Each year, FCAA convenes funders to network and share best practices as part of its ongoing efforts to end AIDS by increasing the amount and impact of philanthropic resources dedicated to the effort, and strengthening networks of HIV/AIDS funders and funders in adjacent areas of health, human rights and social justice. In 2013, FCAA successfully launched it ’s first-ever Callfor-Sessions process to increase the amount of member-designed content at the Summit, resulting in 11 sessions (of 22 submissions) being selected for the Summit.
Encouraged by the strong response of FCAA membersh ip and our partners, we’re pleased to open the Call-for-Sessions process for the 2014 AIDS Philanthropy Summit.
What are we looking for?
The theme of last year’s Summit – Protecting and Ensuring the Rights of Impacted Populations - was driven by the results of a strong inaugural call-for-sessions process. As such, FCAA does not want to limit submissions by pre-establishing a particular theme.
However, we have created four priority areas to help encourage and guide your submissions.
These following priorities are not only rooted in FCAA’s 2013-2015 Strategic Plan , but are focused on key FCAA programming ( resource tracking ), as well as ongoing efforts to continue to make the case for a robust and impactful philanthropic response to AIDS within a rapidly changing health and social justice landscape. These priorities include:
 Key Impacted Populations: examples of innovative funding/emerging issues in addressing key impacted pops (MSM/LGBTI, IDU, Sex Workers, Women, etc.);
 Integration : examples of how HIV funding intersects with other key areas in social justice and broader health;
 Filling the Gaps - Resource Tracking Realized: funding case studies that examine funding gaps or strengths demonstrated in FCAA, IHRFG or LGBTQ Funders resource tracking reports, OR other discussions that discuss the benefits of and strategies in using resource tracking data to shape funding decisions or priorities; and,
 Post-2015 Agenda: examples of how philanthropy will be impacted by upcoming deadlines for key initiatives such as the National HIV/AIDS Strategy, the Millennium
Development Goals, Global Fund exit from Middle Income Countries – and what do post-2015 plans look like?
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Submissions may be for sessions lasting 60 minutes, 90 minutes, or for an intensive institute lasting 3 hours. We seek sessions focused on both the U.S. domestic and international epidemics , as well as crosscutting issues.
Learn more about the agendas and speakers from our past five annual Summits online .
*Note: The final dates and location are currently being finalized, but will take place over two days the week of December 8-12, 2014 in Washington, DC or New York City .
Session format is up to the organizer(s)/sponsor(s) though proposals including interactive components will be given preference. Priority consideration will be given to proposals that:
 Integrate exploration of issues and related grantmaking strategies and practices
 Address funding gaps among key populations or geographies.
 Raise underrepresented perspectives and include a diverse range of speakers. Panelists representing marginalized groups, experienced implementers and/or affected populations are encouraged.
 Draw out differing perspectives and approaches to issues. Proposed sessions that primarily showcase the work of individual organizations or single initiatives will not be considered.
 Encourage and help participants to think through the relevance, transferability, and applicability of the session content to their own work as grantmakers.
 Actively engage the audience, making use of interactive and creative session designs/formats. (For institutes running 3 hours, we suggest a combination of formats).
For example:
 debates
 interviews
 role-playing
 fishbowls
 world cafes
 small group discussions
 analysis of case studies
 audience participation in problem-solving
 audience polling/voting
 Your audience will be comprised of funders and others working in the philanthropic sector
 For sessions running 3 hours, please allot time for a scheduled break.
 Sessions may be plenary or concurrent, with intended group sizes ranging from 20-80.
When designing the interactive portion of your session, please keep the size of the group in mind.
 Panelists/framers/moderators/ etc. need not all be funders. A mix of grantmakers, activists/advocates working in the field, scholars, etc. can bring a critical, multidisciplinary perspectives and expertise. HIV+ perspectives are encouraged.
 What concrete models, tools, and strategies will this session present?
Any funder or philanthropic infrastructure support organization is invited to submit a proposal individually or in concert with others. FCAA strongly encourages foundations (and affinity groups) to partner with one another on proposals in order to pool their creativity and expertise and share the financial responsibilities of session sponsorship (see below).
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Sponsors/organizers are responsible for the logistical and financial arrangements of the session, including:
 Inviting speakers
 Prepping speakers (includes holding at least one conference call with your panel)
 Assisting with arr angements for speakers’ travel and lodging, if/as needed
 Covering all expenses related to organizing the session (e.g. travel and accommodations of speakers; consul tant/speakers’ fees, etc).
 Informing invited speakers who are not funders of FCAA policies concerning nonsolicitation. [Please note that non-funders who are presenting are welcome to stay for and participate in the entire summit , unless specific sessions are designated as “funder-
only” spaces.]
 This year FCAA will be instituting a small registration fee for Summit attendees. However, all session speakers AND one session designer will receive free registration.
 Help shape the direction of this year’s Summit, and FCAA programming in general. Last year the Summit’s focus on key impacted populations and human-rights based approaches to funding AIDS originated from the selected member-designed sessions.
 Share your work, and that of your grantees, with an audience of 100-150 private and public funders.
 Presenters of sessions not chosen for the summit may be offered the opportunity to be present their topic as part of FCAA’s ongoing funder webinar briefings. These sessions will be limited to 90 minutes and scheduled at a mutually convenient time.
FCAA staff is available with support during every part of the process. We encourage you to contact Sarah Hamilton ( sarah@fcaaids.org
) with any questions on your session concept prior to submission. (Once a proposal is accepted, FCAA staff will participate on prep calls with the panel and work with the organizer to accommodate any session needs that might arise (a/v, handouts, flip chart, etc).
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Please submit your concept using the attached form no later than June 6, 2014.
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Concepts will be reviewed by FCAA staff and program committee members.
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Decisions will be made and full applications invited by 7/02/14 for submission by 9/01/14.
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