QUEENSLAND CORRECTIVE SERVICES
ADMINISTRATIVE FORM – SENTENCE CALCULATION and ADMINISTRATION
CHECKLIST
Availability: Public
Implement Date: 13 June 2013
MUST BE RETAINED ON OFFENDER FILE
LOCATION:
PRISONER NAME:
DATE:
PURPOSE OF CHECKLIST – Reception / Amended Sentence Calculation / Discharge Check (not previously verified)
(circle applicable category)
NOTE: 1. Where NO or OTHER is endorsed a comment is required. 2. This form is to be copied back to back on one page.
o Remand Only
o Parole Suspension/Parole Cancellation
o Bail granted
o Court of Appeal decision
o Sentenced
o Discharge (Application of Section 108)
o Sentenced – Remand
o Other _____________________________
o Parole Release
FILE MANAGEMENT TASK
COMPLETED
COMMENT
*Criminal History on IOMS or ordered
Yes / NA
Date ordered:
*Offender file created or ordered
Yes / NA
Date ordered:
*Aliases updated on IOMS
Yes / NA
SENTENCE ADMINISTRATION TASK
COMPLETED
Remand order entered into IOMS
Yes / NA
Remand order scanned and attached on IOMS
Yes / NA
Presentence custody certificate attached on IOMS
Yes / NA
Prisoner details correct on bail undertaking
Yes / NA
Remand offences match bail undertaking
Yes / NA
Bail undertaking signed by authorized delegate
Yes / NA
Bail undertaking attached on IOMS
Yes / NA
Copy of bail undertaking forwarded to court
Yes / NA
Sentencing VJR numbered
Yes / NA
Sentencing VJR scanned and attached on IOMS
Yes / NA
Legal status updated on IOMS
Yes / NA
Arrest Warrant flag de-activated on IOMS
Yes / NA
Arrest Warrant status completed on IOMS
Yes / NA
Clarification of court order correspondence attached on
IOMS
Yes / NA
Sentence Management Calculation
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Automatic cancellation of parole processed
Yes / NA
Outstanding parole board matters
Yes / NA
Parole order expiry date amended
Yes / NA
Parole Board email notification sent
Yes / NA
Outstanding court matters:

IJIS notifications checked

Contact Summaries – Court matters checked

Case Note – Court contacts checked

Criminal History e.g., bail on upcoming matter
Yes
Yes
Yes
Yes
Sentence Flags (e.g., SVO, SMAC) updated
Yes / NA
Sentence Indicators (e.g., Sex or Federal offence)
updated
Yes / NA
ANCOR notification sent
Yes / NA
Cumulative orders linked on IOMS
Yes / NA
Variants (e.g., PSC, TNS, s. 108) correctly applied
Yes / NA
Variant comment section completed
Yes / NA
Section 108 correctly calculated and applied (discharge
only)
Yes / NA
Release and discharge correctly calculated
Yes / No
Events Manager updated:

Release date

Discharge date

Suspension expiry date

Court appearance date

Sentencing transcripts

Clarification of court order follow up date

Federal Parole Report date (4 months before
parole)
*Manual Diary updated:

Release date

Discharge date

Suspension expiry date

Court appearance date

Sentencing transcripts

Clarification of court order follow up date

Federal Parole Report date (4 months before
parole)
/
/
/
/
NA
NA
NA
NA
Yes /
Yes /
Yes /
Yes /
Yes /
Yes /
NA
NA
NA
NA
NA
NA
Yes
Yes
Yes
Yes
Yes
Yes
NA
NA
NA
NA
NA
NA
/
/
/
/
/
/
Sentencing transcript checked
Yes / No / NA
ROR completed
Yes / NA
*ROR email notification sent (assessment request)
Yes / NA
*SCAL entered on SCAL Check Template
*Case Note – Sentencing Details entered on IOMS
Yes / NA
(i.e., date copy of checked SCAL was forwarded to
prisoner)
Yes / NA
SCAL confirmed by Assistant Manager, SAU
Yes / NA
Other
Yes / NA
COMPLETION OFFICER
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Name:
Position:
Signature:
Date:
Name:
Position:
Signature:
Date:
*If the sentence calculation is completed remotely this action must be completed by on-site sentence management
staff. On-site actions must also be checked by on-site staff and recorded accordingly.
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