Season Ticket Loan Scheme
Date: January 2016
Document summary
This guidance sets out the details of the scheme under which employees can apply for
season ticket loans.
Contents
Key points ............................................................................................................................ 3
1. Introduction .............................................................................................................. 3
2. How the scheme works ............................................................................................ 3
3. Applying for a season ticket loan ............................................................................. 3
4. Departmental Coordinators ...................................................................................... 4
Page 1 of 5
About this document:
Enquiries: HR Strategy Team
Version number: 01
Author:
Related information:
Personnel and Training
Telephone: 01273 481194
Email:
Season ticket loan application form
~dbspathrstrategyteam@eastsussex.gov.uk
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Page 2 of 5
Season ticket loan scheme
Key points



East Sussex County Council encourages staff to use public transport wherever
practicable and cost-effective
Members of staff repaying a County Council vehicle loan or members of the leased
car scheme are not eligible to receive a season ticket loan as well
Applications need to go through the appropriate departmental nominated officer
1. Introduction
1.1. The County Council encourages its employees to use public transport whenever
practicable and has made available interest-free loans for season tickets for bus or
rail travel to work.
1.2. Loans are available to permanent or temporary staff, paid on a regular pay cycle,
through the payroll and who have completed their first probation review satisfactorily.
The repayment period must not exceed the life of the season ticket or the employee’s
contract of employment. This applies particularly to employees on temporary
contracts or those proposing to retire.
2. How the scheme works
2.1. Deductions will be made from salary at the rate of 1/12 per month, as from the first
available payroll following application. This could result in a full month’s deduction
even though the ticket may apply from the middle of the month or, alternatively, there
might be no deduction in the first month, with the final payment due after the ticket
has expired.
2.2. If an employee leaves before repaying a loan, the balance must be paid in full. A loan
may be terminated at any point on repayment of the outstanding balance. Season
tickets that have not expired may normally be submitted by the employee to the travel
provider for a refund.
2.3. Members of staff repaying a County Council vehicle loan or members of the County
Council leased car scheme are not eligible to receive a season ticket loan as well.
3. Applying for a season ticket loan
3.1. Employees should obtain a quotation from the bus or rail provider to confirm the cost
of the season ticket and attach it to a completed season ticket loan application form.
3.2. The County Council is a member of the Easit Network. This allows Council
employees to purchase an Easit card, which entitles holders to discounts of up to
20% from public transport providers in the South East region. For more information
please visit www.easit.org.uk
Page 3 of 5
3.3. If an Easit discount is available for the season ticket the employee is applying for, the
employee should purchase an Easit card and use it to obtain the discount. This
discount should then be reflected in the total amount the employee applies to borrow.
If the employee wishes, the cost of the Easit card itself can be added to the value of
the loan, upon presentation of a receipt.
3.4. The completed application must be signed by their line manager, to confirm eligibility,
verify the stated journey to work, and to confirm they are satisfied that the quotation
provided is genuine, including any Easit discount that might be available.
3.5. Once the application has been signed by the line manager, the next step is for the
Departmental Coordinator for season ticket loans (see list below in Section 4) to
check eligibility, countersign the form, seek final approval from their Authorised
Officer, and pass the form to the payroll department for processing the loan.
3.6. In all instances, original copies of documentation should be provided, and signed by
hand.
3.7. On receipt of the application form the payroll department will make arrangements for
the applicant to sign a legal agreement. A loan payment will then be made to the
applicant so that they may purchase their season ticket and arrangements made for
the monthly deductions from salary.
3.8. Evidence of the season ticket purchase must be provided to the payroll department
within a month of the loan being paid.
3.9. It is hoped that this policy addresses all eventualities that might arise in the course of
a loan. However in the event of queries or disputes, the Council’s decision is final.
4. Departmental Coordinators
Authorised
Department/Organisation
Business Services
Economy, Transport &
Environment
Children’s Services
Departmental Coordinator
Officer
Marion Kelly
Lynn Harris
Ola Owolabi
Robyn Hunter
Rupert Clubb
Jasmin Carcary
Karl Taylor
Stephanie James
Louise Carter
Hannah Cawley
Liz Rugg
Caroline Dadswell
Alison Jeffery
Fiona Wright
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Adult Social Care
Keith Hinkley
Graham Pratley
Mark Stainton
Kirstie Battrick
Martin Hayles
Samantha Williams
Governance Services
Richard Grout
Gareth Ward
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