Panorama in Manitoba Checklist to hold a CONNECTED offsite clinic using Panorama September 29, 2014 1. Laptop computers available a. Computers have appropriate security 2. Site has connectivity 3. Site size/volume is appropriate (metrics not currently available but will be developed in conjunction with RHA experience) 4. Nurses/clerks to be assigned to site: a. Have Panorama IDs b. Confident using Panorama 5. Downtime procedures determined and known 6. Public Health Manager/Nurse contacts: a. Regional IT support and identifies timelines and requirements to obtain support for the clinic b. Senior business person at the site where you want to host the clinic(e.g. Principal, facility manager, etc.) and asks whether site will let public health run a connected clinic using their internet connections c. Sets up contact between Regional IT support and Site IT support to determine whether the site meets requirements. 7. Regional IT support and Site IT support meet: a. Determine location(s) where the clinic can be held (locations where we can connect) i. Location is appropriate for clinic? b. Internet access i. Meets connectivity requirements 1. Determine if a test is required to verify ii. Number of connections and location of connects are appropriate iii. Availability of electrical outlets iv. Protocols for using the internet 1 v. What support is available during the clinic to support public health users if problems arise? 8. Regional IT support reports back to Nurse/Public Health Manager. Nurse/Public Health Manager determines if site meets requirements. 9. Site is booked for clinic 10. Regional IT support performs test of site (if required) a. May include local public health staff person travel to site with laptop to determine performance meets requirements 11. Regional IT support updates laptops to include applets or log on shortcuts (if required) 12. Regional IT support creates support checklist and toolkit for public health users to access the internet from the offsite clinic location. a. Checklist includes: i. Log on protocols including user names and passwords for internet access at the offsite location ii. Names and phone numbers of Regional IT support for and Site IT Support iii. Troubleshooting advice for solving connectivity issues b. Toolkit includes: i. Power bars and extension cords ii. Network cables iii. Duct table 13. Nurse/Public Health Manager creates/confirms downtime procedures and conditions under which they will be used 14. Regional IT Support and Nurse/Public Health Manager brief clinic staff on process and procedures for clinic 15. Clinic is delivered 16. Lesson learned exercise to update the processes, checklists and supports. Identify criteria to use to decide when an offsite direct entry clinic should be used. 2