Calgary Region Project Record Book
Competition Entry Form
This entry form must be inserted at the front of the project record book to be
eligible for competition.
(Please clearly print all information)
4-H Member’s name:
________________________________________
Member’s Address:
________________________________________
Postal Code:
__________________________
Member’s Phone No:
__________________________
Birth Date (month/day/year): ____________________ Age: __________
4-H Level: Junior (9-11) ___ Intermediate (12–14) ___ Senior (15-20) ___
4-H Project Name:
____________________________________
(See Regional Record Book category listing)
Project Record Year:
_____________ (e.g. 2009 - 2010)
4-H Club Name:
____________________________________
4-H District Name:
____________________________________
General 4-H Club Leader: ____________________________________
Leader’s Phone No:
____________________________________
Special needs member (i.e. requires a scribe, etc): _________________
__________________________________________________________
I (leader/marker) verify that all calculations in this project book are accurate
* Accuracy mark awarded at club level:
/30
Leader/Book Marker Signature: _________________________________
Revised November 2009
Calgary Region Project Record Book
Competition Entry Form
Calgary Region Project Record Book Judging Sheet
4-H Member’s Name: ____________________________________________________
Club: _________________________
Project Name: ________________________
(Junior, intermediate, senior)
Judging Level (please check one): Club ____ District ____ Region ____
Completeness
Accuracy – mark
taken from entry
sheet.
Neatness
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Personality
Attention to detail

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All parts of the record book should be complete (5)
Club information, agendas, etc. should be included (5)
Pages not used by club or member should be removed
All records and calculations should be accurate and
completed as the member progresses through the year.
All costs should be double-checked to ensure accuracy.
The member should complete the record book
throughout the year in as neat a manner as possible.
Neatness is more than penmanship. It also includes
spelling, spacing and consistency.
Organization and presentation of material (8)
Originality and creativity (8)
Quality photos and pictures, titled and dated (8)
Newspaper and magazine articles about 4-H in general,
source and date shown (5)
4-H speech & judging sheets; 4-H certificate or copy(6)
This is to recognize the efforts of those members that
have contributed a little extra to their project record book
by including stories of their project, extra photos, etc.
Your Score:
Judge’s comments:
Revised November 2009
/10
/30
/20
/35
/5
/100
Calgary Region Project Record Book
Competition Entry Form
Calgary Region Project Record Book Competition Guidelines
1. Project record books should be submitted in a ring binder no larger than 2 inches. The ring
binder should contain the record book, project manual, 4-H certificate (or copy of), the club
information (member list, agendas, etc.), public speaking cards and judging sheets. Other
materials gathered by the member are to be removed from the binder before submission
(Cloverleaf magazines, ribbons, etc). Inclusion of the 4-H Diary is optional.
2. Only current year project/record books may be submitted for competition.
3. No corrections are allowed in the project record book following club achievement day judging.
4. Only project/record books placing first and achieving a minimum 80% at club level may be
submitted (no 2nd place books).
5. All project/record books submitted must have the completed entry form inserted at the front of
the book.
6. Leader/book marker must enter the club level accuracy mark on the entry form (__/30).
7. Members may enter more than one project/record book as long as each book placed first at club
level. Each project record book must be in separate binders.
8. Project books will be judged in the categories as set out by the regional judging committee.
9. The regional project record book committee recognizes all 4-H projects taught within Canada or
the USA, and will judge said books if entered into competition.
10. While records done in pencil will be accepted, it is preferable that all permanent records be
written or printed in black or blue ink. Members should be consistent throughout the entire
book in which ever they chose to use.
11. Computer generated record books are acceptable as long as the formatting is similar to the
printed record book. Hand written records seem more personal.
12. All decimal points are to be rounded to two places and numbers should be written so that the
decimal places are aligned. This will ensure neater records and fewer mistakes in addition. It is
not necessary to write dollar and cent signs other that at the end of a column.
13. Members should double-check all calculations so that mistakes are not carried through the
entire book. Club leaders are to ensure that calculations are accurate before submitting for
competition. Notations must be made so that time is not spent rechecking calculations.
14. Use of page protectors is optional. Members will not gain or lose points by using page
protectors.
15. Record of Club Activities – members should write as much detail as possible because the
purpose of keeping records is to be able to refer back to your records. Therefore a detailed
statement of things discussed at the meeting will be beneficial for future reference.
16. All photos, pictures and articles should be labeled and dated; reference should be made to the
name of newspapers and publications.
Revised November 2009
Calgary Region Project Record Book
Competition Entry Form
Calgary Region Project Record Book Competition Categories
Categories: one award per category in junior, intermediate and senior levels
Beef
1. Steer
2. Heifer
3. Cow Calf (2 & 3 year old)
4. Dairy
5. Beef Other
Horse
1. Horsemanship 1 – 3
2. Horsemanship 4 – 7
3. Young Horse
4. Horse Other
Sheep / Goat
1. Market Lamb
2. Breeding Ewe
3. Flock / Herd
Small Animals
1. Canine
2. Poultry
3. Rabbit
4. Small animals other (Cavy, etc.)
Technology, Trade & Life Skills
1. Clothing
2. Foods
3. Woodworking
4. Small Engines
5. Photography
6. Crafts
7. Performing arts
8. Fine arts
9. Non livestock Other
Creative Opportunities record books are to be judged as one category unless project specific
(i.e. a member taking an optional horse or trade project to expand on skills).
Other categories will be added as projects become more widely chosen by members or
at the discretion of the judging committee.
Revised November 2009