REQUEST FOR PROPSAL JETRO Toronto Freestanding Office Furniture
This request for proposal (RFP) provides interested vendors with sufficient information to enable
them to prepare and submit proposals for consideration by JETRO (Japan External Trade
Organization) Toronto (Hereinafter JETRO Toronto) to satisfy its need for the acquisition,
delivery and installation of freestanding office furniture for its new administrative office located at
120 Adelaide St. West Suite 916 Toronto Ontario M5H1T1.
This RFP is being issued by JETRO Toronto. Please refer all inquiries to:
JETRO Toronto
181 University Ave. Suite 1600 Toronto ON M4G2J8
Email: TOR@jetro.go.jp
(Inquiries by phones and fax are not accepted.)
Contract
It is proposed that, if a contract is entered into as a result of successful negotiations, the vendor
will be issued a standard JETRO Toronto purchase order. Negotiations may be undertaken with
vendors whose proposals show them to be qualified, responsible and capable of performing the
work. All, or a portion of the products/services offered in the vendor’s proposal, may be
incorporated into the final negotiated purchase order.
Rejection of Proposals
JETRO Toronto reserves the right to reject any and all proposals received as a result of this
RFP and to cancel this solicitation at any time prior to the execution of a contract. Proposals will
be rejected immediately if they are not prepared in accordance with the RFP.
Incurring Costs
JETRO Toronto is not liable for any costs or expenses incurred by vendors in the preparation or
submission of their proposals or for attendance at any conferences or meetings related to this
RFP prior to the issuance of a contract.
Response Date
To be considered, proposals must be received at the issuing office on or before
11:00 a.m. on Monday, June 30th, 2014 by e-mail.
Late submissions will not be accepted. Proposals must be clearly titled “JETRO Toronto
RFP Freestanding Office Furniture”.
Vendor Responsibilities
Each proposal must be signed by the individual representatives of the vendor who has
contracting authority. That individual will be the sole point of contact with regard to contractual
matters.
Proposals
Proposals must be submitted on a stipulated price basis. Please provide breakdown pricing
on the items listed on the attached Appendix A, while giving consideration to the descriptions
given. Descriptions have been given either by product specifications or acceptable product to
give the vendor a guideline of what JETRO Toronto has determined as an acceptable standard.
Prices will include product, delivery and installation and HST.
INSTRUCTIONS TO BIDDERS
Statement of the Problem
JETRO Toronto requires the acquisition, delivery and installation of freestanding office furniture
to occupy its new administration office. JETRO Toronto will be responsible to relocate its current
furniture to the new facility.
Furniture Descriptions
See Appendix B.
Delivery and Installation
Vendors will coordinate with JETRO Toronto all dates involving arrival of furniture at site,
staging area designation, and verify installation date with completion schedule. Do not deliver
items until site conditions are adequate to receive the furniture as determined by JETRO
Toronto. Protect materials from weather while in transit. Store items under conditions
recommended by Manufacturer. Deliver all furniture components to final destination within
building. Include movement to and from staging area. Uncrate and assemble where required.
Provide name of installation company and their qualifications. Required delivery date is not
earlier than July 31st, Thursday 2014, not later than August 28th, Thursday 2014. Assembly
can be conducted during business hours, however delivery must be completed after 6:00 p.m.
Monday –Friday. Vendors will not receive any additional funds for these requirements.
Operating/Maintenance Manuals
Provide maintenance manuals. Demonstrate operating procedures.
Warranty
Submit manufacturer's standard warranty form. Issue warranty in the legal name of “Japan
External Trade Organization”. JETRO Toronto is sole authority who will determine acceptance
of warranty documents.
APPENDIX A 1/2 – RESPONSE FORMAT
JETRO Toronto Request for Proposal for Freestanding Office Furniture
Vendor:__________________________________________________________________
(Legal Name)
of
___________________________________________________________________
(Business Address)
Years in Business___________ No. of Employees ___________
Installation Company:_____________________________________________________ _
Qualifications: ______________________
____________________________________
The undersigned, having examined the Request for Proposal documents inclusive, all as
prepared by JETRO Toronto; hereby offer to enter into a Contract to perform the Work required
by the RFP Documents for the TOTAL STIPULATED SUM of
_________________________________________ Dollars ($ ) including HST
Signed, sealed and submitted for and on behalf of:
Company:
Signature:
Name and Title:
(Please Print or Type)
Witness:
Dated at ______________ this ______ day of ________________, 20__.
APPENDIX A 2/2 – PRICE LIST
DESCRIPTION
UNIT
1) 4 WORKSTATIONS
1
TEKNION EXPANSION DESKING
2) 2 EXECUTIVE WORKSTATIONS
TEKNION EXPANSION DESKING
1
3) EXECUTIVE OFFICE TEKNION
EXPANSION CASEGOODS
1
4) STORAGE AND TABLES
TEKNION EXPANSION
-
BOOKSHELF 5H
BOOKSHELF 3H
3H STORAGE CABINET
CTRTB DESKS WITH C-LEGS
AUDIENCE MEETING ROOM TABLE:
RECTANGULAR
AUDIENCE MEETING ROOM TABLE:
RECTANGULAR
AUDIENCE 5 DOOR CREDENZA
5) CHAIRS TEKNION
TEKNION VOLUME STACKING CHAIRS WHITE
TEKNION VOLUME STACKING CHAIRS BLACK
TEKNION VARIABLE CHAIRS
TEKNION SABRINA CHAIR
6) OTHER FURNITURE MISCELLANEOUS
METAL LOCKERS
GLOBAL ROMA CHAIR
CPU HOLDER W/ HORIZONTAL MOUNTING KIT
DELIVERY & INSTALLATION
HST
TOTAL
2
3
7
2
1
PRICE
SUBTOTAL
-
-
-
-
-
-
1
1
8
24
6
1
6
6
1
1
-
APPENDIX B – Furniture Descriptions
1) 4 WORKSTATIONS TEKNION EXPANSION DESKING
1
LEFT END SPINE DESK- HALF INTERMEDIATE GABLE, 48”X 72”
STANDARD FOUNDATION LAMINATE W/ RIGHT ACCESS DOOR
1
RIGHT END SPINE DESK- 48”X 72”
STANDARD FOUNDATION LAMINATE W/ LEFT ACCESS DOOR
2
RECTANGULAR CROSS GRAIN DESK WITH FULL AND HALF GABLE, LEFT,
LAMINATE GABLE, STANDARD LAMINATE, 24” X 48”
2
RECTANGULAR CROSS GRAIN DESK WITH FULL AND HALF GABLE, RIGHT,
LAMINATE GABLE, STANDARD LAMINATE, 24” X 48”
4
STATIONARY LAMINATE PEDESTAL, BBF, 18” X 28”
SOURCE LAMINATE
2
DESKTOP CABINET, HINGED DOORS, CLOSED WITHOUT COVER, SHARED WITH
FABRIC TACKBOARD (GRADE 1), 16” X 54”, STANDARD LAMINATE
2
CENTRAL SCREEN FOR SPINE DESK, FROSTED GLASS, DESK MOUNTED, 13”X
63”
1
BASE FEED POWER
1 DUPLEX, 1 VOICE, 2 DATA PER STATION
2) 2 EXECUTIVE WORKSTATIONS TEKNION EXPANSION DESKING
1
SHARED SPINE DESK, STANDARD FOUNDATION LAMINATE, LEFT ACCESS
DOOR, 48” X 84”
1
CENTRAL SCREEN FOR SPINE DESK, FROSTED GLASS, DESK MOUNTED, 13” X
36”
1
CROSSGRAIN RECTANGULAR WORKSURFACE, LEFT, 24” X 48”, STANDARD
LAMINATE WITH CENTRE GROMMET
1
CROSSGRAIN RECTANGULAR WORKSURFACE, RIGHT, 24” X 48”, STANDARD
LAMINATE WITH CENTRE GROMMET
2
SOLID SEMI SUPPORTED LEG- 24”
2
WORKSURFACE GLASS EDGE SCREEN, FROSTED, 13”X 39”
1
DESKTOP CABINET, HINGED DOORS, CLOSED WITHOUT COVER, SHARED WITH
FABRIC TACKBOARD (GRADE 1), 16” X 48”, STANDARD LAMINATE
2
FREESTANDING LOW CREDENZA, OPEN WITH FROSTED SLIDING GLASS DOOR,
20” X 66”
STANDARD SOURCE LAMINATE
1
BASE FEED POWER
1 DUPLEX, 1 VOICE, 2 DATA PER STATION
3) EXECUTIVE OFFICE TEKNION EXPANSION CASEGOODS
1
RECTANGULAR WORKSURFACE, 1 3/16” THICK, WITH GROMMET, 30” X 72”,
STANDARD FOUNDATION LAMINATE, WITH FROSTED GLASS FILLED IN FRAME
LEG
1
FROSTED SUSPENDED MOD PANEL
1
BMZA CREDENZA WITH DOORS AND FILE/FILE, 18” X 72” X 29”, FOUNDATION
LAMINATE WORKSURFACE, SOURCE LAMINATE DOORS/DRAWERS
1
CPU HOLDER WITH HORIZONTAL MOUNTING KIT AND CABLE MANAGEMENT
4) STORAGE AND TABLES TEKNION EXPANSION
2
BOOKSHELF 5H: 18"X36"X72", STANDARD LAMINATE
3
BOOKSHELF 3H: 18"X36"X42", STANDARD LAMINATE
7
3H STORAGE CABINET- STANDARD SOURCE LAMINATE : 18"X36"X42"
2
CTRTB DESKS WITH C-LEGS: 24"D X 48"W, STANDARD LAMINATE
1
AUDIENCE MEETING ROOM TABLE: RECTANGULAR TABLE WITH STRETCH
LEGS, 42” X 96”, STANDARD LAMINATE
1
AUDIENCE MEETING ROOM TABLE: RECTANGULAR TABLE WITH STRETCH LEGS,
36" X 84" , STANDARD LAMINATE
1
AUDIENCE LAMINATE 5 DOOR CREDENZA: 80” WIDE, 36” HIEGHT NO GROMMET.
5) CHAIRS TEKNION
8
TEKNION VOLUME STACKING CHAIRS, NON-UPHOLSTERED, WHITE.
24
TEKNION VOLUME STACKING CHAIRS, NON-UPHOLSTERED, BLACK.
6
TEKNION VARIABLE CHAIRS: ARMLESS, UPHOLSTERED SEAT AND BACK,
ALUMINUM LEG WITH CASTERS, GRADE 2 FABRIC.
1
TEKNION SABRINA CHAIR- BLACK GRADE 2 FABRIC, NO HEADREST, NO
COATHANGER, LUMBAR SUPPORT, POLISHED ALUMINUM BASE.
6) OTHER FURNITURE MISCELLANEOUS
6
METAL LOCKERS: 12"W X 21"D X 72"H, WHITE.
6
GLOBAL ROMA 1906: TASK- HEIGHT ADJUSTABLE ARM, MESH BACK,
UPHOLSTERED SEAT SB MESH WITH MT25 FABRIC