AGENDA - BCA Meeting - When: Wednesday, February 16 th
Location: at Clubhouse
@ 7:00 p.m.
Treasury / Membership Report (7:00 – 7:20) –Bill Miller / Ron Kotun
Current Cash, Money Market Balance, and Liabilities
Rentals
Membership
2011 Membership Drive (7:20 – 7:30) – Tara Taylor
2011 Fundraising Goal = $75,000 (7:30 – 8:00) – Jen Suiters
Beef & Beer Planning (8:00 – 8:30) – Sarah Kuharik & Ceil Greber
Blackboard (8:30 – 8:45) – Gary Pete / Jen Suiters
Strategic Committee Update - Jen Suiters
2011 Events
2011 Board
2011 – 2012 Meetings
MEETING RESULTS
Treasury / Membership Report
We have $10,296 in open liabilities, and $3,836 in available cash which includes the capital
funds.
We agreed to pay gas, water, waste, PNC and Verizon to stay current on commitments.
The balances of Vigiliotti and Sullivan plumbing are still open.
Insurance premium upfront payment is coming up. Jen will contact Trimbur to find out the amount (we expect it to be around $1,200)
Mary Pat owes is January and February rent, Jen will contact her on the past due amounts.
2011 Membership Drive
We have about 150 paid members already which is great news.
Jen will contact Tara Taylor about sending out the membership reminder letter
Ceil will work with the block captains to solicit new BCA members.
2011 Fundraising Goal = $75,000
Request from Adrienne & Lil Cost Estimates for outreach letter to potential lead donors
Content needed for Business Case, Marketing – Olivia offered to do the brochure
Web Site Development – Sarah created an outline. Jen/Olivia/Lesa will build out additional content.
Building / Sketches – Reviewed the “BCA wish list” which is a blank sheet of requirements for a new or renovated building. Jen is working with Dick Myers to develop some conceptual sketches for the campaign.
Capital Party Date – This will remain TBD until we get the marketing brochure, website and sketches done.
Beef & Beer Planning
Sarah will be dropping of the B&B tickets for board members to sell. The goal is for each member to sell at least 10 tickets. Contact Sarah if you can sell more!!!
Sarah said that we need more sides, so far we have cheesy potatoes, Ceil’s “hot dish” and 2 desserts.
Sarah will be sending an email out reminding them of their assignments.
Checked the cabinets and we have napkins and plastic utensils, 1 case of sprite, 1 case of diet coke.
We need to purchase more soda, plates, bowls for horseradish dish
Lee Borellis has offered to help serve
Blackboard
Gary had offered to stay on as Blackboard Editor and Olivia has offered to help out.
Recruiting for New Members
Reviewed the 2011 – 2012 board candidates (see below)
We have people lined up for some positions but we need the following still: VP Buildings &
Grounds, Wilkinsburg At Large, Historian
Olivia recommended we developed more detailed role descriptions so we could cleary article the responsibilities. Jen will sned the current drafts to Olivia to review. It was also suggested we post these online and on the telephone poles for recruitment. Our goal is to overstaff given we have the huge capital campaign going on.
Fundraising
A couple of ideas floated around about fundraising including: Bingo, Night at Races, Soup
Party, B52 raffle tickets and Carnival
The board agreed that everyone will bring their 2011 fundraising idea to the next meeting and we’ll vote on the top 1 or 2 ideas for 2011.
Strategic Committee Update - Jen Suiters
Joint Presidents Meeting – Tabled
Welcome Wagon status – Table
2011 Events
Beef & Beer – March 12 th Chaired by Sarah & Ceil
Strawberry Festival – May 15 th Chaired by Ceil
Chili Cook-off – Canceled this year due to level of effort
Garage Sale - Ceil
4 th of July Parade – Chaired by Ceil
Concert in Park - TBD
Fall Fest – October 8 th Chaired by Steve & Jen
Gingerbread House Idea – Chaired by Cathy Taylor
2011 Board
President – Jen Suiters
Vice President – Ceil Greber
Treasurer – Ron Kotun
VP Memberships – Sarah Kuharik
Secretary – Eric Fithyan
Webmaster – Sarah Kuharik
Historian – VACANT
VP Buildings – VACANT
Ways & Means – Lesa Skotnicki
Rental Director – VACANT, potential candidate in progress
Newsletter – Gary Pete & Olivia Tassone
Churchill At Large – Lee Borellis, Damon Mahon
Penn Hills At Large – Steve Jurman, Olivia Tassone, Amanda Veoni
Wilkinsburg At Large – VACANT
2011 – 2012 Meetings
March 22 nd 2011 – Tuesday
April 21 st 2011 – Thursday
May 26 th 2011 – Thursday
June 23 rd 2011 – Thursday
July 28 th 2011– Thursday
August 25 th 2011 – Thursday
September 29 th 2011 – Thursday
October 27 th 2011– Thursday
November 28 th 2011 – Tuesday
December – No Meeting
January 26 th 2012 – Thursday
February 23 rd 2012 – Thursday
March 29 th 2012 – Thursday
April 26 th 2012 - Thursday