MINUTES OF THE GENERAL PURPOSES COMMITTEE HELD ON THE 9
FEBRUARY, 2015.
PRESENT; The Town Mayor Councillor Valerie Cooper in the Chair;
The Deputy Town Mayor Councillor Jim Shervey;
Councillors Kevin Horkin, Allan Knox, Susan Knox, Simon
O’Rourke, Mary Robinson and Alan Yearing.
The Town Clerk.
GP 1.15 MINUTES.
The Minutes of the last meeting held on the 15 December, 2014 were
confirmed and signed by the Chairman.
GP 2.15 PLANNING APPLICATIONS.
Consideration was given to planning applications received for weeks
ended 23 , 30 January and 6 February, 2015.
RESOLVED: (1) That no objections be raised to the following
applications : 3/2014/0693 and 1055 ; 3/2015/0070; 0080 and 0088;and
(2) That with regard to application 3/2014/1055 –
Eclipse Hair and Nail Salon, 1 Victoria Street, Clitheroe – change of
use from Hairdressers to café / sandwich shop – resubmission, Ribble
Valley Borough Council be informed that the Town Council are still
concerned that no provision has been made for disabled access.
GP 3.15 ACCOUNT BALANCES END OF DECEMBER, 2014.
The Town Clerk submitted the Town Council’s various account
Balances as at 30 December, 2014 together with the Actual/ Estimated
Income and Expenditure for December, 2014 and January, 2015.
Balances
As at 30 December, 2014.
£
60,746.11
1. Business Base Rate Tracker
2. Business Premium
614.62
3. Current
14,138.40
4. Petty Cash
100.00
TOTAL
75,599.13
Dec’14
£
Actual/ Estimated
Income
Jan’15
£
1,693.89
2,000.00
Actual/ Estimated
Expenditure
16,841.46
8,000.00
RESOLVED: That the Account Balances be approved.
GP 4.15 ACCOUNTS PAID DURING DECEMBER, 2014.
The Town Clerk submitted details of accounts paid during December,
2014.
RESOLVED: That the accounts paid, details of which are shown
in the Appendix to these Minutes, be approved.
GP 5.15 SUMMER BAND CONCERTS PROGRAMME 2014. – RECEIPTS
AND PAYMENTS.
The Town Clerk submitted the Receipts and Payments relating to the
2014 Summer Band Concerts Programme which showed a surplus of
£2,634.01 of income over expenditure. He recommended that the whole
of the proceeds from the LNOP Concert in the sum of £889.00 remain in
the Town Mayor’s Welfare Fund.
RESOLVED: (1) That the Receipts and Payments information be
noted; and
(2) That the whole of the proceeds of the collection
taken at the LNOP Concert remain in the Town Mayor’s Welfare
Fund.
GP 6.15 APPOINTMENT OF TOWN CLERK AND RESPONSIBLE
FINANCIAL OFFICER.
With reference to Minute No 9.15 (January, 2015) of the Town
Council the Town Clerk submitted a draft Advert, Job Description,
Person Specification and Interview process for the appointment of a
Town Clerk and Responsible Financial Officer to replace him at the
end of August, 2015.
He recommended that the existing Council should make the
appointment as it would be useful to arrange for his successor to attend
the Annual Meeting (Mayor Making) on the 19 May, 2015.
RESOLVED: (1) That the documents as submitted be approved;
(2) That the Short listing and Interview Panel
comprise of the current Town Mayor, Councillors Allan Knox ,
Mary Robinson and Alan Yearing;
(3) That Ribble Valley Borough Council be asked
to arrange for an Officer from their Personnel Department to
assist in an advisory capacity; and
(4) That the Town Clerk be asked to arrange, if
possible , for the position to be included on the RVBC and the
County Council websites.
GP 7.15 REQUESTS FOR FINANCIAL ASSISTANCE.
The Town Clerk reported the receipt of requests for financial assistance
from Community Transport in the Ribble Valley (Little Green Bus
Limited) and Ribble Valley Choir.
He explained that a sum of £4,500 had been included under the
Common Good Fund heading to be met from savings and , to date, a
sum of £1,380 had been allocated.
RESOLVED: (1) That a sum of £1,000 be made available to
Little Green Bus Limited in 2014/15 through the Common Good
Fund ; and
(2) That a sum of £100 be made available to Ribble
Valley Choir to support their Joy to the World 2015 Event from
the Town Council’s revenue budget.
GP 8.15 VENUE FOR ANNUAL MEETING (MAYOR MAKING ) AND
LUNCH 2015.
The Town Clerk that it would be preferable to determine the venue for
the Annual Mayor Making and Lunch to be held on the 19 May, 2015
as soon as possible as it would be too late to leave it until after the Local
Elections.
RESOLVED: That the Annual Meeting (Mayor Making) be held
at the Moot Hall and the Lunch afterwards at St Michael and St
John’s Hall.
The meeting finished at 7.10pm.
Signed …………………………..
Chairman.