NAVAL RESERVE READINESS COMMAND
SOUTHWEST
AWARDS CLERK
DESK GUIDE
14 Jan 04
CONTENTS
PAGE
1.
REDCOM POINTS OF CONTACT (PHONE, EMAIL AND FAX)
1
2.
AWARDS PROCESS/AWARDING AUTHORITY
2
3.
OPNAV 1650/3 PERSONAL AWARD RECOMMENDATION
3
4.
FLAG LOC’S
6
5.
SOQ LOC’S
8
6.
NAVY AND MARINE CORPS ACHIEVEMENT MEDALS
10
7.
NAVY AND MARINE CORPS COMMENDATION MEDALS
12
8.
MERITORIOUS SERVICE MEDAL
14
9.
ACTIONS OF THE AWARDING AUTHORITY
16
10.
COMMAND ASSESSMENTS - AWARDS/RECOGNITION
i
17
POINTS OF CONTACT FOR AWARDS
REDCOM SW
COML:
DSN:
619-532-XXXX
522-XXXX
FAX:
DSN:
619-532-3031
522-3031
NAME/TITLE
PHONE
E-MAIL
YN2 Shimeka Mitchell
Awards Clerk
1834
shimeka.mitchell@navy.mil
YN1(AW) Yesenia LaRoche
1835
yesenia.laroche@navy.mil
OTHERS
Navy Department Board of Decorations and Medals:
or DSN 325-1770.
Chief of Naval Operations (CNO) (N09B13):
DSN 278-9206.
CHIEF OF NAVAL OPERATIONS
2000 NAVY PENTAGON (N09B13)
WASHINGTON DC 20350-2000
1
(202) 685-1770
(703) 784-9206 or
AWARDS PROCESS
1. Fax only the front of the signed OPNAV 1650/3, (do not use
fax sticker) to REDCOM, ATTN: YN2 Mitchell. NOTE: DO NOT fax
Summary of Action or Citation. NOTE: Do not mail award
recommendations to REDCOM after faxing/e-mailing. RESCEN’s
should maintain the original signed 1650 in award files.
2. E-mail the Summary of Action and Citation in MS Word format
to YN2 Mitchell and copy to YN1(AW) LaRoche.
3.
REDCOM SW awards board meets weekly.
AWARDING AUTHORITY
REVISED BY NAVADMIN 251/02
MERITORIOUS SERVICE MEDAL
COMNAVRESFORCOM
NAVY & MARINE CORPS COMMENDATION MEDAL
NAVRESREDCOM SOUTHWEST
NAVMARCORESCEN ALAMEDA*
NAVMARCORESCEN SAN DIEGO*
*Only when O-6 in Command
NAVY & MARINE CORPS ACHIEVEMENT MEDAL
NAVRESREDCOM SOUTHWEST
AND ALL RESERVE CENTERS
See page 16 for information on actions of the awarding
authority.
2
OPNAV 1650/3 PERSONAL AWARD
RECOMMENDATION
1. Ensure all blocks are filled out correctly per SECNAVINST
1650.1G (Naval and Marine Corps Awards Manual), Appendix B to
Chapter 2 and that all pertinent signatures have been obtained.
(i.e., Unit CO and/or RESCEN CO). See sample.
2. The majority of errors result from incomplete or inaccurate
information. Errors commonly occur in the following blocks:
- Block 8:
Not using the correct two-letter code.
For example, use NC and not NCM or NAVY
COMMENDATION MEDAL
- Block 12:
Dates must match the citation.
- Block 15:
If a box is marked then a date must be
provided. If the member is not transferring,
retiring, or separating, type “N/A” in the box.
- Block 16:
Not providing an address if Block 15 is marked.
- Block 19:
Not providing a faxed copy of previous awards
that overlap the dates for the award being
recommended. Also provide dates to include
months and years. Example: Jun 00 – May 01.
Non-personal awards listed. List NAs and
higher awards only.
3. Do not type Summary of Action on the second page of the
electronic 1650 form. Use a plain MS Word document in the
format found on page 5 of this desk guide.
3
PERSONAL AWARD RECOMMENDATION
OPNAV 1650/3 (Rev 1-94)
FROM:
ENSURE ALL BLOCKS ARE FILLED IN, SIGNED AND DATED.
COMPLETE MAILING ADDRESSES ARE REQUIRED
TO: COMMANDER, NAVAL RESERVE READINESS COMMAND UIC: 68350
ADDRESS: SOUTHWEST, 960 N. HARBOR DRIVE, SAN DIEGO, CA 921325108
COMMANDING OFFICER
NAVAL AND MARINE CORPS RESERVE CENTER
111 N. MAIN STREET
Somewhere, CA 92132
COMMAND POC: YN1 POE
14. EXP. OF ACTIVE DUTY: 31DEC02
PHONE#
IF RETIREMENT/SEPARATION, NUMBER OF YEARS
DSN 555-1111
1. SOCIAL SECURITY NUMBER
555-11-1234
30
2. DESIG/NEC/MOS
15. EST. DETACHMENT DATE: 31 Jul 02
3. NAME (Last, First, MI)
DOE, Joan D.
X
4. COMPONENT(USN, USMC, etc.)
USNR(TAR)
RETIREMENT
TRANSFER
TERMINAL LEAVE
16. NEW DUTY STATION (Home address if separation anticipated)
1111 HOME ST, SAN DIEGO, CA 92111
ADDRESS:
5. GRADE/RATE
YN1
17. UNIT AT TIME OF SERVICE
NAVMARCORESCEN SOMEWHERE
6. WARFARE DESIGNATOR
AW
7. UIC/RUC:
8. RECOMMENDED AWARD
9. SPECIFIC ACHIEVEMENT
18. DUTY ASSIGNMENT
Information Systems LPO
19. PREVIOUS PERSONAL DECORATIONS AND PERIOD RECOGNIZED
(exclude Purple Heart and Combat Action Ribbon)
55555
Yes
NC
10.
HEROIC
X
MERITORIOUS
X
MERITORIOUS
POSTHUMOUS
11. NUMBER OF AWARD OF RECOMMENDATION MEDAL
NA (MAR 99)
NC (AUG 97 – MAR 01)
No
MIA
20. PERSONAL AWARDS RECOMMENDED-NOT YET APPROVED
N/A
SECOND
12. ACTION DATE/MERITORIOUS PERIOD
01 Jun 00- 31 Jul 02
21. OTHER PERSONNEL BEING RECOMMENDATION FOR SAME ACTION
N/A
13. GEOGRAPHIC AREA OF ACTION/SERVICE
CONUS
22. I certify that the facts contained in the summary of action are
NAME, GRADE, TITLE OF ORIGINATOR
I. M. SKIPPER, CAPT, CO
known to me
X
a matter of record
SIGNATURE
DATE
23. FORWARDING ENDORSEMENTS BY VIA ADDRESSEE(S). (Attach additional sheets only as necessary
VIA
COMMAND
(To be
completed by originator)
RECOMMENDED
AWARD
COMBAT
“V”
1
YES
NO
2
YES
NO
3
YES
NO
4
YES
NO
SIGNATURE,GRADE
DATE
FWD
SIGNATURE,GRADE,TITLE
DATE
APPROVED
24. TO BE COMPLETED BY AWARDING AUTHORITY
DISPOSITION OF BASIC
RECOMMENDATION
COMBAT
“V”
EXTRAORDINARY
HEROISM
RECOMMENDED
YES
NO
YES
NO
G. M. ERICKSON, CAPT, USNR
FOR USE OF NDBDM ONLY
FROM: SECNAV(NDBDM)
TO:
CNO(N09B33) CMC(CODE MHM)
1. Extraordinary heroism recommended
2. Reviewed and recorded
SAMPLE
DATE:
Yes
No
NA
By direction
4
SAMPLE
SUMMARY OF ACTION (SAMPLE)
SUMMARY OF ACTION
YN1(AW) JOAN D. DOE
555-11-1234
In recognition of Petty Officer Doe’s outstanding contributions
and sustained superior performance while assigned as the
Information Systems Technician (IT) Department Leading Petty
Officer for Naval Reserve Center, Somewhere, California from
June 2000 through July 2002. She performed her demanding duties
in a superior manner surpassing her peers throughout the region.
Her expert knowledge, initiative and tireless work ethic were
evident in the exceptional levels of Information Technology
support and service provided to 12 Naval Reserve units
supporting over 2000 Reservists. Specific accomplishments
include:
- Successfully managed all triennial preparations for the
department, developing binders for each section inspected by the
Commander Naval Reserve Readiness Command Southwest; all
Automated Information System areas were found in compliance with
special appreciation by the Assessment Team.
- As the center’s webmaster, she coordinated changes and updates
to the command’s web page. She also lent technical support to
other Reserve centers in the region. When upgraded security
requirements called for a review of all Department of Defense
websites, Petty Officer Doe reviewed Reserve center and unit
websites.
Petty Officer Doe has been a key player in every major success
experienced by the IT Department and Reserve center. She is a
highly dedicated and self-motivated individual whose boundless
energy and accomplishments are most deserving of this
recognition of the Navy and Marine Corps Commendation Medal.
NOTE:
Summary of Action should be no more than three pages in
length. Use Courier New font with a 12 pitch, with 1”
margins. SOA required for all awards NC or higher.
Do not type Summary of Action on the second page of the
electronic 1650 form. Use a plain MS Word document.
5
FLAG LOC’S
1. OPNAV 1650/3 should read COMNAVRESFORCOM (UIC: 3447B) in
the “To” block with COMNAVRESREDCOM Southwest in Block 23, “Via”
block.
2.
Summary of Action is not required.
3. For the citation, use MS Word Format with a minimum of 18
lines, maximum of 22 lines, Courier New font, with a 12 pitch.
The opening and closing sentences of the citation should be
verbatim (see bold type) from the sample.
6
takes pleasure in presenting a LETTER OF COMMENDATION to
SEAMAN JOHN D. DOE
UNITED STATES NAVAL RESERVE
for service as set forth in the following
CITATION:
For professional achievement in the superior performance of
his duties while serving in Commander Navy Region Funeral Honors
Detail, San Diego, California from March through June 2002.
Seaman Doe consistently performed his duties in an exemplary and
highly professional manner.
Honoring requests for Military
Funeral Honors reflects the personal pride and esteem placed on
military
service.
Additionally,
it
displays
military
professionalism to the nation and the world. Appearing in over
200 funerals throughout San Diego County, Seaman Doe was vital
to his team rendering military honors, rifle salutes, and
providing closure to grieving families.
This being a longstanding navy tradition of recognizing those who have served our
nation honorably, he conducted funerals on weekends and at
special memorial services in all types of weather conditions.
He took great pride in presenting our national ensign to the
next of kin of our fallen shipmates to include World War II,
Korean, and Vietnam War Veterans.
His exceptional military
bearing was a model for others to emulate.
Seaman Doe's
exceptional ability, uncommon initiative and loyal dedication to
duty reflected credit upon himself and were in keeping with the
highest traditions of the United States Naval Service.
J. P. DEBBOUT
Rear Admiral, U.S. Naval Reserve
Commander, Naval Reserve Forces Command
7
SOQ LOC’S
1. OPNAV 1650/3 should read COMNAVRESFORCOM (UIC: 3447B) in
the “To” block with COMNAVRESREDCOM Southwest in Block 23, “Via”
block.
2.
Summary of Action is not required.
3. For the citation, use MS Word Format with a minimum of 18
lines, maximum of 22 lines, Courier New font, 12 pitch, with
full justification. The opening and closing sentences of the
citation should be verbatim (see bold type) from the sample.
4.
Deadlines are as follows:
-
1st
2nd
3rd
4th
Quarter
Quarter
Quarter
Quarter
due
due
due
due
by
by
by
by
15
15
15
15
April
July
October
January
8
SOQ LOC’S (SAMPLE)
takes pleasure in presenting a LETTER OF COMMENDATION to
YEOMAN THIRD CLASS
JOAN A. DOE
UNITED STATES NAVAL RESERVE
for service as set forth in the following
CITATION:
For professional achievement in the superior performance of
her duties while serving as Order Writing Clerk and Security
Clearance Clerk for Naval Reserve Personnel Support Activity Far
East, Naval and Marine Corps Reserve Center Moreno Valley,
California from October through December 2001.
Petty Officer
Doe consistently performed her demanding duties in an exemplary
and highly professional manner, resulting in her selection as
(Drilling Reserve or Active Duty) Bluejacket of the Quarter,
Fourth Quarter, Calendar Year 2001.
As Security Manager, she
successfully managed the unit’s security clearance database of
over 80 clearances and implemented the unit’s policy of
completion of SF 86’s prior to performing AT, resulting in
increased mobilization readiness of the unit.
Additionally,
when the unit’s AT Coordinator was mobilized for Operation
Enduring Freedom, she stepped forward and assumed that duty with
no previous training.
She performed this important job of
planning and coordinating overseas AT’s for a unit of over 80
personnel with no errors and liaised directly with gaining
command senior personnel as a third class petty officer. Petty
Officer Doe’s exceptional ability, uncommon initiative and loyal
dedication to duty reflected credit upon herself and were in
keeping with the highest traditions of the United States Naval
Service.
J. P. DEBBOUT
Rear Admiral, U.S. Naval Reserve
Commander, Naval Reserve Forces Command
Note:
Use this format for both Sailor of the Quarter and
Bluejacket of the Quarter citations (Active and Reserve).
9
NAVY AND MARINE CORPS ACHIEVEMENT
MEDAL
These awards are awarded locally at the Reserve center. May be
awarded by Commander, Naval Reserve Readiness Command Southwest
upon Commanding Officer's request. Please refer to SECNAVINST
1650.1G for guidance.
10
NAVY AND MARINE CORPS ACHIEVEMENT MEDAL (SAMPLE)
(GOLD STAR IN LIEU OF SECOND AWARD)
CHIEF YEOMAN JANE T. DOE, UNITED STATES NAVAL RESERVE
PROFESSIONAL ACHIEVEMENT AS MANPOWER AND TRAINING CHIEF PETTY OFFICER FOR NAVAL RESERVE CENTER,
SOMEWHERE, CALIFORNIA FROM MARCH 1999 *(TO/THROUGH) AUGUST 2002. CHIEF PETTY OFFICER DOE
MANAGED THE RECALL AND MOBILIZATION OF OVER 50 DRILLING RESERVISTS IN SUPPORT OF OPERATION
NOBLE EAGLE.
SHE MANAGED 300 BILLET ASSIGNMENTS FOR THE LARGEST AND MOST DIVERSE RESERVE
CENTER.
AS TRAINING DEPARTMENT CHIEF PETTY OFFICER AND INACTIVE DUTY TRAINING TRAVEL (IDTT)
COORDINATOR, SHE METICULOUSLY MANAGED $200,000.00 IDTT FUNDS. HER MANAGERIAL ABILITY, PERSONAL
INITIATIVE, AND UNSWERVING DEVOTION TO DUTY REFLECTED CREDIT UPON HERSELF AND WERE IN KEEPING
WITH THE HIGHEST TRADITIONS OF THE UNITED STATES NAVAL SERVICE.
1ST
DEC
02
For the
I. M. SKIPPER, LCDR, USNR
COMMANDING OFFICER, NAVAL RESERVE CENTER,
SOMEWHERE, CA
Notes:
Gold Star or Combat “V” may be added if applicable above “To” line.
With the new Citation/Certificate form, it is necessary to ensure that the citation body not exceed 7½ single spaced lines
of 12-pitch type.
*"TO" or "THROUGH":
Use "TO" when the ending date in Block 12 of the Award Recommendation is between the 1st and the 15th of
the month. Use "THROUGH" when the ending date in Block 12 of the Award Recommendation is the 16th
through the end of the month.
11
NAVY AND MARINE CORPS COMMENDATION
MEDAL
1. OPNAV 1650/3 should read Commander, Naval Reserve Readiness
Command Southwest, 960 N. Harbor Drive, San Diego, CA 921325108 (UIC: 68350).
Note: Reserve centers with an 0-6 in Command may approve Navy
and Marine Corps Commendation Medals in their chain of command.
All other RESCENs will forward their awards to REDCOM SW.
2. Summary of Action should be no more than three pages in
length. Use Courier New font with a 12 pitch.
3. Use bullet format with an opening and closing paragraph in
MS Word format only. See sample on page 5.
4. The citation should be typed in all caps using MS Word
Format (landscape) with a maximum of 7½ lines, Courier New font,
12 pitch, with full justification. The opening and closing
sentences of the citation should be verbatim from the
instruction. See sample.
5.
End of tour award lead-time is three months.
12
NAVY AND MARINE CORPS COMMENDATION MEDAL (SAMPLE)
(GOLD STAR IN LIEU OF SECOND AWARD)
HOSPITAL CORPSMAN FIRST CLASS JANE T. DOE, UNITED STATES NAVY
MERITORIOUS SERVICE AS TRANSPLANTATION TECHNICIAN AT NAVAL HOSPITAL, SAN DIEGO, CALIFORNIA
FROM JANUARY 1999 *(TO/THROUGH) MARCH 2001. PETTY OFFICER DOE DESIGNED A TRANSPORATION
NETWORK FOR THE COLLECTION OF HUMAN TISSUE AND ORGANS, TRAINED TRANSPLANT TECHNICIANS, AND
DEVELOPED A MACHINE TO PRODUCE ALLOGRAFT MATERIAL OF A UNIFORM SIZE AND HIGH QUALITY. HER
INNOVATIVE ACTIONS IN NUMEROUS AREAS CONTRIBUTED TO THE ENHANCEMENT OF MILITARY HEALTH CARE
DELIVERY AND PATIENT CARE.
BY HER NOTEWORTHY ACCOMPLISHMENTS, PERSEVERANCE, AND DEVOTION
TO DUTY, PETTY OFFICER DOE REFLECTED CREDIT UPON HERSELF AND UPHELD THE HIGHEST TRADITIONS
OF THE UNITED STATES NAVAL SERVICE.
1ST
DEC
02
For the
G. M. ERICKSON, CAPT, USNR
COMMANDER, NAVAL RESERVE READINESS
COMMAND SOUTHWEST
Notes:
Gold Star or Combat “V” may be added if applicable above “To” line.
With the new Citation/Certificate form, it is necessary to ensure that the citation body not exceed 7½ single spaced lines
of 12-pitch type; the bold type is required on these forms.
This is a non-combat award; on combat awards, replace “meritorious service” with "heroic achievement”.
*"TO" or "THROUGH":
Use "TO" when the ending date in Block 12 of the Award Recommendation is between the 1st and the 15th of
the month. Use "THROUGH" when the ending date in Block 12 of the Award Recommendation is the 16th
through the end of the month.
13
MERITORIOUS SERVICE MEDAL
1. OPNAV 1650/3 should read COMNAVRESFORCOM (UIC: 3447B) in
the “To” block with COMNAVRESREDCOM Southwest and in Block 23,
“Via” block.
2. Summary of Action should be no more than three pages in
length. Use Courier New font, 12 pitch, with 1” margins. Use
bullet format with an opening and closing paragraph (see sample
on page 5). The Summary of Action should cover the current duty
assignment, however, it may cover past duty assignment as long
as the member was not previously recognized for same action. Do
not exceed four years in the summary of action and citation.
3. For the citation, use MS Word Format with a maximum of 22
lines, Courier New font, 12 pitch, fully justified. The opening
and closing sentences of the citation should be verbatim from
the instruction. See sample.
14
MERITORIOUS SERVICE MEDAL (SAMPLE)
The President of the United States takes pleasure in
presenting the MERITORIOUS SERVICE MEDAL (Gold Star in lieu of
the Second Award) to
COMMANDER JANE D. DOE
UNITED STATES NAVY
for service as set forth in the following:
CITATION:
For outstanding meritorious achievement as Director of the Navy
Office of Information, New England from June 1998 *(to/through) June
2002.
Commander Doe displayed exceptional public affairs expertise
and unparalleled resourcefulness while managing intense and highly
visible projects such as the first and second expeditions to explore
the TITANIC, the commissioning of USS NEVERSAIL (NS 111), and the
visit of five North Atlantic Treaty Organization frigates to Boston.
Her liaison with the New England community was superb, revitalizing
and establishing significant contacts with regional civic leaders. In
addition, she provided important support to the Fleet during more than
twenty port visits to Boston and managed media contacts for key
military members such as the Secretary of the Navy and the Commander
in Chief, Atlantic Fleet.
The exceptional professional ability,
steadfast initiative, and selfless dedication to duty exhibited by
Commander Doe reflected great credit upon herself and upheld the
highest traditions of the United States Naval Service.
For the President,
Secretary of the Navy
Notes:
22 lines maximum.
*"TO" or "THROUGH":
Use "TO" when the ending date in Block 12 of the Award
Recommendation is between the 1st and the 15th of the month.
"THROUGH" when the ending date in Block 12 of the Award
Recommendation is the 16th through the end of the month.
15
Use
ACTIONS OF THE AWARDING AUTHORITY
1.
Issue citation, certificate and medal.
2. Maintain command record of approved awards (NA, NC), filed
by calendar year.
Include a copy of the signed OPNAV 1650/3
and citation, supporting documents, and related correspondence.
Do not file with your general 1650 correspondence file (LOAs,
LOCs, etc.) since retention period for this file is only two
years.
Note: Navy and Marine Corps Records Disposition Manual
(SECNAVINST 5212.5C), SSIC 1650, page III-1-35, paragraph 3b,
states: Case files and other records of awards of Navy and
Marine Corps Commendation Medals, Navy and Marine Corps
Achievement Medals, and Purple Heart Medals maintained by CNO,
CMC, fleet commanders in chief, type commanders, and unit
commanding officers. Retire to WNRC (records center) when two
years old. Destroy when 15 years old.
3. All awarding authorities are responsible for forwarding the
original citation with the member's SSN typed in the upper
right-hand corner and the OPNAV 1650/3, completed and signed, on
a periodic basis after presentation of awards to CNO (N09B13).
See page 1 for address.
4. Ensure submission of award to member's service record. CNO
(NO9B13) will forward the awards package (see paragraph 3) to
BUPERS (PERS 313C) after they input information into the Awards
Information Management System (AIMS).
See NAVADMIN 251/02 and SECNAVINST 1650.1G, page 1-13, par. 123
for more information.
16
COMMAND ASSESSMENTS
Awards/Recognition is a Command Assessment area that is assessed
by Command Services.
a. Ensure tracking system is in place to track submitted
awards (from start through completion) and to ensure locally
awarded NAs and NCs are forwarded to CNO (N09B13).
b. Ensure completed OPNAV 1650/3’s are on file for proper
completion and required signatures. Ensure citations are
properly completed.
c. Ensure awards file (locally awarded NAs and/or NCs)
contains required documents (see page 16, paragraph 2) and
ensure file is annotated "DO NOT DESTROY" or some other means to
ensure the files are not destroyed/disposed of during the yearly
records disposition process.
17