FORT WAYNE PARKS AND RECREATION
Emergency Action Plan
Foellinger Theater Annex
SOP #: S10 Emergency Action Plans, Foellinger Theater Annex.
DATE: July, 2010
A. EMERGENCY ACTION PREPAREDNESS. This annex outlines specific procedures to be
undertaken in the event of a natural or manmade emergency situation. Our primary
consideration is the safety of patrons and employees. We must be able to either evacuate the
entire facility quickly or expeditiously move patrons into the theater for shelter. Structural
preservation is secondary.
B. PRE-EMERGENCY RESPONSIBILITIES.
1.
AREA ORIENTATION.
Foellinger Theater consists of the following structures:
Amphitheater, consisting of a concrete and wood stage building with a full concrete
basement and a concreted seating area with a cylindrical wooden roof. Maximum seating
capacity is approximately 2500 people.
Ticket Office. A block building housing the manager’s office and ticket sales.
Restroom/Concession Building. Concrete block structure with wood roof, housing a
men’s restroom, women’s restroom, a family restroom and a concession room.
Storage Building. A block structure with wood roof which were the original restrooms,
now used for storage.
Projection Booth. Wood structure housing supplies, sound and video equipment.
A security fence surrounds or incorporates all buildings. There are five entry gates in the
fence, four drive through and one walk through.
The facility plot has a large paved parking lot to the south. Another unpaved lot extends
from the south edge of the paved lot, exiting onto Goshen Road. Both north and south
entrances to this lot are pipe gated. Primary access to the theater is from the east off of
Sherman Street. A small parking lot enters onto the Franke Park road to the north east of the
theater. Spy Run Creek and trees/terrain prevent any vehicle access from the north and west
of the facility. See the Foellinger Theater Layout diagram.
2.
EMERGENCY EQUIPMENT.
Two first aid kits are present: One is kept in the ticket office, one in the concession
stand.
An AED is positioned on the front exterior wall of the projection booth.
A portable megaphone is kept in the ticket office.
Chemical light sticks for basement illumination are kept in the projection booth.
Six Kenwood radios are kept in the ticket office and concession stand.
Fire extinguishers are located throughout the buildings.
Fire hose cabinets are permanently mounted on the stage. Once deployed, they are
activated by manual valve.
A NOAA weather receiver is located in the ticket office.
FORT WAYNE PARKS AND RECREATION
Emergency Action Plan
Foellinger Theater Annex
A computer for monitoring weather websites is located in the ticket booth.
Six large lanterns are kept in the projection booth.
Road Guard vests are kept in the projection booth.
3.
PRECAUTIONS. During theater functions under possible adverse weather, at least
two means of monitoring extreme weather conditions will be operating. A NOAA weather
warning radio is located in the ticket office, operating on plug-in 120 volts with a battery backup.
The second means will be accessing any of the weather websites or fulltime television weather
channels on the office computer. If possible, keep track of unescorted groups of kids, senior
adults and handicapped patrons and approximate seating locations. The Kenwood radios shall
be issued to the employees.
4.
PHYSICAL REQUIREMENTS AND SHELTER AREAS. Fire Alarm pulls, fire
extinguisher locations and emergency exits are identified on the Foellinger Theater Layout
diagram. The Foellinger Theater System Information chart lists the buildings with respective
emergency warning initiation devices, access ways and approximate shelter capacity.
5.
EMERGENCY EVACUATION AND SHELTER PROCEDURES.
a. In the event of any emergency, the ticket office will serve as operations center. If
extreme weather is in the area, the theater manager may make an announcement of such at
the beginning of the show or when emergency sirens go off. When the theater manager has
determined a function must be stopped because of an emergency, the appropriate
announcement must be made to the building occupants.
b. Type of emergency, reaction time and the number of patrons will affect an
evacuation. If enough time, patrons may be allowed to leave through the front gates, proceed
to their cars and leave the area. An in-facility emergency may require egress through all
available gates. Employee duties for emergency evacuation are listed in the Emergency
Evacuation Duties chart. Those patrons who rather want to seek immediate shelter will be
allowed to do so. Rally areas are the large grass areas to the south, west and east of the
facility. Paved areas should be kept clear for emergency vehicles.
c. The theater basement and back stage are safe shelters. The two outside aisles will
guide patrons to the side backstage doors which lead into the basement. One employee will be
assigned as basement/stage warden and be stationed in the “green” room. One employee will
be stationed as theater front warden at each doorway opening into the stairwell. They will guide
patrons down the stairwell and give out chemical light sticks as needed. The two center aisles
will guide patrons to the stairs on each side of the stage and move to the rear of the stage. Two
employees may function as south entrance/ restroom warden for restroom/handicap shelter.
Employee duties for emergency shelter are listed in the Emergency Shelter Duties chart.
d. During emergency and after emergency duties are noted on both charts.
FORT WAYNE PARKS AND RECREATION
Emergency Action Plan
Foellinger Theater Annex
C. GENERAL EMERGENCY PROCEDURES.
1.
Notification of building occupants can be through the building sound system or, in the
case of a power outage, by the emergency use bullhorn.
2.
The theater manager or designated representative will call 911 and maintain contact
until told otherwise.
D. EMERGENCY SITUATIONS.
1.
FIRE. The theater stage and basement have a sprinkler system that will be activated
through sensors or manual fire alarm pull. An audible alarm will also sound.
a. Evacuate the Theater. Encourage patrons to move quickly, but not run. If there is
smoke present, stay low. If time permits, shut off the electrical and natural gas supplies.
b. Close all doors as you leave, but do not lock them. Leave lights on.
c. Provide assistance for handicapped or slow moving people.
d. Proceed to the evacuation sites indicated outside the building and conduct a roll call.
e.
Provide first aid within capabilities.
2.
TORNADO. A warning will be transmitted simultaneously on all city radio channels.
The county tornado warning system will also sound a continuous wail.
a. If there is no immediate danger of tornado, allow patrons to leave the theater and go
home.
b. If the danger is immediate or there are patrons unable to leave the area, move those
patrons into the shelters listed in the Emergency Action Shelter Procedures chart.
c. Make sure shelter doors are latched, but not locked.
d. After the tornado, the theater manager will check the facility for major structural
damage and utility damage. If necessary, evacuate occupants from the facility through safe
evacuation routes.
e. Provide first aid within capabilities. Check for fires and, if necessary, shut off all gas,
electricity and water at main controls.
3.
EARTHQUAKE. Earthquakes often occur with no warning.
a. Stay inside the facility. The cylindrical roof of the theater is quite strong.
b. After the earthquake, remain in the theater, as aftershock may follow immediately
after the initial quake.
c. The theater manager will check the facility for major structural damage and utility
damage. If necessary, evacuate occupants from the facility through safe evacuation routes.
d. Provide first aid within capabilities. Check for fires and, if necessary, shut off all gas,
electricity and water at main controls.
4.
BOMB THREAT. Bomb threats are normally received over the telephone. Utilize the
same procedures as for fire.
a. Evacuate the Theater. Encourage patrons to move quickly, but not run.
b. Close all doors as you leave, but do not lock them. Leave lights on.
c. Provide assistance for handicapped or slow moving people.
d.
Proceed to the evacuation sites indicated outside the building and conduct a roll call.
e.
Provide first aid within capabilities.
EMERGENCY SHUTOFF and HAZARDOUS MATERIALS LOCATIONS
Water:
Basement of theater, maintenance room.
Electricity:
Basement of theater, maintenance room
Restroom Building subpanel: Women’s restroom closet.
Natural Gas:
Basement of theater, maintenance room
Propane Gas:
None
Steam:
None
Compressed Air
None
There are no hazardous chemicals or materials stored at this facility.
Foellinger Theater Building/System Information
Area
Theater Basement
Theater Stage
Seating Area
Restroom/Concession
Ticket Office
Storage Building
Projection Booth
Fire Reporting,
Local Only,
Remote, None
R
R
R
R
R
N
R
Fire
Detection
Sprinkler
Coverage
Y
Y
N
Y
Y
Y
N
Y
Y
N
N
N
N
N
Emergency
Entries/All
Exits
2/3
4/5
5/5
6/6
1/1
1/1
1/1
Emergency
Capacity,
Estimated
500
500
2500
200
10
10
10
Handicapped Unrestricted
Access.
N = Stairs
N
N
Y, West side only.
Y, All restrooms
N
Y, depending on storage.
Y, depending on storage.
Emergency Evacuation Duties
Location
Equipment
Basement/Stage
Warden
Kenwood Radio
Lantern
First Aid kit.
Theater Front Warden
(2)
Kenwood Radio
Lantern
South
Entrance/Restroom
Warden (2)
Kenwood Radio
Lantern
Area Warden
Lantern
First Aid kit
Kenwood Radio
Manager
Evacuation Primary
Duty
Clear basement and
stage of all occupants.
Tell manager when
basement and stage is
clear.
Relay rescue instructions
Open east and west
chain gates. Show
outside aisle patrons to
gates.
Tell manager when
seating area is clear.
Relay rescue instructions
Open South main gates.
Assist youth, aged and
handicapped patrons into
parking lot.
Clear restrooms and
concessions of all
occupants.
Relay rescue instructions
Locks open all gates.
Monitor all operations
During Emergency
Duty
Calm patrons.
Provide first aid within
capabilities.
Provide status to
manager
After Emergency Duty
Shut off water and
electricity if directed.
Identify any casualties.
Help set up triage site.
Calm patrons.
Provide first aid within
capabilities.
Provide status to
manager.
Identify any casualties.
Help set up triage site.
Close restroom and
concession doors.
Calm patrons.
Provide first aid within
capabilities.
Assist patrons from
restroom.
Identify any casualties.
Make sure restrooms
are cleared of all
patrons.
Stationed at ticket
office.
Monitor all operations
Check internet for
weather or other
emergency updates.
Check egress
Designate a triage site.
Contact authorities for
assistance.
Emergency Shelter Duties
Location
Equipment
Evacuation Primary
Duty
Rally basement patrons.
Relay rescue instructions
During Emergency
Duty
Calm patrons.
Provide first aid within
capabilities.
Provide status to
manager
Show outside aisle
patrons to backstage
door and basement
stairs.
Show inside aisle patrons
to onstage stairs.
Issue light sticks.
Tell manager when
seating area is clear.
Relay rescue instructions
Assist youth, aged and
handicapped patrons into
restroom.
Relay rescue instructions
Close front stage
screen doors.
Close and latch
backstage doors.
Calm patrons.
Provide first aid within
capabilities.
Provide status to
manager.
Close and latch
restroom doors.
Calm patrons.
Provide first aid within
capabilities.
Assist patrons from
restroom.
Identify any casualties.
Make sure restrooms
are cleared of all
patrons.
Stationed at ticket
office.
Monitor all operations
Check internet for
weather or other
emergency updates.
Check egress
Basement/Stage
Warden
Kenwood Radio
Lantern
First Aid Kit
Automatic External
Defibrillator
Theater Front Warden
(2)
Kenwood Radio
Lantern
Chemical Light Sticks
South Entrance/
Restroom Warden (2)
Kenwood Radio
Lantern
First Aid Kit
Area Warden
Lantern
Locks open all gates.
Manager
Kenwood Radio
Monitor all operations
After Emergency Duty
Shut off water and
electricity if directed.
Identify any casualties.
Make sure basement is
cleared of patrons.
Help set up triage site.
Assist patrons from
basement and stage.
Identify any casualties.
Help set up triage site.
Designate a triage site.
Contact authorities for
assistance.