Standard Operating Procedure- SOP
Name of institution
Equipment Decommission
ID Code:
Ap 6
Topic & Purpose:
Review Period:
Explains how to dispose of equipment in the
laboratory
1 year
Location:
Distribution:
Version number:
Annex:
V 1.0
Written by:
Name(s), Date(s) and Signature(s) of the Author(s)
Reviewed by:
Name(s), Date(s) and Signature(s)
Authorized by:
Name, Date and Signature
Replaces the version:
Not applicable (1st version)
Changes to the last authorized version:
Not applicable (1st version)
1. Laboratory Equipment Disposal Form
Institution:
Version: 1.0
Date:
Number of pages: Name of
5
procedure:
Equipment
Decommission
Procedure
ID Code: Ap 6
QM chapter: 5
Equipment Decommission Procedure
Application ....................................................................................................... 2
Objective .......................................................................................................... 2
Definitions ........................................................................................................ 2
References....................................................................................................... 2
Responsibilities ................................................................................................ 2
Operating mode ............................................................................................... 2
Related documents .......................................................................................... 3
Annex 1 ............................................................................................................ 4
Application
This procedure ensures proper decommission of equipment.
Objective
Laboratory equipment may be contaminated with dangerous materials that
can become a safety hazard for anyone handling or using the equipment.
This procedure explains how to safely decommission equipment. Items of
concern include, but are not limited to: refrigerators, freezers, incubators,
storage cabinets, glassware, water baths, shakers, and analytical instruments.
Definitions
To be filled in if necessary
References
To be filled in if necessary
Responsibilities
To be defined
Operating mode
1. Laboratory equipment to be disposed must first be decontaminated and
cleaned as indicated in SOP Decontamination of Laboratory Equipment.
2. The Laboratory Equipment Disposal Form (Annex 1) must be filled in, and
then reviewed by XXX (equivalent to Environmental Health and Safety
Committee).
3. Laboratory employees are prohibited from:
 discarding laboratory equipment or appliances in the trash without prior
approval of XXX;
 abandoning equipment or appliances on docks, in storage areas, in
exterior spaces, or any other areas where the equipment would create
a hazard or nuisance.
Note: Material is considered abandoned if it is no longer suitable for its
intended purpose, poses an immediate hazard, or is not expected to be used
2
Institution:
Version: 1.0
Date:
Number of pages: Name of
5
procedure:
Equipment
Decommission
Procedure
ID Code: Ap 6
QM chapter: 5
within a reasonable amount of time. The Biosafety Officer (or other authorized
individual as designated in writing) will remove abandoned materials.
4. If a biosafety problem occurs, laboratory personnel will inform the Biosafety
Officer, who will refer to SOP Minor Occurrence or SOP Major Occurrence
and SOP Occurrence Report, and then, if needed, report the problem to the
Biosafety Committee and find a solution. This will be recorded in the
corresponding logbook XXX.
Related documents
SOP Decontamination of Laboratory Equipment Ref XXX, provided in this QM
template as Ap 5
SOP Major Occurrence Ref XXX
SOP Minor Occurrence Ref XXX
SOP Occurrence Report Ref XXX
3
Institution:
Version: 1.0
Date:
Number of pages: Name of
5
procedure:
Equipment
Decommission
Procedure
ID Code: Ap 6
QM chapter: 5
Annex 1
Laboratory Equipment Disposal Form
Mail, Fax or Email form to: XXX (equivalent to Environmental Health and Safety
Committee)
Attn: XXX
Email: XXX
Phone: XXX
Date: _______________
Fax: XXX
Equipment to be disposed (Item Description):
_____________________________________
Item Location (Room / Building):
_____________________________________
Releasing Department:
_____________________________________
Item Responsible Person
Name: ____________________________________
Phone: ____________________________________
Location: ___________________________________
1) Identification of risks (check where applicable)
[ ] Equipment has never been used with or contained radioactive materials,
chemicals (especially perchloric acid), or biological agents.
Note: Equipment must still be cleaned with detergent. Date cleaned: _____________
Equipment has been in contact with (please check where applicable):
[ ] Electrical Equipment (X-ray units, transformers, or other items containing oil, capacitors,
ballasts, etc.)
Comments / List: _____________________________________________________
[ ] Chemicals (list high risk chemicals, perchlorates)
Comments / List: _____________________________________________________
[ ] Biological Agents
Comments / List: _____________________________________________________
[ ] Radioactive Materials (list radioisotopes)
Comments / List: _____________________________________________________
Inspected by: XXX (equivalent to Radiation Safety Committee):
Signature: ___________________________________ Date: __________________
2) Verification of cleaning
[ ] Appropriate cleaning procedure(s) used
List procedure used:
_________________________________________________________
4
Institution:
Version: 1.0
Date:
Number of pages: Name of
5
procedure:
Equipment
Decommission
Procedure
ID Code: Ap 6
QM chapter: 5
Cleaning performed by (print name): _______________________________
Date: __________________ Phone: ________________________
3) Validation
[ ] No known hazard now exists
Name/Signature of Dept. Rep.: ____________________________Date: __________
Review (by equivalent to Environmental Health and Safety Committee)
Name (print name): ______________________________Phone: _______________
Comments: __________________________________________________________
_________________________________________________________
[ ] Item approved for disposal
Signature: ___________________________________ Date: __________________
5