WYCLIFFE HALL
- OXFORD-
New Student Information Pack 2013
Wycliffe Hall, 54 Banbury Road, Oxford, OX2 6PW
01865 274205
admissions@wycliffe.ox.ac.uk
www.wycliffe.ox.ac.uk
Registered Charity 309703
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Wycliffe Hall
New Student Information Pack 2013
Contents
About this pack .....................................................................3
ADMINISTRATIVE INFORMATION
Arrival and Welcome Events ....................................................4
What to Bring........................................................................4
Student Registration ..............................................................6
Matriculation .........................................................................8
Finance and Fees ...................................................................9
COLLEGE LIFE
Planning Your Time .............................................................. 10
Planning Your Year .............................................................. 11
Term Dates ......................................................................... 11
Your Course ........................................................................ 13
Disability Disclosure ............................................................. 13
Library Information .............................................................. 13
Guide to Forms ................................................................... 14
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About this Pack
Welcome to Wycliffe Hall
This pack contains information you need to know in preparation for beginning
your studies at Wycliffe Hall. Please read it carefully as there are several
important things which you will need to act upon before arriving at Wycliffe Hall.
It mentions several important forms which need to be returned to us as soon as
possible to ensure that your registration with Wycliffe and the University
happens smoothly.
You should have received a copy of The Guide, a resource about life at Wycliffe
and Oxford produced by current students but if you have not or need another
copy please contact the admissions office.
When you arrive, you will also receive a copy of the College Handbook, which
gives you detailed information about life at Wycliffe Hall, including college
policies and structures.
If you have any questions about the information contained in this pack, or about
the forms that you need to complete, please do not hesitate to contact the
Admissions Officer, admissions@wycliffe.ox.ac.uk or 01865 274205.
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A. ADMINISTRATIVE INFORMATION
Arrival and Welcome Events
The Wycliffe term begins on Sunday 6 October with a community buffet
lunch.
For those living in on-site college accommodation,
 You are welcome to arrive from Monday 30 September. Meals will be
available in the Dining Hall from breakfast on Monday 7 October. From
Monday 30 September food and provisions will be available for you to self
cater.
 Please note reception is open from 8.30 to 4.30 (Monday – Thursday) &
Friday (08:30 to 4.00).
 If you are unable to arrive between these times please speak to the
Assistant Bursar to discuss your particular circumstances.
Please let the Assistant Bursar know your expected arrival date.
If you are living out of college, please liaise with the Assistant Bursar,
(telephone: 01865 274201).
Further information about staff and students in the community, the term ahead,
and general information about life at Wycliffe to help you settle in, will be in the
College Handbook which will be available online for you by August 21.
What to bring
Students living in College
You will be provided with a furnished study bedroom, which will have a bed,
wardrobe, chest of drawers, desk and chair, some bookshelves, and an easy
chair or two. Some rooms will also have a sink. The room will also have internet
access. If you are coming from the UK, you will need to bring your own sheets,
pillow and pillowcases, duvet and duvet covers and towels; students travelling
from overseas can borrow these items from Wycliffe (please inform the Assistant
Bursar if you would like to). Please bring your own belongings, pictures (picture
hooks can be put up but no blue-tac is allowed), pot plants etc., to make your
room more homely and comfortable.
Please note that candles are not allowed to be used in any college
accommodation. You can bring a TV/video/DVD but you will need to pay for a TV
licence if you intend to use your television to receive television broadcasts
(www.tvlicensing.co.uk). Other useful bits and pieces include extension leads
and bedside lamp/standing lamp (for mood lighting!). From past experience, it is
best to arrive with little and decide on what else you may like once you have
moved in.
International students please note that electrical goods in the UK work on a
voltage of 220V and use 3 square pin plugs. There are limited kitchen facilities
available in the residential areas, so it is advisable to bring your own kettle,
mugs, tea, coffee, etc, for entertaining in your room. Breakfast, lunch and
dinner, of course, are provided in the dining hall every day during term.
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During the vacations, term time rooms in college are needed to accommodate
conference visitors. Students in study rooms or term time study bedrooms will
need to move out at the end of each term. There is limited storage space
provided in college for your belongings, so you may like to plan what you bring
accordingly!
Students living out of College
Ordinands and postgraduate students living out will have a study desk in college.
There will be desk space, bookshelves and an internet access point to plug in
your own computer. Tea and coffee making facilities are available in the student
Common Room, but you may wish to bring your own mug(s). Lunch is available
in college daily for students living out.
Gowns
University Gowns and Subfusc
Any student who is enrolled on a matriculated University course will need to
wear appropriate academic dress for the ceremony of joining the University
(called ‘Matriculation’ – see below, page 8 for further details) which happens on
the second Saturday of Michaelmas Term (see ‘Term Dates’ below for an
explanation of term names), as well as for University exams and graduation. You
will also need a mortarboard cap (women also have the choice of a soft black
cap). There should be information about suppliers in your pigeonhole when you
arrive
Second-hand gowns, caps and other items needed for subfusc can often be
found cheaply at the beginning of term, or you can borrow them from other
students. You can also buy your gown from local outfitters in Oxford (located on
Broad Street, High Street and Turl Street). They can also be ordered online:
http://www.shepherdandwoodward.co.uk/acatalog/Oxford_University_Student_
Gowns.html
There are different types of gown, depending on the degree for which you are
reading and your past academic qualification. The basic rule is that anyone
reading for an undergraduate degree (BTh, CTh, First or Second BA) must wear
the Commoner’s Gown. Anyone reading for a postgraduate degree (MTh, MSt,
MLitt, DPhil, DipTh) must wear a Graduate Gown (Advanced Student Gown).
These shops know what you need, so ask if you're not sure - all they need to
know is the name of your course. They will have plenty of stock available at the
beginning of term.
This gown must be worn over the following outfit (called ‘Subfusc’):
Men. A dark suit and socks, black shoes, a white bow tie, and plain white shirt
and collar.
Women. A dark skirt or trousers, a white blouse, black tie, black stockings and
shoes, and, if desired, a dark coat
You will need to wear subfusc and your gown when you sit any University
examinations, and when you graduate. It is obligatory also to carry your mortar
board or soft cap, but you should not wear it (meaning you can borrow one that
doesn’t fit and it won’t matter!)
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Wycliffe Hall does not require the wearing of gowns on any other occasion, but
some Oxford colleges require gowns (but not subfusc or mortar boards) to be
worn for formal dinners. You do not need to wear gowns for University lectures.
Day-to-day dress is informal, although there will be occasions (dinners, balls,
special services etc) when formal attire will be appropriate.
Clergy Robes
Anglican ordinands will, in due course, need a cassock and surplice. It is usually
possible to borrow these at first until you are able to buy your own. Clerical
outfitters visit the Hall from time to time, and sometimes second-hand clerical
robes are given to us for students.
Student University Registration
For students on University of Oxford courses, you need to complete a process of
registration with the central University. There are several components of student
registration:
(1) Data Entry Form
(2) Student Contract
(3) Registration
For Second BA students (including those doing the BA+CTG), there is one
further element of registration:
(4) Providing evidence of your previous degree.
These components, and what you need to do to complete them, are explained
below.
Please read this carefully.
1. Data Entry
All students on University courses must enrol on their course with the University.
How this happens depends upon your course:
(a) For all postgraduate students (including MTh in Applied Theology students),
BA Students, and Visiting Students who have applied via the University,
enrolment will be done automatically using the information already held about
you from your application form. You therefore do not need to complete any
other forms and can skip straight to the next section on the Student
Contract.
(b) For DTPS, BTh, CTh, CTG, and Visiting Students who have applied directly
to Wycliffe Hall, you will need to complete the Data Entry Form. If you are
intending to take one of these courses, this form should have been sent to you.
You should also read the accompanying notes for guidance, which should also be
sent to you.
(c) For Second BA Students (including ordinands on the BA+1 year ministerial
training) course, you need to complete the form entitled UCAS European RPA.
This enables you to be put onto the undergraduate admissions system of the
University, which can then be used to enrol you on the BA course. If you are
intending to take this course, then this form should have been sent to you.
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2. The Student Contract
All students on University courses must complete a student contract
confirming that you will abide by the rules and requirements of the University.
Once again, who sends you this contract depends upon what course you are on.
(a) If you are a postgraduate (including the MTh in Applied Theology) or a first
degree BA student), the University should send you a copy of this contract to
your home address automatically
(b) If you are on the DTPS, 2nd BA, BTh, CTh or CTG, the contract should have
been sent to you.
The contract also acts as an application for your University Card (an identity card
which contains your name, college and status and will be used to gain access to
University facilities, such as the Bodleian and Theology Faculty Library). You
cannot get a University Card without returning a contract.
The University Card contains a photograph of you and you will see the Contract
form therefore asks for you to include a photograph for this purpose. Wycliffe
Hall has already asked for four photographs of you for our files. Therefore, when
you return the forms to us one of these four colour passport-sized photographs
will be used for your contract. We will attach one of these to the University
Contract form and forward this on to the University. We will keep the other three
photographs for our files.
You should return this Contract to Wycliffe Hall, who will forward it to
the correct office in the University. This form must be returned to
Wycliffe Hall by the 1 August 2013 at the latest. If you receive a copy of
the Contract directly from the University rather than with this pack (e.g.
if you are on the MTh course), please follow their instructions for
returning it.
3. Online Registration
You will complete this process online, by following the details which will be sent
to you by the University’s IT service. This will be by email and will give you the
credentials to access Student Self Service where you will be able to register.
Registration will open on September 1st and close on October 12. The email will
contain a username and password. Further information about this is available
on the University website http://www.ox.ac.uk/students/.
Follow the instructions which you receive about registration. When you have
successfully logged into the online student information facility, you can amend
any personal or course details which are wrong. There is also a facility on here to
print out a certificate confirming your place on a course (for proving Council Tax
exemption, or applying for student bank accounts, railcards etc). Eventually this
facility will also provide you with transcripts and results, although this is still in
development by the University.
When you have done this, the college will also need to confirm that you have
arrived in Oxford. So that we know you are here, please sign and date the slip
which will be in your pigeon hole when you arrive at college.
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Each year you are here, you will be asked to login to SIS to confirm that you are
continuing your course, so keep the username and password safe, especially as
it is unlikely you will need to use them frequently throughout the year.
4. Second BA Students Only: Evidence of Previous University Degree
Any students who are taking the Second BA will need to bring with them their
degree certificate and, in addition a certificate signed by an appropriate officer of
their previous University, stating that they have been in residence at that
University for a period of not less than three years. Photocopies are not
acceptable; it must be the original.
This needs to be given to John Michaux, the Admissions Officer as soon as you
arrive. The University must see these documents by the FIRST DAY OF TERM AT
THE LATEST so it is imperative that they are handed to John Michaux as soon as
possible.
This does not include any student who attended Oxford University for their
first degree.
Matriculation
Matriculation is the official ceremony at which you formally join the University.
All students who have not previously matriculated at Oxford need to go through
this ceremony.
Students who have previously matriculated or are graduates of the University of
Cambridge or Trinity College Dublin do not attend this ceremony, but all other
students must attend.
Matriculation happens on the Second Saturday of Michaelmas Term, which this
year is Saturday 19 October 2013. There are several ceremonies throughout the
day and colleges are allocated a time slot for attending. You will meet the
Senior Tutor beforehand at Wycliffe Hall and walk down to the ceremony as a
group. It is crucial that you attend this ceremony. If you do not you will
not be a member of the University. The exact time will be confirmed
nearer the date but it is usually in the morning.
You will need to be dressed in Sub-Fusc for this ceremony (see details
above).
The ceremony will last about half an hour. You will not be required to say or do
anything during the ceremony (some of which is conducted in Latin); you just
need to be present. After the ceremony is over, there are no other events
scheduled, so you can return to college or your accommodation at your leisure.
Finance & Fees
Graham Robinson, the College Accountant, will be writing to all students who are
not ordinands to explain the fee structure and payment procedures.
For ordinands, fees are covered by the ministerial grant from Ministry Division
(formally ABM; or equivalent for Wales, Canada, etc), unless a Local Education
Authority grant has been awarded, in which case the Ministry Division will make
up any difference. Ordinands will need to complete the bank details forms
included in this pack.
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These are the details of the Wycliffe Hall Bank Account which you can use to
make any payments to Wycliffe Hall.
Wycliffe Hall Bank Account details
Bank:
Royal Bank of Scotland
Oxford Branch
32 St Giles
Oxford
OX1 3ND
United Kingdom
Sort Code:
16-10-15
Account number:
12498796
Account name:
Wycliffe Hall
Swift code:
RBOSGB2L
International (IBAN) code:
GB21RBOS16101512498796
If you make a transfer from overseas to this account, please ensure that your
name is quoted on the transmission. Note also that the bank will deduct a
charge (currently £12) from your remittance, so please ensure you send an
amount sufficient to cover your payment and this charge.
DBS information
For ordinands details about the Disclosure and Barring Service is enclosed
otherwise further information will be provided during the first term.
Further enquiries, please contact: john.michaux@wycliffe.ox.ac.uk
Health
You should register with a GP when you arrive at Wycliffe Hall and there are GP
surgeries in Jericho and Summertown. It would also be useful if you have
significant allergies or health issues or a hidden disability that you let the Hall's
first aider know. Please do let the kitchen know if you have special dietary
requirements.
We can cater for food allergies and intolerances if required. However our
caterers require a letter from your GP giving details of this so as to ensure your
needs are fully met. Any information will be treated in the strictest confidence.
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B. COLLEGE LIFE
Planning Your Week
A typical weekly timetable is below. Exact timetables for lectures and any other
events will be available when you arrive.
Sunday
0800-0900 Breakfast
1300-1400 Lunch
From 1700 Supper (self-service)
Monday
0745-0810 Breakfast
0820-0850 Morning Worship
0900-1200 Teaching programme
1200-1300 Preaching classes
1230-1330 Lunch
1800-1830 Dinner
Tuesday
0745-0810 Breakfast
0820-0920 Fellowship Groups
0920-0950 College Notices
1000-1300 Teaching programme
1230-1330 Lunch
1630
Communion
1830-1915 Dinner
1930
Contact
Wednesday 0745-0810 Breakfast
0820-0850 College Quiet Time
0900-1300 Teaching programme – Focus
Mornings
1230-1330 Lunch
1530
College Tea
1830-1915 Dinner
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Thursday
0745-0810 Breakfast
0820-0850 Morning Worship
0900-1300 Teaching programme
1230-1330 Lunch
1830-1915 Dinner
Friday
0745-0810 Breakfast
0900-1300 Teaching programme
1200
College Prayer & Bible Exposition
1300-1330 Lunch
1330-1410 Cell Groups
1830-1915 Dinner
Saturday
0900-1000 Breakfast
1300-1400 Lunch
From 1700 Supper (self-service)
Planning Your Year
Ministry Experience
Your time at Wycliffe will not just consist of learning in lecture halls. It also
includes learning to apply your theology to the changing world in which Christian
ministry takes place today, often by experiencing aspects of Christian ministry
first-hand. There are three main ways in which such experience is gained:
1. During your first year you will have the opportunity to join a college mission
team. Each year there are mission teams formed for a variety of different
mission contexts, including parishes, prisons, drug rehabilitation centres, and
overseas mission.
Preparation for preaching forms an important part of your Christian ministry.
There are regular preaching classes and you will be expected to be observed
preaching and observe others during your time here. It is anticipated that these
will take place on four Sundays between 3rd November – 8th December 2013
and one Sunday between 6th January – 9th March 2014. These dates are
allocated according to availability indicated by local parishes.
2. to the end of Michaelmas term and on Sundays in Hilary term. You need to
ensure that you keep these Sundays free to fulfil this commitment.
3. You will be expected to attend regular classes in voice and communication
skills.
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4. For those doing ministerial courses (MTh, CTG, BA+CTG, BTh, CTh, DTPS) in
your penultimate summer vacation you will undertake a long placement
(probably in a parish). You should ensure that you do not make any other
arrangements for the first six weeks of that vacation. You will also be
involved in weekly placements through the year, but not usually during your
first year in college, unless you wish to do so, in which case please have a
word with your Fellowship Group Tutor.
5. At several points during the year, the college provides a programme of
Integrated Study Weeks, which explore important issues for ministry in the
light of the Bible’s teaching and first-hand experience. These will examine
many interesting ethical, pastoral & theological issues raised by our study of
the Bible and such experience. All ministerial students are required to fulfil a
number of these during training.
Full details of these placements and study weeks will be available once you
arrive in college.
Term Dates
Wycliffe Hall follows the Oxford University pattern of terms, which are called:
Michaelmas (Autumn), Hilary (Spring) and Trinity (Summer). The names of the
terms derive from Church festival days which fall within, or near to the beginning
of, each term. An Oxford University term lasts eight weeks. There are three
terms per year. Wycliffe Hall follows the pattern of these terms, but we add on
several weeks either side of the Oxford term in order to provide the additional
ministerial training required by the Church of England. Attendance in College is
required during Wycliffe Hall term dates. Any absence needs to be authorised.
Full-time term dates
2013-14 - Wycliffe
2013-14 - University
Michaelmas 2013
Michaelmas 2013
Sunday, 6 October - Saturday, 14 December Sunday, 13 October - Saturday, 7 December
Hilary 2014
Sunday, 12 January - Saturday, 15 March
Hilary 2014
Sunday, 19 January - Saturday, 15 March
Trinity 2014
Wednesday, 23 April - Saturday, 21 June
Trinity 2014
Sunday, 27 April - Saturday, 21 June
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Part-time course dates
Michaelmas Term 2013
13-15 Sept
30 September – 14 October
18-20 Oct*
21 October – 18 November
22-24 Nov
25 November – 9 December
9 – 13 Dec
Hilary Term 2014
13 January – 27 January
31 Jan -2 Feb
3 February – 10 March
14-16 Mar
17 March – 24 March
Study
Weekend
Study
Weekend
Study
Study
Weekend
Week
Study
Weekend
Study
Weekend
Trinity Term 2014
21 April – 5 May
9-11 May
Study Weekend
12 May – 7 July
The weekly meetings are on the Mondays shown above. Dinner can be prebooked for 6pm on Mondays. Further information about study weekends and
the study week will be available at the start of term.
*Matriculation takes place on Saturday 19 October
Your Course
You will meet with your Course Director at the beginning of term who will explain
the requirements and structure of the course to you. They will also give you a
course handbook setting out the regulations pertaining to the course.
Disability Disclosure
Wycliffe Hall and the University of Oxford are committed to making reasonable
adjustments to enable disabled students to participate fully in academic life. If
you are on a University Course and your disability is such that you would like to
seek University support (e.g. extension of time in exams, lecture outlines in a
different format, etc.), then please complete a University Disability Disclosure
Form. This is available at http://www.admin.ox.ac.uk/eop/disab/students.shtml
The form is available in alternative formats from the Disability Office on 01865
280459 or email disability@admin.ox.ac.uk .
Any disclosures of disability already made to Wycliffe Hall will be passed to the
Principal and the Senior Tutor. You should approach either of these two
members of staff if you have any questions about Wycliffe Hall’s provision for
students with disabilities.
Wycliffe Hall Library
The Hall Library is to be found at the south end of the site, on the ground floor
of the building called Old Lodge. Here you will find over 23,000 books, 40 print
journals (and access to many electronic titles), five computers to work at, two
networked printers and a Librarian.
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All the books are catalogued on to an internal computerized database, and we
now have automated borrowing and return. The book-stock is designed to
support all your basic study and information needs, and in most cases goes
beyond. There are Reference and Reserve sections, a New Books display,
Periodicals with back-runs and many Databases to explore. You will also be able
to search the catalogues of other libraries in Oxford, giving you bibliographic
access to over twelve million volumes, and even beyond that if needed. There
are network points in certain places for your laptop, and we are running a
wireless network too.
In the early days of Michaelmas Term you will have a Library Induction, when all
the points mentioned above - and several others - will be explained more fully.
In the meantime, if you would like to contact me with any questions/comments
etc., my details are:
Chris Leftley
Librarian
Chris Leftley
Librarian
t:
f:
e:
b:
+44 (0)1865-274204
+44 (0)1865-274215
library@wycliffe.ox.ac.uk
http://wycliblog.blogspot.com/
I look forward to meeting you.
Forms you will need
The following forms need to be completed and returned to the Wycliffe
Hall Admissions Office as soon as possible. Not all forms need to be
filled in by all students. You should have in one of the mailings to you
the correct forms for your course, but please check by reading the
relevant sections above.
1. Bank Account Details*
These are needed from Church of England ordinands to enable the payment of
Ministry Division grants direct to your bank account. The details will not be used
to take payment from your account.
2. Computer Registration Details
If you plan to bring a laptop or desktop computer you will need to complete this
form to enable you to gain access to the internet via the college network (either
through Ethernet ports in college rooms, or via the wireless network in the main
college building and library).
3. Parking Permit
Please complete this form if you wish to park your car in college. A parking
permit does not guarantee a space and the car park works on a first-come, firstserved basis. Students living in college accommodation have a reserved parking
area at the rear of college.
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4. Data Protection Form
Please read the Data Protection statements and sign to indicate your consent to
them.
E. New Address Details
Please complete this when you know your new address in Oxford.
6. Request for Photographs
Please send us four passport sized photographs. One is to be attached to the
Student Contract, so you do not need to attach a separate photo to this form.
8. Data Entry Form or RPA Form*
See pages 6 - 9 for more details.
9. Student Contract*
See pages 6- 9 for more details.
* These forms may not be needed, depending upon your course.
Please return all of these forms to be returned to us by the due date.
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