Format Diagrams and Organization Charts in Office XP
When you have a diagram or organization chart in your Microsoft Excel
spreadsheet, Microsoft Word document, or Microsoft PowerPoint® presentation,
you may want to change the way it looks—maybe spice up the color and style
and—you most likely want to do it without spending a lot of time. The
AutoFormat button and the AutoLayout command were designed to help you
format your diagrams and organization charts with minimal time and effort.
When you first insert a diagram or organization chart, the default style is applied
to it and AutoLayout is turned on. Although these settings prevent you from
changing the shape, color, location, or size of an individual element of your
diagram or organization chart, you can easily turn off the automatic features and
customize your diagrams and organization charts as you wish.
Using AutoFormat
The AutoFormat button (located on the Diagram toolbar and the
Organization Chart toolbar) provides you with a quick way to change the look
of your diagram or organization chart. At any time while you are working on your
diagram or organization chart, you can click the AutoFormat button and choose
a different style. Applying a style changes the color, 3-D style, shadow style, and
line color of the elements of your diagram or organization chart.
Here are a few examples of the different styles you can use:
Note In PowerPoint, some of the styles change the structural design of your
diagram or organization chart, but the original presentation color scheme stays
the same.
Using AutoLayout
When you use the AutoLayout command (on the Layout menu on the
Diagram toolbar or the Organization Chart toolbar), the diagram or
organization chart is automatically sized so that the layout looks right. (For
example, the individual elements are the same size and an equal distance apart.)
AutoLayout must be turned on to do any of the following things with your
diagram or organization chart:
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Add a shape to a diagram (Insert Shape button).
Move a shape backward or forward in a diagram (Move Shape
Backward, Move Shape Forward buttons).
Reverse a diagram (Reverse Diagram button).
Change to another diagram type (Change to button).
Change to another organization chart layout (Layout button).
Customizing your own diagrams and organization charts
Although the AutoFormat button and the AutoLayout command provide you
with quick and easy ways to format your diagrams and organization charts, you
don't have to use these automatic features. When you first insert a diagram or
organization chart, the default style is applied to it and AutoLayout is turned
on.
After you use the AutoFormat button to apply a design style, you cannot
change the shape or color of an individual element in your diagram. When you
turn on AutoLayout, you cannot move or size an individual element. You may
want to keep AutoLayout on when you start working, to keep elements lined
up, and then later turn it off to move one element away from the others.
To return to the default style
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Click the AutoFormat button on the Diagram toolbar or the
Organization Chart toolbar, and then click Default in the list of styles.
To turn off AutoLayout
Click AutoLayout on the Layout menu.
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When your diagram or organization chart uses the default design style and
AutoLayout is turned off, you can customize the individual elements of your
diagram or organization chart.
To change
element
Do this with the element selected
Location
Drag it to the location you want.
Size
Drag any of the sizing handles until the element is the size you want.
Shape
Click Draw on the Drawing toolbar, point to Change
AutoShape, point to a category, and then click the shape you want.
Click the arrow next to Fill Color on the Drawing toolbar, and then
click the color you want.
When you customize your diagram or organization chart, keep in mind that your
custom changes will not be saved if you apply another style or turn on
AutoLayout. This includes changes to individual diagram elements such as
applying your own colors and shapes, or moving and resizing the elements
(although you can click Undo Apply Style or Undo AutoLayout Diagram on
the Edit menu if you don't like the way your diagram or organization chart looks
after using these automatic features).
Color