MINNESOTA PAINT HORSE ASSOCIATION
BOARD OF DIRECTORS MEETING
MARCH 15, 2009
The MPHA Board of Directors met on Sunday, March 15, 2009 at 12:00 noon at King’s Place in
Miesville, MN.
Members present: Bruce Baker, Ron Larson, Bonnie Ritter, Monte Ruden, Scott Boe, Monica
Anderson, Robin Pinck, and Dennis Egan.
Members absent: Toni Johnson
Others present: Deb Larson, Bev Baker, Diane Torrey, Polly Harrison, Stephanie Leckband
President Bruce Baker called the meeting to order at 12:05 p.m.
1. Approve agenda
Larson requested the addition of Zone 5 Alternate be added to Old Business. Pinck requested
that the 2008 Yearling Triathlon be added under Old Business and Egan requested that the
State Fair Show be added to Old Business.
MOTION by Egan, seconded by Larson to approve the agenda as amended. All voted in favor.
Motion carried.
2. Approve minutes
MOTION by Boe, seconded by Pinck to approve the minutes of January 17, 2009. All voted in
favor. Motion carried.
3. Approve financials
MOTION by Egan, seconded by Ritter to approve the Income Statement – General Fund for
February, 2009, showing: Beginning balance of $50,759.71; Income of $445.00; Expenses of
$13,233.19, for an Ending balance of $37,981.52. All voted in favor. Motion carried.
MOTION by Pinck, seconded by Ruden to approve the Select Futurity financials dated January
1 to March 14, 2009, showing an ending fund balance of $54,169.10. All voted in favor. Motion
carried.
MOTION by Ruden, seconded by Pinck to approve the Open Futurity financials dated January 1
through March 14, 2009, showing an ending fund balance of $649.06. All voted in favor.
Motion carried.
A. Outstanding bills
MOTION by Ruden, seconded by Boe to pay the following: Motion carried.
Deb Larson - $30.00 for advertising trail ride with SEMSCA
Bonnie Ritter - $75.00 for postcards for meeting notice mailing
Bruce Kvittem - $85.03 for mailing supplies
Polly Harrison - $33.25 + $3.90 for Sunshine Fund; $16.65 + $2.55 for directory
expenses
B. Income
Egan reported income from the banquet saddle raffle of $50.00. He also reported receipt of a
check for $50 from the Mn State Fair for the show.
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4. Committee reports
A. Select Futurity
Ritter reported on her meeting with Shannon Williams on March 5. Williams supplied the results
of the 2009 Stallion Auction but expressed reluctance in providing all of the data that she has on
file. The Board expressed concern because of this reluctance to share information, and it was
suggested to accept her resignation as previously submitted.
MOTION by Pinck, seconded by Larson to accept Shannon Williams’ resignation as Select
Futurity Chairperson. Motion carried.
Baker will mail Williams a letter informing her of this decision and give her 15 days to provide all
information, including spreadsheets and files from the last five years of the Select Futurity, that
will be necessary for administering the futurity.
NOTE: Monica Anderson arrived at this point in the meeting.
B. Open Futurity
Dennis Egan reported in Susan Egan’s absence, that the numbers for the open futurity are
down, and there is no additional information to report at this time.
5. 2009 Shows Update
It was noted that in the fee area of the 2009 show bill, wording will be added to note: Open
Halter free (excludes color) if shown in an open performance class (same horse/same
exhibitor).
A. Judges
Judges still needed are; one for the May show, one for the June show, two for the August 2
show, and one for the September 12 futurity.
B. Summer Sizzler
Deb Larson gave an update on the Sizzler, stating that we are in need of class sponsors. Egan
stated that Lester Buildings wants to be listed under the Sizzler logo, with the statement:
Presented by Lester Buildings. There was discussion that other corporate sponsors would all
be presented in the same manner. Egan will present to Lester that they will be presented as the
other sponsors and see if they agree with this. Egan will work with Deb Larson on the
arrangement of sponsors on the literature. It was noted that Dietz will be the photographer for
the Sizzler.
6. Newsletter
Deadline for the April/May/June newsletter is March 16th, with a target date of April 1st for
mailing.
7. Directory
Polly Harrison reported that the owner of the Big River Restaurant in Winona was very
impressed with the directory and wants to be a sponsor in the future. She asked the board to
support selling $5 chances at our shows to win a $180 full-page color ad in the next directory.
MOTION by Ruden, seconded by Pinck to approve selling $5 chances at our shows, with the
prize being a $180 full-page color ad in the next directory. Motion carried.
8. Web site - no discussion or action
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9. Membership Committee
Pinck will contact Bruce Kvittem to get a current membership list.
10. Youth
Diane Torrey reported that the Youth would like to sell back numbers at the shows again this
year. MOTION by Egan, seconded by Larson to reimburse the youth club $1380 for the
numbers that they sold in 2008. This represents 276 numbers @ $5.00 each. Motion carried.
11. Points - no discussion or action
12. Old Business
A. Zone 5 Committee alternate
Monte Ruden volunteered to be a Zone 5 Committee member and Dennis Egan will be an
alternate.
B. Yearling Triathlon
Pinck noted that the 2008 year-end award was overlooked for the Yearling Triathlon. It was the
consensus that Pinck and Anderson will take care of getting this award to the recipient.
C. Minnesota State Fair
It was noted that the show secretary will take care of tallying points and Ann Connery will make
sure they are forwarded to Anderson.
13. New Business
A. 2010 Banquet
MOTION by Larson, seconded by Egan to reserve accommodations at Treasure Island for
Saturday, January 16, 2010 for the Awards Banquet, and pay the deposit of $500. All voted in
favor. Motion carried.
B. Central Minnesota Horse Fest
MOTION by Anderson, seconded by Ritter to approve having a booth at the Central Minnesota
Horse Fest in St. Cloud on April 4 & 5, 2009, payment of $120 for the booth, and payment to RS
Saddlery for the saddle to be raffled off. All voted in favor. Motion carried.
C. Reimbursement request from Barb Harden
Baker presented a request from Barb Harden to be reimbursed $300 for attendance at the
APHA Rules Committee Workshop in January.
MOTION by Egan, seconded by Larson not to reimburse her for this expense based on her
inactivity with MPHA. All voted in favor. Motion carried.
14. Next meeting date and location
The next board meeting will be Monday, April 6, 2009 at 7:00 p.m. via teleconference.
15. Adjourn
MOTION by Larson, seconded by Boe to adjourn at 2:09 p.m.
_____________________________
President Bruce Baker
___________________________
Attest: Bonnie Ritter, Secretary
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