Listing Alphabetizing Rules
_____________________________________________________________________
Listing Alphabetizing Rules
Overview
A telephone directory listing is made up of of four parts, i.e., name,
designation, address and telephone number. In determining the sequence of
listings in the directory, each part is looked at separately.
The following rules are used to determine how listings sort in the directory.
Name
• Surname or finding word of a firm name.
• First and successive given names (or initials) or additional words of a
firm name.
Title
• A title is a term commonly used in addressing an individual to
indicate his social, military, professional, genealogical or honorary
status.
Designation
• A designation is a term used to describe either the customer's
profession, the nature of his business, or his location (ofc., etc.)
Address
•
•
•
•
•
Street number and name (or equivalent)
Thoroughfare designation
Directional designation
Building name in lieu of a street number and name
Locality name (if required)
Telephone Number
• Two letters plus five numerals
• Seven numerals
All punctuation marked shall be omitted except hyphens and apostrophes.
In the examples in the following sections the portion of the listing which
determines the location of the listing has been se in bold face type.
Listing Alphabetizing Rules
_____________________________________________________________________
Precedence of Words
Letters Used As Names
One or more single letters used as names are treated as words, the single
letter or combination of single letters being considered a surname. Such
listings are grouped at the beginning of their respective alphabets, the group
containing one single letter, preceding the group beginning with a
combination of two single letters, etc. Names made up of single letters and
numbers or words joined with hyphens will be treated as separate words as
though the hyphens were not used and the numbers will be treated as
though they were spelled out in full.
Example:
A-Ace Insurance
A Mill Supply Co
A-1 Supply Co
A-Veri-Best Milling Co
A'S Tavern
A A Club
A & A Delivery
A A A Club
A B C Washers
A & F Garage
A & P Grocery Co
A & Z Bottling Corp
AAron Neal Dr
114 North
100 E Main
142 Grant
1014 Tyler
120 E Main
50 Congress
.
114 W Market
1130 S Washingtn
461 Cherry
514 Orchard
230 State
Lafayette Pike
24 North
......................628-1784
......................548-1000
......................268-4312
......................628-6714
......................628-6714
......................628-0320
......................628-1122
......................268-9124
......................628-9132
......................548-1234
......................628-1988
......................548-1222
......................938-1866
__________________________________________________________________
Words
The sequence of words shall be controlled by the alphabetical precedence of
the first letter of each word, or of the second letters when the first are alike,
or of the third when the first and second are alike, etc.
Example:
Azar
Ball
BEll
BeSs
Words of Unequal Length
When two words of unequal length are spelled alike up to and including the
last letter of the shorter word, the shorter word shall precede the longer
word.
Example:
John J L meats
JohnS Frank L
JohnsTon Chas
JohnstonE Geo C
55 Beacon
323 Arnold
324 Arnold
108 Clark
......................548-2281
......................238-1821
......................238-4812
......................628-0281
Listing Alphabetizing Rules
_____________________________________________________________________
Precedence of Words - cont’d
Abbreviations
Words which are abbreviated in accordance with Telephone Company
practices, as shown in the following examples, take the same alphabetical
sequence as though the words were spelled in full.
The finding words of a listing should not be abbreviated, however, when the
state name is abbreviated by initials N Y for New York; S C for South Carolina
the listings should be filed as the beginning of the alpha the same way as we
file listings, such as R C A etc.
If the state name is abbreviated so that the part of it is shown such as Wisc
for Wisconsin; Pa or Penna for Pennsylvania the listing should be filed in the
same sequence as if it were spelled out.
Words whose abbreviated forms are also recognized as words will be
alphabetized according to their spelling and not treated as abbreviations
(example: auto, apt, lab, litho, photo, and taxi) unless the publisher indicates
that it is an abbreviation and is to be alphabetized as if it were spelled in full.
When the alphabetical location of the word as spelled out is widely separated
from the abbreviated form, a reference listing may be placed at the
alphabetical position of the abbreviated or spelled out position. (N Y - See
New York; U S - See United States; Unites States - See U S, etc.).
Example:
Aug(ust)
Benj(amin)
Cha(rle)s
Dan(ie)l
Edw(ard)
Fred(eric)k
Geo(rge)
Ja(me)s
Jos(eph)
Lawr(ence)
M(oun)t
Nath(anie)l
Pat(ric)k
Rob(er)t
S(ain)t
Sam(uel)l
Tho(ma)s
W(illia)m
__________________________________________________________________
Words Containing An Apostrophe
The use of an apostrophe to denote possession shall not affect the
precedence of listings.
Example:
B Careful Laundry
B’S Tavern
BrookS A B
Brook's Bakery
Brooks' Garage
120 Park Av
112 Main
76 Tyler
12 Park Av
55 Beacon
..................................938-2746
..................................938-7258
..................................648-7369
..................................238-0704
..................................938-5678
Listing Alphabetizing Rules
_____________________________________________________________________
Names Containing Numbers
Numerals which make up or are contained in names are, with one exception,
placed in alphabetical sequence as commonly pronounced as though spelled
in full, unless specifically indicated otherwise by the publisher. Where a
number as pronounced forms a compound word (such as "two-forty"), the
first word controls the alphabetical sequence.
The expectation to the above rule is where a group of numbers begins with
the same word as pronounced. In this situation the numbers are alphabetized
under the first word (e.g., "two") but are arranged in numerical sequence
within the group.
Numbers in radio station call letters and numbers designating the locals,
districts, lodges, etc., of such organizations as Unions, Lodges and Clubs are
arranged in numerical sequence if the listings are alphabetically the same up
to the numbers.
Example:
12 O'Clock Club
20 N Main Bldg
TwIn Drug Co
2-Spot Restaurant
2 Way Inn
210
240
265
280
299
Bldg Corp
Club
Park Hotel
Main St Co
Club
2000 Lincoln Bldg
Elk Decorators
Elks Lodge No 250
Elks Lodge No 761
Elks Novelty Co
Ampersand symbol (&) or the word "and"
The ampersand symbol (&) or the word "and" shall not affect the precedence
of listings.
Example:
BroWn A D
Brown & ALdrich Co
Brown and AlLen attys
Brown B C
1334 Jefferson Av
1629 Colb Rd
Cobb Bldg
10 Poole
.......................938-7292
.......................978-7554
.......................628-1211
.......................698-0070
__________________________________________________________________
Listing Alphabetizing Rules
_____________________________________________________________________
Articles, Prepositions and Conjunctions
The definite article (The) is generally omitted from directory listings when it
is the first word, except in cases where it is necessary for identification
purposes or is specifically requested by the customer.
Example:
MIller T
Miller THe Jeweler
Miller ThOmas
Pastry Shop The
The Style Shop
683 Grant
328 Walnut
2432 Arnold
144 Central
745 Main
...................................538-7141
...................................628-2419
...................................238-3244
...................................378-2000
...................................238-0668
The indefinite article (A, An) is used only where it is part of the name. When
it is the first letter in a name, it is considered as the surname.
Example:
A Better Shade Co
A BIt of Moscow
A Kings Palace
A Mexican Gift Shop
Prepositions (By, For, Of, etc.) are treated the same as any other word in the
name in determining alphabetical sequence.
Example:
Society For the Blind
Society Of Arts
Society of Elec Engs
Conjunctions (Or, As, etc.) are treated the same as any other word in the
name determining alphabetical sequence.
Example:
Rain Control Enterprises
Rain Or shine Boot Co
__________________________________________________________________
Precedence of Names
Names of Unequal Length
When two or more names of unequal length contain the same words up to
and including the last word of the shorter name, the shorter name shall
precede the longer name.
Example:
Brown G
Brown GEo gro
Brown Geo A
437 Park Rd
2427 - 1st Av
1220 - 8th
...................................258-1707
...................................768-1209
...................................938-5920
__________________________________________________________________
Listing Alphabetizing Rules
_____________________________________________________________________
Organization or Institution Names
The sequence of names of organizations or public institutions named after
individuals shall be determined by the order of the letters or words
comprising their legal names.
Example:
Henry Ford Hospital
Woodrow Wilson Club
17 W 24
1410 Bdway
...................................928-0723
...................................268-2746
__________________________________________________________________
Firm Names
The sequence of firm names is determined by the first word of the firm name
or by the second word (or initial) when the first word of two or more listings
is the same or by the third when the first and second are the same, etc.
Example:
LIncoln
Lincoln
Lincoln
Lincoln
Lincoln
Lincoln
Lincoln
Lincoln
A
A
A
A
A
A
A
A
12 Grant Av
B
833 Grant
B Art Co
329 North
BC
1918 Beacon
B & CO
427 Beacon
B & Son
30 Clark
Creamery Co 144 Walnut
Inc
220 Allen
.................................238-2421
.................................238-9763
.................................268-3932
.................................628-0266
.................................548-1565
.................................668-3315
.................................928-1043
.................................548-0706
__________________________________________________________________
Individuals' Name Without Titles
The sequence of individuals' names without titles shall be determined by the
surname or by the first given name (or initial) when the surnames are the
same or by the second given name (or initial) when the surnames are first
given names
(or initials) are the same, etc. See Individual's Names With Titles.
Example:
Colby C Samuel
CoOper Jas B
Cooper Leonard B
Cooper Leonard C
31 Walnut
23 Clark
8148 Beacon
1638 North
.................................238-5687
.................................238-3104
.................................268-3630
.................................698-2095
Listing Alphabetizing Rules
_____________________________________________________________________
Individuals' Name Without Titles (cont’d)
In Chinese names, the first word in the name as submitted shall be treated
as the surname, except in cases where Chinese names include an English
name which is definitely known to be a given name. In such instances the
English given name shall be treated as a given name.
Example:
On Sing
SHong Bink Lndry
SIng Charlie
Sing Fong Lung
Sing Ling Lndry
45 Clark
65 State
841 Park Av
814 Beacon
814 Clark
.......................938-5210
.......................938-4789
.......................238-1393
.......................628-5410
......................548-4821
__________________________________________________________________
Words Joined Together By Hyphens
Words, letters or numbers joined by hyphens are regarded as separate
words, and are to be alphabetized as thought the hyphen were a space. This
rule does not apply to surnames and assumed names containing a hyphen
between those prefixes specified in Names With Prefixes.
Example:
Miczal Andrew R
MiD-America Corp
Mid-Century Mkt
Mid CLarence R
Mid COntinent Co
Mid-Day Club
Mid Town Key Shop
Mid-Way Tavrn
MidDa August K
MidLand Mining Co
__________________________________________________________________
Same Names Spelled as One or Two Words
Names which are spelled as both one and two words are alphabetized as
spelled:
That is, as one word or as two words.
Example:
Lock Port Fisheries
LockE R S
LockPort Engine Co
New Castle Apts
NewCastle Hotel
NOrth Eastern Security Co
North Packing Co
NorthEastern Body Co
501 Beacon
14 Main
781 Walnut
16 Lorain
24 Lorain
2417 Clark
48 Beacon
208 Arnold
......................................238-3932
......................................938-7400
......................................698-2401
......................................548-7293
......................................548-0070
......................................938-4289
......................................238-4910
......................................238-4271
__________________________________________________________________
Listing Alphabetizing Rules
_____________________________________________________________________
Names With Prefixes
When the alphabetizing word is composed of a multi-part surname or
assumed name, the first part of which is one of the following prefixes, all
parts shall be treated as forming a single word; the apostrophe, hyphen, or
capitalization within the word being disregarded and all the letters joined into
a word without spaces. When hyphens are used and these prefixes are not
involved refer to Words Joined Together By hyphens.
Bou
Ciz
D’
Da
Das
De
Del
Dela
De La
Dell’
Della
Der
Des
Di
Du
El
Fa
Fitz
Ge
Im
Demand Sam
DeMaR C K
Demar Emil
DeMarCo Angelo
DemarEst Stanley
K’
L’
La
Le
Les
Li
Lo
los
M’
Mac
Mc
O’
EL-Bar Fabric
ElbOw Inn
Elmer Rita M
ElRad John
El-RaNcho Bar
Re
Ros
San
Santa
Te
Van
VenDe
VanDen
Van Der
VanOs
Ver
Von
VonDen
VonDer
ElRancho Club
El-Wiggins Daisy
ElWOod Dan
__________________________________________________________________
Precedence of Listings
Individual's Names With Titles
The sequence of individuals' names with titles shall be determined primarily
as in Individuals' Name Without Titles. Listings with titles will follow similar
listings without titles. Titles include words which indicate social, military,
professional, genealogical or honorary status of an individual, such as: Miss,
Mrs, Mme, Sister, Rev, Dr, Prof, Capt, Col, Brig, Gen, Adm, Comdr, Jr, 2d,
3d, 4th, etc. The titles are placed after the entire name, and where more
than on title is used the one normally spoken before the name shall be
shown following the one spoken after the surname. Names containing titles
of lineage such as 2d, 3d, 4th, will follow all listings of the same name with
other titles and arranged in numerical sequence.
In certain unusual cases the title may be treated as the primary indexing
word and as such is alphabetized as if spelled in full.
Example:
Jones
Jones
Jones
Jones
Jones
Jones
Jones
Wm
W Brig Gen
Wm Dr
Wm Jr
Wm Jr Dr
Wm Jr Mrs
Wm Mrs
Jones
Jones
Jones
Jones
Jones
Jones
Jones
Wm
Wm
Wm
Wm
Wm
Wm
Wm
Rev
Sr
2d
3d
B
B Jr
B Sr
Jones Wm B C
Madamba Jos
M(ada)mE Louise
MEyer John
Sister Mary
Sister Rug Shop
__________________________________________________________________
Listing Alphabetizing Rules
_____________________________________________________________________
Precedence of Listings - cont’d
Designations
Designations include words which describe either the subscriber’s profession,
the nature of his business or his location, such as: ofc, brokr, chiropdst, flst,
lwyr, prntr, whol groc, etc. (considered as spelled in full).
Designations also include letters which describe the subscriber’s profession,
such as: MD, DDS, PHD, CPA, RN (considered as letters). When two or more
listings are alike up to the designation the sequence of such listings is
determined by the designations. Listings with designations will precede
similar listings without designations.
If residence listings are alike up to the designations, the sequence of the
listings is determined by the designations with the main residence appearing
first and the additional residences (cottage, farm, summer res, etc.) placed
in alpha order.
Example:
Jones A
Jones A
Jones A
Jones A
Jones A
Jones A
Jones A
dresses
DDS
Lwyr
Lmbr
R est
Dr
Mrs
Jones A Mrs RN
Jones A B restrnt
Jones A B Tinsmth
Jones A B
Jones A B Jr
Jon es A B & Co
Jones A & Bros
Jones Henr y CPA
Res 14 Bedford
Jones Henry
Miller Geo
Miller Geo Cottage
Miller Geo Farm
Miller Geo Summer Res
__________________________________________________________________
Address
When two or more listings are exactly alike up to the address, the sequence
of the listings shall be determined by:
1. Numbered streets (1st Av) will precede named streets (Oakwood
Dr). Numbered streets will be listed numerically. Named streets will
be listed alphabetically.
Example:
Bennett Wm groc
33 Poplar
Bennett Wm groc
21 Sycamore
Columbia Cigar Stores
1121 Alpine
3 Charles
21 4th
6 5th
....................628-7138
....................698-0509
....................268-0804
....................678-2765
....................568-0076
....................698-2726
Listing Alphabetizing Rules
_____________________________________________________________________
Precedence of Listings - cont’d
Address (cont’d)
2. The thoroughfare designation (Av., Blvd., Rd., Etc.) in cases where
the street names are the same. Listings without thoroughfare
designations preceding those with designations.
Example:
Swift Bros
66 Houlton
81 Houlton Av
61 Houlton Ct
.......................548-0509
.......................548-3423
.......................548-2766
3. The directional designation E(East), W (West), etc., in cases where
the street names and thoroughfare designations are the same.
Example:
Walthers W A 35 E Pine
Walthers W A 18 W Pine
Webster's Chain Stores
24 Belmont
14 S Elm
48 W Elm
....................378-2463
....................378-3721
Butler A M groc
Butler A M groc
Butler Bros
101 W Spruce Av
1106 W Spruce Av
....................668-0730
....................668-2345
10 N Main
180 N Main
3176 N Main
....................788-3720
....................788-2943
....................788-7361
.....................778-0710
.....................938-2221
.....................938-0040
4. The street number numerically in cases where the street name,
thoroughfare and directional designation are the same.
Example:
__________________________________________________________________
Telephone Number
When two or more listings are alike up to the telephone number, the
arrangement of such listings is determined by the alphabetical precedence of
the lettered prefixes then numerically by the telephone number when
lettered prefixes are the same.
Example:
Darnell Bros
81 Houlton Av
81 Houton Av
410 Main
410 Main
410 Main
.....................228-3423
.....................548-2424
.....................548-3425
.....................668-2555
.....................668-2556
Listing Alphabetizing Rules
_____________________________________________________________________
Precedence of Listings - cont’d
Class Alphabetizing
Class headings will be alphabetized left to right the same as listings, ignoring
the ampersand "&", the word, "and", and the en dash.
• Word "Auto" (Automobile) will alphabetize as spelled out in class
Headings only.
• Cross references alphabetize only to the word "see".
• Trade Mark headings will be placed in alphabetical sequence based
on the finding line.
• Trade Marks will alphabetize before an Informational when TM
finding line and the IL firm names are the same.
• Informationals will precede a BT or RT when names are the same.
• Disregard EL's and AF's when alphabetizing, also "nr" and "rr".
Example:
School Directory
SchoolS-Academy
Schools and Colleges
Schools-CoNsolidated
Schools & Universities
Listing Alphabetizing Rules
_____________________________________________________________________
Listing Examples
A-Ace Insurance
A Mill Supply Co
A-1 Supply Co
A-Veri-Best Milling Co
A A club
A & A Delivery
A B C Washers
A & P Grocery Co
A & Z Bottling Corp
AAron Neal Dr
ABbot Louis A atty
AbLey N M
ADams John L
ALden Morris Mrs nurse
AU Werter John T ofc
B Careful Laundry
B’S Tailoring Serv
Beech-Nut Mfg Co
BeNnett Wm groc
Bennett Wm gro
BRook W B
BrookE A L
BrookeS’ Restaurant
Brookes S M
BrookS A B
Brooks’ Bakery
Brooks’ Garage
BroWn A D
Brown & ALdrich Co
Brown B C
Brown G
Brown GEor groc
Brown Geo A
Brown Henry Jr
Brown Henry III
Brown Henry A
BrownE H A
BrowneS Bakery
BrownIng D S Ofc
Brown’S Garage
Browns GEoffrey
Browns GEO
BUtler A M groc
Butler Bros
Colby C Samuel
114 North
100 E Main
142 Grant
1014 Tyler
50 Congress
114 Market
461 Cherry
230 State
Lafayette Pike
24 North
501 Main
158 Putnam Av
23 Belden
15 Orange
UnTr bld
Res 20 Clark
120 Park Av
6717 Haven
857 Beacon
33 Poplar
21 Sycamore
16 Poole
27 Brown Av
33 Walnut
42 Tyler
76 Tyler
12 Park Av
55 Beacon
1334 Jefferson Av
1629 Colb Rd
10 Poole
537 Park Rd
2427 1st Av
1220 - 8th
22 Vermont
212 Maple Av
66 Park Av
3803 Huntington
326-9th Av
199 Walnut
55 Beacon
27 Park Av
4869 Grant Av
101 W Spruce Av
.......................628-1784
.......................548-1000
.......................268-4312
.......................628-6714
.......................628-9132
.......................628-9124
.......................628-9132
.......................628-1988
.......................548-1222
.......................938-1866
.......................768-1962
.......................268-9030
.......................268-8106
.......................728-9155
.......................628-9439
.......................768-2173
.......................938-2746
.......................558-7513
.......................538-3740
.......................628-7138
.......................698-0509
.......................698-0509
.......................548-2643
.......................238-0719
.......................648-2792
.......................648-7369
.......................348-0704
.......................938-5678
.......................938-7292
.......................378-7554
.......................698-0070
.......................258-1707
.......................768-1209
.......................938-5920
.......................626-3217
.......................744-2248
.......................238-1548
.......................268-2382
.......................668-4857
.......................548-4968
.......................938-5698
.......................238-1924
.......................238-1924
.......................668-2345
10 N Main
180 N Main
3176 N Main
4 10th
301 10th
31 Walnut
.......................788-3720
.......................788-2943
.......................788-7361
.......................348-0703
.......................348-7423
.......................238-5687
Listing Alphabetizing Rules
_____________________________________________________________________
Listing Examples cont’d
ColUmbia Cigar Stores
CoOper Jas B
Cooper Leornard B
Cooper Leonard C
Damata J meats
D’AmatO P
D’aRcy A C
DarNell Bros
DE Lamar A D atty
De La MarE A D
DeRamer C H
Der Amerlkaner Inn
Eighty-Sixth St Garage
EVers-Harper Co
Evers Harper D Dr
Evers-Harper M L
EversHarp Product Inc
Fitzpatrick T M furn
Fitz-Patrick W K
FiVe Hundred Twelve Main Street Co
Henry Ford Hospital
John J L meats
JohnS Frank L
JohnsTon Chas
Johnston L C
JohnstonE Geo C
JoNes Wm
Jones Wm Mrs
Jones Wm B
Jones Wm B Rev
Jones Wm B Sr
Jones Wm B A
Laigle A D
L’AigleOn Restraurant
LIncoln A
Lincoln A B
Lincoln A B Art Co
Lincoln A B C
Lincoln A B CO
Lincoln A B & Son
Lincoln A Creamery Co
Lincoln A Inc
1121 Alpine
24 Bennett
3 Charles
21 4th
6 5th
23 Clark
8148 Beacon
1638 North
1417 Arnold
366 North
7701 Walnut
.......................268-0704
.......................368-2920
.......................678-2765
.......................568-0076
.......................698-2726
.......................238-3104
.......................268-3630
.......................698-2095
.......................648-0515
.......................938-8375
.......................698-2736
81 Houlton Av
81 Haulton Av
81 Houlton Av
81 Houlton Av
876 Pack Av
934 Walnut
312 E 112
175 Bdwy
21 Arnold
985 Clark
2358 Park Av
89 Walnut
2851
77 Arnold
621 North
512 Main
17 W 24
55 Beacon
323 Arnold
324 Arnold
841 North
108 Clark
440 Arnold
6 Main
12 Main
14 Main
24 Main
127 North
431 Beacon
711 Nroth
12 Grant Av
833 Grant
329 North
1918 Beacon
427 Beacon
30 Clark
144 Walnut
220 Allen
.......................548-3423
.......................548-3424
.......................668-1786
.......................668-2555
.......................548-7586
.......................938-7564
.......................538-0712
.......................268-7250
.......................928-7245
.......................238-4953
.......................668-9845
.......................938-2761
.......................238-9541
.......................238-4691
.......................628-4447
.......................628-0025
.......................928-0723
.......................548-8821
.......................238-1821
.......................238-4812
.......................628-4812
.......................628-0281
.......................238-7342
.......................698-7245
.......................698-2739
.......................698-0040
.......................698-0040
.......................268-7492
.......................238-2441
.......................938-1336
.......................238-2421
.......................238-9763
.......................268-3932
.......................628-0266
.......................548-1565
.......................668-3315
.......................928-1043
.......................548-1565
Listing Alphabetizing Rules
_____________________________________________________________________
Listing Examples cont’d
Lincoln ARt Co
LOck Port Fisheries
LockPort Engine Co
MacDonald B J groc
MacDonald E W
MaRsfield Walter atty
MCCall Richard
McCall Richard JR Mrs
McDonald C M
McDonald Wm
M Donald D E lwyr
MIller T
Miller THe Jeweler
Miller ThOmas
MT Wachusett Observatory
New Castle Apts
NewCastle Hotel
NOrth Eastern Security Co
North Packing Co
NorthEastern Body
On Sing
St. Agnes Church
Saint George Hotel
St. Jean John L
StE Claire Salt Works
SaNi-Pkt Corp
SHong Bink Lndry
SIng Charlie
Sing Fong Lung
Sing Ling Lndry
SOciety for the Prevention of Cruelty
to Animals
Society Of Arts and Sciences
SWift Bros
Thirty-Day Business College
12 O’Clock Club
20 North Main Bldg
TwIn Drug Co
2-Spot Restaurant
2 Way Inn
240 Club
2000 Lincoln Bldg
U-Drive-It Garage
U-Need- A Cleaners
UKraniun Book Co
UP-Stairs Dress Shop
Up-To-Date Vulcnzg Co
864 Pearson
501 Beacon
781 Walnut
51 State
27 Beacon
1210 Park Av
427 North
1422 Main
97 State
93 Beacon
44 Park Av
683 Grant
328-Walnut
2432 Arnold
56 Park Av
6 Lorain
24 Lorain
2417 Clark
48 Beacon
208 Arnold
45 Clark
94 Beacon
23 State
741Walnut
705 State
411 Beacon
85 State
841 Park Av
814 Beacon
814 Clark
27 Main
.......................628-7847
.......................238-3932
.......................698-2401
.......................238-4632
.......................938-2741
.......................328-5934
.......................548-1819
.......................548-7149
.......................238-7163
.......................938-7428
.......................548-7923
.......................538-7141
.......................628-2419
.......................238-1078
.......................238-3244
.......................548-7293
.......................548-0070
.......................938-4289
.......................238-4940
.......................238-4271
.......................938-5761
.......................628-7942
.......................938-0101
.......................668-3815
.......................238-7200
.......................238-4544
.......................938-4799
.......................238-1393
.......................548-4821
.......................548-4821
.......................628-1791
725 Beacon
.......................238-4736
81 Houlton
61 Houlton Av
101 Houlton Ct
121 Pine
980 N Baltimore
20 N Main
608 Park
1880 Clermont
1770 W Prospect
240 Bdway
2000 Lincoln
951 Clark
100 Grant Av
415 Beacon
15 State
25 Beacon
.......................548-3423
.......................548-2766
.......................548-4463
.......................378-0506
.......................668-4782
.......................628-3268
.......................238-1840
.......................928-9978
.......................238-6330
.......................628-2400
.......................938-8300
.......................668-1592
.......................548-2814
.......................628-1528
.......................238-1582
.......................628-1528
Listing Alphabetizing Rules
_____________________________________________________________________
Listing Examples cont’d
Walthers W A
Walthers W A
WEbster’s Chain Stores
WeEd H V lwyr
Weed H V Ri est
Weed H V Ri est
Weed H V Survyr
Weed HV
WOodrow Wilson Club
35 E Pine
18 W Pine
.......................378-2463
.......................378-3721
24 Belmont
31 S Dunlop
14 S Elm
48 W Elm
34 N 5th Av
32 S 5th Av
26 3rd Av
4 Main Av
Res 7 Bedford Rd
6 Pine Rd
81 26th
112 Main
1410 Bdway
.......................778-0710
.......................548-2721
.......................938-2221
.......................938-0040
.......................678-4521
.......................678-3725
.......................628-4604
.......................628-3604
.......................548-9841
.......................548-0305
.......................628-0430
.......................528-6704
.......................268-2746
Letter Sequence Indicator
_____________________________________________________________________
Letter Sequence Indicator
The Letter Sequence indicator is used to sort a name in Letter position rather
than word position
Listing
ABC; Variety Stores
J B’s; Health Club
A & B; Beverage Mart
A-Z; Plumbing Svc
MADD; Organization
SAL’s; Place
A-1; Construction
A; -1 Construction
A;-1 Construction
A;ONE Construction
ABF;CLARK Enterprises
AVS;CLS Financial
WGEA; 1150 AM
A;Ability
________________________________________________________________
File As & Letter Sequence
The File As field overrides the system generated filing of words. If both File
As and Letter Sequence fields are populated, the Letter Sequence field will
override the File As field.
Listing
File As/Letter Sequence Matrix
File As
Key As
Field
Letter
Sequence
Value of 1
N
Y
Y
N
N
N
N
A; 1 Plumbing
Y
A One Plumbing
Verizon;
N
Leave Blank
AAA; Auto
N
Leave Blank
A A A;
N
Leave Blank
A B C; Towing
N
Leave Blank
4th; St Station
Y
Fourth Street Station
St Elmo’s; Place
N
Leave Blank
The Keyword Table recognizes
St as Saint and no File As
is required.
1; Melrose Place
Y
One Melrose Place
N
NOTE: Do not enter special characters and/or punctuation in the File As field.
File As with Numerics in the Name
All names with numerics will be spelled out in full as pronounced by the
customer.
Example: 888 Inn will be listed as File As EIGHT EIGHTY EIGHT INN.
__________________________________________________________________
Letter Sequence Indicator
_____________________________________________________________________
Letter Sequence Indicator cont’d
The only exception to this rule is for listing names that have specific numbers
that they want to file by.
Example: Quick Stop Store No. 1
Quick Stop Store No. 2
Quick Stop Store No. 3
Numerics should not be used in the File As field.
File As (PLA) Logic For NY/NE
Telco passes to VIS a ‘full name’ for every listing (ex: 1595 Broadway would
have a full name of One Five Nine Five Broadway).
The full name field is used to store the PLA if there is one.
White page extract uses the text in the ‘full name’ field for determining
where the listing should appear. In the example above for 1595 without a
PLA, this listing would file as One Five Nine Five in the Oís.
There are no rejects for a missing PLA.
Semi Colon Placement
_____________________________________________________________________
Semi Colon Placement
The Semi-Colon is used to determine how a listing will file alphabetically in
the directory. The Semi-Colon is placed on a listing based on the following
rules:
Listing
U-Haul
Semi-Colon
placement
U-Haul;
Le Chin Fred
Le Chin; Fred
A H Hanson
A H; Hanson
Action
The semi-colon is always placed after the
second word of a hyphenated name. The
word can be re-keyed to show the semi-colon
after the U.
Example: U;-Haul
Since Le is in the Keyword Table as a prefix
to a second word, the system places the
semi-colon after the word Chin. If the service
order shows the word Le in the LN= field and
is not followed by a second word, the name
should be rekeyed to show the semi-colon
after the word Le.
Example: Le; Chin Fred
The semi-colon is always placed after the last
single letter if the name contains 1 or more
single letters. The semi-colon can be
changed to agree with the service order.
Example: A; H Hanson
Semi Colon Placement
_____________________________________________________________________
Semi Colon Placement cont’d
When a listing name begins with one of the following prefixes, the semi-colon
placement is always after word following the prefix.
Example: de la Rosa, Mark will appear as de la Rosa; Mark
Prefixes
Au
B’, Be, Bel, Ben, Bou
Ciz, Corte
D’, d’, Da, da, daa, dae, De, de, Di,
di, Dela, Della, De La, de la, de La,
Del, del, Del’, del’, Dell’, Der, Die,
Das, Des, des, Don, Du, du
El
Fa, Fitz, Ft
Gay’, Ge
Im, Isla
K’, Ka, Ki
L’, La, la, Las, Le, le, Les, Les’, Lo,
Los
M’, Ma, Mac, Mc, Mt
Nu
O’
Re, Ros, Ru
S’, San, Santa, St
Te, Ten, Ter’, TerUp de
Van Der, Van der, Vander, vander,
VanDer, van-der, van, Van, Van de,
van de, vande, Vande, VanDe,
Vanos, VanOs, Ver, von, Von, Von
Den, VonDen, VonDer,Vonder, Von
Der
Zu, Zum, zur, Zur
_____________________________________________________________________
The following chart identifies some examples of how the semi-colon is placed
on the listing.
When a name is made up of single letters, the semi-colon always comes after
the last single letter providing there are no other words in between. Hyphens
are treated as a space and are ignored.
The ampersand symbol and the word AND should be treated the same and
should be ignored for filing purposes.
Example: A & E;
A AND E;
A ‘N E;
__________________________________________________________________
NOTE: To file correctly, ‘N as an abbreviation of AND requires a “file as”
__________________________________________________________________
Semi Colon Placement
_____________________________________________________________________
Semi Colon Placement - cont’d
Listing
Semi-Colon Placement
A-1 Supply Co
A-1; Supply Co
A-Ace Insurance
A-Ace; Insurance
A & Z Bottling Corp
A & Z; Bottling Corp
A La Carte Office
A La Carte; Office
A Mill Supply Co
A; Mill Supply Co
A-Very-Best Billing Co
A-Very-Best; Billing Co
A A Club
A A; Club
A & A Delivery
A & A; Delivery
A A A Club
A A A; Club
A & H Co
A & H; Co
Bush A & B
Bush, A & B
A Hop Skip & A Co
A; Hop Skip & A Co
A & H Skip & D Co
A & H; Skip & D Co
A-1 & B Co
A-1; & B Co
Bush & A Co
Bush; & A Co
ABC & D Co
ABC; & D Co
A to Z Company
A; to Z Company
A 2 Z Company
A; 2 Z Company
Ft Wayne Plumbing
Ft Wayne; Plumbing
St Anthony Hospital
St Anthony; Hospital
Mt Prospect Pharmacy
Mt Prospect; Pharmacy
Internet address - The semi-colon should be placed after the full internet
address.
Example: www.amazon.com;
__________________________________________________________________
NOTE: The Semi-colon is placed according to the examples listed above, but
can be changed if necessary.
Semi Colon in Items
The semi colon is an acceptable printable character, and is not used for filing
purposes in the text of the following items:
• LI - Line Of Information
• RJ - Right Justified Text
• EL’s - Extra Lines
• AC’s - Alternate Calls
• 1SR - Caption Indents
• Indent Text