MOTOR VEHICLE SAFETY POLICY
Purpose
To establish guidelines that ensure the safe operation of motor vehicles while on Agency
business.
Scope
This policy affects and applies to all Agency employees who drive agency vehicles or
transportation clients.
Policy
To ensure the safe operation of Agency-owned vehicles, personally owned vehicles used for
Agency business, and vehicles rented at Agency expense, employees are to adhere to the
following policy under t hose circumstances. Failure to do so will result in corrective action, up
to and including termination.
Compliance with applicable laws – All employees must comply with all traffic laws at
all times.
Seat belts/shoulder harness – All employees will use seat belts/shoulder harnesses at all
times. All vehicles will be equipped with seat belts/shoulder harnesses. All passengers
are to be told to us the seat belts/shoulder harnesses.
Intoxication – Employees will be physically fit at all times when operating any vehicle.
Employees may not operate a vehicle within eight of consuming any alcohol. Employees
taking a prescription or over-the-counter medication, which may affect their ability to
drive, will not drive. Employees may never take illegal drugs and operate a vehicle.
Employees who violate this policy will be subject to corrective action, up to and
including termination.
Safety training – Each employee who is assigned driving responsibilities will attend and
successfully complete a first aid course, including CPR for adults and infants. Van
drivers are required to take all safety training provided by the NC Department of
Transportation.
Current license – All employees will maintain a current, valid driver’s license. All
commercial drivers will maintain a current, valid commercial license. Proof of valid
driver’s license must be submitted to the Agency every twelve months.
Examination of driving record – Every year, employee’s driving records will be
examined. Any commercial driver who has nay moving violation will be reprimanded
and, depending on the violation, subject to corrective action, up to and including
termination.
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Accident reports- A complete, accurate, written accident report will be submitted within
two hours of any accident, unless the employees is physically or mentally unable to do
so.
Insurance – Employees receiving mileage reimbursement are to obtain and maintain
motor vehicle insurance as required by applicable state law. Proof of such coverage must
be submitted to the Agency ever twelve months.
Inspection of vehicles – Employees are to conduct visual inspections of vehicles prior to
operation, in accordance with the instructions received in the safety training courses.
Safety equipment – Each vehicle shall be equipped with the safety equipment listed in
the training material.
Coordination with other policies and applicable law – Employees are subject to the
Agency’s corrective action policy, its safety policy and its alcohol and drug policy, while
operating a vehicle. This policy will be interpreted and applied in accordance with state
and federal laws.
Administration
The Executive Director will administer this policy.
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