Guidelines on Standardisation of Office Furniture 1. Objectives of this Guidelines 1.1. To ensure that all staff, irrespective of faculty or department, are treated equally in the allocation of office furniture. 1.2. To ensure that the image of the University is in no way compromised by the standard of office furniture used. 1.3. To enable the Procurement Department to negotiate favourable pricing on the supply of standard furniture. 2. General Rules 2.1. Only new offices will be issued furniture as determined on Annexure A. If a new staff member is a replacement appointment, the previous staff member’s office furniture will be utilised. 2.2. Replacement of furniture must be authorized by the direct line manager, and will be the result of objective 1.2 above and in accordance with Annexure A. 2.3. Offices will be furnished according to the person’s position at the university at that point in time. 2.4. Furniture for conference rooms and reception areas will be standardised with the same ranges that are being used for the offices. 2.5. Secretaries will be furnished with the same range that their managers are entitled to, but with the unit allocation of their position level. If deemed necessary, additional filing cabinets can be allocated. 2.6. No couches or lounge suites will be allowed, unless approved by a member of the Institutional Management. 2.7. In the event that the current ranges (M1000 and M4000) are removed from the market, the Procurement Department will identify similar ranges which will then become the standardised office furniture range of the University. 2.8. All office furniture will be obtained in accordance with the requirements of the Procurement Policy of the University. 2.9. The disposal of redundant and old furniture will be the responsibility of the Department: Asset Control. Guidelines for Office Furniture 1 12/02/2016 Annexure A Schedule of Office Furniture Allocation Position level Code P1 – P3 TOP MANAGEMENT P7 – P9 SENIOR STAFF M4000 M4000 CB19 Marval C1 M1000 M1000 M1000 M1000 M1000 CB19 Marval M1000 M1000 M1000 P10 – P19 ADMIN STAFF Qty Each individual case to be approved by IM Committee Member M4000 M4000 M4000 M4000 P4 – P6 SENIOR MANAGEMENT Description Marval Marval Guidelines for Office Furniture Double pedestal desk 2000 x 1000 (Oak) Desk Extension 1200 x 600 (Oak) Corner Link for desk and extension (Oak) Wall unit – 3 Tier bookcase with glass doors and bottom cabinet (Oak) Credenza with Sliding doors (Oak) Conference table 1500 (6 Seater) (Oak) Highback chair (Material) Visitors arm chairs (Material) Rickstacker chair (for conference table) (Material) Dustbin – Wood (Oak) Letter trays – Wood (Oak) Hat and coat stand – Wood Hat and Coat stand 1 1 1 1 Single pedestal desk 1800 x 600 (Oak) Desk Extension 1200 x 600 (Oak) Corner Link for desk and extension (Oak) Wall unit – 3 Tier open bookcase with bottom cabinet (Oak) Credenza with Sliding doors (Oak) Highback chair (Material) Visitors chairs (Material) Dustbin – (Oak) Letter trays – (Oak) 1 1 1 1 Single pedestal desk 1800 x 600 (Oak) Desk Extension 1200 x 600 (Oak) Corner Link for desk and extension (Oak) Low Back Swivel& Tilt Chair OR Typist Chair (Material) Visitors chair (Material) Systems cabinet 1500 x 900– (Metal) 4 Drawer Filing cabinet – Wood (Metal) Dustbin – (Plastic or Metal) Letter trays – (Plastic or Metal) 1 1 1 1 2 1 1 1 1 2 12/02/2016 1 1 1 2 6 1 2 1 1 1 2 1 1