fixes to proposal hierarchy are
included in release 4.2.4.

Parent proposal budget can be marked complete only after all children are marked
complete.

Once a parent proposal budget is marked complete, new proposals cannot be linked to
the hierarchy.

Once a parent proposal is marked complete, child proposals cannot be removed from the
hierarchy.

Percent effort and faculty flag are now editable on the investigator tab in the parent
proposal.

Users can now set parent budget as modular.

New rules implemented for Syncing and editing person information and narratives
o If a person is present only in one child proposal, that person’s information
(details, bio and degree) should be edited in the child and cannot be edited in the
parent. Any change made at the child will be brought forward to the parent during
next sync operation.
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Office of Sponsored Programs
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Coeus 4.2.4 Release Notes (March 2008)
o
o
o
If a person is present in multiple children, all details and attachments should be
edited at the parent. This person will be display only at the child proposal.
If a narrative type exists only in one proposal, that narrative information should
be edited, including the attachment, at the child proposal.
When a narrative is added to a child, application check if the narrative type can
be multiple in a proposal, if yes (e.g. Other) the narrative will be synced to the
parent. If the type cannot be multiple, user will be warned that the narrative will
not be brought forward to the parent.

Child statuses are updated if the parent proposal is rejected allowing the child proposal to
become editable.

A warning message is displayed while attempting to link a child proposal to a hierarchy
that includes start and end dates that fall outside of the range of the parent.

Bug Fixed: The icon that indicates a proposal is part of a hierarchy was not always
displayed on all pages in CoeusLite.

Bug Fixed: Users were unable to edit the title of the child proposal immediately after
joining a child to a hierarchy.
.
Additional bugs that have been fixed:

Aggregator denied access to narratives
After a proposal was returned to the department for corrections, some aggregators were
denied access to modify or copy existing narratives. Additionally, aggregators under
some situations were unable to modify an existing narrative while the proposal was being
routed.

Budget screen saving
The budget screens were prompting the user to save data when no changes had been
made to the budget. Additionally, some error messages were being improperly displayed
when saving the budget in CoeusLite.

Budget summary forms
Some budget summary forms were printing “NaN” for lines over $99,999,999.99

Copy proposal
The role/authorization to “Modify all Dev Proposals” did not allow users to copy all parts
of a proposal within a department.

Copy proposal to lab allocated departments
When copying a proposal from one lab allocated department to a different allocated
department, the receiving department’s lab allocation rates were not being updated in the
proposal.

Duplicate budget line items not updated correctly on “apply to later periods”
CoeusLite was updating the first entry in the budget if there were more than one row with
the exact same description when applying the change to later periods in the budget.

Open Excel in CoeusLite
CoeusLite would not open Excel worksheets if they were included in attachments.

Printing investigator certifications:
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Office of Sponsored Programs
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Coeus 4.2.4 Release Notes (March 2008)
When multiple people were attempting to print certification pages for different
investigators in the same proposal at the same time, the certification pages were not
printing consistently

Search Screens
Some search screens were returning inconsistent results when using “>=” in the search
criteria. Additionally, added the ability to use “BETWEEN” operator on date fields.

Sort order on personnel
In CoeusLite, personnel line items were not being sorted consistently from one screen
refresh to another.

Submitting proposal for routing
In some situations, a proposal could be submitted for routing when no version of the
budget was marked “Complete”

Various typos on screens and response windows as well as other cosmetic issues have
been corrected.
Additional Information/Help
For further information on any of the enhancements or bug fixes, please contact coeushelp@mit.edu
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Office of Sponsored Programs
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