Library Collection Development Policy EDSL 503 Lara Ivey Fall 2012 Table of Contents I. Introductory analysis of school Pg. 3 II. Philosophy statement-school Pg. 4-6 Philosophy statement-library Pg. 7 IV. Selection Statement Pg. 8 V. Acquisitions Statement Pg. 11-12 VI. Gifts Statement Pg. 13-14 III. VII. Cooperative Resources and Networking Statement Pg. 15-16 Intellectual Freedom Statement VIII. Pg. 17 Policy/Procedures for Handling Challenges Pg. 18-21 Technology Statement Pg. 22-24 XI. Evaluation of collection Pg. 25 XII. Weeding/Deselection Statement Pg. 26-28 IX. X. XIII. Policy for revision of the policy Pg. 29 XIV. Appendices Pg. 30-39 XV. Forms Pg. 40-46 XVI. Bibliography Pg. 47-48 XVII. Additional Forms Attached (ALA-ILL, P.O. Master Receipt, P.O. Under $5,000, P.O. Purchase Request) 2 I. Introductory Analysis of School Robious Elementary School, named for the Robious Train Depot, was built in 1970. As of September 2012, it serves close to 700 children in grades PK-5. There are fifty-four teachers, including specialists and resource teachers, that serve the school (K=5 teachers, 1st=6 teachers, 2nd=5 teachers, 3rd= 4 teachers, 4th 4 teachers, 5th= 4 teachers). Out of the 697 students, 82.21% are White, 6.743% are Asian, 5.165% are Black or African American, 3.156% are Hispanic/Latino, and 2.726% are of two or more races. Robious Elementary is located in suburban Chesterfield County, just outside the state capital of Virginia. The economic demographics are middle class to uppermiddle class. Robious Elementary is served by Chesterfield County’s Central Library Media Services (CLMS), a district media center. This policy is being written to support the philosophy and mission of the school and library regarding material selection, acquisitions, gifts, cooperative resources, intellectual freedom, policies for handling challenges, a technology statement, evaluation of the collection, weeding of the collection, and library forms for Robious Elementary. This policy will inform staff, students, parents, and community organizations/businesses who have an interest in using and supporting the school’s library collection. It’s written by Lara Ivey, school librarian. With limited diversity, attention needs to be given to expanding exposure to diverse cultures. With a population of close to 700 students, consideration should be given to meeting the larger demand of that size student population. Fortunately, there is incredible support from the PTA which has approximately 230 volunteers (2011-2012), making them a key financial piece for supporting the 3 library’s acquisition of materials. These demographics will be able to help financially support a well-balanced, comprehensive and exciting library media program while following the guidelines outlined in this policy. II. Robious Elementary School’s Philosophy (Vision, Mission, and Guiding Principles) Vision: Robious Elementary School will provide an engaging and relevant education that prepares every student to adapt and thrive in a rapidly changing world. Mission: Robious Elementary School, in partnership with students, families and communities, emphasizes and supports high levels of achievement through a global education for all, with options and opportunities to meet the diverse needs and interests of individual students. Guiding Principles: Student Engagement Members of the Robious Elementary School community work together encourage and develop high student engagement with the curriculum. Positive relationships between student and teacher increase student motivation and engagement. It is primarily the teacher’s responsibility to engage students using systematic teaching strategies. Schoolwide initiatives promote student engagement by creating a culture involving students in school activities and their classroom work. Parents and others also influence student engagement by their expectations of students. 4 Community of Learners Robious Elementary School is a community of learners committed to providing a sound and challenging learning environment for all employees and students, regardless of sex, race, color, age, religion, disability, national origin or socioeconomic status. A community of learners requires data analysis, professional learning communities built around the needs indicated by the data analysis, professional growth and performance plans to support the needs of learners, professional development designed to support the process, leadership development and cultural competence to ensure that everyone has a voice. Quality Service and Operations Robious Elementary School is committed to providing the highest-quality programs and services by empowering all staff members to incorporate and engage in quality management principles and practices while efficiently managing resources. Robious Elementary School efficiently and effectively exceeds minimum compliance standards, has a pervasive commitment to the highest-quality service and maintains a culture of honesty and integrity. No matter what their title or job description is, employees of Robious Elementary School are expected to provide the highest-quality service effectively and efficiently. Community Investment Robious Elementary School promotes the active engagement of the community not only to nurture a better understanding of the goals and attributes of public education but also to create effective partnerships to benefit our students. The cornerstones of community relations are ongoing internal and external information sharing and communication, opportunities for community input and engagement, partnerships and volunteerism. It is the daily responsibility of every employee to be a productive ambassador for Robious Elementary School. 5 Safe, Supportive, and Nurturing Learning Environments Learning is the core business of Robious Elementary School, but children cannot learn effectively if they do not feel safe, so providing safe, supportive and nurturing learning environments for students and staff members is a top priority. Although problems can sometimes occur, Robious Elementary School is safe and students learn every day in excellent academic environments. Impact on Robious Elementary Library The library is a key player in helping to see the school’s mission statement fulfilled. High levels of achievement can be reached through extensive use of the library’s resources within its four walls and beyond. Having a collection that focuses on global education and diversity of interests will be instrumental in helping each child find personal success and meaningful engagement with their learning. 6 III. Robious Elementary’s Library Mission/Philosophy Mission/Philosophy: The mission of the Robious Elementary School library program is to provide an environment that supports effective users of information and technology while collaborating with staff and patrons to educate the whole child through authentic, blended learning experiences. Our goal is to create life-long learners, support reading for pleasure as well as information, and equip students with 21 st century skills. As a central element to Robious Elementary School, the library will aid in fostering positive relationships among the students, staff, and community. The library will foster a culture that involves a community of learners, allowing everyone to have a voice. Using the data analysis, the librarian will serve as teacher, instructional partner, and informational specialist. Through creating effective partnerships, the mission of the library and school will be reached. 7 IV. Selection Statement It is the responsibility of the Library Media Specialist to coordinate and select materials for the library that support the curriculum and meet the needs of its patrons. Materials are chosen for a wide range of ages (4-12) as well as varying difficulties and view points. The below criteria will be considered when selecting materials and input from Professional Learning Communities (PLCs) with support from the principal will be encouraged. A. Criteria for Selection of Materials (print, non-print, and digital) 1.) Areas to consider: a. Educational needs of the students b. Educational needs of the teachers c. Educational goals of the county d. Diverse interests within school community e. Supports Intellectual Freedom f. Ability levels of patrons g. Maturity levels of patrons h. Extracurricular interests of patrons i. Cost vs. need j. Compatibility of digital resources (format) k. Variety of formats l. Availability of training or customer support m. Technical quality n. Licensing agreements 2. Selecting high-quality materials (look for): a. Supports curriculum b. Appropriate level for patrons 8 c. Accessible to all students providing varied levels d. Positive reviews from reputable sources considered e. High literary, artistic, and technical quality f. Virtual resources available at school and home g. Aesthetically pleasing h. Current/accurate information i. Reputable author/publisher j. Variety of formats B. Selection Tools Below are selection tools that can be used, but not limited to: 1. Review materials personally 2. Reputable review journals (Booklist, School Library Journal, Kirkus Reviews, Horn Book, Bulletin for the Center for Children’s Books, Voice of Youth Advocates, AASA Science Books and Films, and American Film & Video Association) 3. Recommendations from ALA and experts in children’s literature (ex.: Jim Trelease, Donalyn Miller, Paul Hankins, John Schumacher, and Teri Lesesne) 4. National and State Awards (ex.:Caldecott, Newbery, Coretta Scott King, Pura Belpre, Geisel, Sibert, and Wilder) 5. Online collection tools (ex.: Mackin, Follett, and Baker and Taylor) 6. Great Websites for Kids (http://gws.ala.org/) 7. Recommendations from staff, students, and parents using the Request/Recommendation Form (See Forms) C. Electronic Titles 9 1. A source, such as Overdrive Search (www.overdrivesearch.com), will be used to provide online books to download onto school computers and electronic devices as well as personal devices. 2. Titles may be purchased as part of the library’s yearly budget. 3. The librarian will use the same above criteria to choose titles available in electronic format. 4. Additional titles may be purchased through monies given to the library through the PTA and money raised from the Birthday Book Club and other similar activities. 5. E-readers and other electronic devices will not be available for inter-library loan. D. Policy for reviews Positive reviews from above selection tools will be considered when adding materials to the library’s collection. E. Request/Recommendation Form (See Forms section) 10 V. Acquisitions Statement A. Policies and Procedures for Acquisitions 1. Orders will be made through the Collection & Procurement System (CPS) software. Orders will be shipped to Central Library Media Services to process and catalog and will be sent to the ordering school when finished. 2. Funds can be used from your Books and Subscriptions (BAS) Account. Additional funds can be added to your BAS Account with a “budget change request” (BCR). PTA funds can also be used as well as funds raised by the book fair to be put into a second central account. 3. Ordering books and audio visual materials using BAS account or raised funds can be done through Mackin. 4. A portion of your BAS (20%) must remain in your CPS until the Superintendent deems if available (around March 1). 5. Orders can be placed throughout the year. 6. When using PTA/raised funds, use the following procedures: • Prior to ordering, deposit money into the secondary account. •After confirmation of “deposit,” ordering can begin. 11 7. Final orders from both accounts will have “deadlines.” 8. Jobbers such as, but not limited to, Mackin will be used for procurement of materials. 9. If there is only one vendor that sells this item, send a copy of the order to the acquisition librarian. 10. If needed, items received from seminars, vendors, book fairs, conferences, etc. can be sent to Central Library Media Services to be processed. B. Management Principles 1. Keep a Consideration File for when monies become available. 2. Give faculty “Oh I Wish I Had This” document at the beginning of the year for recording titles they’d like added. (See Forms) C. Purchase Orders 1. Allocated Budget Money From monies allocated to you, use the “Under $5,000 County PO” found online. (See Forms) 2. School Activity Fund Account This is monies raised from events and activities such as, but not limited to “Adopt a Book” or money given from the PTA. You use 12 the “Purchase Requisition and Order” form. (Only available in hardcopy.) VI. Gifts Statement A. Policy for Acceptance of Gifts: At times, individuals and community organizations show an interest in donating materials to the library that will support the curriculum and students. Library staff will review possible donations and use the same procedures and criteria for materials that are purchased when deciding to accept it. There may also be additional criteria to consider: 1. Condition of donated materials should be in good to excellent condition and free of extraneous markings. 2. Reference materials should be no more than five years old and rapidly changing topics no older than three years. 3. Fiction books should be no older than ten years, with the exclusion of well-known titles and authors. 4. Reading and interest levels should be appropriate for an elementary school setting (K-5). 5. Fiction and non-fiction books should not promote misleading information. 6. Materials that wouldn’t usually be used in a library may not be accepted. 7. Space may not allow for the materials to be added. 13 8. Those wishing to purchase materials as a group or individual need to seek approval from the library media specialist prior to purchasing. All materials are evaluated by the library media specialist based on basic selection criteria. B. Right of Disposal: Gifts are considered donations to Robious Elementary and become the sole property of the library. We reserve the right to dispose of materials including giving them to teachers and offering them to students, keeping the best interest of the library patrons in mind. C. NO Appraisal Statement: The library will not appraise gifts and donations. D. Tax Receipts The library will NOT give receipts for tax purposes. E. Gift Form (See Forms section) 14 VII. Cooperative Resources and Networking Resource sharing is available through a Professional Learning Community (PLC) such as grade level meetings, school-wide committees, and Edmodo. Sharing is also present county-wide through library media services meetings. We participate in the use of databases and subscriptions provided by the county such as Discovery Education, EasyBib, and Comcast channels. Interlibrary loan (ILL) is part of our resource sharing. It extends resource sharing and fosters relationships with other schools. ILL allows us to extend our budget and help other schools at the same time. It is to the discretion of the librarian to possibly deny the sharing of resources, including but not limited to: 1. New releases within one year 2. Popular series 3. Reference materials over $25.00 4. Any title/subject going to be used in the loaning library for project-based learning. 15 The librarian will publicize the ILL ability within the building. Lost, damaged, and overdue items will be the responsibility of the borrowing school. Materials will need to be returned by the due date noted on ILL form. Renewal of materials will be based upon need of the material by loaning school. The materials must be returned by the original due date if renewal isn’t granted. Participating in cooperative resources and networking will create partnerships for 21st century learning and a blended learning environment that are paramount to having our children ready to succeed. For an ILL form, see Forms section. 16 VIII. Intellectual Freedom Statement It is the responsibility of the librarian to support intellectual freedom and privacy as stated in the Library Bill of Rights. The librarian is given the responsibility to support the American Library Association (ALA) and the American Association of School Librarians (AASL) by supporting the right to freely choose materials, from all viewpoints, as well as encourage forming personal opinions of material. The library offers a wide range of materials that covers diverse interests and supports the privacy of student choice. This belief is supported in The Library Bill of Rights, Freedom to Read, Privacy (an interpretation of the Library Bill of Rights), and Libraries: An American Value that are located in the appendix. 17 IX. Policy/Procedures for Handling Challenges Any patron may formally challenge educational resources that are used following a formal procedure. Challenges may be reported to ALA using their online challenge database form. The following guidelines will be used for handling challenges. A. Purpose To form a plan for reviewing challenged materials keeping in mind Intellectual Freedom as it pertains to the Library Bill of Rights (shared in section XIV). B. Procedures 1. Level One (Librarian consults with Complainant) a. Teachers, staff, and administrators are asked to relay known concerns about materials to the librarian. b. The librarian will contact the complainant to hear concerns and share the philosophy and role of the library as well as the selection process of materials. If the complainant is still concerned, a formal process may proceed. c. All challenged materials will remain in circulation until the process has been completed. d. All previously challenged materials may not be brought up for new challenges within three years of the ruling. e. Only one item may be challenged at a time. 2. Level Two (Conference with Principal) a. If the complainant requests the material be withdrawn from use with his or her child, the principal may honor the request if he or she decides that the substitution of 18 other instructional material is appropriate. The material shall not be withdrawn from use with other students. b. If the parent still desires action concerning materials on the list of approved Instructional materials or material in the library media center, the principal shall provide him or her with the "Material/Media Consideration Form" The form is due seven school days after the principal's conference. The principal shall notify in writing that the material is under consideration. The principal will also notify involved school instructional personnel that the material is under consideration. 3. Level Three (Local School Review Committee) a. Upon receipt of the completed "Material/Media Consideration Form," the principal shall establish a review committee to include at least one administrator, two teachers (one of whom is the teacher using the curriculum material), a librarian, and two community members. b. The School Review Committee shall consider many factors, including but not limited to: (i) Review completed "Material/Media Consideration Form." (ii) Read the material in question in its entirety and utilize appropriate authoritative/review sources. (iii) Review the selection policy and why the material was chosen. (iv) Meet as a committee prior to meeting with the 19 complainant. (v) Provide the parent an opportunity to appear before the committee to present views. (vi) Write recommendations concerning the continued use/non-use of the material. (vii) Inform involved instructional personnel of the recommendations. (viii) Have the principal write a letter of response to the parent reflecting the committee's recommendations. (ix) Maintain a file of committee deliberations, recommendations, and correspondence in the school office as well as the library. (x) Have the principal forward the letter of response, the "Material/Media Consideration Form," and the committee's recommendations to the Superintendent. c. Appeal Procedure: If the parent is not satisfied with the decision of the review committee, he or she may appeal the decision to a Chesterfield County Public School Review Committee. The principal shall inform the Superintendent that a request for consideration of instructional materials has been reviewed by the School Review Committee and the decision of the committee has been appealed to the County’s Public School Review Committee. 4. Level Four (County Public School Review Committee) a. Upon receipt of an appeal of the decision of the School 20 Review Committee, the Superintendent shall call a meeting consisting of one principal, two teachers, one librarian, and three parents. Members of the local review committee of the school from which an appeal is received may not serve on the Chesterfield County Public School Review Committee. b. The Review Committee shall consider many factors, including but not limited to: (i) Study the written recommendations from the school committee and examine all materials leading to the decision. (ii) Invite the appropriate instructional staff members to appear before the committee to discuss the material. (iii) Read reviews if available and consult authoritative lists concerning the material. (iv) Invite the parent to appear before the committee to explain his or her concerns. If the parent does not accept the opportunity, the committee will discontinue its review, and the school committee's decision will stand. (v) Prepare a report of recommendations and forward the report to the Superintendent. c. The Superintendent shall prepare a letter of response to the parent and forward copies of the letter and of the appeal committee's report to the appropriate principal and School Review Committee from initiating school. 21 X. Technology Statement The library will encourage and foster 21st century learning and technology skills for all students through the use of new and existing technologies in an ever-changing world. All students will be given the opportunity to access technology in the classroom, library, or through personal devices (signed as part of the Code of Conduct for the school). An Acceptable Use Policy (See Forms for AUP) will be shared and online safety lessons will be taught through the guidance department. Technology includes, but is not limited to, computers, electronic devices (ex.: cell phones, e-readers, i-pods and mp3 players ), internet, email, and other networks. The librarian will stay abreast of new technologies, including but not limited to attending seminars when available, joining PLCs, and working with Partners in Education. A. Acceptable Use Policy (AUP) 1. The student may use databases and library information for research. 2. The technology and electronic resources may be used for working with others. 22 3. The use of technology to acquire knowledge must support the standards of learning and educational goals. 4.The technology should extend learning opportunities. 5. The county will filter sites to avoid potential hazards and inappropriate resources aren’t allowed. 6. Outside links are not supported by the county. B. DONATIONS of ELECTRONIC DEVICES: Electronic devices may be accepted by the library if there is an educational need. The following criteria, along with book donation criteria, will be considered when determining acceptance. 1. Clear of all material (music, books, documents, etc.) unless approved by the librarian. 2. All charging cords and adapters should be present. 3. Protective cover or pouch available. 4. It should be in good to excellent working order. 5. Electronic devices will not be available for inter-library loan. C. BYOD Policy 1. Personal electronic devices (for research/reading purposes) may be brought and used on the school’s network if it supports the 23 curriculum being taught with permission from teacher, resource staff, or administration. 2. The student must use the county’s network and not a personal network while using the electronic device on school property, including wireless hotspots. 3. The student takes complete responsibility for the well-being of the device (at your own risk) and is the only student who should be using it as the school system will not be held responsible for any personal electronic device. 4. Misuse of the device (use other than for supporting curriculum), will result in disciplinary actions as stated in the Code of Conduct. 5. Personal electronic devices are to be charged at home. 6. Printing from the devices will not be permitted, but saving documents in something similar to Google Drive/Google+ is encouraged. 7. The school reserves the right to examine/search personal electronic devices if there is evidence indicating policies or laws have been broken. 24 XI. Evaluation of Collection The collection will be evaluated on a five-year schedule that will rotate, allowing for the collection to be reviewed in a thoughtful and meaningful way. This process will allow for reviewing, weeding and updating to be on-going rather than a one-time deal. Year 1 500 600 Year 2 900 BIOGRAPHY PROF Year 3 000 100 200 800 EASY Year 4 FICTION SC Year 5 300 400 700 This five-year plan is a suggested model that prioritizes areas of focus. However, reference, non-fiction, and virtual resources will be reviewed on an ongoing, as-needed basis. It is not necessary to wait until the noted year to address a need for weeding or a need for enhancement. This is especially true when making sure that the collection is meeting the educational needs of the students as noted in the Standards of Learning (SOL) and Student Performance By Question (SPBQ) on the SOL yearly tests. 25 XII. Weeding/Deselection Statement Professional judgment by the librarian is key to weeding/de-selection of the library collection and the librarian is solely responsible for this. As the curriculum, needs, and teaching methods change, it is paramount that weeding takes place in order to provide the best resources available. The five-year plan for evaluation will guide this process, but not be limited to it. The main collection will be reviewed annually along with subscriptions to databases (ex: Discovery Education, EasyBib, and OverDrive with digital books). Professional, reference, and AV materials will be assessed annually for up-to-date information, use by faculty and students, working order of equipment, and to decide if the materials are possibly obsolete. Remember CREW (Continuous, Review, Evaluation, Weeding)! A. Critera for Weeding 1. Condition of material 2. Lack of circulation (not in 5 years/see *) 3. Out of date (content, use or accuracy-Do NOT weed based solely on Copyright as it could be classic or of worth to the collection.) 4. Content is fair or of poor quality (doesn’t meet current qualifications) 5. Shows bias or stereotypes 6. Reading level doesn’t match users 7. Multiple copies that are no longer needed 8. More current information is available 9. Outdated and doesn’t “draw” the reader in by format or layout 10. Dewey Classifications for Copyright /Last Circulation 000 100 200 300 400 2-10 years/ 2 years 5-15 years/2-5 years 5-15 years/3-5 years 2-5 years/2-3 years 10 years/3 years 500 600 700 800 900 26 5-10 years/3-5 years 5-10 years/2-5 years 5+ years/3 years Flexible/3 years 5-10 years 11. Additional Areas for Copyright consideration/Last Circulation Biographies Fiction Encyclopedias Reference Periodicals Easy Flexible Flexible/3-5 years 5-7 years/X Individual Basis/X 5 years/X Flexible/5 years 12. What to weed key: M U S T I E Misleading Ugly Superseded Trivial Irrelevant Elsewhere (can be obtained) *Consider, prior to weeding “non-circulating materials,” highlighting them as “Lost, But Not Forgotten.” If at that point, there is still no interest, weed. **DO NOT weed books with local history, local authors or local settings. B. Weeding Schedule Year 1 500 600 Year 2 900 BIOGRAPHY PROF Year 3 000 100 200 800 EASY Year 4 FICTION SC Year 5 300 400 700 C. Policy and Procedures for Weeding and Disposal 1. Check the collection analysis from Mackin for suggestions. 2. Confer with building experts on topics for weeding 3. Review the proposed sections for the year. 4. Scan the shelves, item by item using the above criteria and MUSTIE. 5. Display possible weeded material worthy of promoting. 6. Replace/repair needed items. 7. Change the book code to “discard.” 8. Remove all identifying markings on the weeded materials. 9. Make items of quality for classrooms available to teachers. 27 10. Non-Fiction weeded materials should not go to the classrooms. 11. Recycle books or discard. 28 XIII. Policy for Revision of the Policy This policy should be reviewed on an on-going basis so that the manual is of the most value to its constituents. As the librarian is going through the collection process, notes should be kept and in a “Revision of the Policy” folder. A Collection Review Committee (possibly made up of teachers, administration, and a librarian-cohort) will meet to take note of findings and add/delete items as needed to ensure the best possible practices and procedures are in place. This should be done on a yearly basis. 29 XIV. Appendices (Intellectual Freedom Statements) A. Library Bill of Rights The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services. I. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation. II. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval. III. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment. IV. Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas. V. A person’s right to use a library should not be denied or abridged because of origin, age, background, or views. VI. Libraries that make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. Adopted June 19, 1939, by the ALA Council; amended October 14, 1944; June 18, 1948; February 2, 1961; June 27, 1967; January 23, 1980; inclusion of “age” reaffirmed January 23, 1996. 30 B. The Freedom to Read Statement The freedom to read is essential to our democracy. It is continuously under attack. Private groups and public authorities in various parts of the country are working to remove or limit access to reading materials, to censor content in schools, to label "controversial" views, to distribute lists of "objectionable" books or authors, and to purge libraries. These actions apparently rise from a view that our national tradition of free expression is no longer valid; that censorship and suppression are needed to counter threats to safety or national security, as well as to avoid the subversion of politics and the corruption of morals. We, as individuals devoted to reading and as librarians and publishers responsible for disseminating ideas, wish to assert the public interest in the preservation of the freedom to read. Most attempts at suppression rest on a denial of the fundamental premise of democracy: that the ordinary individual, by exercising critical judgment, will select the good and reject the bad. We trust Americans to recognize propaganda and misinformation, and to make their own decisions about what they read and believe. We do not believe they are prepared to sacrifice their heritage of a free press in order to be "protected" against what others think may be bad for them. We believe they still favor free enterprise in ideas and expression. These efforts at suppression are related to a larger pattern of pressures being brought against education, the press, art and images, films, broadcast media, and the Internet. The problem is not only one of actual censorship. The shadow of fear cast by these pressures leads, we suspect, to an even larger voluntary curtailment of expression by those who seek to avoid controversy or unwelcome scrutiny by government officials. Such pressure toward conformity is perhaps natural to a time of accelerated change. And yet suppression is never more dangerous than in such a time of social tension. Freedom has given the United States the elasticity to endure strain. Freedom keeps open the path of novel and creative solutions, and enables change to come by choice. Every silencing of a heresy, every enforcement of an orthodoxy, diminishes the toughness and resilience of our society and leaves it the less able to deal with controversy and difference. Now as always in our history, reading is among our greatest freedoms. The freedom to read and write is almost the only means for making generally available ideas or manners of expression that can initially command only a small audience. The written word is the natural medium for the new idea and the untried voice from which come the original contributions to social growth. It is essential to the extended discussion that serious thought requires, and to the accumulation of knowledge and ideas into organized collections. 31 We believe that free communication is essential to the preservation of a free society and a creative culture. We believe that these pressures toward conformity present the danger of limiting the range and variety of inquiry and expression on which our democracy and our culture depend. We believe that every American community must jealously guard the freedom to publish and to circulate, in order to preserve its own freedom to read. We believe that publishers and librarians have a profound responsibility to give validity to that freedom to read by making it possible for the readers to choose freely from a variety of offerings. The freedom to read is guaranteed by the Constitution. Those with faith in free people will stand firm on these constitutional guarantees of essential rights and will exercise the responsibilities that accompany these rights. We therefore affirm these propositions: 1. It is in the public interest for publishers and librarians to make available the widest diversity of views and expressions, including those that are unorthodox, unpopular, or considered dangerous by the majority. Creative thought is by definition new, and what is new is different. The bearer of every new thought is a rebel until that idea is refined and tested. Totalitarian systems attempt to maintain themselves in power by the ruthless suppression of any concept that challenges the established orthodoxy. The power of a democratic system to adapt to change is vastly strengthened by the freedom of its citizens to choose widely from among conflicting opinions offered freely to them. To stifle every nonconformist idea at birth would mark the end of the democratic process. Furthermore, only through the constant activity of weighing and selecting can the democratic mind attain the strength demanded by times like these. We need to know not only what we believe but why we believe it. 2. Publishers, librarians, and booksellers do not need to endorse every idea or presentation they make available. It would conflict with the public interest for them to establish their own political, moral, or aesthetic views as a standard for determining what should be published or circulated. Publishers and librarians serve the educational process by helping to make available knowledge and ideas required for the growth of the mind and the increase of learning. They do not foster education by imposing as mentors the patterns of their own thought. The people should have the freedom to read and consider a broader range of ideas than those that may be held by any single librarian or publisher or government or church. It is wrong that what one can read should be confined to what another thinks proper. 32 3. It is contrary to the public interest for publishers or librarians to bar access to writings on the basis of the personal history or political affiliations of the author. No art or literature can flourish if it is to be measured by the political views or private lives of its creators. No society of free people can flourish that draws up lists of writers to whom it will not listen, whatever they may have to say. 4. There is no place in our society for efforts to coerce the taste of others, to confine adults to the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers to achieve artistic expression. To some, much of modern expression is shocking. But is not much of life itself shocking? We cut off literature at the source if we prevent writers from dealing with the stuff of life. Parents and teachers have a responsibility to prepare the young to meet the diversity of experiences in life to which they will be exposed, as they have a responsibility to help them learn to think critically for themselves. These are affirmative responsibilities, not to be discharged simply by preventing them from reading works for which they are not yet prepared. In these matters values differ, and values cannot be legislated; nor can machinery be devised that will suit the demands of one group without limiting the freedom of others. 5. It is not in the public interest to force a reader to accept the prejudgment of a label characterizing any expression or its author as subversive or dangerous. The ideal of labeling presupposes the existence of individuals or groups with wisdom to determine by authority what is good or bad for others. It presupposes that individuals must be directed in making up their minds about the ideas they examine. But Americans do not need others to do their thinking for them. 6. It is the responsibility of publishers and librarians, as guardians of the people's freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tastes upon the community at large; and by the government whenever it seeks to reduce or deny public access to public information. It is inevitable in the give and take of the democratic process that the political, the moral, or the aesthetic concepts of an individual or group will occasionally collide with those of another individual or group. In a free society individuals are free to determine for themselves what they wish to read, and each group is free to determine what it will recommend to its freely associated members. But no group has the right to take the law into its own hands, and to impose its own concept of politics or morality upon other members of a democratic society. Freedom is no 33 freedom if it is accorded only to the accepted and the inoffensive. Further, democratic societies are more safe, free, and creative when the free flow of public information is not restricted by governmental prerogative or selfcensorship. 7. It is the responsibility of publishers and librarians to give full meaning to the freedom to read by providing books that enrich the quality and diversity of thought and expression. By the exercise of this affirmative responsibility, they can demonstrate that the answer to a "bad" book is a good one, the answer to a "bad" idea is a good one. The freedom to read is of little consequence when the reader cannot obtain matter fit for that reader's purpose. What is needed is not only the absence of restraint, but the positive provision of opportunity for the people to read the best that has been thought and said. Books are the major channel by which the intellectual inheritance is handed down, and the principal means of its testing and growth. The defense of the freedom to read requires of all publishers and librarians the utmost of their faculties, and deserves of all Americans the fullest of their support. We state these propositions neither lightly nor as easy generalizations. We here stake out a lofty claim for the value of the written word. We do so because we believe that it is possessed of enormous variety and usefulness, worthy of cherishing and keeping free. We realize that the application of these propositions may mean the dissemination of ideas and manners of expression that are repugnant to many persons. We do not state these propositions in the comfortable belief that what people read is unimportant. We believe rather that what people read is deeply important; that ideas can be dangerous; but that the suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of life, but it is ours. This statement was originally issued in May of 1953 by the Westchester Conference of the American Library Association and the American Book Publishers Council, which in 1970 consolidated with the American Educational Publishers Institute to become the Association of American Publishers. Adopted June 25, 1953, by the ALA Council and the AAP Freedom to Read Committee; amended January 28, 1972; January 16, 1991; July 12, 2000; June 30, 2004. 34 C. Privacy (An Interpretation of the Library Bill of Rights) Introduction Privacy is essential to the exercise of free speech, free thought, and free association. The courts have established a First Amendment right to receive information in a publicly funded library. 1 Further, the courts have upheld the right to privacy based on the Bill of Rights of the U.S. Constitution. 2 Many states provide guarantees of privacy in their constitutions and statute law. 3 Numerous decisions in case law have defined and extended rights to privacy. 4 In a library (physical or virtual), the right to privacy is the right to open inquiry without having the subject of one’s interest examined or scrutinized by others. Confidentiality exists when a library is in possession of personally identifiable information about users and keeps that information private on their behalf. 5 Protecting user privacy and confidentiality has long been an integral part of the mission of libraries. The ALA has affirmed a right to privacy since 1939. 6 Existing ALA policies affirm that confidentiality is crucial to freedom of inquiry. Rights to privacy and confidentiality also are implicit in the Library Bill of Rights’ 8 guarantee of free access to library resources for all users. 7 Rights of Library Users The Library Bill of Rights affirms the ethical imperative to provide unrestricted access to information and to guard against impediments to open inquiry. Article IV states: “Libraries should cooperate with all persons and groups concerned with resisting abridgement of free expression and free access to ideas.” When users recognize or fear that their privacy or confidentiality is compromised, true freedom of inquiry no longer exists. In all areas of librarianship, best practice leaves the user in control of as many choices as possible. These include decisions about the selection of, access to, and use of information. Lack of privacy and confidentiality has a chilling effect on users’ choices. All users have a right to be free from any unreasonable intrusion into or surveillance of their lawful library use. Users have the right to be informed what policies and procedures govern the amount and retention of personally identifiable information, why that information is necessary for the library, and what the user can do to maintain his or her privacy. Library users expect and in many places have a legal right to have their information protected and kept private and confidential by anyone with direct or indirect access to that information. In addition, Article V of the Library Bill of Rights states: “A person’s right to use a library should not be denied or abridged because of origin, age, background, or views.” This article precludes the use of profiling as a basis for any breach of privacy rights. Users have the right to use a 35 library without any abridgement of privacy that may result from equating the subject of their inquiry with behavior. 9 Responsibilities in Libraries The library profession has a long-standing commitment to an ethic of facilitating, not monitoring, access to information. This commitment is implemented locally through development, adoption, and adherence to privacy policies that are consistent with applicable federal, state, and local law. Everyone (paid or unpaid) who provides governance, administration, or service in libraries has a responsibility to maintain an environment respectful and protective of the privacy of all users. Users have the responsibility to respect each others’ privacy. For administrative purposes, librarians may establish appropriate time, place, and manner restrictions on the use of library resources. 10 In keeping with this principle, the collection of personally identifiable information should only be a matter of routine or policy when necessary for the fulfillment of the mission of the library. Regardless of the technology used, everyone who collects or accesses personally identifiable information in any format has a legal and ethical obligation to protect confidentiality. Conclusion The American Library Association affirms that rights of privacy are necessary for intellectual freedom and are fundamental to the ethics and practice of librarianship. 1 Court opinions establishing a right to receive information in a public library include Board of Education. v. Pico, 457 U.S. 853 (1982); Kreimer v. Bureau Of Police For The Town Of Morristown, 958 F.2d 1242 (3d Cir. 1992); and Reno v. American Civil Liberties Union, 117 S.Ct. 2329, 138 L.Ed.2d 874 (1997). in particular the Fourth Amendment’s guarantee of “[t]he right of the people to be secure in their persons, houses, papers, and effects, against unreasonable searches and seizures,” the Fifth Amendment’s guarantee against selfincrimination, and the Ninth Amendment’s guarantee that “[t]he enumeration in the Constitution, of certain rights, shall not be construed to deny or disparage others retained by the people.” This right is explicit in Article Twelve of the Universal Declaration of Human Rights: “No one shall be subjected to arbitrary interference with his privacy, family, home or correspondence, nor to attacks upon his honour and reputation. Everyone has the right to the protection of the law against such interference or attacks.” This right has further been explicitly codified as Article Seventeen of the “International Covenant on Civil and Political Rights,” a legally binding international human rights agreement ratified by the United States on June 8, 1992. 2 See 36 3 Ten state constitutions guarantee a right of privacy or bar unreasonable intrusions into citizens’ privacy. Forty-eight states protect the confidentiality of library users’ records by law, and the attorneys general in the remaining two states have issued opinions recognizing the privacy of users’ library records. 4 Cases recognizing a right to privacy include: NAACP v. Alabama, 357 U.S. 449 (1958); Griswold v. Connecticut 381 U.S. 479 (1965); Katz v. United States, 389 U.S. 347 (1967); and Stanley v. Georgia, 394 U.S. 557 (1969). Congress recognized the right to privacy in the Privacy Act of 1974 and Amendments (5 USC Sec. 552a), which addresses the potential for government’s violation of privacy through its collection of personal information. The Privacy Act’s “Congressional Findings and Statement of Purpose” state in part: “the right to privacy is a personal and fundamental right protected by the Constitution of the United States.” 5 The phrase “Personally identifiable information” was established in ALA policy in 1991. See: Policy Concerning Confidentiality of Personally Identifiable Information about Library Users. Personally identifiable information can include many types of library records, for instance: information that the library requires an individual to provide in order to be eligible to use library services or borrow materials, information that identifies an individual as having requested or obtained specific materials or materials on a particular subject, and information that is provided by an individual to assist a library staff member to answer a specific question or provide information on a particular subject. Personally identifiable information does not include information that does not identify any individual and that is retained only for the purpose of studying or evaluating the use of a library and its materials and services. Personally identifiable information does include any data that can link choices of taste, interest, or research with a specific individual. Eleven of the Code of Ethics for Librarians (1939) asserted that “It is the librarian’s obligation to treat as confidential any private information obtained through contact with library patrons.” See: Code of Ethics for Librarians (1939). Article Three of the current Code (1995) states: “We protect each library user’s right to privacy and confidentiality with respect to information sought or received and resources consulted, borrowed, acquired, or transmitted.”. 6 Article 7 See these ALA Policies: Access for Children and Young People to Videotapes and Other Nonprint Formats; Free Access to Libraries for Minors ; Libraries: An American Value ; the newly revised Library Principles for a Networked World; Policy Concerning Confidentiality of Personally Identifiable Information about Library Users; Policy on Confidentiality of Library Records ; Suggested Procedures for Implementing Policy on the Confidentiality of Library Records . 8 Adopted June 18, 1948; amended February 2, 1961, and January 23, 1980; inclusion of “age” reaffirmed January 23, 1996, by the ALA Council. 37 ALA Policy asserts, in part, that: “The government’s interest in library use reflects a dangerous and fallacious equation of what a person reads with what that person believes or how that person is likely to behave. Such a presumption can and does threaten the freedom of access to information.” 9 Existing 10 See: Guidelines for the Development and Implementation of Policies, Regulations and Procedures Affecting Access to Library Materials, Services and Facilities . Adopted June 19, 2002, by the ALA Council. 38 D. Libraries: An American Value Libraries in America are cornerstones of the communities they serve. Free access to the books, ideas, resources, and information in America’s libraries is imperative for education, employment, enjoyment, and self-government. Libraries are a legacy to each generation, offering the heritage of the past and the promise of the future. To ensure that libraries flourish and have the freedom to promote and protect the public good in the 21st century, we believe certain principles must be guaranteed. To that end, we affirm this contract with the people we serve: We defend the constitutional rights of all individuals, including children and teenagers, to use the library’s resources and services; We value our nation’s diversity and strive to reflect that diversity by providing a full spectrum of resources and services to the communities we serve; We affirm the responsibility and the right of all parents and guardians to guide their own children’s use of the library and its resources and services; We connect people and ideas by helping each person select from and effectively use the library’s resources; We protect each individual’s privacy and confidentiality in the use of library resources and services; We protect the rights of individuals to express their opinions about library resources and services; We celebrate and preserve our democratic society by making available the widest possible range of viewpoints, opinions and ideas, so that all individuals have the opportunity to become lifelong learners - informed, literate, educated, and culturally enriched. Change is constant, but these principles transcend change and endure in a dynamic technological, social, and political environment. By embracing these principles, libraries in the United States can contribute to a future that values and protects freedom of speech in a world that celebrates both our similarities and our differences, respects individuals and their beliefs, and holds all persons truly equal and free. Adopted February 3, 1999, by the Council of the American Library Association 39 The Robious Elementary School Library is thrilled to announce the start of the Birthday Books and More Club. If your family would like to make a minimum donation of $15.00 to this fund, a book will be placed in the library in your child’s honor. Mrs. Ivey, our librarian, has an amazing selection of new, ready-to-shelve books from which your child may choose. During your child’s birthday month, he/she will be notified to come to the library to choose a book. A special bookplate will be placed in the front of the book and your child will be the first one to check it out from the library. Upon returning the book, it will become a permanent part of the library collection for students to enjoy for years to come. In addition to birthdays, donating a book is a wonderful way to honor others such as grandparents, special teachers, or even family friends. As a member of the Birthday Books and More Club your child will: •select a new book from the collection in the library just waiting to be shelved during his/her birthday month •have his/her name written on a book plate and placed in the chosen book •donate the book to the South Anna library collection after being the first to check it out If you are interested in participating, please fill out the form below and return it to school. Make checks payable to Robious Elementary (NOT the PTA). Students who have birthdays during summer months may select another month in which to celebrate. Halfbirthdays are a great idea! We look forward to helping the children of Robious Elementary celebrate birthdays and honor special people. Additional forms are on the back. For any questions, contact Lara Ivey lara_ivey@ccpsnet.net. -----------------------------------------------------------------------------------------------------------Student Name ________________________________________________________ Today’s Date ______________________________________ Child’s Teacher _____________________________________ Grade ___________ Occasion ___________________________________________________________ Occasion Date _______________________________________________________ Chosen Celebration Month (summer birthdays)_________________________________ Bookplate to Read: This book is donated in honor of __________________________________________ for _________________________________________________________________ (For example…her 7th birthday, being a wonderful grandmother, etc.) Parent’s Name ___________________________________________________ Parent’s Phone Number ______________________________ Parent’s e-mail ______________________________________ (Donations of $15 or more can be made payable to Robious Elementary.) 40 Below are additional forms for families wishing to donate more than one book. Student Name ________________________________________________________ Today’s Date ______________________________________ Child’s Teacher _____________________________________ Grade ___________ Occasion ___________________________________________________________ Occasion Date _______________________________________________________ Chosen Celebration Month (summer birthdays)_________________________________ Bookplate to Read: This book is donated in honor of __________________________________________ for _________________________________________________________________ (For example…her 7th birthday, being a wonderful grandmother, etc.) Parent’s Name ___________________________________________________ Parent’s Phone Number ______________________________ Parent’s e-mail ______________________________________ (Donations of $15 or more can be made payable Robious Elementary.) Student Name ________________________________________________________ Today’s Date ______________________________________ Child’s Teacher _____________________________________ Grade ___________ Occasion ___________________________________________________________ Occasion Date _______________________________________________________ Chosen Celebration Month (summer birthdays) ________________________________ Bookplate to Read: This book is donated in honor of __________________________________________ for _________________________________________________________________ (For example…her 7th birthday, being a wonderful grandmother, etc.) Parent’s Name ___________________________________________________ Parent’s Phone Number ______________________________ Parent’s e-mail ______________________________________ (Donations of $15 or more can be made payable to Robious Elementary.) 41 Robious Elementary School Library Gift Form Name______________________________________________________________ Address____________________________________________________________ Email______________________________________________________________ Phone Number_______________________________________________________ Relation to the school _________________________________________________ I’d like for my monetary donation to the RES library to: ____ Purchase books ………………… $_____________ Topic to consider___________________________________ Title/s to consider___________________________________ ____ Address library needs (as seen fit by Library Committee) $_____________ Total donation $_____________ -----------------------------------------------------------------------------------------------------------If you would like a book plate placed in the purchased book, please let us know how you would like it inscribed. ___In honor of ___________________________________________________________. ___A gift from __________________________________________________________. ___Donated by __________________________________________________________. ___Other _______________________________________________________________. (Birthday, Teacher celebration, Holiday, Sibling, Graduation, Principal, etc.) For Library Use : check#_________ cash__________book________other____________ name plate________ note________ email________ teacher________ 42 Request/Recommendation for Library Materials Teacher’s Name: _____________________________ Today’s Date: __________ Date Needed:________ Subject Area: ________________________________ Grade: _________ Reading Level: _________ Unit of Study: ______________________________ Title: ___________________________________ ______ Author: ___________________________________ ___ Edition/Copyright: _______ ISBN: ___________ Publisher: ___________________________________ _ Number of copies/volumes:___________________ *List price: ______ 43 Priority (if making multiple requests) _____ Importance of request: ____ High (must have to teach curriculum) ____ Medium (enhances curriculum) ____ Wish List (not critical, but would be nice) *If over $100.00, please justify what role this item would play in helping to teach the curriculum. ___________________________________ ___________________________________ ________________ ___________________________________ ________________ Oh, I Wish I Had This! Name __________________ Grade Level _____________ Area Key: LA= Language Arts SS= Social Studies CV= Core Values O= Other 1. M= Math S= Science T= Technology Resource Needed (Title/Topic) Note specific titles or topics where materials are needed to compliment SOL instruction. LA M SS S CV T O 44 2. LA M SS S CV T O 3. LA M SS S CV T O 4. LA M SS S CV T O 5. LA M SS S CV T O 6. LA M SS S CV T O 7. LA M SS S CV T O 8. LA M SS S CV T O 9. LA M SS S CV T O 10. LA M SS S CV T O *Keep this sheet in the front of your plan book for safe keeping! We will use this to help with the ordering of materials. CHESTERFIELD COUNTY PUBLIC SCHOOLS File: 3031-F CHESTERFIELD COUNTY PUBLIC SCHOOLS CONSIDERATION OF CONTROVERSIAL MATERIALS MATERIAL/MEDIA CONSIDERATION FORM Author: _______________________ Title: __________________________________________ Publisher/Producer: ___________________________________ Copyright: _______________ Book ______ Film ______ Software ______ Recording ______ Video ______ Other ______ Request initiated by: ___________________________________________________________ Address: __________________________________________ Telephone: ________________ ______________________________________________Zip Code_______________ School: ______________________________________________________________________ 45 1. Did you read or view this entire work? __________ If not, what sections? (Cite page numbers or other specifics) ______________________________________________________________________ __ 2. What do you believe is the purpose of the material? ______________________________________________________________________ __ ______________________________________________________________________ __ ______________________________________________________________________ __ 3. What is your reason for requesting consideration of this material? ______________________________________________________________________ __ ______________________________________________________________________ __ ______________________________________________________________________ __ Signature: _____________________________________ Date: ______________________ Adopted: December 8, 2009 ______________________________________________________________________ __ ______________________________________________________________________ __ Reconsideration Form for Committee Members Meeting Date_______________________ Challenge Date_____________________ Title of Work _______________________________________________ Author/Publisher/Copyright ______________________________________________ Characteristics of Work (paper, visual, interactive, digital, other) __________________ Initiator of Challenge ____________________________________________________ 46 Committee Members: Name (Signature once challenged work has been read/viewed) Position Signature 1. 2. 3. 4. Topics to Consider: 1. Member has read/viewed/ the work in its entirety. 2. Selection policy has been reviewed to show why this work was selected. 3. Reviews and recommendations for this work have been located and shared with the committee. 4. Prior to meeting with the Initiator of the Challenge, committee members have met and reviewed the above items. 5. Continue with policy for Reconsideration of Materials. Bibliography Bishop, K., & Orden, P. (2007). The collection program in schools: concepts, practices, and information sources (4th ed.). Westport, Conn.: Libraries Unlimited. BoardDocs® Policy: 3031-F Consideration of Controversial Materials / Media Consideration Form. (n.d.). Paperless Agenda Solutions. Retrieved October 15, 2012, from http://www.boarddocs.com/vsba/chesterfield/Board.nsf/goto?open&id=84AQEV6901F7 47 Interlibrary Loan in Meridian School District (October, 2003) I. Purpose The purpose of Interlibrary Loan (ILL) in Meridian Sch. (n.d.). Google. Retrieved October 10, 2012, from http://webcache.googleusercontent.com/search?q=cache:G9EHDzbQC0kJ:www.meridia nschools.org/Staff/Manuals/Procedure+Manual/07.+Miscellaneous+Information/C+%25 29+Miscellaneous+Information+II.pdf+&hl=en&gl=us Library Bill of Rights | American Library Association. (n.d.). American Library Association. Retrieved October 8, 2012, from http://www.ala.org/advocacy/intfreedom/librarybill NPS - System Libraries. (n.d.). index. Retrieved October 1, 2012, from http://www.newton.k12.ma.us/libraries/nps_libraries.html Privacy | American Library Association. (n.d.). American Library Association. Retrieved October 8, 2012, from http://www.ala.org/advocacy/intfreedom/librarybill/interpretations/privacy Reporting a Challenge | American Library Association. (n.d.). American Library Association. Retrieved October 12, 2012, from http://www.ala.org/advocacy/banned/challengeslibrarymaterials Texas State Library and Archives Commission (2008). CREW: A Weeding Manual for Modern Libraries. Retrieved October 28, 2012, from https://www.tsl.state.tx.us/ld/pubs/crew/index.html The Freedom to Read Statement | American Library Association. (n.d.). American Library Association. Retrieved October 8, 2012, from http://www.ala.org/offices/oif/statementspols/ftrstatement/freedomreadstatement Virginia Beach City Public Schools - Bring Your Own Device Guidelines. (n.d.). Virginia Beach City Public Schools. Retrieved November 5, 2012, from http://www.vbschools.com/curriculum/byod/guidelines.asp Winner, M. (2008). Our Library Media Center Procedure Handbook. [Handbook]. Columbia, MD: Author. 48 Libraries: An American Value. American Library Association. Retrieved October 8, 2012, from http://www.ala.org/offices/oif/statementspols/americanvalue/librariesamerican 49