AUTOMATED DATA SYSTEMS
USER’S MANUAL
AUTOMATION OF THE
ANNUAL EXCHANGE OF MILITARY INFORMATION
DATA ENTRY
DATA CONSISTENCY CHECKING
CHART PRINTING
Automated Data Systems
Table of Contents
Table of Contents
System Operation - Using ADS ............................................................................... 1
System Overview .............................................................................................................................. 1
Technical Support .................................................................................................... 2
Main Screen .............................................................................................................. 3
Menu, Tool and Status Bars .................................................................................... 4
Menu Bar .......................................................................................................................................... 4
File Menu ................................................................................................................................... 4
Printer Setup ........................................................................................................................ 4
Print Cover Page ................................................................................................................. 4
Exit ....................................................................................................................................... 5
Window Menu ............................................................................................................................ 5
Help Menu .................................................................................................................................. 6
Toolbar .............................................................................................................................................. 6
Load Data ................................................................................................................................... 7
Datasets ..................................................................................................................................... 7
.DAT Files .................................................................................................................................. 8
Setup .......................................................................................................................................... 8
Chart Printing ............................................................................................................................. 9
Data Entry .................................................................................................................................. 9
Data Checker ............................................................................................................................. 9
Help ............................................................................................................................................ 9
Status Bar .......................................................................................................................................10
Data Loading and Extracting ................................................................................. 11
Load Data .......................................................................................................................................11
Composite Diskette ..................................................................................................................11
Entire Iteration ..........................................................................................................................12
Datasets .................................................................................................................. 14
Select Dataset ................................................................................................................................14
Remove Dataset .............................................................................................................................15
Copy To New Iteration ....................................................................................................................15
Create New Iteration .......................................................................................................................16
.DAT Files ................................................................................................................ 18
Create .DATs ..................................................................................................................................18
View Last .DAT Info ........................................................................................................................18
Data Entry ............................................................................................................... 19
Data Entry .......................................................................................................................................19
Chart-Based Entry....................................................................................................................19
File-Based Entry.......................................................................................................................22
File-Based Entry Toolbar .........................................................................................................24
File-Based Entry Options .........................................................................................................29
Deleting Records from Vienna-Structure Data Files ........................................... 35
Deleting Records in CFE and Adapted CFE ..................................................................................35
Deleting Records in CSBM .............................................................................................................36
Deleting Records in GEMI ..............................................................................................................37
Editing Records in Vienna-Structure Data Files .................................................. 38
CFE and Adapted CFE Key Field Editing .......................................................................................38
CSBM Key Field Editing .................................................................................................................40
GEMI Key Field Editing ..................................................................................................................41
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Table of Contents
Data Consistency Checking .................................................................................. 42
Data Checker ..................................................................................................................................42
View File ...................................................................................................................................45
Check Current Data .................................................................................................................45
Print ..........................................................................................................................................46
Setup ........................................................................................................................................46
Select Dataset ...................................................................................................................47
Toggles ..............................................................................................................................48
Run Checks ..............................................................................................................................49
Close ........................................................................................................................................49
Setup ....................................................................................................................... 50
Chart Toggles .................................................................................................................................50
CFE and Adapted CFE ............................................................................................................50
CSBM .......................................................................................................................................51
GEMI ........................................................................................................................................51
Chart Information ............................................................................................................................52
Text On All Charts ....................................................................................................................52
State Names ............................................................................................................................53
CFE/CFA POE Types ..............................................................................................................54
Personnel Subcategory Names ...............................................................................................55
Equipment Category/Subcategory Names...............................................................................56
Notation Text ............................................................................................................................57
Equipment Category/Subcategory Order for CFE Chart IIA ....................................................58
Equipment Category/Subcategory Order for CFE Chart IIB ....................................................59
Language ........................................................................................................................................60
Fonts ...............................................................................................................................................61
Chart Printing ......................................................................................................... 63
Chart ...............................................................................................................................................64
Chart Status Information .................................................................................................................65
Titles/Headers.................................................................................................................................65
Process All Charts ..........................................................................................................................66
Output To ........................................................................................................................................67
Reset ..............................................................................................................................................67
Show this window on startup ..........................................................................................................67
Status Bar .......................................................................................................................................67
Chart Window ......................................................................................................... 69
Charts Toolbar ................................................................................................................................69
View Footnotes ...............................................................................................................................71
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Table of Figures
Table of Figures
Figure 1. Main Screen ............................................................................................................................. 3
Figure 2. About ADS ............................................................................................................................... 6
Figure 3. Load .DAT Files .....................................................................................................................12
Figure 4. Select Data Iteration ..............................................................................................................14
Figure 5. Select Data Iteration To Remove ...........................................................................................15
Figure 6. Copy To New Iteration ...........................................................................................................16
Figure 7. Create New Iteration ..............................................................................................................17
Figure 8. Data Entry ..............................................................................................................................19
Figure 9. Build Chart .............................................................................................................................21
Figure 10. File-Based Entry ..................................................................................................................22
Figure 11. File-Based Entry grid ...........................................................................................................23
Figure 12. Data Consistency Checker ..................................................................................................42
Figure 13. View File ..............................................................................................................................45
Figure 14. Check .DAT Files .................................................................................................................47
Figure 15. Data Consistency Checker Toggles ....................................................................................48
Figure 16. Chart Toggles ......................................................................................................................52
Figure 17. Text on All Charts ................................................................................................................53
Figure 18. State Names ........................................................................................................................54
Figure 19. POE Types ...........................................................................................................................55
Figure 20. Personnel Subcategory Names ...........................................................................................56
Figure 21. Equipment Category/Subcategory Names ..........................................................................57
Figure 22. Notation Text........................................................................................................................58
Figure 23. Equipment Order for Chart IIA .............................................................................................59
Figure 24. Equipment Order for Chart IIB .............................................................................................60
Figure 25. Language Setup...................................................................................................................61
Figure 26. Modify Fonts ........................................................................................................................62
Figure 27. Chart Printing .......................................................................................................................63
Figure 28. Title/Header Information ......................................................................................................66
Figure 29. Chart ....................................................................................................................................69
Figure 30. Chart Footnotes ...................................................................................................................71
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System Operation
System Operation - Using ADS
System Overview
The purpose of the OSCE Automated Data Systems (ADS) software is to provide the
capability to produce standard CFE, Adapted CFE, CSBM, and GEMI charts which are in
compliance with the Protocol on Notifications and Exchange of Information (PONIE). These
charts are derived from the source data exchanged in Vienna File Structures. This system
allows users to load data from ASCII files into the data storage formats defined in the FILE
STRUCTURE/DATA DICTIONARY: AUTOMATION OF THE ANNUAL EXCHANGE OF CFE
[ADAPTED CFE; CSBM; GEMI] INFORMATION, ANNEX 1A [ANNEX 1A; ANNEX 1B;
ANNEX 1C], GUIDELINES FOR THE ELECTRONIC TRANSMISSION OF DATA.
The ADS software includes the following features: Data Entry, View/Edit Data File, Data
Consistency Checking and Chart Printing modules. It has the capability to create a new set
of automated structures, the capability to create the exchange-ready .DAT ASCII files, the
capability to load data directly from composite diskettes, and the capability to copy a set of
automated structures.
Data may be entered into ADS through the Data Entry, View/Edit Data Files module. Once
the data is loaded/entered for a particular State Party/participating State and a particular
year of iteration, the user may direct:
1. Running of the Data Consistency Checker module.
2. Production of any or all of the charts, including remarks, as follows:
a) CFE charts I - VI, special file footnote chart, and two "unnumbered charts"
resembling charts IIIA and IIIB;
b) Adapted CFE charts I - VI, special file footnote chart, and two "unnumbered
charts" resembling charts IIIA and IIIB;
c) CSBM charts 1 - 4 and special file footnote chart;
d) GEMI charts 1 - 8 and special file footnote chart.
3. Printing of all charts, individual charts, or portions of charts.
These charts may be produced in any of the six official languages (English, French, German,
Italian, Russian, or Spanish) or a user-specified national language. Language-specific
elements -- such as titles, headings, and expanded names -- can be edited and saved by the
user in order to customize charts for national preferences and formats. In addition, the
system setup allows the user to include or exclude details from charts, or to specify how the
data in a State Party/participating State's automated structures are to be compiled and
stored. The objective is to replicate, as closely as possible, each nation's official charts, with
priorities on:
1. Ensuring complete CFE and Adapted CFE Treaty, CSBM and GEMI Agreement
mandated exchange information;
2. Accuracy in conformity with the PONIE and with a particular State Party's/
participating State’s interpretations;
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System Operation
3. Format in conformity with the PONIE and with a particular State Party/participating
State's preferences;
4. Flexibility for tailoring options;
5. Speed in the creation and generation of charts;
6. Ease in system utilization.
Charts may be sized and centered on A4 paper or on 8-1/2" x 11" [Letter] paper. Printing can
be done on any Windows-selectable printer (Hewlett-Packard LaserJet II and higher is
recommended).
This system is intended to run as a standalone, single-user executable program. It has been
developed to run against Vienna File Structures, which have successfully passed the
integrity checks performed by the Data Consistency Checking module. It is imperative that
the Data Consistency Checking module be run prior to creating charts. Failure to run the
Data Consistency Checking module may result in erroneous charts or abnormal termination
of this system.
Technical Support
Please send all correspondence via e-mail to osce@cots.com. This e-mail account has
been established for users to contact the U.S. Arms Control Software Systems Team. If you
require immediate technical support or have any comments pertaining to the ADS software,
please contact one of the following persons:
Point Of Contact
Mr. Evan Ross
Ms. Jan Pilant
Phone number in the United
States
(703) 280-8800
(703) 280-8800
ext. 1411
(703) 280-8804
osce@cots.com
ext. 1412
(703) 280-8804
osce@cots.com
Fax number in the United States
E-mail
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Main Screen
Main Screen
The Main Screen of the OSCE Automated Data Systems application is the point of entry for
accessing system functions. All options become available once a dataset has been loaded
into the system.
Figure 1. Main Screen
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Menu, Tool and Status Bars
Menu, Tool and Status Bars
Menu Bar
The Menu Bar (see Figure 1) provides access to help files and printer setup, window
navigation and allows the user to exit system. The options can be accessed by two methods.
The mouse can be used to click on an option or the keyboard can be used by simultaneously
holding down the ALT key and the underlined letter corresponding to the desired option (i.e.,
ALT + F to access the File menu).
File Menu
Printer Setup
Allows the user to access the standard Windows printer setup window.
Print Cover Page
Provides capability to print the cover page for the currently active dataset either in portrait or
landscape.
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Menu, Tool and Status Bars
Exit
Allows the user to exit the system.
Window Menu
Window Menu options: The Windows menu displays a list of currently open windows, with
the active window indicated by a check to the left. To change the active window, click on the
corresponding name.
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Menu, Tool and Status Bars
Help Menu
Help Menu options:

Contents

About ADS – Provides information about the current system and technical support
contact information.
Figure 2. About ADS
Toolbar
The Toolbar options (see Figure 1) allow access to the system functions.
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Menu, Tool and Status Bars
Load Data
Load Data options: To create charts the exchanged ASCII files (.DAT) must be loaded into
an Access database (.mdb) file. These functions allow the user to import pre-populated
.DAT files.

Composite Diskette – Allows the user to select a Composite Diskette file (the data
distributed after the Annual Exchange of Information in Vienna) and load datasets
from that file into the system.

Entire Iteration – Allows the user to load data from an individual set of .DAT files.

Single .DAT File – Allows the user to load a single .DAT file.
Datasets
Datasets options: The user has the option of creating, selecting and removing datasets.

Select Dataset – Displays a list of datasets that have been loaded into the system
and allows the user to activate a dataset for viewing, editing and generating charts.

Remove Dataset – Deletes a dataset from the system. This option does not affect
the .DAT files. If .DAT files exist for the dataset, the dataset can be reloaded with the
Load Data -> Entire Iteration option. If no .DAT files exist for the dataset, the
information will be destroyed. USE THIS OPTION WITH CAUTION.

Create New Iteration – Creates a new empty dataset to assist in the production of
files required for the electronic exchange of information.

Copy To New Iteration – Creates a new dataset and copies the data from the
currently active dataset into it. This option is useful for copying a dataset, then editing
the contents to produce a dataset that is not substantially different from the existing
information.

Copy To CFA Iteration – Creates a CFA dataset from a CFE dataset. This option is
only available when a CFE dataset is currently active.
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Menu, Tool and Status Bars
.DAT Files
The .DATs Files option allows the user to generate .DAT files and view information related
to the most recently created .DAT files for the currently active dataset.

Create .DATs – Generates .DAT files, in the official format for the electronic
exchange of the Vienna-Structure data files, from the currently active dataset.

View Last .DAT Info – Displays the directory path of the most recently generated
.DAT files for the currently active dataset, as well as the date and time the files were
created.
Setup
Setup options:

Chart Toggles – Displays a list of options used in the generation of charts for the
currently active dataset.

Chart Information – Allows the user to modify language-specific items displayed on
a chart.

Language – Allows the user to select the active language for chart printing, data
entry selection boxes and the status bar.

Fonts – Allows the user to select the font used in chart printing, data entry and the
status bar.
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Menu, Tool and Status Bars
Chart Printing
The Chart Printing option opens a new window which displays the status of the chart
printing functions and allows the user to view or print a chart, as well as edit the chart Titles
and Headers.
Data Entry
The Data Entry option opens a new window that allows the user to enter data into the
system by either a File-Based Entry screen or a Chart-Based Entry screen. The Chart-Based
Entry allows data entry on a chart-by-chart basis, while the File-Based Entry allows the user
to view and modify the data in the individual data files.
Data Checker
The Data Checker option opens a new window that allows the user to select, view and run
data consistency checks on a set of .DAT files. This option provides the user with a tool to
ensure the integrity of the dataset being inspected, and to ensure that the contents of the
dataset conform to the requirements of the specified file structure and associated data
dictionary.
Launch ALC
The Launch ALC option starts the Automated Language Conversion application in a
separate window. This option is only available if the ALC application was loaded during the
ADS installation process.
Help
The Help option opens the online Help files.
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Menu, Tool and Status Bars
Status Bar
The Status Bar (see Figure 1) displays information about the currently active dataset. If no
dataset is currently active, in place of the dataset information the message "No data
currently selected" is displayed.
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Data Loading and Extracting
Data Loading and Extracting
Load Data
After the Annual Exchange of Information in Vienna State Parties/participating States which
took part in the electronic data exchange receive a composite diskette containing the data of
all States.
Composite Diskette
The data distributed on a Composite Diskette is contained in a self-extracting file. One may
extract the individual .DAT files by launching the .EXE file. The datasets may also be loaded
directly from the .EXE file into ADS by selecting Composite Diskette under the Load Data
menu.
To load an entire iteration of data directly from the .EXE file:
1. Select the Load Data icon on the toolbar (see Figure 1).
2. Select Composite Diskette from the Load Data menu.
3. Select the correct drive and directory for the self-extracting .EXE distributed on the
Composite Diskette.
4. Highlight the appropriate .EXE in the file list.
5. Click on the Open button.
6. The Load .DAT Files window (see Figure 3) containing an icon for each set of State
data extracted from the composite diskette appears.
7. Double click on a State icon to load it.
8. The background will gray and the Status bar at the bottom of the Load .DAT Files
window will indicate the progress until the iteration has been loaded.
9. If a State/Iteration that is already loaded is selected, the system notifies the user with
a message box. If the user continues with the process, the loaded dataset will be
overwritten with the data from the composite diskette.
10. The last loaded State/Iteration becomes the active dataset.
11. Click on the Close button to close the Load .DAT Files window.
The Load All States button allows the user to load all state datasets from the composite
diskette without prompting.
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Data Loading and Extracting
Figure 3. Load .DAT Files
Entire Iteration
A single set of .DAT files may be loaded into the system by selecting the Entire Iteration
option.
To load an entire iteration of data:
1. Select the Load Data icon on the toolbar (see Figure 1).
2. Select Entire Iteration from the Load Data menu.
3. The Load .DAT Files window will open displaying the contents of the most recently
accessed directory selected for loading .DAT files.
4. To change the directory, click the Change Directory button. This opens the Browse
for Folder window, which allows the user to navigate to the directory containing the
.DAT files.
5. The Load .DAT Files window contains an icon for each State with a set of .DAT files
in the selected directory.
6. Double click on a State icon to load it.
7. The background will gray and the Status bar at the bottom of the Load .DAT Files
window will indicate the progress until the iteration has been loaded.
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Data Loading and Extracting
8. If a State/Iteration that is already loaded is selected, the system notifies the user with
a message box. If the user continues with the process, the loaded dataset will be
overwritten with the data from .DAT files.
9. The last loaded State/Iteration becomes the active dataset.
10. Click on the Close button to close the Load .DAT Files window.
Single .DAT File
A single .DAT file with the same country code and iteration year can be loaded into the
existing dataset.
To load a single .DAT file:
1. Select the Load Data icon on the toolbar (see Figure 1).
2. Select Single .DAT File from the Load Data menu.
3. The Open window appears. Navigate to the directory where the .DAT file is located.
4. Highlight the file to be loaded and click Open.
5. A message box appears notifying the user the .DAT file has been loaded.
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Datasets
Datasets
The Dataset (see Figure 1) functions allow the user to create, select and remove datasets
from the system. The system uses MS Access .mdb files for data storage and manipulation.
Select Dataset
Multiple sets of data may be loaded into the system, however only one set is available for
viewing.
To change between currently loaded datasets:
1. Select the Datasets icon from the toolbar (see Figure 1).
2. Select the Select Dataset option from the Dataset menu.
3. The Select Data Iteration (see Figure 4) window appears containing a list of the
currently loaded datasets. The datasets are arranged by Treaty, State and Year of
submission.
4. The view of the datasets is arranged in a "collapsible tree" fashion. If a section
contains a – sign to the left, the contents below it (within that section) can be hidden
from view by clicking on the – sign. The – sign will be replaced by a + sign,
indicating that information for that section has been hidden. To display the hidden
contents, click on the + sign.
5. Click the Year to select a dataset.
6. Click OK to open the selected dataset and close the Select Data Iteration window or
Cancel to close the window without changing the dataset.
Figure 4. Select Data Iteration
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Datasets
Remove Dataset
In order to save space, loaded data may be removed from the OSCE ADS.
To remove a dataset:
1. Select the Datasets (see Figure 1) icon from the toolbar.
2. Select the Remove Dataset option from the Dataset menu.
3. The Select Data Iteration To Remove (see Figure 5) window appears containing a list
of the currently loaded datasets.
4. Click the Year to select a dataset.
5. Click Delete to remove the dataset or Cancel to close the window without deletion.
6. Before a dataset is removed, a message will appear to confirm the deletion. Click
"Yes" to delete the dataset or "No" to return to the Select the Data Iteration To
Remove window without deleting the dataset.
7. Select another dataset to remove or select Cancel to close the window.
Figure 5. Select Data Iteration To Remove
Copy To New Iteration
Copying data to a new iteration is helpful when generating a new dataset that is not
substantially different from the existing information. For example, if you need to create your
data for the current year's Annual Exchange and the new data is slightly different from the
previous year's data (e.g., number changes, a few unit designation or location changes,
etc.), considerable time is saved if the latter is copied to a new-iteration dataset, and edit
mode is used to make corrections to match the new data.
To copy to a new iteration:
1. Select the Datasets (see Figure 1) icon from the toolbar.
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Datasets
2. Select the Copy To New Iteration option from the Dataset menu.
3. The Copy To New Iteration (see Figure 6) window appears.
4. Enter a 4-digit year in Iteration Year box.
5. To select a Hoststate, click on the inverted triangle to see a list of country codes.
Clicking on the scroll bar to the right will display additional selections. Alternately,
typing the first letter of the country code into the box will display the first country code
that begins with the typed letter. The down arrow key on the keyboard can be
pressed to display the next in alphabetical sequence until the correct country code is
found.
6. Select OK to copy the existing dataset to a new dataset and close the Copy To New
Iteration window or Cancel to close the window without creating a new dataset.
7. The newly created dataset will be the active dataset.
Figure 6. Copy To New Iteration
Create New Iteration
The Create Iteration function can help you create a new iteration of data to assist in
production of the electronic exchange of information. This function produces empty ViennaStructure data files.
To create a new iteration:
1. Select the Datasets (see Figure 1) icon from the toolbar.
2. Select the Create New Iteration option from the Dataset menu.
3. The Create New Iteration (see Figure 7) window appears.
4. Enter a 4-digit year in Iteration Year box.
5. To select a Hoststate, click on the inverted triangle to see a list of country codes.
Clicking on the scroll bar to the right will display additional selections. Alternately,
typing the first letter of the country code into the box will display the first country code
that begins with the typed letter. The down arrow key on the keyboard can be
pressed to display the next in alphabetical sequence until the correct country code is
found.
6. To select a Treaty/Agreement, click on the inverted triangle to see a list. Click on the
correct item.
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Datasets
7. Select OK to create an empty dataset and close the Create New Iteration window or
Cancel to close the window without creating a new dataset.
8. The newly created dataset will be the active dataset.
Figure 7. Create New Iteration
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Create .DATs
.DAT Files
Create .DATs
.DAT files are the agreed-upon format for electronically exchanging the Vienna-Structure
data files. These ASCII files can not only be loaded into OSCE ADS, but can also be created
by the system to assist in producing the electronic submission.
To create .DAT files:
1. Make sure that the dataset from which you wish to create .DAT files is the currently
selected state and iteration. (If not, select the dataset by accessing Datasets 
Select Dataset (see Figure 1)
2. Select the .DAT Files icon from the toolbar (see Figure 1).
3. Select Create .DATs from the .Dat Files menu.
4. The Browse for Folder window appears.
5. Navigate to the appropriate directory.
6. Select OK to create the .DAT files in the selected directory, or Cancel to return to the
OSCE ADS application.
View Last .DAT Info
The View Last .DAT Info option displays the directory path of the most current .DAT files for
the active dataset and the date/time they were created.
To view the .DAT information:
1. Select the .DAT Files icon from the toolbar (see Figure 1).
2. Select View Last .DAT Info from the .DAT Files menu.
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Data Entry
Data Entry
Data Entry
The Data Entry option allows the user to enter data into the system by using either a FileBased Entry screen or a Chart-Based Entry screen. The Chart-Based Entry allows data
entry on a chart-by-chart basis, while the File-Based Entry allows the user to view and
modify the data in the individual data files.
Figure 8. Data Entry
Chart-Based Entry
Chart-Based Entry screens (see Figure 8) allow the user to enter data on a chart-by-chart
basis. This facilitates data entry when the only data available is in the form of printed charts.
To enter Chart-Based data:
1. Select the Data Entry (see Figure 1) icon on the toolbar.
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Data Entry
2. Move the mouse pointer over the list of charts. When the pointer is above a chart
name, the name will be highlighted.
3. Click on the appropriate chart.
4. The Build Chart window opens (see Figure 9).
5. Enter data into appropriate text boxes. Some fields may have a list of available
values to facilitate data entry. To access the list, click on the inverted triangle on the
right side of the box. The list will appear. Scroll if necessary and select the
appropriate value.
6. To save the record, click on the Save or Save/Close button. The Save button will
save the record and clear the values in preparation for the next record to be entered.
The Save/Close button will save the record and close the Chart Entry window.
7. To close the Chart-Based Entry window without saving the record, click the Cancel
button.
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Data Entry
Figure 9. Build Chart
IMPORTANT: The charts should be entered in the following order:
CFE:
I, IIIA, IIIB, VI, V, IV, IIA, IIB, IIC, FOOTNOTES (VI must be
completed before V, because VI will provide a complete list of the
POEs which are needed for V). If required, UNNUMIIIA, UNNUMIIIB.
Adapted CFE:
I, IIIA, IIIB, VI, V, IV, IIA, IIB, IIC, IID, FOOTNOTES (VI must be
completed before V, because VI will provide a complete list of the
POEs which are needed for V). If required, UNNUMIIIA, UNNUMIIIB.
CSBM:
GEMI:
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Data Entry
File-Based Entry
File-Based Entry (see Figure 8) allows the user to add, modify and delete records in the
associated Vienna File Structure format. All files will appear in a table grid with the exception
of the files that only allow one record (CFE File A - Header, CFE File Q - Totalper, Adapted
CFE File A - Header, Adapted CFE File Q - Totalper, CSBM File A - Header, and GEMI File
A – Header). Files that only allow one record will have file specific data entry screens.
To open a file for data entry:
1. Select the Data Entry (see Figure 1) icon on the toolbar.
2. Move the mouse pointer over the list of files (see Figure 8). When the pointer is
above a file name, the name will be highlighted.
3. Click on the appropriate file name.
4. File window opens.
Figure 10. File-Based Entry
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Data Entry
Edit Text
To edit existing text:
1. Click on grid cell (see Figure 10) containing the text to be edited.
2. If a drop-down box containing appropriate values for the selected field is available, an
inverted triangle will appear at the right side of the grid cell.
3. Select an option from the list or type in the new value.
4. The changed text appears in red to notify the user which data has been modified but
not saved.
5. Before the user can move to another record, the system will verify that the data for
the edited record is valid within the parameters that have been set for each of the
fields. If inconsistencies are found the user is given the opportunity to revise the data.
Some parameters must be met (i.e., some fields may not be left blank) and the
record cannot be saved unless changes are made. Others are inconsistent, but not
required. In these cases, the user will be notified and given the opportunity to modify
the changes or continue with the changes as entered.
Sort Records
The records may be sorted by any field, in either ascending or descending order.
To sort the records:
1. Click on the appropriate field name (see Figure 11).
2. The list sorts in ascending order by the selected field. A triangle appears next to the
selected field name indicating the data has been sorted and the order is ascending.
3. To sort in descending order, click the same field name again. The triangle now
appears inverted to indicate descending order.
4. To sort by a different field, click on the appropriate field name.
5. The default record sort is RECORDNUM ascending.
Figure 11. File-Based Entry grid
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Save Changes
When the window (see Figure 10) is first opened the Save Changes button will appear
dimmed. Once data has been modified, the Save Changes button will be enabled in order to
allow the user to write the changes back to the file.
To save the modified data:
1. Click on Save Changes.
2. If the changes affect other files (i.e., if FORMUNIREC in the UNITORG file changes,
the changes will need to propagate to all related tables that contain that
FORMUNIREC) the user will be notified before the changes are made.
3. The changes are saved and the text now appears in black.
4. The Save Changes button appears dimmed.
Close
To close the file window (see Figure 10):
1. Click on the Close button.
2. If data has been modified the user will be prompted to save or discard the changes.
File-Based Entry Toolbar
The File-Based Entry toolbar provides the user with tools to facilitate data entry and
navigation.
Add New
This button allows the user to add a new record to the file. If no records have been entered
into a file, this will be the only button available.
To add a new record:
1. Click on the Add New button.
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2. The New Record window opens.
3. Select the position in the file to create the new record:
a) To insert after the last record in the file, select after last record.
b) To insert the record before the currently selected record, select before current
record. An option to resequence the RECORDNUM values will appear. This
option will automatically resequence all RECORDNUM values for records that
appear after the inserted record.
4. To retain these selections as the default behavior when adding a new record, select
set default to this selection.
5. Click OK.
6. The cursor will jump to a new record in the grid.
7. Enter the data for the record.
8. All new data will be highlighted in red to indicate new data that has not yet been
saved.
Delete
This button will delete the currently selected record.
To delete a record:
1. Place cursor on the grid row that contains the record to be deleted.
2. Click on the Delete button.
3. A message box appears to confirm the record should be deleted. Click on Yes to
delete the record or No to cancel.
4. The selected record is highlighted in yellow.
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5. Once the record is marked for deletion it cannot be edited. However, if the user does
not save the changes back to the file by clicking on Save Changes, the record will not
be deleted.
Go Top
This button moves the cursor to the first record in the file.
Go Bottom
This button moves the cursor to the last record in the file.
Search
This button allows the user to search the chart for user-defined text. The user can also
replace the identified text with another text selection. This option is available for all files that
contain one or more records.
To search:
1. Place the cursor in the cell where the search should begin. The search function will
search from the selected cell to the remaining cells in the grid.
2. Click on the Search button.
3. The Search/Replace window opens.
4. Enter text to find in the Search for text box.
5. If only exact matches should be identified (words that contain the phrase as a portion
of the word will be skipped), click exact phrase.
6. Click Find Next to begin search or Cancel to close the Search/Replace window.
7. If Find Next is selected, the first occurrence of the search text is highlighted. If the
search text is not found a message box appears to notify the user.
8. To search for the same text again, click Find Next.
9. To end the search, click Cancel.
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To replace:
1. Place the cursor in the cell where the search should begin. The search function will
search from the selected cell to the remaining cells in the grid.
2. Click on the Search button.
3. The Search/Replace window opens.
4. Enter text to find in the Search For text box.
5. If only exact matches should be identified, click exact phrase.
6. Click the Replace tab.
7. The Replace window appears.
8. Enter replacement text in the Replace text box.
9. Click Find Next.
10. The cursor moves to the first occurrence of the search text.
11. To replace the text, click Replace.
12. Click Find Next to move to the next occurrence of the search text.
13. To end the Search/Replace action, click Cancel.
Filter
This button allows the user to filter the displayed data on a selected data value. When the
data is unfiltered, the button label reads ‘Filter On’ indicating the action, when clicked, will be
to apply a filter. When the data has a filter applied, the button label reads ‘Filter Off,’
indicating the action, when clicked, will be to remove the filter.
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To apply a filter:
1. Place the cursor in the grid cell containing the data value that will be used as the filter
criteria.
2. Click the Filter On button.
3. The grid displays only those records that contain the selected value in the identified
column and the label on the Filter button changes to ‘Filter Off.’
To remove a filter:
1. Click the Filter Off button.
2. The grid displays all the file records and the label on the Filter button changes to
‘Filter On.’
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Print
This button allows the user to send the data file in a table format to the printer.
To print a data file:
1. Click the Print button.
2. The Windows print dialog window opens.
3. Select the appropriate settings and click OK to send the data file to the printer.
File-Based Entry Options
The Options button (see Figure 10) provides the user with additional tools for editing the
data. Some of the items available (i.e., Add New Record, Delete Current Record, Search)
are available for all files. Other items (i.e., Calculate HIERARCSEQ) are only available for
the appropriate files.
To select an option:
1. Click on the Options (see Figure 10) button.
2. Click on the appropriate item from the Options list:
Add New Record
This option emulates the actions of the Add New button on the File-Based Entry
toolbar. It allows the user to add a new record to the file. This option is available for
all files. If no records have been entered into a file, this will be the only option
available.
To add a new record:
1. Click on Add New Record. The New Record window appears.
2. Select the position in the file to create the new record:
a) To insert after the last record in the file, select after last record.
b) To insert the record before the currently selected record, select before
current record. An option to resequence the RECORDNUM values will
appear. This option will automatically resequence all RECORDNUM
values for records that appear after the inserted record.
3. To retain these selections as the default behavior when adding a new record,
select set default to this selection.
4. Click OK.
5. The cursor will jump to a new record in the grid.
6. Enter the data for the record.
7. All new data will be highlighted in red to indicate new data that has not yet
been saved.
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Delete Current Record
This option emulates the actions of the Delete button on the File-Based Entry toolbar.
It will delete the currently selected record. This option is available for all files that
contain one or more records.
To delete a record:
1. Place cursor on the grid row that contains the record to be deleted.
2. Click on the Options button.
3. Click on Delete Current Record.
4. A message box appears to confirm the record should be deleted. Click on
Yes to delete the record or No to cancel.
5. The selected record is highlighted in yellow.
6. Once the record is marked for deletion it cannot be edited. However, if the
user does not save the changes back to the file by clicking on Save Changes,
the record will not be deleted.
Cut
This option allows the user to delete text from a cell and places it in the Windows
clipboard, allowing it to be pasted back in another location. This option is available for
all files that contain one or more records.
To cut text:
1. Place cursor in the grid cell containing the data to be cut.
2. Click on the Options button.
3. Click on Cut.
4. The text disappears from the cell and is copied to the Windows clipboard.
5. The text may be placed in another location by using the Paste option.
Copy
This option allows the user to copy text from a cell and places it in the Windows
clipboard, allowing it to be pasted back in another location. This option is available for
all files that contain one or more records.
To copy text:
1. Place cursor in the grid cell containing the data to be copied.
2. Click on the Options button.
3. Click on Copy.
4. The text remains in the cell and is copied to the Windows clipboard.
5. The text may be placed in another location by using the Paste option.
Paste
This option allows the user to copy text from the Windows clipboard to the selected
location. This option is available for all files that contain one or more records.
To paste text:
1. Place the cursor in the grid cell where the text will be placed.
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2. Click on the Options button.
3. Click on Paste.
4. The text is inserted into the selected cell.
Goto Top
This option emulates the action of the Go Top button on the File-Based Entry toolbar.
It moves the cursor to the first record in the file. This option is available for all files
that contain one or more records.
Goto Bottom
This option emulates the action of the Go Bottom button on the File-Based Entry
toolbar. It moves the cursor to the last record in the file. This option is available for all
files that contain one or more records.
Search For
This option emulates the action of the Search button on the File-Based Entry toolbar.
It allows the user to search the chart for user-defined text. This option is available for
all files that contain one or more records.
To search:
1. Place the cursor in the cell where the search should begin. The search
function will search from the selected cell to the remaining cells in the grid.
2. Click on Search For.
3. The Search For window opens.
4. Enter text to find in the text box.
5. Click OK to begin search or Cancel to close Search For window.
6. If OK is selected, the first occurrence of the search text is highlighted and the
Search For window is closed. If the search text is not found a message box
appears to notify the user.
7. To search for the same text again, the Search For option can be used, or the
user can press the F3 key on the keyboard to move to the next occurrence.
Calculate RECORDNUM
This option allows the user to automatically update the RECORDNUM field for each
record. The RECORDNUM field will be incremented in order by a user-determined
value from the first record in the grid to the last. This option is available for all files
that contain one or more records.
To recalculate the RECORDNUM field:
1. Sort the records so that they appear in the appropriate order.
2. Click on the Options button.
3. Click on Calculate RECORDNUM.
4. The Recalculate RECORDNUM window appears.
5. Enter an increment value.
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6. Click OK to recalculate the RECORDNUM field and close the Recalculate
RECORDNUM window or Cancel to close the window without modifying the
RECORDNUM field.
7. Changes will not be permanent until the Save Changes button is clicked.
Calculate HIERARCSEQ
This option allows the user to automatically update the HIERARCSEQ field for each
record. The HIERARCSEQ field will be incremented in order by a user-determined
value from the first record in the grid to the last. This option is available for the
UNITORG file when it contains one or more records.
To recalculate the HIERARCSEQ field:
1. Sort the records so that they appear in the appropriate order.
2. Click on the Options button.
3. Click on Calculate HIERARCSEQ.
4. The Recalculate HIERARCSEQ window appears.
5. Enter an increment value.
6. Click OK to recalculate the HIERARCSEQ field and close the Recalculate
HIERARCSEQ window or Cancel to close the window without modifying the
HIERARCSEQ field.
7. Changes will not be permanent until the Save Changes button is clicked.
Set Echelon for Chart-1-Only Formations
This option will set the ECHELON field to ‘Z’ when a chart is listed as a Chart-1-Only
formation (LISTCHART = ‘E’). This option is available for the UNITORG table in CFE
and Adapted CFE.
To set the ECHELON field for Chart-1-Only formations:
1. Click on Set Echelon for Chart-1-Only Formations.
2. A message box appears to notify the user the contents of the ECHELON field
are about to be modified.
3. Click OK to modify the ECHELON field and close the window or Cancel to
close the window without modifications.
4. Changes will not be permanent until the Save Changes button is clicked.
Calculate SEQUENCE
This option allows the user to automatically update the SEQUENCE field for each
record. The SEQUENCE field will be incremented in order by a user-determined
value from the first record in the grid to the last. This option is available for the
OTHERTLE file in CFE and Adapted CFE when it contains one or more records.
To recalculate the SEQUENCE field:
1. Sort the records so that they appear in the appropriate order.
2. Click on the Options button.
3. Click on Calculate SEQUENCE.
4. The Recalculate SEQUENCE window appears.
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5. Enter an increment value.
6. Click OK to recalculate the SEQUENCE field and close the Recalculate
SEQUENCE window or Cancel to close the window without modifying the
SEQUENCE field.
7. Changes will not be permanent until the Save Changes button is clicked.
Calculate OOVSEQNUM
This option allows the user to automatically update the OOVSEQNUM field for each
record. The OOVSEQNUM field will be incremented in order by a user-determined
value from the first record in the grid to the last. This option is available for the
DECLOOV file in CFE and Adapted CFE when it contains one or more records.
To recalculate the OOVSEQNUM field:
1. Sort the records so that they appear in the appropriate order.
2. Click on the Options button.
3. Click on Calculate OOVSEQNUM.
4. The Recalculate OOVSEQNUM window appears.
5. Enter an increment value.
6. Click OK to recalculate the OOVSEQNUM field and close the Recalculate
OOVSEQNUM window or Cancel to close the window without modifying the
OOVSEQNUM field.
7. Changes will not be permanent until the Save Changes button is clicked.
Aggregate Personnel Values
This option allows the user to automatically aggregate the personnel values, and will
set the PERDISAG value in the HEADER file to ‘A’ (Personnel strength is
aggregated). This option is available for the UNITPERS file in CFE and Adapted CFE
when it contains one or more records.
To aggregate personnel values:
1. Click on Aggregate Personnel Values.
2. A message box will appear notifying the user that the contents of STRENGTH
will be modified.
3. Click Yes to continue or No to close the window without aggregating.
4. If Yes is selected, the STRENGTH field will be updated. These changes are
permanent once the process is complete.
Print
This option emulates the action of the Print button on the File-Based Entry toolbar. It
allows the user to send the data file in a table format to the printer.
To print a data file:
1. Click on Print.
2. The Windows print dialog window opens.
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3. Select the appropriate settings and click OK to send the data file to the
printer.
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Deleting Records
Deleting Records from Vienna-Structure Data Files
Deleting Records in CFE and Adapted CFE
Deleting
Record From
Affected
Records
UNITORG
UNITORG
All UNITORG records containing the deleted FORMUNIREC in the
UNITORG.HIGHERECH1 field have the contents removed from the
field HIGHERECH1.
UNITORG
UNITLOC
All UNITLOC records containing the FORMUNIREC equal to the
deleted UNITORG.FORMUNIREC are deleted from UNITLOC.
UNITORG
UNITEQT
All UNITEQT records containing the FORMUNIREC equal to the
deleted UNITORG.FORMUNIREC are deleted from UNITEQT.
UNITORG
DECLOOV
All DECLOOV records containing the FORMUNIREC equal to the
deleted UNITORG.FORMUNIREC are deleted from DECLOOV.
UNITORG
OOVGROUP
All OOVGROUP records containing the FORMUNIREC equal to the
deleted UNITORG.FORMUNIREC are deleted from OOVGROUP.
UNITORG
UNITPERS
All UNITPERS records containing the FORMUNIREC equal to the
deleted UNITORG.FORMUNIREC are deleted from UNITPERS.
OTHERTLE
UNITLOC
All UNITLOC records containing the FORMUNIREC equal to the
deleted OTHERTLE.DESIGREC are deleted from UNITLOC.
OTHERTLE
UNITEQT
All UNITEQT records containing the FORMUNIREC equal to the
deleted OTHERTLE.DESIGREC are deleted from UNITEQT.
OTHERTLE
UNITPERS
All UNITPERS records containing the FORMUNIREC equal to the
deleted OTHERTLE.DESIGREC are deleted from UNITPERS.
DECLOOV
OOVGROUP
All OOVGROUP records containing the FORMUNIREC equal to the
deleted DECLOOV.FORMUNIREC are deleted from OOVGROUP.
DECLSITE
UNITLOC
The contents of the field DSRECNUM in UNITLOC are removed from
records containing the same DSRECNUM as in the deleted
DECLSITE record.
DECLSITE
DECLOOV
All DECLOOV records containing the DSRECNUM equal to the
deleted DECLSITE.DSRECNUM are deleted from DECLOOV.
DECLSITE
OOVGROUP
The DECLSITE deletes the related records in DECLOOV file. But
first uses the DECLOOV.FORMUNIREC fields to find and delete the
related records from the OOVGROUP file.
DECLSITE
POESITE
All POESITE records containing the DSRECNUM equal to the
deleted DECLSITE.DSRECNUM are deleted from POESITE.
DECLSITE
UNREPORT
All UNREPORT records containing the DSRECNUM equal to the
deleted DECLSITE.DSRECNUM are deleted from UNREPORT.
POE
POESITE
All POESITE records containing the POERECNUM equal to the
deleted POE.POERECNUM are deleted from POESITE.
EQUIPMNT
UNITEQT
All UNITEQT records containing the EQTRECNUM equal to the
deleted EQUIPMNT.EQTRECNUM are deleted from UNITEQT.
EQUIPMNT
UNREPORT
All UNREPORT records containing the EQTRECNUM equal to the
deleted EQUIPMNT.EQTRECNUM are deleted from UNREPORT.
EQUIPMNT
HOLDINGS
All HOLDINGS records containing the EQTRECNUM equal to the
deleted EQUIPMNT.EQTRECNUM are deleted from HOLDINGS.
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Automated Data Systems
Deleting Records
LOCATION
UNITLOC
The contents of the field LOCRECNUM in UNITLOC are removed
from records containing the same LOCRECNUM as in the deleted
LOCATION record.
LOCATION
UNITEQT
The contents of the field LOCRECNUM in UNITEQT are removed
from records containing the same LOCRECNUM as in the deleted
LOCATION record.
LOCATION
DECLSITE
The contents of the field LOCRECNUM in DECLSITE are removed
from records containing the same LOCRECNUM as in the deleted
LOCATION record.
Deleting Records in CSBM
Deleting
Record From
Affected
Records
UNITORG
UNITORG
All UNITORG records containing the deleted FORMUNIREC in the
UNITORG.HIGHERECH1 field have the contents removed from the
field HIGHERECH1.
UNITORG
UNITLOC
All UNITLOC records containing the FORMUNIREC equal to the
deleted UNITORG.FORMUNIREC are deleted from UNITLOC.
UNITORG
UNITPERS
All UNITPERS records containing the FORMUNIREC equal to the
deleted UNITORG.FORMUNIREC are deleted from UNITPERS.
UNITORG
UNITEQT
All UNITEQT records containing the FORMUNIREC equal to the
deleted UNITORG.FORMUNIREC are deleted from UNITEQT.
UNITORG
EQTNEW
All EQTNEW containing the FORMUNIREC equal to the deleted
UNITORG.FORMUNIREC are deleted from EQTNEW.
UNITORG
EQTREPL
All EQTREPL records containing the FORMUNIREC equal to the
deleted UNITORG.FORMUNIREC are deleted from EQTREPL.
EQUIPMNT
UNITEQT
All UNITEQT records containing the EQTRECNUM equal to the deleted
EQUIPMNT.EQTRECNUM are deleted from UNITEQT.
EQUIPMNT
EQTNEW
All EQTNEW records containing the EQTRECNUM equal to the deleted
EQUIPMNT.EQTRECNUM are deleted from EQTNEW.
EQUIPMNT
EQTREPL
All EQTREPL records containing the EQTRECOLD and/or the
EQTRECNEW equal to the deleted EQUIPMNT.EQTRECNUM are
deleted from EQTREPL.
LOCATION
UNITLOC
The contents of the field LOCRECNUM in UNITLOC are removed from
records containing the same LOCRECNUM as in the deleted
LOCATION record.
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Automated Data Systems
Deleting Records
Deleting Records in GEMI
Deleting
Record From
Affected
Records
UNITORG
UNITORG
All UNITORG records containing the deleted FORMUNIREC in the
UNITORG.HIGHERECH1 field have the contents removed from the
field HIGHERECH1.
UNITORG
UNITLOC
All UNITLOC records containing the FORMUNIREC equal to the
deleted UNITORG.FORMUNIREC are deleted from UNITLOC.
UNITORG
UNITEQT
All UNITEQT records containing the FORMUNIREC equal to the
deleted UNITORG.FORMUNIREC are deleted from UNITEQT.
REGION
UNITEQT
All UNITEQT records containing the REGRECNUM equal to the deleted
REGION.REGRECNUM are deleted from UNITEQT.
LOCATION
UNITLOC
The contents of the field LOCRECNUM in UNITLOC are removed from
records containing the same LOCRECNUM as in the deleted
LOCATION record.
Version 6.6
Result
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Automated Data Systems
Editing Records
Editing Records in Vienna-Structure Data Files
CFE and Adapted CFE Key Field Editing
Edited Field
Affected Field
Result
UNITORG.
Formunirec
UNITORG
Higherech1
All UNITORG.HIGHERECH1 fields containing the FORMUNIREC equal
to the original value of the FORMUNIREC are set in HIGHERECH1 to
the modified value of FORMUNIREC.
UNITORG
Formunirec
UNITLOC
Formunirec
All UNITLOC records containing the FORMUNIREC equal to the
original value of the UNITORG.FORMUNIREC are set in UNITLOC to
the modified value in UNITORG.
UNITORG
.Formunirec
UNITEQT
Formunirec
All UNITEQT records containing the FORMUNIREC equal to the
original value of the UNITORG.FORMUNIREC are set in UNITEQT to
the modified value in UNITORG.
UNITORG
Formunirec
DECLOOV
Formunirec
All DECLOOV records containing the FORMUNIREC equal to the
original value of the UNITORG.FORMUNIREC are set in DECLOOV to
the modified value in UNITORG.
UNITORG
Formunirec
OOVGROUP
Formunirec
All OOVGROUP records containing the FORMUNIREC equal to original
value of the UNITORG.FORMUNIREC are set in OOVGROUP to the
modified value in UNITORG.
UNITORG
Formunirec
UNITPERS
Formunirec
All UNITPERS records containing the FORMUNIREC equal to original
value of the UNITORG.FORMUNIREC are set in UNITPERS to the
modified value in UNITORG.
OTHERTLE
Desigrec
UNITLOC
Formunirec
All UNITLOC records containing the FORMUNIREC equal to the
original value of the OTHERTLE.DESIGREC are set in UNITLOC to the
modified value in OTHERTLE.
OTHERTLE
Desigrec
UNITEQT
Formunirec
All UNITEQT records containing the FORMUNIREC equal to the
original value of the OTHERTLE.DESIGREC are set in UNITEQT to the
modified value in OTHERTLE.
OTHERTLE
Desigrec
UNITPERS
Formunirec
All UNITPERS records containing the FORMUNIREC equal to the
original value of the OTHERTLE.DESIGREC are set in UNITPERS to
the modified value in OTHERTLE.
DECLOOV
Formunirec
OOVGROUP
Formunirec
All OOVGROUP records containing the FORMUNIREC equal to the
original value of the DECLOOV.FORMUNIREC are set in OOVGROUP
to the modified value in DECLOOV.
DELCSITE
Dsrecnum
UNITLOC
Dsrecnum
All UNITLOC records containing the DSRECNUM equal to the original
value of the DECLSITE.DSRECNUM are set in UNITLOC to the
modified value in DECLSITE.
DECLSITE
Dsrecnum
DECLOOV
Dsrecnum
All DECLOOV records containing the DSRECNUM equal to the original
value of the DECLSITE.DSRECNUM are set in DECLOOV to the
modified value in DECLSITE.
DECLSITE
Dsrecnum
POESITE
Dsrecnum
All POESITE records containing the DSRECNUM equal to the original
value of the DECLSITE.DSRECNUM are set in POESITE to the
modified value in DECLSITE.
DECLSITE
Dsrecnum
UNREPORT
Dsrecnum
All UNREPORT records containing the DSRECNUM equal to the
original value of the DECLSITE.DSRECNUM are set in UNREPORT to
the modified value in DECLSITE.
POE
Poerecnum
POESITE
Poerecnum
All POESITE records containing the POERECNUM equal to the original
value of the POE.POERECNUM are set in POESITE to the modified
value in POE.
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Editing Records
EQUIPMNT
Eqtrecnum
UNITEQT
Eqtrecnum
All UNITEQT records containing the EQTRECNUM equal to the original
value of the EQUIPMNT.EQTRECNUM are set in UNITEQT to the
modified value in EQUIPMNT.
EQUIPMNT
Eqtrecnum
UNREPORT
Eqtrecnum
All UNREPORT records containing the EQTRECNUM equal to the
original value of the EQUIPMNT.EQTRECNUM are set in UNREPORT
to the modified value in EQUIPMNT.
EQUIPMNT
Eqtrecnum
HOLDINGS
Eqtrecnum
All HOLDINGS records containing the EQTRECNUM equal to the
original value of the EQUIPMNT.EQTRECNUM are set in HOLDINGS
to the modified value in EQUIPMNT.
LOCATION
Locrecnum
UNITLOC
Locrecnum
All UNITLOC records containing the LOCRECNUM equal to the original
value of the LOCATION.LOCRECNUM are set in UNITLOC to the
modified value in LOCATION.
LOCATION
Locrecnum
UNITEQT
Locrecnum
All UNITEQT records containing the LOCRECNUM equal to the original
value of the LOCATION.LOCRECNUM are set in UNITEQT to the
modified value in LOCATION.
LOCATION
Locrecnum
DECLSITE
Locrecnum
All DECLSITE records containing the LOCRECNUM equal to the
original value of the LOCATION.LOCRECNUM are set in DECLSITE to
the modified value in LOCATION.
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Editing Records
CSBM Key Field Editing
Edited Field
Affected Field
Result
UNITORG
Formunirec
UNITORG
Higherech1
All UNITORG.HIGHERECH1 fields containing the FORMUNIREC equal
to the original value of the FORMUNIREC are set in HIGHERECH1 to
the modified value of FORMUNIREC.
UNITORG
Formunirec
UNITLOC
Formunirec
All UNITLOC records containing the FORMUNIREC equal to the
original value of the UNITORG.FORMUNIREC are set in UNITLOC to
the modified value in UNITORG.
UNITORG
Formunirec
UNITPERS
Formunirec
All UNITPERS records containing the FORMUNIREC equal to original
value of the UNITORG.FORMUNIREC are set in UNITPERS to the
modified value in UNITORG.
UNITORG
Formunirec
UNITEQT
Formunirec
All UNITEQT records containing the FORMUNIREC equal to the
original value of the UNITORG.FORMUNIREC are set in UNITEQT to
the modified value in UNITORG.
UNITORG
Formunirec
EQTNEW
Formunirec
All EQTNEW records containing the FORMUNIREC equal to the
original value of the UNITORG.FORMUNIREC are set in EQTNEW to
the modified value in UNITORG.
UNITORG
Formunirec
EQTREPL
Formunirec
All EQTREPL records containing the FORMUNIREC equal to the
original value of the UNITORG.FORMUNIREC are set in EQTREPL to
the modified value in UNITORG.
EQUIPMNT
Eqtrecnum
UNITEQT
Eqtrecnum
All UNITEQT records containing the EQTRECNUM equal to the original
value of the EQUIPMNT.EQTRECNUM are set in UNITEQT to the
modified value in EQUIPMNT.
EQUIPMNT
Eqtrecnum
EQTNEW
Eqtrecnum
All EQTNEW records containing the EQTRECNUM equal to the original
value of the EQUIPMNT.EQTRECNUM are set in EQTNEW to the
modified value in EQUIPMNT.
EQUIPMNT
Eqtrecnum
EQTREPL
Eqtrecold
All EQTREPL records containing the EQTRECOLD equal to the original
value of the EQUIPMNT.EQTRECNUM are set in EQTREPL to the
modified value in EQUIPMNT.
EQUIPMNT
Eqtrecnum
EQTREPL
Eqtrecnew
All EQTREPL records containing the EQTRECNEW equal to the
original value of the EQUIPMNT.EQTRECNUM are set in EQTREPL to
the modified value in EQUIPMNT.
LOCATION
Locrecnum
UNITLOC
Locrecnum
All UNITLOC records containing the LOCRECNUM equal to the original
value of the LOCATION.LOCRECNUM are set in UNITLOC to the
modified value in LOCATION.
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Editing Records
GEMI Key Field Editing
Edited Field
Affected Field
Result
UNITORG
Formunirec
UNITORG
Higherech1
All UNITORG.HIGHERECH1 fields containing the FORMUNIREC equal
to the original value of the FORMUNIREC are set in HIGHERECH1 to
the modified value of FORMUNIREC.
UNITORG
Formunirec
UNITLOC
Formunirec
All UNITLOC records containing the FORMUNIREC equal to the
original value of the UNITORG.FORMUNIREC are set in UNITLOC to
the modified value in UNITORG.
UNITORG
Formunirec
UNITEQT
Formunirec
All UNITEQT records containing the FORMUNIREC equal to the
original value of the UNITORG.FORMUNIREC are set in UNITEQT to
the modified value in UNITORG.
REGION
Regrecnum
UNITEQT
Regrecnum
All UNITEQT records containing the REGRECNUM equal to the original
value of the EQUIPMNT.REGRECNUM are set in UNITEQT to the
modified value in REGION.
LOCATION
Locrecnum
UNITLOC
Locrecnum
All UNITLOC records containing the LOCRECNUM equal to the original
value of the LOCATION.LOCRECNUM are set in UNITLOC to the
modified value in LOCATION.
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Data Consistency Checking
Data Consistency Checking
Data Checker
The purpose of the data consistency checks performed by the ADS data consistency
checking software is to ensure the integrity of the dataset being inspected, and to ensure
that the contents of the dataset conform to the requirements of the specified file structure
and associated data dictionary. The Data Checker allows the user to select a dataset, view
.DAT files, and run consistency checks on the selected dataset. NOTE: All examples given
are for CFE.
Figure 12. Data Consistency Checker
This module checks several types of data integrity, including:
1. Entity integrity. For example, each record in File C (UNITORG), File O (EQUIPMNT),
and File P (LOCATION) must contain an identifier (primary key) in fields
FORMUNIREC, EQTRECNUM, and LOCRECNUM respectively. A non-null
constraint is imposed, which requires that the primary key field not be left empty.
2. Primary-key integrity. For example, the primary key in each record of the abovementioned three files must be unique, so that there is no ambiguity in linking records
from different files through the primary key.
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Data Consistency Checking
3. Referential integrity. For example, the contents of field EQTRECNUM in each record
of File E (UNITEQT) must link to a single, unique record in File O (EQUIPMNT).
Such a one-to-many relationship is the principal type of link in CFE datasets.
4. Column integrity. For example, the check constraints in this software require that field
LISTCHART in File B contain either "A" or "B" and that field NUMOVERALL in File B
contain a positive integer.
5. Domain integrity. For example, the States lookup table contains all valid State names
and country codes. The contents of field STATEPARTY in File A (HEADER) and of
field HOSTSTATE in File P (LOCATION) are checked for validity against the
contents of this lookup table.
The consistency checks can be subdivided into four categories according to the general
purpose of the check, as follows:
1. Detection of data inconsistencies which are contrary to the requirements of the
Vienna File Structure or Data Dictionary and which will affect the generation of
hardcopy charts from the data files. The majority of data consistency checks fall
within this category.
2. Detection of "unnecessary" information (does not affect generation of hardcopy
charts). Examples:
a) Certain check procedures note the presence in File J (DECLSITE) of any
Declared Site Record Numbers that do not appear in any record of File K
(POESITE) or do not appear in any record of File G (DECLOOV). These are not
necessarily errors or true data inconsistencies, but the information may be of
interest to the user.
b) One check procedure notes the presence in File L (POE) of POE Record
Numbers that do not appear in conjunction with any Declared Site. All this
indicates is that the POE in question will appear on hardcopy Chart VI but will not
appear on Chart V, associated with a reported Declared Site. However, such a
message may be drawing attention to an error of omission.
c) File O (EQUIPMNT) may contain equipment types which do not actually appear
in File B (HOLDINGS), in File E (UNITEQT), or in File N (UNREPORT). This may
or may not indicate an error of omission.
3. Detection of an "anomaly" which does not match certain preset file inspection criteria
but which is not necessarily an error, due to variation in military-force organization or
reporting practices between individual States Parties. Examples:
a) Absence of contents in field CITY of File P (LOCATION).
b) Absence of contents in field LATLONG of File P (LOCATION).
c) Failure to round off seconds of latitude or longitude and differences in practice of
stating geographic coordinates (likely to occur in cases of automated transfer of
CFE reporting data from national databases).
4. Noting of certain occurrences merely for the purpose of providing full information on
reporting patterns.
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Data Consistency Checking
Since many of the generated messages are informational in nature and do not actually
indicate a true data inconsistency, one should not assume that a large number of messages
generated by a given data declaration file set when run through this checker means that the
file set contains a large number of errors. The purpose of the checker, in addition to the
detection and flagging of true data inconsistencies, is to provide as much information about
the dataset as possible, with user-selectable toggle filtering.
Some of the data consistency check procedures can be toggled on or off, as the user elects.
Procedures can be toggled off in order to reduce the quantity of informational messaging
generated by a given dataset, and in order to bypass checks the results of which are not of
interest to a given user or in relation to a given dataset. In addition, the user has the option
to suppress all WARNING-type messages and all informational-note-type messages that are
not individually selectable.
Messages that are not flagging error-type inconsistencies, as well as informational-type
messages, are preceded by the word "NOTE:" or "WARNING." These messages do not
increment the error counter or affect the "good records" count.
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Data Consistency Checking
View File
The View File button (see Figure 13) allows the user to view and modify the .DAT file
associated with the tab currently selected in the Data Consistency Checker window (see
Figure 12).
Figure 13. View File
Check Current Data
The Check Data button automates the process of generating the .DAT files from the
currently active dataset, loading those files into the Data Consistency Checker and running
the checks. The button label reflects the dataset description with the following convention:
Check TTT SS YYYY Data

TTT
=
the dataset Treaty/Agreement

SS
=
the dataset Stateparty

YYYY =
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To check the currently active dataset:
1. Click on Check Data (button appears as Check CFE NL 2003 Data in Figure 12).
2. The Browse for Folder window appears.
3. Navigate to the directory where the new the .DAT files will be created.
4. Select OK.
5. The .DAT files are created in the identified directory then loaded into the Data
Consistency Checker. The Data Consistency Checks are run and the Data
Consistency reports are displayed.
Print
The Print button (see Figure 12) allows the user to print the currently selected report, or all
the reports for the currently selected dataset.
To print a report:
1. Click the Print button.
2. Select Print Current Report to print the currently selected report or Print All
Reports to print all reports for the currently selected dataset.
3. The Windows print dialog window opens.
4. Select the appropriate settings and click OK to send the report(s) to the printer.
To save report as .txt files:
1. Click the Print button.
2. Select Print to File to save all reports as .txt files.
3. The Browse for Folder window opens.
4. Navigate to the appropriate folder to save the .txt files.
5. Click OK.
6. A message box appears when files have been saved.
Setup
The Setup… button (see Figure 12) allows the user to select the dataset for checking and to
set option toggles for system output.
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Select Dataset
The Select Data Set option (see Figure 12, under Setup) allows the user to specify the set
of .DAT files to use when running the consistency checks.
To select a dataset:
1. Click the Select Data Set button.
2. The Check .DAT Files window appears with a list of the iterations available in the
currently selected directory.
3. To change the directory, click the Change Directory button and navigate to the
appropriate directory. Click OK to select a directory and return to the Check .DAT
Files window.
4. Double click on an iteration to select, or click the Close button to close the window
without selecting a new iteration.
Figure 14. Check .DAT Files
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Toggles
The Toggles option (see Figure 12, under Setup) allows the user to set CFE-, Adapted
CFE-, CSBM-, or GEMI-specific toggles for the checking of data. By setting these toggles,
the user can customize or limit the output of the report to only the information that is
important for the user to see.
To set the toggles:
1. Click the Setup… (see Figure 12) button.
2. Select the Toggles option from the list.
3. The Data Consistency Checker Setup (see Figure 15) window appears with a list of
treaty specific chart toggles.
4. Click the toggle box to the left of each selection to select or unselect an option. A
check mark indicates the toggle HAS been selected.
5. Click OK to save the settings and close the Data Consistency Checker Setup window
or Close to close the window without saving the settings.
Figure 15. Data Consistency Checker Toggles
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Run Checks
The Run Checks button (see Figure 12) will run the data consistency checks on the
selected dataset. While the data consistency check function is running, the status bar will
notify the user of its progress. After the consistency check is complete the user can select a
letter tab (see Figure 12) at the upper portion of the window to view the results of the check
for that file. The last tab provides a summary of the record counts, errors, warnings and
notes for the dataset.
Close
The Close button (see Figure 12) closes the Data Consistency Checker window.
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Setup
Setup
The Setup options allow the user to customize the appearance of the charts and the
application display by modification of the language and language elements, as well as
setting chart toggles, and making a font selection.
Chart Toggles
Toggles are provided to enable to user to customize the information displayed on the charts.
Improper selection of toggles could result in charts that look drastically different than
expectations so care should be taken when making these selections.
The toggle options corresponding to the Treaty/Agreement are:
CFE and Adapted CFE

Show Long Names for Formations/Units controls whether or not the expanded
designation field (FORMUNIDES) is displayed instead of the abbreviation
designation field (FORMUNIABB).

Show State Names Rather than Country Codes controls whether or not the informal
state name appears with location information on the chart, in place of the
corresponding digraph country code.

Show Location and Personnel controls whether or not location and personnel
numbers appear on Chart I.

Show Roman Numerals for Protocol controls whether or not the PROTOCOL
references displayed on Chart IV appear in Roman numeral format or as Arabic
numerals.

Show OOV Member Equipment controls whether an OOV member's equipment is
displayed for each member in addition to rolling values into the parent entry on Chart
V.

Double Space controls whether a chart is double- or single-spaced.

Print Footnotes controls whether or not the footnotes for each chart are printed.

Show "Hoststate is Empty" Warning controls whether or not a warning appears when
the HOSTSTATE field is left empty on data entry screens.

Print Date on Chart Footer controls whether or not the date the chart was printed
appears at the bottom of each chart page.

Add Dot (.) After Day in VALID AS OF Date controls whether or not the VALID AS OF
date format displays a dot (.) after the day.
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Setup
CSBM

Show Long Names for Formations/Units controls whether or not the expanded
designation field (FORMUNIDES) is displayed instead of the abbreviation
designation field (FORMUNIABB).

Show State Names Rather than Country Codes controls whether or not the informal
state name appears with location information on the chart, in place of the
corresponding digraph country code.

Double Space controls whether a chart is double- or single-spaced.

Print Footnotes controls whether or not the footnotes for each chart are printed.

Show "Hoststate is Empty" Warning controls whether or not a warning appears when
the HOSTSTATE field is left empty on data entry screens.

Print Date on Chart Footer controls whether or not the date the chart was printed
appears at the bottom of each chart page.

Add Dot (.) After Day in VALID AS OF Date controls whether or not the VALID AS OF
date format displays a dot (.) after the day.
GEMI

Print Footer controls whether or not the footer for "national practice" is included on
charts (where appropriate).

Show Long Names for Formations/Units controls whether or not the expanded
designation field (FORMUNIDES) is displayed instead of the abbreviation
designation field (FORMUNIABB).

Show State Names Rather than Country Codes controls whether or not the informal
state name appears with location information on the chart, in place of the
corresponding digraph country code.

Show Only Region Totals controls whether the regional details will be displayed on
Chart 7. The REGTOTAL field in the HEADER file must be set to Y for this setting to
have an effect on the chart display.

Double Space controls whether a chart is double- or single-spaced.

Print Footnotes controls whether or not the footnotes for each chart are printed.

Show "Hoststate is Empty" Warning controls whether or not a warning appears when
the HOSTSTATE field is left empty on data entry screens.

Print Date on Chart Footer controls whether or not the date the chart was printed
appears at the bottom of each chart page.

Add Dot (.) After Day in VALID AS OF Date controls whether or not the VALID AS OF
date format displays a dot (.) after the day.
To modify the Chart Toggles
1. Select the Setup (see Figure 1) icon on the toolbar.
2. Select Chart Toggles from the Setup menu.
3. The Chart Toggles corresponding to the active dataset will appear.
4. Check or uncheck the appropriate selections (see Figure 16).
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Setup
5. Click OK to save the settings, or Cancel to close the window without saving.
Figure 16. Chart Toggles
Chart Information
The Chart Information option (see Figure 1, under Setup) provides a vehicle for modifying
language-specific items displayed on a chart. This option displays a list of language
elements that can be modified in OSCE ADS. The information to modify corresponds to the
currently selected language (displayed in the status bar at the bottom of the screen).
Text On All Charts
This option allows the user to make changes to common phrases (such as "page", "of",
"valid as of") and month names. These phrases are displayed on all Charts. If the text on all
Charts is not populated in the system for the active language displayed in the status bar at
the bottom of the screen, the charts display the text in English.
To modify the text on all charts:
1. Select the Setup (see Figure 1) icon from the toolbar.
2. Select the Chart Information option from the Setup menu.
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Setup
3. Select the Text On All Charts option from the Chart Information menu.
4. The Text On All Charts window (see Figure 17) appears.
5. Edit the text in the box associated with the appropriate chart element.
6. Click on Save to save the changes and close the Text On All Charts window or
Close to close the window without saving. If changes have been made and Close is
selected, a message box will appear to notify the user. Select "Yes" to save changes,
"No" to close the window without saving.
Figure 17. Text on All Charts
State Names
This option displays a list of the Hoststate country codes and corresponding Long State
names and Short State names. It allows the user to modify the State names.
To modify the State names:
1. Select the Setup (see Figure 1) icon from the toolbar.
2. Select the Chart Information option from the Setup menu.
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Setup
3. Select the State Name option from the Chart Information menu.
4. The State Name window (see Figure 18) appears.
5. Click on the text in LONGSTATENAME or SHORTSTATENAME column and make
the appropriate modifications. The text will turn red to indicate that the data element
has been changed.
6. Click the Save Changes button to save the changed elements and close the State
Names window or Close to close the window without saving. If changes have been
made and Close is selected, a message box will appear to notify the user. Select
"Yes" to save changes, "No" to close the window without saving, or "Cancel" to return
to the State Names window.
Figure 18. State Names
CFE/CFA POE Types
This option allows the user to modify the language elements that correspond to the POE
Types for CFE/CFA Chart VI. If a POE Type is not populated in the system for the active
language, Chart VI displays the corresponding text in English.
To modify the CFE/CFA POE Types:
1. Select the Setup (see Figure 1) icon from the toolbar.
2. Select the Chart Information option from the Setup menu.
3. Select the CFE/CFA POE Types option from the Chart Information menu.
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4. The CFE/Adapted CFE POE Types window appears (see Figure 19).
5. Edit the text for the appropriate POE Type code.
6. Click the Save Changes button to save the changed elements and close the
CFE/Adapted CFE POE Types window or Close to close the window without saving.
Figure 19. POE Types
Personnel Subcategory Names
This option allows the user to modify the language elements associated with the personnel
categories as they appear on CFE Chart IIC or Adapted CFE Chart IID.
To modify the Personnel Subcategory Names:
1. Select the Setup (see Figure 1) icon from the toolbar.
2. Select the Chart Information option from the Setup menu.
3. Select the Personnel Subcategory Names option from the Chart Information menu.
4. The Personnel Subcategory Names window appears (see Figure 20).
5. Edit the text for the appropriate Personnel Subcategory code.
The personnel subcategory names can be reset to the treaty specific phrases by
clicking the Reset to Defaults button
6. Click the Save Changes button to save the changed elements and close the
Personnel Subcategory Names window or Close to close the window without saving.
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Figure 20. Personnel Subcategory Names
Equipment Category/Subcategory Names
This option allows the user to modify the language elements associated with the equipment
category and/or subcategory codes. In CFE, equipment Categories (Charts IIA and IIB) and
Subcategories (Charts IIA, IIB, IIIA, IIIB, IV, and V) are modifiable. In Adapted CFE,
equipment Categories (Charts IIA, IIB, and IIC) and Subcategories (Charts IIA, IIB, IIC, IIIA,
IIIB, IV, and V) are modifiable. In CSBM, only Categories (Charts 2, 3, and 4) are available
for edit. GEMI Charts do not display Categories or Subcategories. If equipment names are
not populated in the system for the active language, the charts display equipment names in
English.
To modify the Category/Subcategory descriptions:
1. Select the Setup (see Figure 1) icon from the toolbar.
2. Select the Chart Information option from the Setup menu.
3. Select the Category/Subcategory Description option from the Chart Information
menu.
4. The Equipment Category/Subcategory Names window appears (see Figure 21).
5. Edit the text associated with the appropriate Category/Subcategory code.
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6. Click on the Save Changes button to save the changed elements and close the
Equipment Category/Subcategory Names window or Close to close the window
without saving.
Figure 21. Equipment Category/Subcategory Names
Notation Text
This option allows the user to modify the language elements associated with the Sitetype
found on Charts IIIA and IIIB and Notation codes found on Chart V in CFE and Adapted
CFE. If the Sitetypes and Notations are not populated in the system for the active language,
the charts display the corresponding text in English.
To modify the Notation Text:
1. Select the Setup (see Figure 1) icon from the toolbar.
2. Select the Chart Information option from the Setup menu.
3. Select the Notation Text option from the Chart Information menu.
4. The Notation Text window appears (see Figure 22).
5. Edit the text for the appropriate Notation Text code.
6. Click the Save Changes button to save the changed elements and close the
Notation Text window or Close to close the window without saving.
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Figure 22. Notation Text
Equipment Category/Subcategory Order for CFE Chart IIA
This option allows the user to select the order in which CFE or Adapted CFE Chart IIA
equipment categories and subcategories are displayed.
To modify the equipment category and/or subcategory order for CFE Chart IIA:
1. Select the Setup (see Figure 1) icon from the toolbar.
2. Select the Chart Information option from the Setup menu.
3. Select the Equipment Category/Subcategory Order for CFE Chart IIA option from
the Chart Information menu.
4. The Equipment Category/Subcategory Order for CFE Chart IIA window appears (see
Figure 23).
5. Edit the order by numbering the category/subcategory in the order it is to appear on
the chart.
6. The Category/Subcategory order can be reset to the Treaty order by clicking the
Reset to Default button, then saving the changes.
7. Click the Save Changes button to save the changed elements and close the
Equipment Category/Subcategory Order for CFE Chart IIA window or Close to close
the window without saving.
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Figure 23. Equipment Order for Chart IIA
Equipment Category/Subcategory Order for CFE Chart IIB
This option allows the user to select the order in which CFE or Adapted CFE Chart IIB
equipment categories and subcategories are displayed.
To modify the equipment category and/or subcategory order for CFE Chart IIB:
1. Select the Setup (see Figure 1) icon from the toolbar.
2. Select the Chart Information option from the Setup menu.
3. Select the Equipment Category/Subcategory Order for CFE Chart IIB option from
the Chart Information menu.
4. The Equipment Category/Subcategory Order for CFE Chart IIB window appears (see
Figure 24).
5. Edit the order by numbering the category/subcategory in the order it is to appear on
the chart.
6. The Category/Subcategory order can be reset to the Treaty order by clicking the
Reset to Default button, then saving the changes.
7. Click the Save Changes button to save the changed elements and close the
Equipment Category/Subcategory Order for CFE Chart IIB window or Close to close
the window without saving.
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Figure 24. Equipment Order for Chart IIB
Language
The status bar at the bottom of the screen displays the selected language, which is the
active language for generation of charts and for every edit screen in the system.
To modify the active language (see Figure 1):
1. Select the Setup icon from the toolbar.
2. Select the Language option from the Setup menu (see Figure 25).
3. Click on the appropriate language.
4. The menu will close and the chosen language will appear in the status bar.
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Figure 25. Language Setup
Fonts
This Font option (see Figure 1, Setup) allows the user to select the font used in screen
elements where the display text is presented in multiple languages and to select the font
used when printing reports. The default fonts are Bookvar for Russian language elements,
Arial for GEMI reports and Courier New for all other language elements.
To modify the font:
5. Select the Setup icon from the toolbar (see Figure 1).
6. Select the Fonts option from the Setup menu.
7. The secondary menu appears, allowing modification of Screen, Data Entry, Report,
Data Checker or All Fonts. Select the appropriate item from the Font menu.
8. The Font window appears (see Figure 26).
9. Select the appropriate Font and Font size from the lists.
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10. Click OK to save the settings and close the Font window or Cancel to close the
window without saving.
To reset fonts to the default, select Reset Fonts to Default from the secondary Font
menu.
Figure 26. Modify Fonts
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Chart Printing
Chart Printing
The Chart Printing window allows the user to display the charts on the screen or send to the
printer, modify the Titles and Headers associated with each chart, and displays information
about the status of each chart.
Figure 27. Chart Printing
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Chart
To select a chart:
1. Move the mouse pointer over the list. When the pointer is above a chart name, the
name will be highlighted.
2. Click on the chart to select.
3. The selected chart will appear. If the data has changed or if it is the first time the
chart is generated, this may take up to several minutes, depending on the complexity
of the chart and the amount of data.
4. The status bar will display the progress of the chart generation.
5. The setting of the Output To box determines whether the chart is sent to the screen,
printer or .pdf file.
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Chart Status Information
The Chart Printing screen displays information about each of the charts for the selected
dataset. Each chart contains data from one or more of the Vienna Structure Files. In order
for the charts to display properly, this data must be combined and processed. Once the chart
data has been processed, the chart may be displayed multiple times without reprocessing
unless the data changes in a file associated with the chart. The columns ‘Date/Time’, ‘# of
Pages’ and ‘Data Changed?’ provide information related to the processing of the data.
Titles/Headers
The user may select this link to modify the chart titles and column headers.
To modify the Titles and Headers:
1. Move the mouse over the ‘Titles/Headers’ text in the row associated with the chart to
be modified.
2. When the text changes color and shows an underline, click the left mouse button.
3. The Titles and Headers edit window for the selected chart will appear with the text in
the currently active language.
4. To modify the title, select the text and edit as appropriate.
5. To modify the headers, click on the Headers tab to view a list of the column headers,
then edit as appropriate.
6. Click the Save button to save the changes and close the window, or Close to close
the window without saving.
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Figure 28. Title/Header Information
Process All Charts
Click Process All Charts button to process all charts that contain updated data (the charts
that contain ‘Yes’ in the Data Changed column). To process all charts regardless of whether
the Vienna Structure Files associated with them have changed, click the Reset button before
using this function.
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Output To
The charts can be sent to either the screen for display, the printer for a hardcopy, or saved
to Adobe .pdf format.
To select the chart destination:
1. Click on the inverted triangle in the Output To box.
2. Select the appropriate destination.
3. The text in the box shows the selected destination.
4. Click on the appropriate chart.
Reset
Click the Reset button to change the value in the Data Changed column to ‘Yes’ for each of
the charts. This setting will force the reprocessing of Vienna Structure File data the next time
the charts are displayed or printed.
Show this window on startup
In order to automatically bring up the Chart Printing screen each time the OSCE ADS
application is started, click the box shown above. To change this setting, click the box to
remove the check. When unchecked, only the main window will appear at startup.
Status Bar
The Status Bar provides the user with information about screen options and currently
running processes.
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Samples of information provided to indicate the status of the chart generation process.
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Chart Window
The chart window provides a screen display of the selected chart and its footnotes. This
window also provides the capability to search for specific text, send the chart to the printer or
export to a different format.
Figure 29. Chart
Charts Toolbar
Send to printer – This option will send the current chart to the printer. Click on this button to
bring up the standard windows print dialog box.
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Export to file – This option allows the user to export the current chart to another format.
Supported formats include Text, Rich Text, Excel, Lotus, Word, Acrobat(.PDF), HTML, XML,
and Tab delimited files. To export:
1. Click on the Export button on the Charts toolbar.
2. The Export window will appear.
3. Select a format for export.
4. Select Disk File from the Destination selection box.
5. Click OK to continue or Cancel to stop the export and return to the chart window.
6. If OK is selected the Export window closes and the Export Options window appears.
7. Select All to print all pages, or enter the pages to print in the From and To boxes.
8. Click OK to continue or Cancel to stop the export and return to the chart window.
9. If OK is selected the Export Options window closes and the Choose Export File
window appears.
10. Navigate to the destination folder.
11. Enter a name in the File Name box.
12. Click OK to export the chart or Cancel to stop the export and return to the chart
window.
Zoom in/out – This option allows the user to view more or less of the chart inside the chart
window. To change the magnification, click on the inverted triangle and select a zoom level
from the list.
Navigate pages – These buttons allow the user to navigate through the pages of the chart.
Moves to the first page. If this option is dimmed, the first page is currently displayed in
the window.
Moves to the previous page. If this option is dimmed, the first page is currently displayed
in the window.
Moves to the next page. If this option is dimmed, the last page is currently displayed in
the window.
Moves to the last page. If this option is dimmed, the last page is currently displayed in
the window.
Current page – Indicates the number of the current page displayed in the chart window.
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Search – This option allows the user to search the chart for user-defined text.
To search:
1. Click on the Search button on the Charts toolbar.
2. The Search window appears.
3. Enter to text to search for.
4. Click on Find Next to search for the first occurrence of the text or Cancel to close
the Search window.
5. If the text is found, the window will move to the page and highlight the selected text. If
the text is not found, a message will appear stating that the text could not be found.
6. Click on Find Next to continue the search, or Cancel to close the Search window.
View Footnotes
The user may view either the footnotes or the chart in the chart window (see Figure 29). To
alternate between views, click on the View Footnotes button. The Footnotes chart will
appear and the button text will change to View Chart. To return to the Chart, click the View
Chart button.
Figure 30. Chart Footnotes
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