JUNIOR DEAN
PEMBROKE COLLEGE
Further Particulars relating to contract
The Junior Deans are responsible to the Dean and Deputy Dean, but in
practice have contact with all the Fellows and College staff at all levels. A
successful Junior Dean acts as a tactful liaison officer between junior and
senior members and the College staff. For the better performance of the
duties, Junior Deans are required to reside in College.
A Junior Dean should get to know the students. For this purpose, a Junior
Dean is required, as directed by the Dean, to organise and/or be involved in a
series of social functions for all students. These include Junior Deans’ lunches,
organised by the Junior Deans for first year students, which are held on
approximately eight occasions in the early part of the year
Junior Deans are not expected to engage in any formal counselling activity.
However, they have a major function in dealing with any emergency
situations that may arise with respect to students, whenever they may arise.
In such circumstances they should keep the Dean or the Deputy Dean
informed.
Junior Deans should also seek to become aware of cases where students may
have actual or potential difficulties so that they can advise the student of
sources of assistance and thereby try to defuse potential problems before they
arise. Where appropriate, they should notify the relevant college authorities.
In addition to the Academic Director and the Dean, the College has two
Welfare Advisers who are available to assist students with any problems they
may encounter, and Junior Deans may be asked to assist them in dealing with
particular cases. Junior Deans are the secretaries for the College Welfare
Committee, which is held each term, with the Dean, Deputy Dean, Academic
Director, Home Bursar, Welfare Advisors, Academic Registrar, College
Nurse, College Link Counsellor and welfare representatives of the JCR, MCR
and College staff.
In addition to the pastoral role, the Junior Deans have specific responsibility
for ensuring that student functions such as parties and dinners operate within
the College’s rules. As far as is practical they are required to be aware of
problems involving the College bar. In this regard it is important for the
Junior Deans to have a good working relationship with the Home Bursar and
other staff such as the Hall Steward and Head Porter.
Junior Deans are also required to invigilate College collections in the first two
days at the start of each term and occasionally invigilate for students sitting
University examinations in College for which they are paid at a rate
determined by the College.
The College requires Junior Deans either to undertake a full-day First Aid
course at the College’s expense, or, in agreement with the College, take the
full 4-day First Aid Certificate course, again at the College’s expense. In either
case, Junior Deans will then be expected to undertake first aid duties for staff
and students within the College. In addition, Junior Deans will be expected to
attend the training session for Junior Deans organised by the counselling
service.
Hours of Duty
There are two Junior Deans and as a team they will provide on call cover
during weekends and evenings and be contactable during the day. The
College provides each Junior Dean with a mobile telephone. In practice this
means that each Junior Dean provides cover for the other. Each Junior Dean
should get two clear days of research during the week when the other
provides cover and likewise they would usually be on-call no more than one
weekend in two. The Porters Lodge should be notified in advance as to which
Junior Dean is on call.
The Junior Deans’ on call arrangements will be coordinated with those of the
Warden of the Geoffrey Arthur Building.
Any time off required should be agreed in advance with the Dean and
notified to the Home Bursar, Porters and Academic Registrar. The European
Working Time Directive (Article 18) allows workers to opt out of the
maximum 48 hour week by individual agreement.
Place of Work
The place of work is Pembroke College, Oxford, which includes the Geoffrey
Arthur Building, other College-owned properties and the Sports Ground.
Accommodation
For the better performance of their duties, Junior Deans are required to reside
in the College for the period of the appointment; one Junior Dean (normally
in the first year of appointment) lives and has primary responsibility for the
Geoffrey Arthur Building and the other lives on the Main Site. No charge will
be made for this accommodation.
The Junior Dean resident at the Geoffrey Arthur Building is also required to
sleep in his/her rooms on those nights when the Warden is not present.
Should this not be possible, the Junior Dean based on the Main Site will take
their place.
Remuneration
Payment is monthly in arrears on 25th of each month by credit transfer into a
Bank/Building Society.
Salary is £1,794 per annum in the first year, rising to £2,213 per annum in the
second year (2013-2014 rates). Salaries are reviewed in August of each year.
Holiday
The holiday year runs from 1 October - 30 September. The two May public
holidays, which fall in term, are normally worked. Authorisation to take
either of the May public holidays as annual leave must be obtained from the
Dean and advised to the Home Bursar.
A Junior Dean is entitled to a minimum of 30 working days’ holiday in each
year, plus the remaining public holidays. During the period when students
are in residence from late September to mid-June, a minimum of 20 working
days leave will be allowed, on the understanding that one Junior Dean will
always be in residence, except over the Christmas College closure period,
when other arrangements will be made.
With regard to the long vacation, every effort will be made to allow the Junior
Deans to take time off above the minimum allowance, for both vacation and
research purposes. However, should a prolonged period of absence be agreed
the College reserves the right to ask the Junior Dean to vacate their room.
The holiday dates should be agreed in advance with the Dean and Home
Bursar and reasonable notice should be given in this regard.
Sickness and Sick Pay
Junior Deans are paid normal basic remuneration, less the amount of
statutory sick pay (SSP) or Social Security Sickness Benefits (SSSB) to which
they may be entitled, for the following period:
(i)
(ii)
with six months’ service or less: one week full pay and one week half
pay
with more than six months’, but less than two years’ service: two
weeks’ full pay and two weeks’ half pay.
“Service” means the total period of employment by the College. The College
may at any time request a doctor’s certificate.
Meals
Junior Deans are entitled to free meals when the College kitchens are open,
unless restrictions are in place on specific occasions.
Training
Junior Deans are required to undertake relevant training as directed by the
Dean or Home Bursar.
Confidentiality
Junior Deans are not, other than in the proper course of their employment
with the College, to use or to disclose to anyone any information of a
confidential nature relating to the College or to its business or trade secrets.
Disciplinary and Grievance Procedures
These are contained within the Employee Handbook and are available from
the Home Bursar’s Office who will deal with all matters relating to discipline
and grievance confidentially.
Probationary Period
There is a probationary period of six months during which time the College,
when terminating employment, will give one week’s notice in writing and
one month’s notice in writing will be required from the employee.
Contract
If not terminated earlier, this contract will terminate on 31st August 2015.
The College may terminate employment, and will give three months’ notice in
writing. Similarly, employees may terminate their agreement by giving three
month’s notice in writing to the Home Bursar.
College Property
Upon termination of the employment with the College for whatever reason
the Junior Dean shall forthwith return to the Dean all correspondence
documents and other papers, data storage media, student information and all
other property belonging to the College which may be in their possession or
under their control.
G:Academic/Junior Dean 2014/JD FP March 2014