LOS ANGELES UNIFIED SCHOOL DISTRICT
Pupil Services and Attendance
Attendance Improvement Meeting (AIM)
Planning Checklist
STEP ONE: Identify the Target Population
_________
Identify all students with 7 absences or more from the previous year
and students not meeting the Performance Meter of 96% based on
the number of school days for the present year. Print the
Attendance Summary Report from ISIS (under Reports,
Attendance- General) or for secondary school print an AT24 (SIS)
extract.
_________
Screen students for medical conditions by providing a list to the
school nurse.
_________
Review students’ CUM records and note attendance history or
MyData Comprehensive Student History Report- Summary
whenever possible.
STEP TWO: Parent Meeting
PREPARATION
________
Set date, time and location in collaboration with key staff, Principal,
APs; check the master calendar for event conflicts.
_________
Reserve room (Auditorium/ Multipurpose, etc) for AIM.
_________
Arrange translation by requesting services on-line:
http://translationsunit.com/
_________
Recruit a panel to speak at the AIM.
_________
Review Agenda with your Principal, AP.
_________
Provide information to the staff about the AIM, identify staff who will
answer questions and note information for parents who notify the
school that they won’t be able to attend meeting.
_________
Prepare scripted response for school staff who may be questioned
about the meeting. The consistent message from school staff
07/30/2013
Attendance Improvement Meeting Planning Checklist
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LOS ANGELES UNIFIED SCHOOL DISTRICT
Pupil Services and Attendance
should be something like “this is about your child’s attendance and
it is a mandatory meeting.”
_________
Print address labels (4 sets) “To the parent of” student’s name,
address and zip code (one for the envelope and one for the top of
letter itself). The other sets will be for the Follow Up Letter (one for
the envelope and one for the top of letter itself).
_________
Invite other school programs to participate (i.e. if you have ROTC
in your school students can help during the meeting).
TWO-THREE WEEKS PRIOR
_________
Mail invitation to parents for AIM on school letterhead.
ONE WEEK PRIOR
_________
Verify on-line that translation will be provided.
_________
Make arrangements to reserve parking for Panel guest speakers,
send or e-mail parking instructions.
THREE DAYS PRIOR
_________
Send home via a backpack letter a second invitation to AIM with
student.
_________
Create a sign-in sheet listing the names of students invited to
Parent Meeting and add lines for Parent’s signature.
_________
Prepare packets with information Re: school resources, support
services or intervention programs (tutoring…). Make copies for
Parents attending meeting.
_________
Generate a Connect-Ed reminder or if possible have a staff
member make phone calls.
THE DAY OF THE PARENT MEETING
_________
Re-confirm the meeting location.
_________
Confirm parking for guest speakers.
_________
Prepare sign-in sheets.
_________
Designate staff to cover the sign-in table and distribute handouts.
07/30/2013
Attendance Improvement Meeting Planning Checklist
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LOS ANGELES UNIFIED SCHOOL DISTRICT
Pupil Services and Attendance
_________
Prepare an appointment log, in case parents want to conference
with PSAC after Parent Meeting.
_________
Prepare some items for speakers such as: copies of the agenda,
water.
AFTER THE PARENT MEETING
_________
Mail follow-up letter to all parents regardless of being a no show or
present.
________
Schools must keep a list of parents of students invited to
Attendance Improvement Meeting.
_________
At Secondary sites, ask designee over SSIS what field can be
used to track students invited to Parent Meeting. Document date of
Parent Meeting and if parent attended or was a no show.
_________
Monitor students’ attendance.
_________
Prepare cases for SART, if students’ attendance does not improve.
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Attendance Improvement Meeting Planning Checklist
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