ANNEX A
INSTRUCTIONS FOR SUBMISSION OF R&D PROJECT PROPOSALS
The first page of the proposal must be a completed Proposal Cover Sheet. This sheet is
provided as part of these instructions. An abstract of the proposed research must follow the
cover sheet. The complete, single-sided proposal should be submitted to the Technology and
Water Quality Office.
I.
PROJECT INFORMATION
The first page of the proposal must be a completed Proposal Cover Sheet, which describes the
general information of the project.
1. Project Proposer
The Proposer (Technology Group/Academic Institution/Local or Foreign Researcher/
Private Sector, etc.) must be included along with name and designation of Project Team
Leader and team members from both PUB and Collaborator, if any.
2. Project Title
A concise title should be used to describe the project.
3. Project Period
The Project Period should designate the duration of the project in month.
4. Project Cost
The Total Project Cost should include all expenses required for project completion.
Proposal must include any provision of co-funding, “in-kind” contributions and other
relevant services. These contributions must be included and described in details in the
Annex.
II.
PROJECT PROPOSAL
The project proposal must include an abstract, and sections for the rationale, objectives,
technical approach, milestones, project team composition, references, other support or related
research, and project budget breakdown. Tables and graphs essential to the project
presentation should be included. The curriculum vitae of the project leaders should also be
attached.
1. Abstract
A single page abstract should be provided. The abstract should describe the research
approach and the expected benefits resulting from the proposed research.
2. Rationale
Briefly sketch the project background, critically evaluate existing situation and specifically
identify the gaps which the project is intended to fill. Verify that no other research of similar
scope has been carried out by other organization or authorities. State why the research/project
is important. Include the project merits to PUB and to collaborators.
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ANNEX A
3. Objectives
Concisely state the objectives that this research/project is intending to accomplish.
4. Project Tasks / Research Approaches
Outline the approach and procedures to be used to accomplish the specific objectives of the
project.
5. Milestones
A milestone chart, using the template provided, showing the desired target deliverable should
be included.
6. Performance Indicators and Project Implementation Plan
Fill in the Performance Indicators table. All project applications should include a brief project
implementation plan (commercialization or non-commercialization plan) and target
Intellectual Property (IP) milestones/outcomes. A detailed project implementation plan
should be included in the final project report.
7. Project Team Composition
A description of how the project will be managed must be included. It should describe the
roles and responsibilities of the project team for all proposed tasks. A project team
organizational chart should be included.
8. References
Literature citations should be presented as author and date, with full references given.
9. Annex (Project Budget Breakdown)
Budget information which is presented on the Cover Sheet should be described in details.
Provide the breakdown of the actual project cost and in-kind contributions.
10. Curriculum Vitaes of Principal Investigator (PI) and Co-PI(s)
Curriculum Vitaes of these project leader(s) have to be attached to the proposal.
III.
PROPOSAL SELECTION AND EVALUATION
Project Evaluation Panel (PEP) will review the proposals and make recommendations to the
R&D Project Steering Committee (PSC) for acceptance. Members of the PEP comprise
Director of Technology Office and the Chief Technologists of the 6 Technology Groups.
While members of the R&D Project Steering Committee should comprise Chief Executive,
Director (Technology) and the Director of the Department which the R&D project has the
greatest impact.
Proposal reviews will consider the technical comprehension of the subject, proposal
originality, and relevancy of the budget, including “in-kind” contributions/services, if offered.
Proposals will also be evaluated on the type and level of collaboration between academic
institutions, other government agencies, private sectors, etc.
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ANNEX A
IV.
REPORTING REQUIREMENTS
Periodic progress reports are required on a quarterly basis, and detailed progress reports are
required every half-yearly. The quarterly project progress report should provide a brief
overview of the reporting period’s work and comprise the experimental data taken, data
analysis if there’s any, cite any problems encountered, expenditure up to date, and planned
activities. The half-yearly reports should describe these sections in details, and also include
an up-to-date literature review. The purpose of these reports is to record objectives achieved
and accomplishment of activities described in the proposal. The quarterly and half-yearly
project progress report formats will be provided and these reports have to be submitted, both
in softcopy and hardcopy, to PUB through the project manager. The project team may be
required to give presentations of their project progress to the PEP and/or PSC upon request.
Upon completion of a project, the project team is required to submit a final project report
within 30 days upon completion of the project to Technology Office. The final project report
should be written based on the half-yearly report format, and should comprise the literature
review, all the results, discussions, findings, conclusions, and recommendations, as well as a
more detailed implementation plan with reference to the implementation plan originally
stated in the proposal. Should there be any deviations from the preliminary implementation
plan, the final report should justify the reasons. The final project report has to be submitted as
both softcopy and hardcopy.
To protect PUB’s interest in Intellectual Property (IP), the project leader is also obliged to
complete an invention disclosure form, whenever significant IP has been developed.
Completed invention disclosure forms, and the corresponding project implementation plans
are reviewed by the PEP.
Proposers should note that preparation of a comprehensive report on the research results is
expected. The preparation of additional summary versions of the research findings tailored to
meet specific needs, might be needed such as for presentation to PUB Senior Management. In
addition, considering technology transfer to be one form of creating competency, Proposers
should indicate how they plan to achieve technology transfer through presentation of papers,
talk on PUBLink, or other efforts as part of the planned research program. The project leader
is obliged to consult PEP regarding all publication plans, including journals, papers, posters
and presentations in conferences, to make sure that there is no premature disclosure made
prior to a potential IP registration.
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ANNEX A
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ANNEX A
Project Proposal Cover Sheet
Technology and Water Quality Office
40 Scotts Road #15-01. Environmental Building. Singapore 228231
Tel: (65) 6731-9334
Fax: (65) 6235-2118
Proposal No :
(Fill in BLOCK letters)
Office Use Only
General Information
Organizations /
Institutions /
Company:
Project Title:
Project Period:
Total Project Cost:
Cost Sharing:
Total:
Cash:
Inkind:
Yes / No*
PUB Funding
Budget Phasing:
(cash only)
Co-Funding
Year 1
Year 2
Year 3
Project Team
Team
Designation
Collaborators
Dept / Section
Team
Team Leader
Team Leader
Team Members
Team Members
Team Members
Team Members
Team Members
Team Members
Team Members
Team Members
Designation
Organization
Comments (for office use only):
Comments:
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ANNEX A
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ANNEX A
PROPOSAL FOR R&D PROJECT
(For reference only)
PROJECT TITLE:
__________________________________________________
__________________________________________________
ABSTRACT
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ANNEX A
Rationale (Background, understanding of problems and gaps, importance of the
projects, potential benefits)
Objectives
The objectives of the projects are to
1.
2.
3.
4.
Project Tasks / Research Approaches
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ANNEX A
Milestone/Deliverable
Task Description
Task 1
Task
Month
Duration 1 2 3
(mth)
2
4
5
6
7
8
9
10
11
12
Literature survey
Task 2
4
Installation of pilot plant
Task 3
5
Analysis of data
Task 4
IP Filing / Publication
Performance Indicators
Please complete the following table to indicate the estimated quantitative impact of your
project.
No. of Patents or Intellectual Property to be
generated (if applicable)
No. of Publications in leading journals/ international
conferences
Sales of commercialized products (if applicable)
New Spin-off companies / Business Activities of
Substance (if applicable)
Project Implementation Plan
Please indicate briefly how the results from the project will be useful for PUB and whether
there is any potential for the technology to be adopted full scale in one of PUB facilities.
Please indicate briefly the potential of the project for commercialisation. The proposer
should declare ownership to any intellectual property rights derived from the project.
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ANNEX A
Project Team Composition
Principle Investigator
Assistant Principle Investigator
Research Scientist 1
Task:
Research Scientist 2
Task:
Assistant research Scientist
Task:
Assistant research Scientist
Task:
Assistant research Scientist
Task:
Assistant research Scientist
Task:
References
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ANNEX A
ANNEX
Breakdown of the Project Cost
1)
S/
N
1
2
3
4
Manpower
Description
Monthly No. of mansalary (S$)
months
Total cost
(S$)
Sub Total
2)
S/N
Equipment
Description
Quantity
Unit Price
(S$)
Useful
lifespan
(years)
Quantity
Unit Price
(S$)
Total
Cost (S$)
Total cost
(S$)
1
2
3
4
Sub Total
3)
S/N
Materials
Description
1
2
3
4
SubTotal
4)
S/N
Professional Services
Description
Total cost
(S$)
1
2
3
4
Sub Total
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ANNEX A
5)
Intellectual Property (IP) Protection or Publication
S/N
1
2
3
4
Description
Total cost
(S$)
Sub Total
6)
Miscellaneous
S/N
1
2
3
4
Description
Total cost
(S$)
Sub Total
7)
Summary of Project Costs
S/N
1
2
3
4
5
6
8)
Item
Total Cost
(S$)
Proposed
funding (S$)
Manpower
Equipment
Materials
Professional services
IP protection / Publication
Miscellaneous
Total
In-kind Contribution
S/N
1
2
3
4
Description
Total cost
(S$)
Total
Total Project Cost (proposed funding + in-kind)
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