If you are a committed, creative professional and are passionate about making a lasting difference for
children, the world's leading children's rights organization would like to hear from you.
For 60 years, UNICEF has been working on the ground in 190 countries and territories to promote
children's survival, protection and development. The world's largest provider of vaccines for developing
countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education
for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is
funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.
The Financial Management & Administration Centre in UNICEF Supply Division, Copenhagen is seeking a
dedicated
SENIOR ADMINISTRATIVE ASSISTANT (GS-7 level)
PURPOSE OF POST:
Under the general supervision of the Administrative Officer, the Senior Administrative Assistant
oversees the maintenance and optimal functionality of premises, alarm systems, technical installations
and provides administrative support to the Administration Unit.
1. Develops plans for the maintenance of the UNICEF premises (buildings, installations, grounds and
furniture & equipment) and for adequate safety and security measures.
2. Develops, implements and co-ordinates security and safety plans as approved by the supervisor or
management, including periodic fire drills and first aid training of staff.
3. Arranges for mandatory inspections of equipment and installations in accordance with requirements
of Danish rules and regulations, and of the landlord.
4. Monitors service agreements for regular maintenance and periodic inspections, and initiates the
administrative process of renewing these agreements.
5. Works with Contracting and Procurement sections to perform procurement activities, including
vendor research, evaluation of customer needs versus available budget, recommend qualified
vendors, establish evaluation criteria and recommend contract award.
6. Liaises with the Danish Ministry of Foreign Affairs on matters related to major repairs/addition and
or changes of the building and fixed equipment/installations in line with the Host Agreement.
7. Evaluates and proposes repair of buildings and equipment as and when required.
8. Reviews and certifies completed maintenance and repair work carried out by subcontractors in
order that it meets with required technical and functional standards, and verifies related invoices.
9. Issues and administers UNICEF ID cards and access cards in accordance with security and access
policies. Monitors daily all alarm systems and access system and arranges for updating and servicing.
10. Develops and maintains a comprehensive digital staff seating plan, including office furniture and
equipment allocation. Implements all relocation and internal move plans, including updates of the
seating plan and organizing the move of office furniture and equipment.
11. Implements and monitors Division of Financial and Administrative Management policies to ensure
Supply Division compliance; implements Supply Division procedures and recommends
improvements where required.
12. May have supervisory responsibilities; mentors general support staff.
13. Replaces supervisor in routine matters during leave.
14. Keeps supervisor abreast of potential problem areas, identifies and recommends solutions and
performs other jobs as requested by the supervisor.
QUALIFICATIONS OF SUCCESSFUL CANDIDATE:
Education & Work Experience: High school diploma; certificate as Building Technician, Carpenter or
Electrician; certificate in Business Administration is also desirable. A minimum of seven years of
progressively responsible work experience in facility management and buildings administration.
Languages: Fluency in English and Danish is required.
Technical Qualifications: Knowledge of office building renovations including move processes, building
operations and systems, and health, safety, environmental and sustainable practices. Proficiency in
Microsoft Office, specifically Word, Excel, Project is compulsory. A good working knowledge of 3D CAD
software. Working knowledge of SAP R/3 is preferred.
COMPETENCIES OF SUCCESSFUL CANDIDATE:
Values and Competencies: Our Core Values reflect attitudes and convictions that are shared across all
UNICEF staff and include: Diversity and Inclusion, Integrity and Commitment. The successful candidate
must believe in the core values and have the ability to work in a multi-cultural environment with
sensitivity and respect for UNICEF’s mandate. The required competencies for this particular position are:


Communication – Good oral and written communication skills. Ability to express clearly and
concisely ideas and concepts.
Working with People - good interpersonal skills and ability and willingness to work in a team.
Ability to understand the situation of other staff members and to provide the right assistance in
a timely manner. Ability to establish harmonious work relationships with colleagues in an
international and multicultural environment.





Drive for Results – ability to set high levels of quality and productivity and to handle multiple
tasks effectively. Ability to work independently with minimum supervision/guidance.
Analysing – ability to analyse numerical data and all other sources of information.
Planning and Organising - Excellent administrative and organizational skills. Good follow-up and
time management skills.
Following Instructions and Procedures – following procedures and policies and delivering work
on time
Adapting and Responding to Change – quickly adapting work approach in response to crisis
situations and ability to maintain a positive attitude when under pressure and in stressful
situations.
Kindly refer to http://www.unicef.org/about/employ/index_apply.html for more information on the
UNICEF Competency Framework.
APPLICATIONS:
Please be informed that all applications to UNICEF are handled via UNICEF Employment, which is
UNICEF's online recruiting system. You can apply to the above position by creating your profile, and
attaching your resumes at our web site: http://www.unicef.org/about/employ/index.php. Kindly note
that all applications should be in English and that applications outside of the online recruiting system
will not be accepted. Kindly also note that candidates will be assessed on foundational and functional
competencies and that diversity and gender balance are also factors in the selection process. Queries
can be directed to Ms. Kati Nielsen at: kanielsen@unicef.org.
Applications for this position must be received by 27 July 2012.
APPLICANTS MUST HAVE VALID WORKING PERMIT FOR EMPLOYMENT IN DENMARK .
Visit us at www.unicef.org/supply/
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and
male candidates from all national, religious and ethnic backgrounds, including persons living with
disabilities, to apply to become a part of our organisation.