FY 2016
Application for Transit Funding
Wyoming Department of Transportation
Section 5311/Statewide Rural Public Transit
Agency Name
Drug and Alcohol Program
Providers of Section 5311/Statewide Rural Public Transit service are required to participate in the FTA Drug
and Alcohol program. WYDOT has a model policy that providers should have adopted for use in your transit
program that all safety-sensitive employees must be part of. This policy may be in addition to requirements you
have for other employees. Safety-sensitive positions for this program are defined as:





Drivers of Revenue Vehicles (this includes driver’s in programs without a fare)
Vehicle Maintenance Personnel (only if they are employees of your agency)
Vehicle Control and Dispatch Personnel
CDL Non-Revenue Vehicle Operators
Armed Security Personnel
These employees are required to pass a pre-employment Drug and Alcohol test prior to performing any of the
above functions. In addition to the pre-employment Drug and Alcohol testing, these employees are subject to
random testing when performing the safety-sensitive functions. There are additional testing criteria established
in 49 CFR Part 655 and 49 CFR Part 40 available by request from WYDOT. The minimum random testing
rates for Drug and Alcohol for Calendar Year 2016 are:
Drug
Alcohol
25%
10%
As of October 1, 2010 the U.S. Department of Transportation made
several changes to the Drug and Alcohol testing program in various
parts of 49 CFR Part 40. The change that directly affects you as a
Provider is the addition of testing for MDMA aka Ecstasy. This drug
needs to be added to your policy as one of the drugs tested for in the
protocol.
Did your Agency adopt the sample
WYDOT Drug and Alcohol Policy?
Does your policy include MDMA
as a prohibited drug?
If yes, date of adoption:
Yes
No
Yes
If no, have you submitted your
No plan for approval from WYDOT
and when?
Yes
No
If you are a new applicant, or if you did not adopt WYDOT’s Sample Policy, you will be
required to submit proof of adoption of the policy by your agency, or proof that WYDOT
Transit Staff has approved your policy prior to award of any project funding.
Funding Strategies
 Preservation & Maintenance – preserve and maintain prior investments in existing transportation
facilities and equipment and services they provide.
 Safety – ensure that equipment and vehicles operated in the delivery of transportation services has been
adequately equipped and maintained to ensure safety to the transportation customer. Additionally,
drivers, aides and dispatchers should receive and be made available to receive regularly scheduled safety
training to ensure the safety of the traveling public.
 Sustainability – ensure that public transportation services are financed in a manner that is sustainable
reflecting short-term and long-range planning and budgeting. Additionally, public transit use also
contributes to the nation’s goal of reducing the dependence on foreign oil.
 Mobility – facilitate the movement of public transit customers through the efficient use of transportation
facilities and vehicles. Mobility management strategies include: inventorying facilities and services,
reduction of duplicative services and education and awareness of available services and transportation
connections.
 Environmental Quality – through the implementation of public transit services, contribute to the
overall improvement of the communities’ environmental quality. Public transit usage reduces the
number of private vehicles; thus reducing carbon emissions.
 Social & Cultural Vitality – contribute to the social well-being of Wyoming communities through
assisting with transportation mobility for all citizens, including: seniors, persons with disabilities,
persons of low income, students and individuals who are transit dependent.
 Economic Vitality – contribute to Wyoming communities’ vitality by offering alternative transportation
and improving the overall transportation infrastructure. Public transit services which benefit employees
and shoppers, improve retail activity of the State’s communities.
Program Background
Funding under this program may come from State General Funds Transit monies or from Federal 49 USC
§5311 funds administered by WYDOT on behalf of the Federal Transit Administration. If awarded a project,
the funding source is determined by WYDOT and you will be notified in your Project Agreement which funds
you will receive. For the purpose of administration of the transit program, WYDOT has determined that the
State money shall be administered in the same way as the Federal funds. Federal Circular 9040.1F defines the
goals of this program:
“to enhance the access of people in nonurbanized areas to health care, shopping, education,
employment, public services, and recreation; assist in the maintenance, development,
improvement, and use of public transportation systems in nonurbanized areas; encourage and
facilitate the most efficient use of all transportation funds used to provide passenger
transportation in nonurbanized areas through the coordination of programs and services; assist
the development and support of intercity bus transportation; and provide for the participation of
private transportation providers in nonurbanized transportation.”
Examples and Eligibility of Expenses
All expenses applied for in this application should be directly related to your transit program and should relate
to an actual cost incurred by your organization while providing transportation for people. If staff works on
multiple programs in your organization, you must only submit bills for work related to the transit program. For
example:
Employee 1 spends 10 hours a week scheduling and dispatching rides and 30 hours per week doing
clerical work not related to the transit program. This person could be reimbursed out of this program for
the 10 hours, but not for the other 30 hours. This person would also need to be included in your Drug
and Alcohol Program for the safety sensitive portion of their job.
Employee 2 drives 16 hours per week and does bookkeeping for the transit program 16 hours per week.
All 32 hours worked could be billed for under this project – 16 hours of Operating and 16 hours of
Administration. NOTE: the match for these functions is different and your budget should be submitted
accordingly.
Employee 3 works in the kitchen and prepares meals for delivery 36 hours per week and drives a transit
bus for four hours to get people to church on Sundays. This employee could bill four hours to your
transit project.
You lease a copy machine for use by your entire organization and want to bill this project for this
administrative expense. Only the portion of the use of the machine relating to your transit program is
eligible. If 5% of your copying is related to the transit program, only 5% of the lease would be eligible
for reimbursement. Utility bills, phone bills and space rental would follow these same criteria.
If you have any questions about eligibility of expenses please review the WYDOT Transit Application
Guidelines
or
review
FTA
Program
Circular
9040.1F
found
at
http://www.fta.dot.gov/laws/circulars/leg_reg_6519.html . The WYDOT Transit Staff is also available to
provide guidance and answer questions on how to enter your project budget.
Wyoming Department of Transportation
Office of Local Government Coordination
Transit Program – Planning Building, Room #215
5300 Bishop Boulevard
Cheyenne, WY 82009-3340
Phone: (307) 777-4438 or 777-4181
Fax: (307) 777-4759
E-mail: talbot.hauffe@wyo.gov
robert.rodriguez1@wyo.gov
jkh@rtconnect.net or
vanessa.romero1@wyo.gov
Updates for FY 2016
 Agency Organization and Capital Inventory:
 The Federal/State share of eligible costs may not exceed 80% of the net cost for Administration, Capital
and Maintenance expenses;
 Administration expenses must not exceed 40% of your total project budget;
 Maintenance costs will be reimbursed at the 80/20 ratio. Maintenance has been expanded to include
tires and windshields and these should be applied for during this open application period. Requests for
additional items may or may not be considered on a case by case basis later in the fiscal year.
Additional details can be found in the Application Guidelines.
 Due to continuing concerns during WYDOT’s A-133 audit, LGC staff may request additional
information about your sources of matching funds. Our Staff will provide you a format and additional
instructions at a later date.
 Please be sure to answer all the questions to the best of your abilities. Incomplete applications may not
be considered for funding;
 All programs will be solicited during the same time period. Please make an effort to consider your
entire program needs for the entire fiscal year including both Operation and Capital costs and fill out
the appropriate applications for your requests. A small amount of money will be held in reserve by
WYDOT for emergency needs, but your anticipated major purchases should be applied for during this
open call for projects;
 The WYDOT Transit Staff is available to assist with any questions that you may have with regard to the
applications or other concerns that you may have about the funding; and
 Finally, if you are a new applicant or a transit veteran, please review this entire document before you
begin so that you can be sure you have all the information available that is requested.
Proposed Project Budget
The financial portion of the applications will be completed on Excel Spreadsheets titled FY2016 Budget.xls and
submitted with the information requested in this document. The box below is for WYDOT Transit Staff
preliminary review and should contain your proposed Total Project Budget for each category. For example:
you are requesting $80,000 for Admin with $20,000 of Local Match, you should enter $100,000 in the Admin
box below. The numbers should be entered without punctuation - $100,000 should be entered 100000. This
information will be utilized by WYDOT Transit Staff for statistical purposes and may be used in future funding
requests.
Operating
Administration
Maintenance
Capital
FY 2016 Total
Funding Request Summary
Please briefly summarize your Fiscal Year 2016 Funding requests for all programs. This section of the
application will be utilized by WYDOT Transit Staff to ensure all applications are considered during the
application review as well as an indicator of what forms should have been submitted by your agency.
Keep the description of the project brief and rely on the information supplied in the individual funding
application to justify your request. Identify the proposed funding source for your project, for example:
Project Request # 1: 5311/Statewide Rural Public Transit - $ 240,000
Final funding determinations will be made at the discretion of WYDOT Transit Staff. Some additional
information that may assist you in completing this portion of the application:
 The 5304 Program is for Statewide Transit Planning;
 The 5310/5316 Programs all require the project to be derived from a Coordinated Plan;
 5310 funds are for capital projects for the Elderly and Persons with Disabilities;
 5316 – JARC funds are for employment related transit projects (Capital, Planning and
Operations);
 5339 –Bus and Bus facilities, provides capital funding to replace, rehabilitate and purchase buses
and related equipment and to construct bus-related facilities; and
 Mobility Management is considered a Capital expense. Any project requested under this heading
will be funded at Staff Discretion.
Project Request # 1
Project Request # 2
Project Request # 3
Project Request # 4
Project Request # 5
Project Request # 6
Project Request # 7
Sources of Local Match
The 5311/Statewide Rural Public Transit Program requires matching funds from the applying agency for all
funding categories – Administration, Operating, Capital and Maintenance. The minimum matching ratios for
each category are as follows:
 Administration – 80% FTA/State and 20% Local
 Operating – 56.56% FTA/State and 43.44% Local
 Capital – 80% FTA/State and 20% Local
 Maintenance – 80% FTA/State and 20% Local
Starting in FY 2016, all recipients may be required to provide a detailed report stating what sources of local
match were actually expended during the fiscal year. In the spaces provided below, please identify the
proposed source and dollar amount of your local match for this project. Funds proposed as match on this
project may not be used for match for another project. You can combine sources or attach an additional sheet if
you need additional space.
1.
$
2.
$
3.
$
4.
$
5.
$
Transit Service Information
Fixed Route Service
Only complete this section if you operate a Fixed Route System.
Describe the Fixed Route System you
operate. Include a description of the
service area and description of the
stops and other characteristics of this
service. You may include a brochure
that includes maps of the routes as a
supplement to the text provided here.
How will you meet the ADA-Specified
Complimentary Paratransit
requirements as outlined in 49 CFR 37
for service within ¾ mile of the route?
Please send WYDOT a copy of you
Complimentary Para-transit Plan.
How do you advertise and market your
service?
Demand Response Service
Describe your Demand Response
Service in detail, excluding the ADA
Paratransit described above (if
applicable).
Only complete this section if you operate a Demand Response System.
How will you ensure that the service is
available to the general public? This
type of service often targets elderly and
persons with disabilities. Please
describe in detail your plan for
advertising and marketing the service
to the general public.
What percentage of riders
do you anticipate will be
general public?
Do you deliver meals as
part of your transportation
program?
Yes
No
Delivery of meals should not interfere with the operation of your transit service. Meal
delivery cost reimbursements SHOULD NOT be requested in this grant – the meal program
should pay for ALL expenses related to the cost of delivery. Vehicles funded through Federal
Transit Administration programs are intended for the movement of people and must not be
taken out of service for the provision of delivering meals. For meal delivery quidelines, see
FTA Circular 9040.1F, Chapter II, page 12 and Chapter III, page 7.
What type of trips and client priorities
do you propose in the operation of your
transit program? For instance, do
consumers need to subscribe to your
program? Will the general public be
bumped from a ride if your bus is full
of senior citizens? Please provide a
detailed description of your policies. If
you have written guidelines for
addressing some of these situations,
you may submit that information in lieu
of supplying information in the box
provided.
Deviated Fixed Route Service
Describe in detail what makes your
system a Deviated Route system. Be
sure to address other accommodations
that are being made for persons with
difficulty getting to and from your
stops. You may include a brochure that
includes maps of the routes as a
supplement to the text provided here.
How do you advertise and market your
service?
Only complete this if you indicated you operated a Deviated Route.
System Safety
WYDOT encourages all transportation providers in the State of Wyoming to take advantage of the
training provided by the Wyoming Public Transit Association (WYTRANS). While this exact training is
not required for all funding types, all persons awarded funding will be required to furnish proof of a
minimum of driver and passenger training. The minimum training requirements for 5311/State Rural
Transit providers is included below for your reference. Contact information for WYTRANS:
Jaime Hunolt, Administrative Consultant
(307) 679-3220
jahunolt@gmail.com
Training
Necessary
Re-certification
TSI Bus Operator Training
Within 6 months from date of hire
16 hrs.
Every three (3) years
4-8 hr. class
Defensive Driving
Within 6 months from date of hire
8 hrs.
Every three (3) years
4 hr. class
***PASS and Safe Driver Training are currently being phased out for TSI
training. PASS will still be recognized as an acceptable training program for
participation in WYDOT Transit Programs. If your driver’s are currently
Certified in Pass and Safe Driver training, you should begin to schedule the TSI
Training for their re-certifications***
First Aid
Within 6 months from date of hire
Typically every two (2) years
Cardio-Pulmonary
Resuscitation(CPR)
Initial training in First Aid
Every two(2) years
Commercial
(CDL)
Driver’s
License When hired, if necessary
Renew every four (4) years
Blood Bourne Pathogens
Within 6 months from date of hire
Annual - includes worker right-toknow review
Drug and Alcohol Awareness
Initially two (2) hrs. for supervisors Annual review recommended
and one (1) hr. for drivers
Hazardous Materials Training
Within 6 months from date of hire
Annual - OSHA required
Training
Yes
No
Do your drivers currently have the required driver and
passenger training?
If you answered no to the above question, please
provide an explanation.
Yes
No
Please describe your proposed training schedule for
Fiscal Year 2015. Include the types of training and the
anticipated completion dates for all activities. Also, in
the event that some of your training has expired, please
address this issue in the box provided.
If you answered yes to the above question, are all of
your trainings current?
If you are applying for a vehicle and do not currently have the minimum driver and passenger
training, arrangements must be made with WYDOT to ensure this training is completed.
Please contact Local Government staff for additional information.
Beyond training, briefly describe how your agency
ensures safety within your transit system for your
employees, passengers and the general public.
Fare Structure
In the appropriate box(es) below, please describe your fare structure. If your system operates on a suggested
donation basis, please indicate this by checking the box and provide your anticipated average donation for each
category requested. Also, enter an explanation of any alternative method you may use to charge fare in the
space provided to describe multi-ride passes and suggested donations.
PRICE PER TRIP
Fixed Route
Demand Response
Deviated Route
General Public
Donation
Donation
Donation
Elderly
Donation
Donation
Donation
Paratransit
Donation
Donation
Donation
Do you offer a multi-ride pass?
Yes
No If yes to multi-ride passes or if any fare is a suggested
donation, please provide a description below. Note the
types of pass(es) based on trip number and cost. For
example, 5 trips for $6. Also, please provide
information as to who qualifies for suggested
donations.
If you do not have a fare structure, please provide a
detailed explanation of how you generate income for
your program?
Program Future
This section of the application will be utilized to assist WYDOT Transit Staff with planning for future funding
cycles as well as a way to determine if you may need additional technical assistance that may be required for
some types of service. It is understood that many factors influence a decision to alter service and none of this
information is considered binding beyond FY 2014. However, if you state you are reducing service in FY 2015
your budget request should reflect this change as well.
What community or economic
changes are taking place that you
anticipate will affect your transit
service in the next five years?
Does your organization have a five
or ten year plan or similar type of
document for anticipating future
program requirements for
Operations and/or Capital?
Yes
No
Is your agency considering adding
or reducing service in FY 2016? If
yes, please explain in the box
provided on the right.
Yes
No
Do you have plans for adding or
reducing service beyond FY 2017?
If yes, please explain in the box
provided on the right.
Yes
No
Vehicle and Facility Insurance
Insurance premiums for vehicles and facilities used for your transit program are an expense eligible for
reimbursement under this program. These expenses are considered to be part of your Administration Budget.
The insurance information requested here is for the vehicles and facilities that you already entered on the
Agency Profile and Capital Inventory portion of the application. Do not include premiums for vehicles or
facilities that are not part of your transit program. For example, if you own a meal delivery vehicle you should
not request insurance money from this program or include insurance information for this vehicle in this section
of the application.
What do you anticipate your cost of insurance for your Transit Program will be for FY 2016?
Does this include insurance for a
Transit Facility? If yes, how much?
Vehicle Type
Yes
No
Number in Fleet
Cost of Insurance per Vehicle
Bus
Cut-away
Mini-van
Support Vehicle*
*A support vehicle is a vehicle that does not fit into the categories above, but this vehicle does play a role in the
Transit Program. Common examples may be a sedan or SUV that is used to transport a small group to doctor
appointments or a Tow Truck/Mechanic’s truck used for maintenance of your transit fleet.
Detailed Budget Spreadsheets
As in the past, the detailed financial information for your project will be completed using Excel Spreadsheets.
These forms are designed to auto calculate the match for your project and to provide totals. If you have any
difficulty with the functions in these spreadsheets, please contact Local Government staff for assistance.
These budgets require some additional detail over previous year’s submissions to allow for better tracking of
project expenses. When entering your information, remember that our program only reimburses expenses in
whole dollars and the totals will be rounded.
For FY 2016, Maintenance costs will be reimbursed 80/20 and has its own tab on the Excel Spreadsheets.
Remember that this is allowed for Preventative Maintenance Costs defined as:
All activities, supplies, materials, labor, services and associated costs required to preserve or
extend the functionality and serviceability of the asset in a cost effective manner, up to and
including the current state of the art for maintaining such asset.
Consistent with the above definition, we have determined that tires and windshields are included in the
Maintenance category and your budget should reflect this. If awarded funds for tires and/or windshields,
you will still need to contact our office prior to purchase of these items.
Also, the Maintenance category includes both vehicle and non-vehicle maintenance to include communications
equipment, fare collection systems, garages and the portion of maintenance costs for your administration
building that can be attributed to the Transit Program. Please contact WYDOT Transit Staff if you have a
question about a specific item.
*** Fuel is not considered a maintenance item and must be included in your Operating Budget ***