Council Minutes 6th September 2010
40.5
Rural Roadside Vegetation Maintenance And Removal (Confidential)
Moved Cr Gartrell, seconded Cr Tuckwell that pursuant to Sections 90 (2)
and (3) (k) of the Local Government Act 1999, the Council orders that the
public be excluded from the meeting with the exception of the Chief
Executive, Governance Officer, General Managers and the officer
responsible for the report, on the basis that the Council considers it
necessary and appropriate to act in a manner closed to the public in order
to receive, discuss and consider information by way of a report and
associated documents in relation to agenda item 40.5 – Rural Roadside
Vegetation Maintenance and Removal and the Council is satisfied that the
principle that the meeting should be conducted in a place open to the
public is outweighed in relation to the matter because receiving,
considering and discussing the report on 40.5 – Rural Roadside Vegetation
Maintenance and Removal
and associated documentation
contains/involves:
k. tenders for the supply of goods, the provision of services or the
carrying out of works
File Ref:
Officer (full name):
Officers Consulted (full name):
Strategic Plan Outcome Nbr:
Budget Allocation:
Chart of Account:
ESD Impact/Benefit:* Environmental:
* Social:
* Economic:
9.24.1
Greg Hill
GMES – Simon Grenfell, ESO – Paul
Barnes
3.7.2 – Plan and implement road safety and
traffic management improvements
$152,330 Budget Spent to Date:
Nil
Job Number:
903656
Removal of vegetation and the
sustainability of habitat for native animals
Safer roads for all users
Cost to Council to employ contractor to
carry out works
REPORT
Council has called tenders for Contract 14.21.018 Rural Roadside Vegetation
Maintenance and Removal for 2010-2011 Financial year. The contract was
advertised in Tender SA, calling of the contract commenced on Tuesday 27th
July and closed on the Wednesday 11th of August at 4pm. During this period
expression of interest was expressed from local, state and interstate based
companies. Four companies submitted tenders for the contract. The contract is
in two parts. Part 1 is a Lump Sum amount for the removal of vegetation within
Council’s Vegetation Clearance envelope on a list of high priority roads. This
also includes roads contained within 2010-2011 unsealed road resheeting
program. The contractor has to complete Part 1 of the contract by the end of
December 2010 it is expected that the work will commence in September 2010.
…cont'd
Council Minutes 6th September 2010
40.5
Rural Roadside Vegetation Maintenance And Removal (Confidential)
(continued)
Part 2 is a schedule of rates for pruning of other roads that may be required
during the financial year. Pruning types are broken into six categories depending
on the road type – unsealed or sealed and the amount and density of vegetation
within the clearance envelope. Rates have been submitted for 500m sections of
road.
Contractors have also submitted a schedule of rates for plant and labour when
additional works or variations to the contract are required.
The tenders are summarized below.
Table 1
Cost for vegetation removal for re-sheeting and maintenance envelopes.
Re-Sheeting & Maintenance Envelopes
Contractor
Re-sheeting Envelope
Maintenance Envelope
Total Contract Cost
Envirotrim
Austal
Mechanical
Vegetation Solutions
MJS
$21,440.00
$25,419.13
$27,423.00
$68,700.00
$87,080.87
$93,086.00
$90,140.00
$112,500.00
$120,509.00
$70,210.00
$171,300.00
$241,510.00
Table 2
Additional cost for future works on unsealed and sealed road Categories with
hierarchy of vegetation cover and density.
Unsealed Rd Low
Unsealed Rd Medium
Unsealed Rd High
Sealed Rd Low
Sealed Rd Medium
Sealed Rd High
Envirotrim
Austal
$350.00
$500.00
$750.00
$350.00
$500.00
$750.00
$850.00
$850.00
$950.00
$850.00
$850.00
$950.00
Mechanical
Vegetation
Solutions
$375.00
$375.00
$600.00
$390.00
$390.00
$620.00
MJS
$1,300.00
$1,400.00
$1,500.00
$1,300.00
$1,400.00
$1,500.00
The schedule of rates for labour and plant hire for additional works for the four
contractors were very similar in cost (not shown).
…cont'd
Council Minutes 6th September 2010
40.5
Rural Roadside Vegetation Maintenance And Removal (Confidential)
(continued)
Tender Evaluation
Tenders were evaluated on cost, OHS&W capability, previous experience and
capacity to undertake the work.
Envirotrim is a Victor Harbor company and has been undertaking rural roadside
vegetation maintenance and tree removal for Council for the past 10 years.
Envirotrim quality works has been reasonable in the past years; however their
cost has been steadily increasing over the past few years.
On Friday 13th August, Envirotrim was interviewed to ensure that they fully
understood the specifications and that their tender responses meet all council’s
expectations.
ACF10388
Moved Cr Saunders seconded Cr Rusby:
1. That Council enters into a contractural arrangement with Envirotrim to
undertake the Rural Roadside Vegetation Maintenance and Removal 201011 Financial Year.
2. That the remaining $62,190 to be spent in the second half of the financial
year on further rural roadside vegetation maintenance and tree removal.
3. That pursuant to Sections 91(7) and (9) of the Local Government Act
1999, the Council orders that the minutes of the Council meeting held on 6
September 2010 in relation to confidential item 40.5 and titled 'Rural
Roadside Vegetation Maintenance and Removal' and the information by
way of a report and any associated attachments thereto remain
confidential and are not available for public inspection (except for the
purpose of advising the Field Services Manager, General Manager of
Engineering Services and the Environmental Sustainability Officer) for a
period of twelve (12) months from the date of this meeting and that this
order be reviewed in twelve (12) months time.
CARRIED