GUIDELINES AND FINANCIAL PATTERN OF N.S.S.
NATIONAL SERVICE SCHEME (NSS):
The National Service Scheme (NSS), as academic programme, considered as third
dimension Extension Education, was launched on 24th September 1969, birth centenary
year of Mahathma Gandhi with 40,000 volunteers in 37 Universities in the country. At
present 19,30,000 NSS volunteers from 174 universities have been rendering voluntary
service to community development, while undergoing academic programmes in the
institutions.
1,40,000 NSS volunteers from 12 universities spread over 503 Degree /
Professional, 373 Junior, 25 Engineering, 25 Medical and 30 Agricultural colleges have
been rendering voluntary service for the development of community in adopted
villages/slums and creating community assets worth of crores of rupees and spreading
social awareness among the people.
AIM: The motto of NSS is “NOT ME BUT YOU”
NSS promotes discipline among the students of the college.
NSS establishes a meaningful linkage between the institution and the community.
NSS establishes a good relation between teachers and taught.
OBJECTIVES:
The broad objectives of NSS are to:
i. understand the community in which they work;
ii. understand themselves in relation to their community;
iii. identify the needs and problems of the community and involve them in problem
solving process;
iv. develop among themselves a sense of social and civil responsibility;
v. utilize their knowledge in finding practical solution to individual and
community problems;
vi. develop competence required for group-living and sharing of responsibilities;
vii. gain skills in mobilizing community participation;
viii. acquire leadership qualities an democratic attitude;
ix. develop capacity to meet emergencies and natural disasters; and
x. practice national integration and social harmony.
NSS UNIT:
Every college is given one or more units of NSS and each NSS Unit consists of
100 students.
PROGRAMMES:
NSS volunteers are expected to take part in programmes for a period of two years
continuously, render community service for at least 120 hours in each year under regular
and also participate in two special camping programmes of ten days duration each.
There are two types of programmes undertaken under NSS by involving NSS
volunteers under the supervision of the Programme Officer.
i. Regular NSS Programmes: These programmes are to be conducted in the
adopted villages/college campuses / urban slums during weekends or after
college hours.
ii. Special camping programmes: These programmes are to be organized in
adopted villages / urban slums during vacations with some specific project for
10 days.
IMPLEMENTATION OF NSS AT COLLEGE LEVEL
Implementation of NSS at the college level involves active participation of he
Principal, the college Advisory Committee for NSS, NSS Programme Officer, other
teachers, NSS volunteers, Community leaders, Governmental/Non Governmental agencies
/ Departments, local institutions and other beneficiaries.
A. PRINCIPAL:
The overall function of the Principal, as head of the institution, is to ensure smooth
functioning of the NSS unit/units in his/her college. He / She is expected to:
a) Interpret the importance of the NSS to the members of the college and to the
community.
b) Integrate NSS with other related activities Clean and Green AP programme,
Janmabhoomi programme, etc. in the college to the extent possible.
c) Select a suitable NSS Programme Officer and forward the proposal to the
university for ratification.
d) Guide in planning NSS activities with the help of the Programme Officer/Officers
e) Constitute the college level NSS Advisory Committee and convene its meetings at
least once in 6 months.
f) Ensure implementation of the suggestions given by the Advisory committee.
g) Extend support and cooperation to the NSS Programme Officer(s) for the effective
functioning of the NSS and provide secretariat assistance, accommodation etc.
h) Monitor the programmes, ensure maintenance of records and accounts.
i) Depute Programme officer for training / orientation / camps / meetings /
conferences, etc., when requested for by the University / District administration /
State administration (vide proceedings of CEE No.97/NSS II/95, dt 28-04-95).
B. COLLEGE LEVEL NSS ADVISORY COMMITTEE:
College has to set up college level NSS Advisory Committee to advise on
programme / planning of regular activities and special camping programme of the NSS
Unit, under the chairmanship of the Principal. It will review the NSS activities at least 2
times during the year.
The committee may consist of:i.
ii.
iii.
iv.
v.
vi.
Principal
2 Staff members with social work background
1 Representative of the development department
1 Representative from the adopted village/slum
2 NSS student volunteers
Programme Officer
Chairman
Members
-do-do-doMember/Secretary
C. PROGRAMME OFFICER:
The Programme Officer has a pivotal leadership role to perform for effective
implementation of the NSS Progammes. By and large he/she plays the role of an
organizer, an educator, a coordinator, an administrator, and a public relations person to
improve the quality and magnitude of the NSS programmes in his / her college.
PERIODICAL REPORTS:
Programme officer is expected to send periodical reports (monthly / quarterly /
half- yearly / annual) on NSS regular programmes / special camping programmes to the
Programme Coordinator.
MANAGEMENT OF NSS UNIT:
The management of NSS unit(s) i.e. maintenance of NSS records, accounts and
regular submission of periodical reports is equally important for proper feedback about
NSS activities on implementation and proper financial control.
For this purpose, the following college level records and registers are to be
maintained by the Programme Officer of NSS unit.
1.
2.
3.
4.
5.
6.
7.
Enrolment register.
Minutes register.
Project register
Attendance register
Personal work dairy
Stock register
Accounts register.
AWARDS:
To recognize outstanding contribution in community service of university NSS
cell, NSS units, Programme officers and NSS volunteers, Ministry of Youth Affairs and
Sports, New Delhi have instituted Indira Gandhi NSS awards and State Government have
also instituted State Level NSS awards to the NS Cell (University level) NSS Units, NSS
Progamme Officers and NSS volunteers.
State Liaison Officer (NSS)
NATIONAL SERVICE SCHEME
I. PATTERN OF FINANCIAL EXPENDITURE AT COLLEGE LEVEL (N.S.S)
The National Service Scheme (NSS) unit at college level is important for the
purpose of implementation of NSS projects under the regular activities and special
camping programmes under the supervision of Programme Officer and with the
cooperation and guidance of the Principal of the college.
a)
The NSS unit at college will receive regular grant @ Rs.130/- or Rs.135/- per
volunteer per annum towards regular activities (in two installments) and @ of Rs.30/- per
volunteer per annum towards special camping programme from the university concerned.
Saving Bank account is to be maintained separately and jointly by the Principal and
the Programme Officer for NSS grants in the college. 1st instalment of regular grant of
Rs.7,000/- is to be released to the college in the month of May/June and the 2nd instalment
of regular grant of Rs.6000/- is to be released to the college in the month of
November/December.
b)
The financial expenditure at unit level can be divided into two categories i.e. i)
administrative expenditure and ii) Programme development expenditure.
II. ADMINISTRATIVE EXPENDITURE AT COLLEGE LEVEL:
An amount of Rs.60/- per NSS volunteer per annum will be admissible for NSS
regular grants for meeting the expenditure on payment of out of pocket allowance to
Programme officer, contingent expenditure admissible on part-time clerical assistance,
purchase of stationery, postage and other miscellaneous expenses.
i)
Out of pocket allowance to Programme Officer @ Rs.400/- per unit of 100 or more
volunteers per month admissible with effect from 01.04.200
(Rs.400 x 12 months = 4800/-) per annum
ii)
For unit having less than 100 volunteers, the rate of out of pocket allowance will
be reduced proportionately.
iii)
The payment of out of pocket allowance of Rs.400/- per month to Programme
Officer will be subject to the submission of work done statement on specified work
(as per action plan) by him/her in every month to Programme Coordinator with
countersignature of the Principal. The specified wok would also include –
a) Mobilization of at least 50% volunteers for special camping programme
b) A minimum of two/three community visits per month to the adopted
village/slum
c) Maintenance of NSS records, d) Timely submission of progress reports.
iv)
In case Programme Officer has not organised any programme (as per action plan)
in a month, the out of pocket allowance may not be claimed for the month.
v)
The NSS regular grants that are received towards 1st instalment from University
are to be utilized by PO for NSS activities only and the out of pocket allowance of
PO can be claimed from 2nd instalment of NSS regular grants after conducting
special camping progamme and subject to fulfillment of conditions as mentioned at
Para iii, for the year with the permission of Programme Coordinator of the
University concerned.
vi)
Contingent expenditure on part-time clerk at the rate of Rs.60/- per month
admissible w.e.f. 01.04.200
(Rs.60 x 12 months = 720/-) per annum.
vii)
Contingent expenditure on part-time attender at the rate of Rs.40/- per month
admissible w.e.f. 01.04.200
(Rs.40 x 12 months = 480/-) per annum.
viii)
Purchase of stationery, postage and other miscellaneous expenses. : Rs.1,000/(including expenditure on Advisory Committee meetings)
III. PROGRAMME DEVELOPMENT EXPENDITURE AT COLLEGE:
As per existing arrangement, an amount of Rs.70/- to Rs.75/- per NSS volunteer
per annum will be available for meeting the expenses on conduct of regular NSS
activities/programmes. This amount will be utilized by the colleges for meeting
expenditure on the following items.
a) Expenses on pre-camp survey/post camp evaluation.
:
Rs. 300/b) Expenses on TA and honorarium to Resource persons :
Rs. 200/c) Refreshment to NSS volunteers participating
in regular activities
:
Rs.4500/d) Travel expenses to programme officer and volunteers for :
Rs. 500/participation in programmes/official meetings/training programs.
e) Purchase of minimum equipments like utensils,
crowbars, spades, etc.
:
Rs.500/The unspent balance of any of the item may be utilized for any other items (a to e)
DAY CAMPS:
In exceptional cases, when it is absolutely necessary for the completion of a
specific regular project, the day camps may be organised.
An expenditure of Rs.15/- per volunteer will be admissible out of programme
development expenditure at college level. During a day camp, NSS volunteers will work
for 8 hours (8 am to 4 pm) on the project.
IV. PATTERN
PROGRAMME:
OF
FINANCIAL
EXPENDITURE
ON
SPECIAL
CAMPING
a)
Each NSS Unit should organise one special camping programme of 10 days in adopted
village/slum during vacation/holidays/Janmabhoomi Programme, involving 50 NSS
volunteers of the NSS unit in every year
An expenditure @ Rs.30/- per volunteer per day is to be incurred on boarding, lodging,
transportation and miscellaneous items. The total expenditure per volunteer for 10 days
camp should not exceed Rs.300/(50 x 30 x 10 = Rs.15000/- per camp for 50 NSS volunteers)
b)
Day camp under special camping programme:
1. In the exceptional case, where night stay is extremely difficult, the university may
permit a college to organize day camp.
2. An expenditure of Rs.15/- per volunteer per day will be permissible in these
exceptional cases.
OTHER PROGRAMMES – ADVANCES :
NSS Unit(s) may get additional grants to organize National Integration Camps,
Youth Festival, District level NSS Youth Leadership Training Camp, AIDS Awareness
Campaign under UTA etc. from the ministry of Youth Affairs and Sports / University /
State Liaison Cell / NSS Regional Centre / Other agencies. Programme officer of NSS
Unit under the guidance of the Principal of the college should organize such programmes
as per the guidelines of funding agency.
Advances taken from the University by Programme Officer and leader of
contingent of NSS volunteers, participating in Pre-R.D parade / RD parade / NICs / UTA /
other progammes, funded by Ministry of Youth Affairs and Sports, New Delhi /
Departments of State should be reimbursed by the leader of the contingent to the
university concerned after returning from the programme.
The following procedures are to be strictly observed by Programme Officers.
1) Proper vouchers/bills against expenditure incurred are to be obtained
2) Proper records of expenditure are to be maintained
3) Maintenance of appropriate stock registers and all the entries in the stock registers
are to be countersigned by the Principal.
4) Proper utilization certificate has to be submitted supported by expenditure
statement.
5) Judicious utilization of funds and austerity measures are to be implemented.
State Liaison Officer (NSS)