Request to Convert from Casual to Non-Casual
Employment (TAFE Staff)
PROCEDURE – PLEASE READ BEFORE COMPLETING THE APPLICATION
A casual TAFE staff member may apply for conversion to continuing or fixed-term employment provided that they meet the eligibility criteria. All
conversions must comply with the relevant conditions in the Victorian TAFE Teaching Staff Multi-Business Agreement 2009.
Steps to be completed:
1.
Staff member complete Section One, and sends form together with attachments to Human Resources.
2.
Human Resources check that staff member meets eligibility criteria and completes Section Two.
 If staff member meets eligibility criteria, HR sends the form to the Manager.
 If staff member does not meet eligibility criteria, the staff member is notified in writing, providing the grounds for rejection.
3.
The Manager completes Section Three.
 If the Manager supports the application, they complete an Appointment Approval and attach a PD, then send the documents to the
delegated authority for approval of the appointment, and then to HR for preparation of employment paperwork.
 If the Manager rejects the application, they send the form to HR who will notify the staff member in writing, providing the grounds for
rejection.
4.
Human Resources prepares employment paperwork and finalises the appointment of the staff member, or notifies them of the grounds for
rejection..
SECTION ONE: STAFF MEMBER DETAILS
STAFF MEMBER TO COMPLETE
Employee Number: e
Phone Number:
Family Name:
Given Name:
College/Portfolio:
School/Area:
Do you have Australian Citizenship?
Yes
No
If you do not have Australian Citizenship, what is your residency status?
Student
Temporary
Permanent
MANDATORY COMPETENCIES
I certify:
that I have fulfilled the relevant training and assessment competencies as required by AQTF, element 1.4; OR
I do not have the relevant qualifications and will be supervised
NOTE:
 It is mandatory to complete the TAFE Teacher Qualifications and Current Competency form
 Applicants without mandatory qualifications (training and assessment competencies) will only receive a 12 month fixed term contract with the
option of converting to continuing employment on completion of the above mentioned qualifications.
STAFF MEMBER APPLICATION
I hereby apply for conversion from casual employment at RMIT to fixed-term or continuing employment in accordance with the conditions contained
in RMIT workplace agreements.
I acknowledge that I have read the conditions that apply to my application. I further understand that the university does have the right to deny my
application and will provide reasons in accordance with the workplace agreement conditions if its decision is to reject my application.
Signature:
Date:
ACTIONS:
Attach evidence of your citizenship or residency status
Attach a copy of your current resume
Attach a copy of your TAFE Teacher Qualifications and Current Competency form
Forward this completed form to Human Resources
SECTION TWO: ELIGIBILITY CRITERIA
HR TO COMPLETE
The staff member has:
been employed on a regular and systematic basis; AND
Yes
No
in the same department (or equivalent); AND either
Yes
No

over the immediately preceding period of 12 months, with the average weekly hours worked equaled at least 50% of
the ordinary weekly hours that would have been worked by an equivalent full-time employee: OR
Yes
No

over the immediately preceding period of at least 24 months.
Yes
No
Request to Convert from Casual to Non-Casual Employment (TAFE Staff)
valid as of November 2010
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EMPLOYMENT HISTORY NOTES (attach analysis of hours worked):
Name:
Title:
Signature:
Date:
SECTION THREE: APPICATION RECOMMENDED OR REJECTED
MANAGER TO COMPLETE
I support this application for conversion
The applicant has the ability and is prepared to complete the Certificate IV in Training and Assessment to qualify for a continuing position.
I certify that funds are available for the duration of this appointment
I do not support the application for conversion on the basis that:
The staff member does not meet the essential requirements of the position (they must have evidence of current vocational
competencies).
The staff member’s performance is unsatisfactory, and has been discussed with them previously.
The staff member is a student, or has recently been a student (except where irrelevant to their engagement and work).
The staff member is a genuine retiree.
The staff member is performing work which will either cease to be required, or will be performed by a non-casual staff member, within
26 weeks (from the date of this application)
The staff member has a primary occupation with the University or elsewhere, either as a staff member or as a self-employed person.
The work performed by the staff member is ad hoc, intermittent, un-predicable or involves hours that are irregular.
The staff member has applied for conversion and had his/her application rejected within the previous 12 months of this application and
the ground for the rejection continues to apply.
Other:
COMMENTS:
NOTE:
An employee whose application for conversion is rejected will not be entitled to apply again within 12 months, except where:
 that rejection is solely based on the ground that the employee is performing work which will either cease to be required, or will be performed by
a non-casual employee within 26 weeks from the date of receipt of the casual employee’s application for conversion; and
 that ground ceased to apply.
MANAGEMENT RECOMMENDATION
APPOINTMENT RECOMMENDED
MANAGER TO COMPLETE
APPOINTMENT REJECTED
I agree that my casual budget will be reduced as a result of this
conversion
I reject this application for conversion (reason provided above)
Name:
Title:
Signature:
Date:
ACTIONS FOR RECOMMENDED:
Attach copy of completed and authorised Appointment Approval
Form
Attach copy of evaluated Position Description
Forward this completed form to Human Resources
ACTIONS FOR REJECTED:
Forward this completed form to Human Resources
SECTION FOUR: ADMINISTRATION
HR TO COMPLETE
APPLICATION REJECTED:
Letter sent to staff member advising grounds for rejection of application
HR Name:
Date:
APPLICATION APPROVED:
Employment contract to be sent to staff member by Recruitment Unit, and appointment finalised
HR Name:
Date:
Request to Convert from Casual to Non-Casual Employment (TAFE Staff)
valid as of November 2010
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