APPLICATION FOR A WAGENINGEN UNIVERSITY
SANDWICH PHD FELLOWSHIP 2013
 At the end of this form you will find an explanation / instructions per question. Please consult these before
filling in the form.
 Incomplete applications, applications in a different format, or applications that do not meet the conditions
as mentioned in this form or in the instructions, will not be taken into consideration by the selection
committee.
 Make sure that all the required documents concerning the PhD candidate are attached.
 Applications should be submitted at the latest on May 17th, 2013. Send your application + annexes in
one compiled file (digital only) through https://sendit.wur.nl/Secure/ to onno.moller@wur.nl
 A professor of Wageningen University may only submit 1 Sandwich Fellowship application.
Graduate School:
Department:
Chair group(s):
1.
APPLICANT (i.e. Supervisor)
(Full name and address):
HOME INSTITUTE
(Full name and address):
Note: add documents that indicate support of the home institute of a PhD-candidate
2.
PROPOSED PhD Student (make sure to attach the required documents, see
Instructions)
a. Particulars (Full Name, Nationality, Address).
b.
Alumnus Wageningen University
YES
NO
3.
PROJECT TITLE
(incl. in the title the name(s) of the country(ies) where the research will be carried out):
4.
FUNDING:
a.
Intending to apply for additional or future funding
YES
If YES, please specify
b.
5.
6.
Budgetary breakdown for the entire PhD Programme (not only the Sandwich
Fellowship)
SUMMARY OF THE RESEARCH PROJECT (max. 200 words, add word count:)
DESCRIPTION OF THE PROJECT (max. 1200 words, add word count:)
NO
SANDWICH PHD FELLOWSHIP APPLICATION 2012
7.
SUPERVISION: in Wageningen and the home institute of the PhD candidate. Also provide
a CV of the supervisor in the home institute
8.
RELEVANCE AND IMPLEMENTATION (max. 300 words, add word count:)
9.
WORKPLAN AND PUBLICATIONS
a.
Detailed work plan for the first period in Wageningen
(max. 200 words, add word count:)
b.
A rough work plan for the rest of the period
(max. 100 words, add word count:)
c.
Type of publications to be expected
(max. 100 words, add word count:)
10. EDUCATIONAL PROGRAMME
11. INTENDED STARTING DATE AND LENGTH OF THE PROJECT
Starting date*
:
Length
:
Year of termination :
* Candidates must visit Wageningen University as a part of the fellowship programme within 6
months after the fellowship is awarded. If this is requirement is not met, the fellowship will
be revoked.
12. STRATEGIC CONTRIBUTION to the graduate school and to the chair group within which the
applicant will work
13. SIGNATURE
Chairman of Group(s)
Name:
Applicant (i.e. Supervisor)
Name:
Date:
Date:
Signature:
Signature:
14. LITERATURE REFERENCES
SANDWICH PHD FELLOWSHIP APPLICATION 2012
INSTRUCTIONS
1. APPLICANT
Applicants must be a professor at Wageningen University. Only one application per professor
may be submitted
A senior researcher of a Graduate School can also be an applicant but he/she needs the
approval of a professor.
The full name and address of the home institute must be provided. Also add proof of
institutional support of the PhD candidate: see criteria. Employment of the PhD candidate
(after completion of the PhD Programme) at the home institute is a prerequisite. Applications for
PhD students without any further linkage to the home institute will not be taken into
consideration.
2. PROPOSED PhD student
Candidates from Middle and South-America, Africa, former member states of the Soviet Union,
Asia (except candidates from Japan, South Korea and Singapore are for a Sandwich PhD
fellowship. Candidates must already be in the possession of a MSc degree (or
equivalent) at the time of submission of the application.
Provide the name, nationality and full address of the PhD student. Note: Dutch nationals (or
double nationality) are not accepted as Sandwich PhD candidates.
The following documents must be included:





a CV including date of birth, nationality, academic degrees (place, title and date(s) of
graduation), work experience, affiliation / connection to local organisations, title of MSc
thesis and a list of publications)
a copy of academic diplomas (BSc and MSc), if not in English also include official
translations in English
transcripts of Academic Records (BSc and MSc), if not in English also include official
translations in English
proof of proficiency in the English language (TOEFL or IELTS certificate)*
a copy of the candidate’s valid passport
* With regard to the English test certificates:

IELTS score minimum 6.5, with a minimum of 6.0 for each part of the test

TOEFL score minimum: 580 or 237 or 92-93 (resp. written / computer-based /
Internet-based test) together with a TWE (Test of Written English,) with a
minimum score of 5.0

Test results not to be older than 24 months
TOEFL or IELTS test results are not necessary if the candidate:

is a national from an Anglophone country

obtained an MSc degree in an Anglophone country

is an alumnus of Wageningen University or any other Dutch University.
3. PROJECT TITLE
Provide a short but informative project title
4.
a.
ADDITIONAL AND/OR FUTURE FUNDING:
Wageningen University encourages application for future or additional grants to improve
the opportunities for good research and implementation. This could be a grant of
WOTRO (www.nwo.nl ), Rockefeller Foundation (http://www.rockfound.org), Ford
Foundation (http://www.fordfound.org), DELTA (http://www.nuffic.nl ), the Neys van
Hoogstraten Foundation (http://www.neys-vanhoogstraten.nl ), etc.
If you intend to apply for additional funding, please indicate where and for what part of
the total project. Additional Funding must not be detrimental to building a research link
and/or institutional co-operation.
b.
The Sandwich fellowship only finances 18 months of the PhD programme at
Wageningen University. Provide an overview of the budget for the entire (not only the
Sandwich Fellowship) PhD programme, including additional / future funding to
finance research at the home institute. Please note that if additional funding is covering
SANDWICH PHD FELLOWSHIP APPLICATION 2012
the same costs as the WU-sandwichfellowship, external funds will replace the WUfunds.
5. SUMMARY
Provide a summary of 200 words at maximum. The summary contains the problem definition
and objectives and indicates the methodology. This text will be used for further processing in
research summaries.
6. DESCRIPTION OF THE PROJECT (references under 15)
This is the main body of the project description. Provide a condensed description, with a
maximum of 1200 words, containing at least the following elements:
scientific significance/ innovative aspects
research problem, research objective(s) and research questions
research methodology
background of the project and available knowledge in literature
7. SUPERVISION
Elaborate on the supervision in Wageningen and at the home institute. Also state the
contribution of each of the supervisors. The following documents must be attached with the
application:
a. Proof of supervision and support of the home institute (in writing). (see also ‘Selection
Criteria’, below).
b. A CV of the supervisor in the home institute
8. RELEVANCE AND IMPLEMENTATION
Provide in less than 300 words the relevance of the research subject for society and how results
could be implemented. Include here formal linkages with (inter)national policy making groups,
NGOs, etc.
9. WORKPLAN AND PUBLICATIONS
a. Detailed work plan for the first period in Wageningen. Indicate the length of the first period
in
Wageningen and the activities to be performed (including training). (max. 200 words)
b. A rough work plan for the rest of the period. Indicate at least whether there is a second
period in Wageningen before finishing the research at Wageningen University. It should be
clear that after finalising the thesis (the approval of the supervisor) and submitting it, there
is a period of at least 3 months before graduation. (max. 100 words)
c. Type of publications to be expected (max. 100 words)
10. EDUCATION PROGRAMME
Provide here the courses/seminars/summer schools, etc., the student intends to attend. If
he/she has already attended PhD courses, please provide the information (place, time and
credits) and indicate that they are completed.
The internet site http://www.phd.wu.nl/courses/ provides an overview of Graduate Schools,
Courses, etc.
11. INTENDED STARTING DATE AND LENGTH OF THE PROJECT
The starting date can be adjusted to available courses, the field work period, etc. Candidates
must however visit Wageningen University as a part of the fellowship programme within 6
months after the fellowship is awarded. If this is requirement is not met, the fellowship will be
revoked.
12. STRATEGIC CONTRIBUTION
Provide a short description of the strategic contribution of this research project to the graduate
school(s) and to the chair group within which the sandwich applicant will work.
13. SIGNATURE
The project proposal must be signed by the applicant and the chair of the group(s)
14. LITERATURE REFERENCES
Provide references in the usual way for scientific research
SANDWICH PHD FELLOWSHIP APPLICATION 2012
Selection Criteria:
The following criteria are used to select the best proposals;
A] The
1.
2.
3.
candidate’s linkage with the home institute
Quality and infrastructure of the supervising groups
Institutional support (in writing), from the countries concerned*)
Quality of the relationship between the home institute and Wageningen University.
B] The
1.
2.
3.
quality of a candidate as shown by:
Curriculum Vitae.
Diplomas
Publications
C] The quality of the proposal
1. Originality and innovative aspects of the proposed research
2. Clarity of the proposal: problem definition, research methodology
(comparable to a WOTRO pre-proposal, no full proposals are accepted)
*) The intention of the Wageningen University Sandwich Fellowship is to support brain-gain for
the home institute of your Sandwich PhD candidate, in partnership with Wageningen University.
Sandwich PhD candidates are therefore required to conduct most of their research at the
institutes in their home countries. It must be clear from the application that the candidate’s PhD
training will contribute to the brain-gain of the home institute:
1. Proven (financial) support during the fieldwork period is a prerequisite.
2. Employment of the PhD candidate after completion of the PhD Programme at
the home institute is a prerequisite.
Applications for PhD students without any further linkage to the home institute will not be taken
into consideration.
Outline of the fellowship:
A 2013 Sandwich PhD fellowship comprises:
Monthly salary costs
Insurance
Visa, tewerkstellingsvergunning, IND
International travel expenses
Settling allowance, book allowance, sending home study material
Field supervisor
Use of facilities
Total
Nr of payments
18 x € 1900
18 x € 43
3 x € 438
3 x € 1400
1 x € 550
2 x € 2.250
18 x € 500
Total
€ 34.200
€ 774 (estimate)
€ 3.000
€ 4.200
€ 550
€ 4.500 max.
€ 9.000
€ 56.224 max. per
fellowship
Please note that the Sandwich PhD candidate will be offered a PhD-L labour contract to cover the months
spent at Wageningen.
Questions:
If you have any questions about this form or the procedure, please contact onno.moller@wur.nl
SANDWICH PHD FELLOWSHIP APPLICATION 2012
CHECKLIST FOR SANDWICH FELLOWSHIP APPLICATIONS
In the last rounds of the sandwich PhD fellowships, many of the applications were submitted
incomplete, and/or past the deadline. This has caused delays in the selection of the fellowships.
The checklist below is therefore developed as a reminder of the documents that must be
included in the application.
Applications, including all required additional documents (as listed below) must be
submitted through WUR Sendit at the latest on the 3rd of February 2012
(onno.moller@wur.nl). Incomplete applications will not be taken into consideration.
Checklist of Required Documents
 Letter of support form the local institute involved
 CV of the supervisor in the home institute
 Photocopy of the passport of the candidate
(necessary for a visa application. Please make sure the passport is valid)
 CV of the candidate
 Photocopy of the BSc diploma*
(if not in English, include the copies of the original diploma as well as official
translations)
 Photocopy of transcripts of BSc records
(if not in English, include the copies of the original transcripts as well as official
translations)
 Photocopy of the MSc diploma *
(if not in English, include the copies of the original transcripts as well as official
translations)
 Photocopy of transcripts of MSc records
(if not in English, include the copies of the original transcripts as well as official
translations)
 TOEFL or IELTS test results**
Other documents included in the application (publications, MSc theses, etc) will not be
forwarded to the selection committee. This includes certificates of participation in workshops,
awards etc. It suffices to mention these in the resume of the candidate.
* Diplomas
The required BSc and MSc documentation is necessary for the official evaluation of diplomas: in
case a sandwich fellowship is awarded, these documents will be sent to NUFFIC for a diploma
evaluation. This is part of the process of formally admitting PhD candidates to Wageningen
University, as described under Dutch law.
** English requirements
Proof of English proficiency is a prerequisite for entering the PhD Programme of Wageningen
University. Only TOEFL or IELTS test results are accepted as such. This means that statements
by supervisors or the local institute cannot be accepted. Please note that the TOEFL or IELTS
exams must be scheduled well in advance.
The test results may not be handed in after the deadline for sandwich applications.
TOEFL or IELTS test results are not necessary if the candidate:

is a national from an Anglophone country

obtained an MSc degree in an Anglophone country, or the language of instruction was
English.

is an alumnus of Wageningen University or any other Dutch University.