University of Minnesota Duluth
Checklist Guide for New Employees
Name
Department
Item
Phone #
Particulars
KEY
Completed
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Office key
Department designee sends request to Facilities Management
http://www.d.umn.edu/fm/forms/keyshop/.
UCard
Employee contacts UCard Office, 127 KPlz, 726-8814
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Parking permit
Employee contacts Parking Services, 245B KPlz, 726-7433
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Security badge
If applicable, supervisor contacts UMDHR&EO, 726-6827
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University Purchasing card
(MasterCard)
If applicable, employee contacts the Business Office, 209 DAdB, 726-8292
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CARDS / BADGES / PERMITS, etc.
COMPUTER PROGRAMS and ACCESS
Active Directory access
Employee contacts ITSS, 726-8847
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Activate email account
Employee contacts ITSS, 726-8847
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Telephone/voice mail login and
password access
umd.business.announce listserv
Employee contacts ITSS, 726-8847
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Employee contacts the Chancellor’s Office to subscribe, 726-7106
Enterprise System
If applicable, employee contacts UofM Training &Organizational
Development to inquire access and complete training, 612-626-0774
Employee or department fills out necessary documentation to request issue
of M-Key from UMTC Office of Info Tech Data Security, 1300 South Second
Street, Suite 660, Minneapolis, MN 55454 (612-301-4357).
If applicable, email mcameron@d.umn.edu or lkinnear@d.umn.edu to have
access activated
Request on HRIF or go to Employee Self-Service, hrss.umn.edu
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M-Key
Employment System
Suppress home address/phone in
directory
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1
University of Minnesota Duluth
Checklist Guide for New Employees
Name
Department
Phone #
Completed or N/A
Description
Your Position
Appropriate policy manual received (Civil Service Rules, Union contract)
Department Mission Statement, organizational chart
Position description and expectations
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Setting
Building layout, rest rooms, vending machines, equipment/supply areas, break areas, meeting
rooms
Keys and/or access cards
Campus map, dining areas, recreation facilities, mailroom, ATM machine
Emergency notification, security protocols, school closings
Parking permit, parking areas, bus transportation
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Department Rules, Policies, Norms
Address, telephone, name changes
Hours of work, break period
Dress code or appearance standards
Personal phone calls and phone policy
Department traditions and recognitions events/programs
Departmental policy on celebrations
Supply ordering policies
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Training and Development Plan
New Employee Orientation, 726-7822, http://www.d.umn.edu/umdhr/orientation/
Data privacy and HIPAA training, 726-6827
Key contact people for major job functions
Probationary period explained (as applicable)
Schedule for probationary performance reviews
http://www.d.umn.edu/umdhr/performance/process/
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Equipment
Equipment and office supplies
Computer password and desk keys
Technical help number for computer and web needs
Office nameplate or nametags
Ergonomics worksite consultation - http://www.d.umn.edu/ehso/ergonomics/
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