PRINT MAILING LABELS
Created:
July 31, 2006
Edited:
Written/Edited By:
Recommended Audience:
Distribution:
Lydia Garcia, Maria Paz
Registrars/Attendance Clerks
All Schools’ PowerSchool User Guides
STEPS – “Road Map”
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
Click on “Start page”
Select students (see Selecting Student Groups Road Map)
Return to “Start Page”
Click on “Special Functions”
Click on “Group Functions”
Click “Print Mailing Labels”
Check for sort order and pages needed to print job
Click on hyperlink “mailing label layout Avery 5160 mailing label”
Click on “sample” to check settings
Click “Print”
Wait for print job
Report queue pops up
Click on “completed” (under status)
Click on “print” from tool bar
Attachment: Print Mailing Labels Page(s)
PowerSchool 101 – User Guide - 2/12/2016
ENROLLING A NEW STUDENT
Created:
July 31, 2006
Edited:
Written/Edited By:
Recommended Audience:
Distribution:
Lydia Garcia, Maria Paz
Registrars/Attendance Clerks
All Schools’ PowerSchool User Guides
STEPS – “Road Map”
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Click on “Start page”
Click on “Special Functions”
Click on “Enroll New Student”
Enter data for new student (be extra careful with enrollment date)
Click “Submit”
Screen appears for duplicate names
“If you find a match for this student on the list, click on student’s name to reenroll”
If no matches found, click “Enroll”
Go straight to “Information” in left navigation bar
Update the following hyperlinks: “addresses,” “demographics modify,” “emergency contact
information,” “modify Info,” “other information” Parents/Guardian”
Scroll down to the last hyperlink “Scheduling Setup” under the “Scheduling” tab
Attachment: Enroll New Student Page(s)
PowerSchool 101 – User Guide - 2/12/2016
CREATE STUDENT SCHEDULE REPORT
Created:
Written/Edited By:
July 31, 2006
Edited:
Recommended Audience:
Distribution:
Lydia Garcia, Maria Paz
Registrars/Attendance Clerks
All Schools’ PowerSchool User Guides
STEPS – “Road Map”
1.
2.
3.
4.
5.
6.
7.
Click on “Start page”
Click on “Reports”
Click on “Report Setup”
Click on “Report Card”
Click on “new” and title report Middle School Student Schedules
See attached to update fields and hyperlinks
Click on “Submit”
Attachment: Report Setup Page(s)
PowerSchool 101 – User Guide - 2/12/2016
PRINT STUDENT SCHEDULES
Created:
Written/Edited By:
July 31, 2006
Edited:
Recommended Audience:
Distribution:
Lydia Garcia, Maria Paz
Registrars/Attendance Clerks
All Schools’ PowerSchool User Guides
STEPS – “Road Map”
1.
2.
3.
4.
5.
6.
7.
8.
9.
Click on “Start Page”
Select students (see Selecting Student Groups Road Map)
Go to the drop down window and select “Print Report”
Choose Middle School Schedule from the window that reads: Which report would you like to print?
See attached to update fields and hyperlinks
Click on “Submit”
Wait for print job
Report queue pops up
Click on “completed” (under status)
Click “print” from tool bar
Attachment: Print Reports Page(s)
PowerSchool 101 – User Guide - 2/12/2016
ENROLL STUDENTS INTO CLASSES
Created:
July 31, 2006
Edited:
Written/Edited By:
Recommended Audience:
Distribution:
Lydia Garcia, Maria Paz
Registrars/Attendance Clerks
All Schools’ PowerSchool User Guides
STEPS – “Road Map”
MASS ENROLL INTO CLASSES
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Click on “Start Page”
Select students (see Selecting Student Groups Road Map)
Click on “Special Functions”
Click on “Group Functions”
Click on “Mass enroll”
Select teacher from drop-down
Select period from drop-down
Enter course # e.g. ATT.ATT69
ATT = course number
ATT69=section number
Enter enrollment date including dashes
Click “Submit”
ADD SINGLE CLASS FOR SCHEDULE CHANGES
1.
2.
3.
4.
5.
6.
7.
Select the student needing a schedule change
Click on “Modify Schedule”
IMPORTANT: Make sure you add “Effective Enrollment Date” for new class
Search Available Classes by entering course number and period
Click on “find”
Check enroll date and make sure start date is correct
Click on blue hyperlink for class to be added
DROP CLASSES FROM STUDENT’S SCHEDULE
1.
2.
3.
Click in box for class needed to be dropped
Click on “drop”
Make sure you place correct leave date (day student is no longer in a seat)
PowerSchool 101 – User Guide - 2/12/2016
SELECTING STUDENT GROUPS (CURRENT SELECTION)
Created:
July 31, 2006
Edited:
Written/Edited By:
Recommended Audience:
Distribution:
Lydia Garcia, Maria Paz
Registrars/Attendance Clerks
All Schools’ PowerSchool User Guides
STEPS – “Road Map”
1.
2.
3.
Click on “Start Page”
Choose grade, all, or first letter of last name
From the “Select a function for this group of students,” choose “Select Student by Hand.”
This becomes your “Current Selection.”
PowerSchool 101 – User Guide - 2/12/2016
PRINT ROSTERS
Created:
July 31, 2006
Edited:
Written/Edited By:
Recommended Audience:
Distribution:
Lydia Garcia, Maria Paz
Registrars/Attendance Clerks
All Schools’ PowerSchool User Guides
STEPS – “Road Map”
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Click on “Start Page”
Click on “reports”
Click on “run reports”
Click on “class roster (PDF)” (from student listing)
Select teacher needing rosters or shift + select to print all
Check period needed or leave blank for all periods
Insert information from sample attached
Click on “Submit”
Report queue will read “running”. It takes a few minutes depending on the size of the job.
Click on “refresh.”
Once the report reads “completed,” click on “completed” in the status bar to show report
Click on “File” from tool bar to print
Attachment: Class Rosters PDF Page(s)
PowerSchool 101 – User Guide - 2/12/2016
PRINT SINGLE TEACHER ROSTER
Created:
July 31, 2006
Edited:
Written/Edited By:
Recommended Audience:
Distribution:
Lydia Garcia, Maria Paz
Registrars/Attendance Clerks
All Schools’ PowerSchool User Guides
STEPS – “Road Map”
SINGLE ROSTER
1.
2.
3.
4.
5.
6.
7.
8.
9.
Click on “Start Page”
Click on “Teacher Schedules”
Choose teacher name
Choose period and click on total student from the Size column
Click on “Make this your current selection of students” (Group Function page appears)
Click on “list students”
Select fields to be printed
Click on “Submit”
From the tool bar choose File and print roster
QUICK ROSTER
1.
2.
3.
Follow steps 1-4 above
Right click
Print
Attachment: Group Function Student List Page(s)
PowerSchool 101 – User Guide - 2/12/2016
BIRTHDAY LIST
Created:
July 31, 2006
Edited:
Written/Edited By:
Recommended Audience:
Distribution:
Lydia Garcia, Maria Paz
Registrars/Attendance Clerks
All Schools’ PowerSchool User Guides
STEPS – “Road Map”
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Click on “Start Page”
From ”Browse Students” choose grade, all, or first letter of last name
Before you hand select students for your group, go to the Select a function for this group of
students” box, choose “Select Student by Hand.” Highlight students you are choosing for your
group.
Click on “Function” This group now becomes your “Current Selection.”
Go back to “Start Page”
Click on “Special Functions”
Click on “Group Functions”
Click on “List Students”
Title your report
Add Field Names and column titles (see attached)
Click on “Submit”
PowerSchool 101 – User Guide - 2/12/2016
ADD/EDIT/DELETE A SECTION
Created:
Written/Edited By:
July 31, 2006
Edited:
Recommended Audience:
Distribution:
Lydia Garcia, Maria Paz
Registrars/Attendance Clerks
All Schools’ PowerSchool User Guides
STEPS – “Road Map”
ADD A SECTION
1.
2.
3.
4.
5.
6.
7.
Click on “start page”
Click on “School”
Click on “Sections” under the “Scheduling” column
Click the course that you want to create a section for
Click on “new”
Fill in the section information
Click on “Submit”
EDIT A SECTION
1.
2.
3.
4.
5.
Click on “start page”
Click on “Teacher’s Schedules”
Choose Teacher Name
Find the period you want to change and click on the Sec. # for the section to be edited
Make necessary changes and click on “Submit”
The students whom are in this section will move with your changes. If you do not want your students to
move, you must drop them from the section (one by one) and enroll in appropriate section.
***** Note once you have started taking attendance do not
make changes to a section. You MUST create a new one
and move the student to that section.
DELETE A SECTION
1.
2.
Click on the Sec. # to edit the section
Scroll down to the bottom of the screen and click “delete”
3.
A screen will be displayed asking you for the password to delete a section. The password
is p/s/
Attachment: Edit Sections Page(s)
PowerSchool 101 – User Guide - 2/12/2016
TEACHER NUMBER LIST
Created:
July 31, 2006
Edited:
Written/Edited By:
Recommended Audience:
Distribution:
Lydia Garcia, Maria Paz
Registrars/Attendance Clerks
All Schools’ PowerSchool User Guides
STEPS – “Road Map”
1.
2.
3.
4.
5.
6.
7.
8.
Click on “start page”
Click on “Staff”
Click on “Teachers”
Under Teacher names, Click on “Functions”
Click on “List Staff Members”
Enter report title name
Select fields for report from “field name” hyperlink
Print list
Attachment: Staff Lists page(s)
PowerSchool 101 – User Guide - 2/12/2016
INACTIVATE A STUDENT
Created:
July 31, 2006
Edited:
Written/Edited By:
Recommended Audience:
Distribution:
Lydia Garcia, Maria Paz
Registrars/Attendance Clerks
All Schools’ PowerSchool User Guides
STEPS – “Road Map”
PowerSchool 101 – User Guide - 2/12/2016
STUDENT LIST/FIRST PERIOD ROOM NUMBER
Created:
July 31, 2006
Edited:
Written/Edited By:
Recommended Audience:
Distribution:
Lydia Garcia, Maria Paz
Registrars/Attendance Clerks
All Schools’ PowerSchool User Guides
STEPS – “Road Map”
PowerSchool 101 – User Guide - 2/12/2016
“POWERSCHOOL USER GUIDES”
Created:
Edited:
July 31, 2006
Written/Edited By:
Recommended Audience:
Distribution:
Lydia Garcia, Maria Paz
Registrars/Attendance Clerks
All Schools’ PowerSchool User Guides
Below you will find sites for helpful “Current PowerSchool Guides”:
http://www.powerschool.com//support/documentation/userguides/archive/ps400/attendance_4.0.0.pdf
http://www.powerschool.com//support/documentation/userguides/archive/ps400/basics_4.0.0.pdf
http://www.powerschool.com//support/documentation/userguides/archive/ps400/student_4.0.0.pdf
http://www.powerschool.com//support/documentation/userguides/archive/ps400/schedule_4.0.0.pdf
http://www.powerschool.com//support/documentation/userguides/archive/ps400/reports_4.0.0.pdf
http://www.powerschool.com//support/documentation/userguides/archive/ps400/staff_4.0.0.pdf
PowerSchool 101 – User Guide - 2/12/2016