DEPARTMENT OF HUMAN SERVICES
Departmental Policy and Guidelines for Tenure
Date approved by Department: 2-1-05
Date approved by College: 2-1-05
Date revised by Department: 3-23-05
Date approved by Provost: 4-8-05
The Department of Human Services Policy and Guidelines for Tenure supplements University Policy E-50A
and the College of Education Policy and Guidelines for Tenure.
This policy has been approved by the Department of Human Services and will be implemented according to
the following schedule:
2005-2006 School Year- Faculty going up for tenure the first year of the new policy will not have time to
meet the new standards, so they will be evaluated using the old tenure standards.
2006-2007 School Year-Faculty going up for tenure the second year of the new policy must have at least 1
refereed, first authored journal article or externally funded grant over the candidate’s evaluation period.
They must also meet all of the standards listed below under Evidence of Teaching Effectiveness and
Evidence of Service.
2007-2008 and all subsequent years, faculty applying for tenure will have to meet the approved policy as
written.
III. Pre-tenure Review
The Department of Human Services Tenure Committee will formally review the progress of each of its
tenure track faculty after their first and subsequent years toward the awarding of tenure. This review will
follow the schedule approved by the College of Education Policy and Guidelines for Tenure. (See Appendix
A) The tenure review will include evaluating each faculty member’s Annual Faculty Activity Report using
the Departmental Criteria for Promotion/Tenure/Merit Form. (See Appendix B)
IV. Tenure Awards (The following requirements must be met in order to be considered for tenure and is
added to the University and College of Education requirements.)
A.3a. Evidence of Teaching Effectiveness: Faculty members must have student evaluations for every
course they teach. Successful student learning outcomes will be evaluated by student’s professional
success, admission into advanced studies, and success on certification exams.


These courses evaluations must average at least 3.0 over the candidate’s evaluation period.
The composite score in the area of teaching effectiveness must average at least 22 points over the
candidate’s evaluation period.
A.3b. Evidence of Research and/or Scholarly and Creative Activities: To be considered for tenure,
candidates must have at least 5 publications over the evaluation period. Minimum requirements include:



At least 2 refereed first authored journal articles or externally funded grants over the candidate’s
evaluation period.
3 of the 5 publications could be multiple authored publications or refereed presentations.
Composite score in the area of Research and Scholarly and Creative Activities must average 16
points over the evaluation period.
A.3c. Evidence of Service:


Examples of service must average 28 points over the reporting period.
Enrollment management/recruitment and retention activities including Showcase Saturday,
Parent’s Day, Career Day, School Visitation, and serving on recruitment and retention
committees.
Appendix A
STEPHEN F. AUSTIN STATE UNIVERSITY
College of Education
Tenure Timeline
In order to ensure that the progress of each tenure-track faculty is reviewed in accordance
with University Policy E-50A – Tenure (§ III. Pre-tenure Reviews), the attached actions and
associated timeline is adopted for implementation within the College of Education.
COE
Actions to
be
Accomplis
hed
SIX-YEAR
PROBATI
ONARY
PERIOD
Faculty
fulfilling a
six-year
probationary
period
(faculty hired
with no time
toward
tenure)
Year 1
Year 2
Year 3
Year 4
Year 5
Year 6
First Year
of
Probation
Second Year
of Probation
Third Year of
Probation
Fourth Year of
Probation
Fifth Year of
Probation
Sixth Year of
Probation
Faculty
member
attends
Departmental
Tenure
Orientation
and is
assigned a
mentor for
tenure
purposes no
later than
October 15th.
Faculty member
submits Dossier
including first
Faculty Activity
Report to
Department Chair
by October 15th.
Faculty member
submits Dossier
to Department
Chair by Oct 15th.
Faculty member
submits Dossier to
Department Chair
by October 15th.
Faculty member
submits Dossier to
Department Chair by
October 15th.
Department
Tenure Committee
conducts pretenure review and
submits tenure
report and
recommendations
to the Department
Chair no later
than Nov 1st.


Faculty member
submits Dossier
to Department
Chair by October
15th.
Department Tenure
Committee
conducts pretenure review and
submits tenure
report and
recommendations
to Department
Chair no later than
November 1st.
Department Tenure
Committee conducts
pre-tenure review
and submits tenure
report and
recommendations to
Department Chair no
later than November
1st.

Department
Tenure Committee
conducts pretenure review and
submits tenure
report and
recommendations
to Department
Chair no later
than November
1st.
Department
Chair reviews
tenure report
adds
recommendations
and provides
feedback to
faculty by
November 15th.
Department Chair
reviews and
submits tenure
report and
recommendations
to the Dean by
December 1st.
College Tenure
Committee
reviews and
submits tenure
report and
recommendations
to the Dean by
December 14th.
Dean reviews and
submits tenure
report and
recommendations
to Provost by
January 28th.
Feedback is
provided to the
faculty at the
conclusion of the
Provost’s review
Department Chair
reviews tenure
report adds
recommendations
and provides
feedback to faculty
by November 15th..

Department Chair
reviews tenure
report adds
recommendations
and provides
feedback to faculty
by November 15th.

Department
Tenure Committee
conducts pretenure review and
submits tenure
report and
recommendations
to the Department
Chair no later
than November
1st.

Department Chair
reviews and
submits tenure
report and
recommendations
to the Dean by
December 1st.
College Tenure
Committee
reviews and
submits tenure
report and
recommendations
to the Dean by
December 14th.
Dean reviews
and submits
tenure report and
recommendations
to Provost by
January 28th.
COE
Actions to
be
Accomplis
hed
FIVE
YEAR
PROBATI
ONARY
PERIOD
Faculty
fulfilling a
five-year
probationary
period
(faculty
granted one
year toward
tenure)
Year 1
Year 2
Year 3
Year 4
Year 5
Year 6
1 Year of
Service
Granted
First Year of
Probation
Second Year of
Probation
Third Year of
Probation
Fourth Year of
Probation
Fifth Year of
Probation
Faculty member
submits Dossier
including first
Faculty Activity
Report to
Department Chair
by October 15th.
Faculty member
submits Dossier to
Department Chair
by October 15th.
Faculty member
submits Dossier
including first
Faculty Activity
Report to
Department Chair
by October 15th.
Faculty member
submits Dossier
including first
Faculty Activity
Report to
Department Chair by
October 15th.
Faculty member
submits Dossier
to Department
Chair by October
15th.


Department Tenure
Committee
conducts pretenure review and
submits tenure
report and
recommendations
to Department
Chair no later than
November 1st.
Department Tenure
Committee conducts
pre-tenure review
and submits tenure
report and
recommendations to
Department Chair no
later than November
1st.
Department
Tenure
Committee
conducts pretenure review
and submits
tenure report
and
recommendation
s to the
Department
Chair no later
than November
1st.

Department
Tenure Committee
conducts pretenure review and
submits tenure
report and
recommendations
to Department
Chair no later
than November
1st.

Department Chair
reviews tenure
report adds
recommendations
and provides
feedback to
faculty by
November 15th.

Department Tenure
Committee
conducts pretenure review and
submits tenure
report and
recommendations
to the Department
Chair no later than
November 1st.

Department Chair
reviews and
submits tenure
report and
recommendations
to the Dean by
December 1st.

College Tenure
Committee reviews
and submits tenure
report and
recommendations
to the Dean by
December 14th.

Dean reviews and
submits tenure
report and
recommendations
to Provost by
January 28th.

Feedback is
provided to the
faculty at the
conclusion of the
Provost’s review

Department Chair
reviews tenure
report adds
recommendations
and provides
feedback to faculty
by November 15th.

Department Chair
reviews tenure
report adds
recommendations
and provides
feedback to faculty
by November 15th.


Department
Chair reviews
and submits
tenure report
and
recommendation
s to the Dean by
December 1st.

College Tenure
Committee
reviews and
submits tenure
report and
recommendation
s to the Dean by
December 14th.

Dean reviews
and submits
tenure report
and
recommendation
s to Provost by
January 28th.
COE
Actions to
be
Accomplish
ed
FOURYEAR
PROBATIO
NAY
PERIOD
Faculty
fulfilling a
four-year
probationary
period (faculty
granted two
years toward
tenure)
Year 1
Year 2
2 Years of Service
Granted
Year 3
Year 4
Year 5
Year 6
First Year of
Probation
Second Year of
Probation
Third Year of
Probation
Fourth Year
of Probation
Faculty member submits
Dossier including first
Faculty Activity Report
to Department Chair by
October 15th.
Faculty member
submits Dossier to
Department Chair
by October 15th.
Faculty member
submits Dossier
including first
Faculty Activity
Report to
Department Chair by
October 15th.
Faculty member
submits Dossier
to Department
Chair by October
15th.

Department
Tenure
Committee
conducts pretenure review
and submits
tenure report
and
recommendation
s to the
Department
Chair no later
than November
1st.

Department Tenure
Committee conducts
pre-tenure review and
submits tenure report
and recommendations
to Department Chair no
later than November 1st.

Department Chair
reviews tenure report
adds recommendations
and provides feedback
to faculty by November
15th.

Department Tenure
Committee
conducts pretenure review and
submits tenure
report and
recommendations
to the Department
Chair no later than
November 1st.

Department Chair
reviews and
submits tenure
report and
recommendations
to the Dean by
December 1st.

College Tenure
Committee reviews
and submits tenure
report and
recommendations
to the Dean by
December 14th.

Dean reviews and
submits tenure
report and
recommendations
to Provost by
January 28th.

Feedback is
provided to the
faculty at the
conclusion of the
Provost’s review
Department Tenure
Committee conducts
pre-tenure review
and submits tenure
report and
recommendations to
Department Chair no
later than November
1st.

Department Chair
reviews tenure
report adds
recommendations
and provides
feedback to faculty
by November 15th.


Department
Chair reviews
and submits
tenure report
and
recommendation
s to the Dean by
December 1st.

College Tenure
Committee
reviews and
submits tenure
report and
recommendation
s to the Dean by
December 14th.

Dean reviews
and submits
tenure report
and
recommendation
s to Provost by
January 28th.
COE
Actions to
be
Accomplish
ed
THREEYEAR
PROBATIO
NARY
PERIOD
Faculty
fulfilling a
three-year
probationary
period (faculty
granted three
years toward
tenure)
Year 1
Year 2
Year 3
3 Years of Service Granted
Year 4
Year 5
Year 6
First Year of
Probation
Second Year of
Probation
Third Year of
Probation
Faculty member submits
Dossier including first
Faculty Activity Report to
Department Chair by
October 15th.
Faculty member
submits Dossier to
Department Chair by
October 15th.
Faculty member
submits Dossier
to Department
Chair by October
15th.

Department Tenure
Committee conducts pretenure review and submits
tenure report and
recommendations to
Department Chair no later
than November 1st.

Department Chair reviews
tenure report adds
recommendations and
provides feedback to
faculty by November 15th.

Department Tenure
Committee conducts
pre-tenure review
and submits tenure
report and
recommendations to
the Department
Chair no later than
November 1st.

Department Chair
reviews and submits
tenure report and
recommendations to
the Dean by
December 1st.

College Tenure
Committee reviews
and submits tenure
report and
recommendations to
the Dean by
December 14th.

Dean reviews and
submits tenure
report and
recommendations to
Provost by January
28th.

Feedback is
provided to the
faculty at the
conclusion of the
Provost’s review

Department
Tenure
Committee
conducts pretenure review
and submits
tenure report
and
recommendation
s to the
Department
Chair no later
than November
1st.

Department
Chair reviews
and submits
tenure report
and
recommendation
s to the Dean by
December 1st.

College Tenure
Committee
reviews and
submits tenure
report and
recommendation
s to the Dean by
December 14th.

Dean reviews
and submits
tenure report
and
recommendation
s to Provost by
January 28th.
Stephen F. Austin State University
Department of Human Services
Annual Review
September 1 ____ to August 31 _____
Tenure/Promotion/Merit Activity Review
NAME: ________________________________________________________________________________________
RANK ___________________________YEARS IN PRESENT RANK _____________________________________
YEARS TEACHING AT SFA
Teaching Load (No. Hours)
Program(s) ______________________
Other Responsibilities ______________________________________________________________________________
RATING: (Rank from 1-5)
1 indicating low performance reported;
3 indicating minimal standards met and
5 indicating effect of performance significantly enhances or enriches the Department, College and University.
TEACHING
Effective teaching performance at all instructional levels is essential criteria in tenure decisions. This category includes
classroom and laboratory instruction of high quality and significance as assessed through student and academic
department evaluations. This category also includes development and delivery of online courses, development and
delivery of face-to-face courses including laboratories and curricula; development of electronic instructional materials;
innovative instruction, academic advising, tutoring and/or counseling students, mentoring colleagues, and supervision of
undergraduate and graduate students. Teaching may be considered meritorious when the effect of the teaching function
enhances or enriches the Department. The meritorious teacher exceeds the required duties, responsibilities and
performance of the position and contributes substantially to the improvement of Instruction in the Department or beyond.
Rate
1-5
1.
Provide evidence that teaching performance is exemplary (e.g.. recognitions, awards,
invitations for demonstrations, student evaluations, curriculum consultancies,
acknowledgment of expertise).
[
]
2.
Presenting evidence of on-going research. (Thesis or dissertation project in progress or
completed, MIS committees, etc.)
[
]
3.
Service on committees that formulate and implement programmatic changes affecting
instruction (e.g., curriculum revision, program assessment, accreditation studies,
implementing certification requirements).
[
]
4.
Providing evidence which indicates the faculty member is involved in formulation of
instructional processes and materials, and/or other areas of expertise.
[
]
5.
Demonstrating superior knowledge of subject matter; recognized leadership in field
(e.g., implementing new developments, resources, references in field, invited guest lectures).
[
]
6.
Demonstrating innovative teaching procedures (e.g., on-line course development and delivery,
willingness to try new procedures; continuously searches for improved methodology).
[
]
7.
Shows evidence of personal influence on and outstanding achievement or
accomplishment by a student or students.
[
]
8.
Pioneering or initiating an instructional concept or procedure sought and adopted
by others.
[
]
9.
Teaching load per semester-(i.e., credit hours, contact hours, new course preparation, new textbook
adoption, number of preparations etc.)
[
]
10.
Professional Credentials (Discipline specific certification, license, etc.)
[
]
11.
Supervision of internships, filed experiences, capstone experiences and independent studies
[
]
12.
Peer evaluation of teaching ability including classroom observations
[
]
13.
Other (Specify)
[
[
]
]
Composite
RESEARCH/SCHOLARLY AND CREATIVE ACTIVITIES
Faculty members are expected to engage continuously and effectively in scholarly activity of high quality and
significance. Examples of productivity may include but not limited to publication of monographs, books, book chapters,
grants (internal and external), papers in scholarly and professional journals, presentations at professional meetings,
editorships, membership on review and advisory boards, participation in seminars, and the faculty member's continuing
education. Important contributions may include but not limited to design of web-based materials, development of online
courses and modules for online courses, electronically published material, and development of software. .Performance or
scholarly activities may be considered meritorious when the effect of such activity enhance or enriches the Department
and beyond. It may be an activity conducted inside or outside the Department that results in acclaim or improvement to
the Department and beyond.
Rate 1-5
1. Being published in scholarly publications (e.g. articles in journals of learned societies,
articles, books, or instructional materials). Indicate if refereed or non-refereed.
Refereed
[ ]
Non-referred [ ]
Total Possible points five (5)
[
]
2. Funded research or grants (or unfunded proposals with impact). Indicate co-authors
[
]
3. Creative Activities/Achievements
[
]
[
]
[
]
5. Development and field-testing of curriculum materials for on-line instruction.
[
]
6. Gaining adoption of proposals to local agencies resulting in improvement in curriculum,
instruction, assessment, organizations, or services.
[
]
7. Conducting comprehensive studies involving analysis, forecast, and evaluation.
[
]
8. Membership on discipline related review and advisory boards, book/article reviews
[
]
[
[
]
]
4. Presentation of scholarly papers (e.g., papers, monographs, research presented to
learned societies or professional meetings). Indicate if refereed or invited.
Refereed [
Invited
[
]
]
Total possible points five (5)
9. Professional Honors, Awards, Citations
10. Other
(Please specify) ___________________________________________________________________
Composite
SERVICE
Candidates for tenure must be able to document a commitment to students, colleagues, department, school, University,
and community through participation in service activities. Professional service includes committee memberships at the
program, department, school, and university levels. Discipline-related service to local, regional, state, national, and
international levels, also demonstrates important contributions. In addition, participation in the activities of professional
societies and organizations, especially through service in leadership roles, is a strong indication of professional
commitment. Service may be considered meritorious when the effect of such service enhances or enriches the
Department. It may be service rendered at the level of the department, college, university or the local, state, national, or
international community which results in acclaim or improvement to the Department and beyond.
1. University, (Participating in university committee work (e.g., building, policy, welfare).
Rate
1-5
[ ]
2. Administrative Responsibilities (chair, director, coordinator, etc.)
[
]
3. Participating in college or departmental committee work
[
]
4. Academic advising
[
]
5. Student recruitment and retention activities
[
]
6. Campus workshop leadership or participation
[
]
7. Service to the Profession, holding offices on boards, agencies, and or organizations
(State; national; international
[
]
8. Providing professional consultation (e g .in-services. exhibits, competitions,
workshops, expert witness).
[
]
9. Creating sources of information (e g , brochures, guides, models)
[
]
10. Conducting studies (re-accreditation, follow-up, needs assessment)
[
]
11. Sponsoring student/paraprofessional organizations (e.g., student groups, clubs, and societies)
[
]
12. Field Based community service (List any community service activities that are university-related)
[
]
13. Other (Please specify) ____________________________________________________________________
Composite
[
[
]
]