DLS (ISO Quality Procedure): QP-09-709Version: ¾, Date: March
7, 2010
Title: Sale and gift transactions
Directorate: Registration affairs/ LRDs (land registration
directorates)
1-
Objective
1-1 To show how to execute land sale and gift transactions
2-
Domain of work
2-1 All sale and gift transactions recorded in the land
register.
3-
Definitions
3-1 Sale: Surrender of property or property right in exchange
of compensation (Article 465, Civil Law)
3-2 Gift: Surrender of property or property right, during the
life of the proprietor, without compensation (Article
557, Civil Law)
4-
Responsibilities
4-1: Land registration director: Sanctioning and signing the
estimated land value
4-2: Receptionist (Front Office): Recording the transaction,
checking its different documents and matching them
with the registers, sending the transaction to the
concerned sections or officials, and finally delivering the
title deed to the customer.
4-3: Surveyor – valuer (Appraiser): Assessing the land and
issuing a computerized payment order.
4-4: Hearing official: Verifying the fees and the conformity of
the documents with the register, asking the concerned
parties to sign the sale or gift contract, and directing
them to pay the fees.
4-5: Registration transactions branch (RTB) official:
Preparing the contract.
4-6: Verification section official:
Checking and sanctioning the estimated value (This
applies to the LRDs of categories A&B).
4-7: Land registry keeper:
Verifying and recording the transaction, and issuing the
title deed.
4-8: Cashier: Collecting the legal fees.
4-9: Records office or post bureau (Diwan) official:
Classifying and archiving the transaction documents.
5-
Procedure:
5-1: The concerned party asks (the receptionist) for the sale
form (qp-09-709-1) or the gift form (qp-09-709-5). He
fills and attaches it to the (municipal) zoning sketch of
the concerned property. He gives the documents to the
front office receptionist who will get a draft of the title
deed and the cadastral plan from the Registry keeper.
The front office verifies that the required tax
quittances are attached.
If the land is a joint property, the form (qp-09-709-8)
must be used. All papers and documents should be put
inside the proper cadastral file (form: qq-09-709-6),
which will be sent to the surveyor-valuer.
5-2: The surveyor-valuer assesses the property. He fills the
valuation card (form: qp-09-731-1), then issues the
payment order, and sends the transactions to the
verification section (if there is one in the LRD).
5-3: The verification official checks all the transaction
documents; he sanctions the estimated value according
to the work instruction (WI-09-709-2), and sends it to
the LRD director (to sign it), who in turn will send it to
the registration transaction branch (RTB) (in the DLS
center).
5-4: The RTB official prepares the sale or the gift contract on
the proper form. He makes a copy of the seller personal
data (from the of the Civil Status data base), and
attaches it to the transaction according to (WI-09-7093). He calculates the costs, fees and taxes due, and
returns the file to the verification section (if it exists in
the LRD).
5-5: The verification section official verifies the file according
to WI-09-709-2, and then sends it to the LRD director.
5-6: The LRD director sends the file to the hearing official to
check the fees, and match the documents with the
registers, who in turn will send the parties to the cashier
to pay the legal fees. Subsequently the hearing will be
arranged and the transaction sanctioned according to
(WI-09-709-1). The parties then sign the act of
acknowledgment (qp-09-709-9).
The file is then sent to the RTB. In the case of
corporates or non Jordanians, the hearing official takes
the file by hand to the Registry section to make the
necessary changes and to issue new title deeds, which
he then gives to the concerned parties.
5-7: The RTB official enters the transactions in the electronic
sheet, issues a draft title deed, and a “shares change
statement”, form (qp-09-709-4), according to WI-09881-1.
He then sends the file to the Registry keeper.
5-8: The Registry keeper makes the necessary changes on
the white (original) sheet, issues a title deed and
delivers it to the concerned party. He sends the
remaining papers to the records office (Diwan).
5-9: The records office official archives all the papers in the
LRD, if there is a verification section in it. He also sends a
copy of the shares change statement, and the sale or
gift contract, to the DLS Center. If the LRD does not have
a verification section, the file will be sent (using qp-09709-7) to the Center or to the major LRD of which this
LRD depends, for the final verification, and to sanction
the estimated value. Afterwards, the file will be
returned to the concerned LRD to be archived.
The standard time for the execution of the
transaction is 3:30 hours, as of the moment of
application of the demand.
6-
Related documents
6-1: Work instruction (WI) of the hearing official (sale) WI09-709-1.
6-2: WI of verification section WI-09-709-2.
6-3: WI of the mechanism of enquiry about the Id (Identity
card). WI-09-709-3
6-4: WI of the registration official WI-09-718-1
6-5: Sale application form IP-09-709-1
6-6: Sale contract form qp-09-709-2
6-7: Gift contract form qp-09-709-3
6-8: Shares change statement form qp-09-709-4
6-9: Valuation card qp-09-731-1
6-10: Gift application form qp-09-709-5
6-11: Formal letters movement form qp-09-01-1
6-12: Cadastral file form qp-09-709-6
6-13: Formal letter form qp-09-709-7
6-14: Sale of joint shares form qp-09-709-8
6-15: Adding annex to the current contract qp-09-709-9