FOUNDATION PROGRAMS AND PROJECTS
COORDINATOR
CLASSIFICATION:
STATUS:
DEPARTMENT:
EXEMPT
FULL-TIME
ALLEGHENY COUNTY BAR FOUNDATION
Current as of:
August 2010
POSITION SUMMARY
The Foundation Programs and Projects Coordinator assists the Director of the Foundation in
directing, managing and administering the annual programs and projects of the Foundation and the
fundraising activities which solicit charitable contributions from individual lawyers, law firms and
professional organizations for the Allegheny Bar Foundation, a 501(c)(3) charitable organization
related to the Allegheny County Bar Association. Because a significant portion of the Foundation
is funded through charitable contributions, this position performs a vital role in the overall mission
of the Foundation. This position is responsible for planning and implementing all of the
Foundation's programs and projects, including but not limited to the golf tournament, the Fellows
program events, the campaign for Attorneys Against Hunger, the dues check-off campaign, the Pro
Bono rocks event, the Annual Report, etc. The incumbent will also participate in grant writing
activities.
MAJOR DUTIES AND RESPONSIBILITIES
1. Reporting to the Director of the Foundation, plans and directs all elements of the
Foundation's annual programs and projects, including but not limited to selecting venue and
services to be provided by third parties at venue location; setting and maintaining budget for
annual events, negotiating and executing service contracts on behalf of the Foundation and
serving as the liaison between event vendors and the Foundation. In performing these
duties, the position exercises significant discretion and independent judgment in planning
and coordinating the Foundation's annual programs and projects from their inception
through conclusion.
2. Coordinates the annual Named-fund Loans & Scholarships Awards; including solicitation of
applicants; organization of data and coordination of committee meetings for selection of
candidates, notification of awardees and publication of awards.
3. Coordinates the Fellows Program to assist present Fellows and the committee in identifying
and nominating ACBA members worthy of special recognition for their professional and
ethical standing within the Allegheny County Legal Community. Organizes Fellows
Reception and Fellows Dinner and researches prospective speakers for upcoming Fellows
events. Coordinates the solicitation and selection of grants for the Fellows Grants Program.
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4. Coordinates the Annual Golf Tournament. Solicits players for the outing, obtains silent
auction items and assists the committee with various related activities including securing
sponsorships and publicizing and overseeing the event.
5. Works closely with the Pro Bono Coordinator and ACBA Divisions, Sections and
Committees on various fundraising activities in support of the Foundation and/or the Pro
Bono Center.
6. Trains and oversees the Development/Pro Bono Assistant, insuring that all filing is up-todate and assignments are completed in a timely manner.
7. Develops and implements a combined system for donor records management including both
manual and automated systems support.
8. Provides the Director of the Foundation with all required information, statistics and trends
on ACBF project revenue goals and developments in the philanthropic community.
9. Manages all responsibilities to ensure timeliness and responsiveness to all activities
undertaken. Determines need for the formulation of special groups to carry out plans.
10. Oversees the establishment of a comprehensive program of donor recognition for ACBF
contributors.
11. Responsible for grant writing for position operations.
12. Conducts other projects or assignments as required by the Director of the Foundation.
QUALIFICATIONS
The qualifications and skills needed for this position are as follows:
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A Bachelors Degree and prior work experience.
Good interpersonal skills.
Good oral and written communication skills.
Good organizational skills.
Familiarity with computer operations (word-processing and database).
Attention to detail.
Familiarity with various other community resources and programs.
WORK ENVIRONMENT
The Coordinator’s work environment is good. An office is provided with desk, telephone,
computer, printer and copier facilities. The space has recently been renovated.
WORK DIRECTION
This position is fairly autonomous – reporting directly to the Director of the Foundation. The
Coordinator generally works independently on daily tasks; however, the individual may be given
additional duties and/or assignments on an as needed basis.
CONTACT WITH OTHERS
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The Coordinator has contact with various other attorneys, other ACBA employees and the general
public. The Coordinator must be courteous and tactful when dealing with these individuals.
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