November 10, 2008
Bull Mountain Meadows Meeting Notes
 Rental properties dues notices are sent out in October – Patti has sent
out the notices. Some have come back and she is updating returned
mail addresses. Have received about ¾ of the dues back.
 Current outstanding dues – place liens on homes. Form is online and
needs to be delivered to court house in Hillsboro.
 Mary will call Terry Peterson lot 108 to request a copy of her check. She
paid via online bill pay. We do not show having received it. Her bank
shows the check clearing.
 Patti will look for the mail list
 Chris sent an email to Angela and David re: mailing list
 Once we have the list a second notice will be sent to past due houses
 Sue will take over doing voice mail
 Spreadsheet will have multiple pages – dues, letters of compliance
Objectives
 Set ground work for the board - stable position
 Communication strategy to build our credibility
 Mary – improve/clean up neighborhood
o Feedback from emails has been neighborhood clean up, basketball
hoops, and barking dogs
 Determine criteria for basketball hoop and will send a notice to noncompliance
 Sue – lets get input from the masses
 Patti – basket ball hoops – sidewalks pedestrian, streets vehicles - add a
copy of the verbiage re: for bb hoops
 Reviewed website – warm up front page, clarify dues page, commit to 48
hour turn around time for email/call backs
Roles
Phone – monthly rotation
Patti
 Master money handler (Patti and Sue are on the bank account). She
checks the mail once or twice a week (PGE (auto pay), Clean Water
service (pay by check), and City of Tigard (pay by check).
 Balances checking account
 February – renew business license
 File taxes with an accountant
Mailing invoices – group project, use Mary’s bulk mail permit to save on postage
Mary
 Webmaster
 All duties as taken on
 Email monitor
Sue
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Chris
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Clean water services
Editor
Landscape
Notes
Meeting coordinator
Next meeting agenda items –
 Dues update
 Mailing list status
 Website update
 Spreadsheet updates