Continuing Education Coordinating Board for Emergency Medical Services
Application for Accreditation of a DOT Refresher Course
Applications submitted electronically via email or on CD are preferred. A surcharge of $200
will be added to applications submitted in hard copy format. The fee must be mailed. One
copy of the Attesting Statement and the Assurances and Certifications page, which require a
signature, must be mailed or faxed.
Note: You must submit post-activity materials—a list of participants for each
course/topic included in the activity and a summary of participant evaluations within 30
days for a one-time event and at least quarterly (more frequent reports are preferred) for a
multiple-event activity. You must submit the following information for each participant:
first name, last name, e-mail, city, state of licensure, level of licensure/type of license, license number, license
expiration date and, if applicable, NREMT# and next NREMT re-registration date. You must maintain this
information on file for three years after the activity is offered. Failure to submit this
information may result in withdrawal of accreditation.
Section I – Description of DOT Refresher Course or Courses
Activity Title: (example: UT Southwestern Paramedic Refresher Program)
Activity Date(s) and Location(s) Use the table below to indicate all dates available at
the time of this application; if applying for programs at multiple levels (First
Responder, EMT-Basic, EMT-Intermediate, EMT-Paramedic) enter all dates for each
program level:
Level of
Refresher
Course
(First
Responder,
EMT-B,
EMT-I,
EMT-P)
Inclusive
Dates
DOT Refresher Application –7/2010
Scheduled Days/Times
1
Location
Number of credits requested for Refresher Courses and number of CEHs requested for
any additional continuing education topics (see page 12 for a description of CEH
categories for use with additional continuing education topics; use table below to indicate
Refresher credits and additional continuing education CEHs requested):
Range of acceptable standard hours for DOT Refresher follows:
First Responder
12
EMT-Basic:
24-40 when conducted in state where intubation is not an EMT-B skill or
30-52 in states that include intubation as an EMT-B skill
EMT-Intermediate:
40-80 hours
EMT-Paramedic
40-80 Hours
Maximum acceptable CEHs that may be offered in conjunction with above DOT Refresher hours:
EMT-Basic:
34 CEH
EMT-Intermediate:
20 CEH
EMT-Paramedic:
40 CEH
Note: For total number of additional CEH include all sessions of conference including concurrent sessions,
entire standard program, etc. A program may offer a total of 15 Advanced hours in one day; however a
participant may be able to attend only 7 hours. The number of hours a participant can attend in one day,
one session, or for the entire program has no bearing on the total number of CEH. The total number of CEH
listed here may exceed the total number of hours an individual participant will be able to attend because a
participant cannot attend all tracks of concurrent sessions. If you are requesting approval for 15 Advanced
CEHs, 15 hours must be reported in this section.
Identify on the hour-by-hour activity schedule submitted with this application the category(ies) and CEH or
credits requested for each topic/presentation.
Note: CEHs may be requested for a topic in one category only. In other words, the number listed in the
Total column should be the sum of the numbers listed in the 6 columns to the left of the Total column.
Credit
Category
Total
DOT Refresher
Hours for First
Responder Course
Additional
First
Responder
CEHs
Total
DOT Refresher
Hours for EMT-B
Course
Additional
Basic CEHs
Additional
Operational
CEHs
Total
CEHs for additional
CE
Additional
Operational
CEHs
Total
CEHs for additional
CE
# of CEH or
Refresher Hours
requested
Credit
Category
# of CEH or
Refresher Hours
requested
Credit
Category
Total
DOT
Refresher
Hours for
EMT-I
Course
Additional
Basic
CEHs
Additional
Advanced
CEHs
Additional
Educator
CEHs
# of CEH
or
Refresher
Hours
requested
DOT Refresher Application –7/2010
2
Additional
Operational
CEHs
Additional
Management
CEHs
Additional
1st
Responder
CEHs
Total
CEHs for
additional
CE
Credit
Category
Total
DOT
Refresher
Hours for
EMT-P
Course
Additional
Basic
CEHs
Additional
Advanced
CEHs
Additional
Educator
CEHs
Additional
Operational
CEHs
Additional
Management
CEHs
Additional
1st
Responder
CEHs
# of CEH
or
Refresher
Hours
requested
Section II -- Activity Sponsor: The sponsor of this activity is the Department of
Transportation/National Highway Traffic Safety Administration/EMS Division
Section III -- Co-Sponsoring Organization:
Name:
Street:
City, State, Zip:
Telephone:
Fax:
E-mail:
Web site:
Section IV- Type Of Organization (bold the appropriate category):
Educational Institution
Agency or Association
Hospital
Other (describe):
Section V – DOT Refresher Activity Coordinator:
Name:
Address:
City, State, Zip
Telephone:
Fax:
DOT Refresher Application –7/2010
E-mail:
3
Corporation
Total
CEHs for
additional
CE
Section VI -- Fees (Bold one):
For DOT Refresher Course registration the fee is 200 for 12 refresher hours at the First
Responder level, 24- 40 refresher hours at the EMT-B level, 40- 80 refresher hours at the
EMT-I level, and 40-80 refresher hours at the EMT-P level. Hours in addition to the
maximum allowed must be calculated as CEH, while hours in addition to the minimum
may be counted as CEH. Fee for CEH in association with a DOT Refresher is $25 per
hour.
Fill in the information below to compute the fee:
# First Responder Refresher courses planned x $15 ____
# EMT-B Refresher courses planned x $15 _____
# EMT-I Refresher courses planned x $15 _____
# EMT-P Refresher courses planned x $15 _____
# CEH in addition to DOT Refresher x $25 _____
Total Fee submitted
_____
Note: Increments of .25 CEH above 1 CEH may be applied for.
Section VII -- Verification of Attendance:
Describe your plan for verifying attendance at all sessions of the Refresher Course and
any additional continuing education topics and for “make-up” of any missed Refresher
sessions:
Section VIII – Hour-By-Hour Schedule for Activity
Use the tables below to indicate the number of EMT-B Refresher credits you are
requesting for each module and, if applicable, the number of CEHs requested for
continuing education topics offered in addition to Refresher credits.
Hour-by-Hour Schedule for First Responder Refresher Course
#Hours Refresher # Hours Refresher
Module
Credit Possible
Credit Requested
I-Preparatory
1.0
II - Airway
III- Patient Assessment
IV-Circulation
2.0
2.0
3.0
V –Illness and Injury
VI- Childbirth and Children
3.0
1.0
Total Hours Credit for Mandatory
Modules
12
DOT Refresher Application –7/2010
4
Fill out the following table only if you are offering continuing education CEHs as part of the same program
in addition to the DOT Refresher modules listed in the table above. This table is in MSWord table format.
Complete the # CEH column for titles of
continuing education topics you are offering
Preparatory Elective (2 hrs max)
Airway (2 hrs max)
Patient Assessment Elective (2 hrs max)
Circulation Elective (3 hrs max)
Illness and Injury Elective (3 hrs max)
Childbirth and Children Elective (1 hr max)
Maximum CEH=12
Total CEH requested for continuing education
topics in addition to First Responder Refresher
credits
# of CEH Requested
for additional CE
topics
Category of CEH
First Responder
First Responder
First Responder
First Responder
First Responder
First Responder
xxxxxxxxxxxxxxxxxxxx
Hour-by-Hour Schedule for EMT-B Refresher Course
#Hours Refresher # Hours Refresher
Module
Credit Possible
Credit Requested
I-Preparatory
2-4
II - Airway and Ventilation
III- Patient Assessment
IV-Medical/Behavioral
V -Trauma
VI- Pediatrics
VI -Operations
Total Hours Credit for Mandatory
Modules
VIII- Elective Module for EMT-Basics
previously trained in Endotracheal
Intubation
4-6
2-6
6-8
4-6
4-6
2-4
Total Hours EMT-B Refresher Credit when
including elective Intubation Module
DOT Refresher Application –7/2010
24-40
6-12
30-52
5
Fill out the following table only if you are offering continuing education CEHs as part of the same program
in addition to the DOT Refresher modules listed in the table above. This table is in MSWord table format.
Complete the # CEH column for titles of
continuing education topics you are offering
Preparatory Elective (2 hrs max)
Airway/Ventilation Elective (2 hrs max)
Patient Assessment Elective (4 hrs max)
Medical Elective (4 hrs max)
Trauma Elective (2 hrs max)
Pediatrics Elective (2 hrs max)
Operational Elective (2 hrs max)
Advanced Airway/Intubation (4 hrs max if
previously trained in intubation; 16 hrs max if not
previously trained in intubation. Choose CEH
category based on state rules)
Maximum CEH=34
Maximum total hours (Refresher plus CEH)=74
Total CEH requested for continuing education
topics in addition to EMT-B Refresher credits
# of CEH Requested
for additional CE
topics
Category of CEH
Basic
Basic
Basic
Basic
Basic
Basic
Operational
Advanced or Basic
(select one based on
state rules)
xxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxx
Hour-by-Hour Schedule for EMT-I Course
Use the tables below to indicate the number of EMT-I Refresher credits you are
requesting for each module and, if applicable, the number of CEHs requested for
continuing education topics offered in addition to Refresher credits
#Hours Refresher # Hours Refresher
Module
Credit Possible
Credit Requested
I- Airway and Ventilation
6-12
II-Cardiovascular
III-Medical
IV- Trauma
V- Pediatrics
8-16
6-12
10-14
10-18
VI-Other
0-8
Total Hours EMT-I Refresher Credit
40-80
DOT Refresher Application –7/2010
6
Fill out the following table ONLY if you are offering continuing education CEHs as part of the same
program in addition to the DOT Refresher modules listed in the table above.
Complete the # CEH column for any titles of
continuing education topics you are offering
# CEH Requested
for additional CE
topics
Category of CEH
Airway Elective (6 hrs max)
Advanced
Cardiovascular Elective (2 hrs max)
Medical Elective (6 hrs max)
Advanced
Advanced
Trauma Elective (2 hrs max)
Pediatric Elective (2 hrs max)
Advanced
Advanced
Other non-clinical Elective e.g., operations,
management (2 hrs max)
Maximum CEH=20
xxxxxxxxxxxxxxxxxxx
Maximum total hours (Refresher plus CEH)=100
xxxxxxxxxxxxxxxxxxx
Total CEH requested for continuing education
topics in addition to EMT-I Refresher credits
Hour-by-Hour Schedule for EMT-P Course
Use the tables below to indicate the number of EMT-P Refresher credit you are
requesting for each module and, if applicable, the number of CEHs requested for
continuing education topics offered in addition to Refresher credits.
Module
#Hours Refresher
Credit Possible
I-Airway and Ventilation
6-12
II-Cardiovascular
III-Medical
IV-Trauma
V-Pediatrics
8-16
6-12
10-14
10-18
VI-Other Recommended
0-8
Total Hours EMT-I Refresher Credit
40-80
DOT Refresher Application –7/2010
7
# Hours Refresher
Credit Requested
Fill out the following table ONLY if you are offering continuing education CEHs in addition to the DOT
Refresher modules listed in the table above.
# CEH Requested
for additional CE
topics
Complete # CEH column for any titles of
continuing education topics you are offering
Airway Elective (max 6 hrs)
Cardiovascular Elective (max 10 hrs)
Medical Elective (max 6 hrs)
Trauma Elective (max 10 hrs)
Pediatrics Elective (max 6 hrs)
Other Non-clinical Elective e.g., operations,
management (2 hrs max)
Maximum CEH=40
Maximum total hours (Refresher plus CEH)=120
Total CEH requested for continuing education
topics in addition to EMT-P Refresher credits
Category of CEH
Advanced
Advanced
Advanced
Advanced
Advanced
xxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxx
Section IX - Activity Certificate
Include the certificate you will issue to participants who complete the activity successfully. Be
sure that the certificate includes the following:
Name of CE provider and CE provider number
Student’s name
Activity title
Date(s) of activity
Location of activity
Number and category of CEH
CECBEMS activity number
Name and signature of the program coordinator
Student’s license number, state of licensure
Student’s NREMT number (if student is NREMT)
The following statements:
This continuing education activity is approved by the Continuing Education Coordinating Board for
Emergency Medical Services (CECBEMS).
You have participated in a continuing education program that has received CECBEMS approval for
continuing education credit. If you have any comments regarding the quality of this program and/or your
satisfaction with it, please contact CECBEMS at: CECBEMS - 12200 Ford Road – Suite 478
Dallas, Texas 75234 – Phone: 972.247-4442 - lsibley@cecbems.org.
CECBEMS represents only that its accredited programs have met CECBEMS’ standards for accreditation.
These standards require sound educational offerings determined by a review of its objectives, teaching
plan, faculty, and program evaluation processes. CECBEMS does not endorse or support the actual
teachings, opinions or material content as presented by the speaker(s) and/or sponsoring organization.
CECBEMS accreditation does not represent that the content conforms to any national, state or local
standard or best practice of any nature. No student shall have any cause of action against CECBEMS
based on the accreditation of the material.
DOT Refresher Application –7/2010
8
Section X – Structure of CEH Presentations
PRESENTATION SUMMARY SHEET for All DOT Refresher Modules
Title of Presentation:
Number and Category of CEH requested for this presentation (Basic, Advanced, Management,
Operational, Educator, First Responder):
Name of Presenter:
Bibliography/References (This item is not optional. The presenter must list complete information
for all references or explain why it is impossible to do so):
DOT Refresher: National Standard Curriculum
Teaching Method(s) bold all that are appropriate:
Lecture
Discussion
Simulation
Laboratory
Skills Practice
Case Presentations
Other (Specify)
____________________________________________________________
Section XI – Structure of Presentations – Continuing Education Topics
It is not necessary to complete this Section if you are offering Refresher Modules only.
Use the cut-and-paste function to fill out one of the following Presentation Summary Sheets for each
continuing education topic you are offering and a Biographical Data form for each instructor who will
teach the continuing education topics.
PRESENTATION SUMMARY SHEET for Continuing Education Topics
Title of Presentation:
Number and Category of CEH requested for this presentation (Basic, Advanced, Management,
Operational, Educator, First Responder):
Name of Presenter:
DOT Refresher Application –7/2010
9
Bibliography/References (This item is not optional. The presenter must list complete information
for all references or explain why it is impossible to do so). Use the attached style sheet to
format the list of sources you consulted to prepare your presentation.
DOT Refresher: National Standard Curriculum
Teaching Method(s) bold all that are appropriate:
Lecture
Discussion
Simulation
Laboratory
Skills Practice
Case Presentations
Other (Specify)
____________________________________________________________
DOT Refresher Application –7/2010
10
Section XII – Faculty Qualifications
Use the copy-and-paste function to create a copy of this sheet for each presenter included in your
activity.
BIOGRAPHICAL DATA FORM
Bold one:
Planning Committee Member
Instructor/Presenter
Name: (Please include degree designations):
Company/Department:
Address:
City, State, Zip:
Contact Person:
Telephone:
Fax#:
E-mail:
PRESENT POSITION (Title and brief job description):
EDUCATION: Include institution (name, city, state), major area of study, year degree awarded,
and degree for basic preparation through highest degree completed:
PROFESSIONAL EXPERIENCE: Use the space below to briefly describe your professional
experience or area of expertise (including publications) which contributes to your ability to
present the topic(s) or fulfill you assigned role on the planning committee.
DOT Refresher Application –7/2010
11
Section XIII—Attesting Statement
To the best of my ability and knowledge, all the statements contained in this application are true
and accurately represent the proposed Refresher and/or continuing education activity. Further, I
have obtained state EMS office approval for this DOT Refresher Course or have applied for such
approval. I understand that CECBEMS will confirm this approval with my state EMS office prior
to confirmation of this registration.
_________________________________________________
Activity Coordinator Signature
____________
Date
Section XIV—Conditions of Accreditation
Download , sign, and submit via fax or email the document located at
http://cecbems.org/applications/Default.aspx on the CECBEMS Web site.
For DOT Refresher Courses, this section is delegated to the cosponsor of each offering through this
supplemental application. It is understood that this program is sponsored by DOT/NHTSA/EMS
Division.
Section XV– Complaint Review and Disciplinary Policy
Download, print, read, and file this document located at
http://cecbems.org/applications/Default.aspx should you need it for future reference.
DOT Refresher Application –7/2010
12
Section XV – State EMS Office Approval
Submit this application to your state office for approval. Request that the
appropriate person in your state office sign below and fax this page to CECBEMS
at 214.432.0545 or e-mail approval to lsibley@cecbems.com (scanned signature is
acceptable).
Name of Course Provider:
Number of Refresher Credit Hours:
Number and Category of CEHs (if applicable):
Course Date(s) and Location(s)
Contact Person and Telephone Number/E-mail:
This DOT Refresher Course has the approval of the state EMS agency designated below:
Signed this __________________ day of ___________________, _______.
on behalf of ______________________________________________
Name of State EMS Agency
By:
____________________________________
Name
____________________________________
Title
DOT Refresher Application –7/2010
13
Appendix
Definitions of CEH Categories
CECBEMS awards credit for each session or portion of the activity based on the
appropriateness of the topic(s) covered for specific participants as described below. You
must indicate on the application the category(ies) and number of credit hours requested.
Basic: Topics which address skill and knowledge objectives included in the patient care
practice of basic prehospital care personnel (as described in the current U.S. D.O.T.
National Standard Curriculum for EMT Basic).
Advanced: Topics, which address skill and knowledge objectives included in the patient,
care practice of advanced EMT or EMT-Paramedic personnel and beyond the scope of
basic prehospital care personnel (as described in the current U.S. D.O.T. National
Standard Curriculum for EMT-Intermediate and Paramedic).
Operational: Topics, which are relevant to the operational activities of EMS personnel,
such as emergency vehicle operations, dispatch communications, rescue, etc. (non-patient
care activities as described in the current U.S. D.O.T. National Standard curriculum for
EMT-Basic, Intermediate and Paramedic).
Educator: Topics oriented to the EMS educator (e.g., instructional methodologies and
techniques, evaluation principles and techniques, etc.), and not directly related to the
provision of emergency patient care.
Management: Topics directed to the manager/supervisor, related to the administration of
emergency medical services, and not directly related to the provision of emergency
patient care. (fiscal, personnel and vehicle management issues.)
First Responder: Topics that address the care of the patient in the first moments of an
emergency.
DOT Refresher: CECBEMS has also pre-approved the following standardized courses.
Credit for these courses is tracked under the specific course title rather than the above
categories.
DOT Refresher EMT-Basic
DOT Refresher EMT-Intermediate
DOT Refresher EMT-Paramedic
DOT Refresher Application –7/2010
14
Appendix
Style Sheet for Activities Applying for CECBEMS Accreditation
Units of Measure: Provide units of measure in common reference values, followed by
Systeme International (SI) units in parentheses. See
http://physics.nist.gov/Pubs/SP330/sp330.pdf for SI units.
Drugs: Use generic names and, if necessary, list brand names (including the
manufacturer's name, city, and state) in parentheses. Please include the International
Nonproprietary Name (INN) as well. See
http://whqlibdoc.who.int/hq/1997/WHO_PHARM_S_NOM_1570.pdf
References: Do not use the endnote or footnote function of word processing software to
generate a list of references. Number references (including references to unpublished
information) consecutively in the order of their appearance in the manuscript. Type a list
of references in their order of mention in the text, not alphabetically, at the end of the
manuscript. Abbreviate journal names according to Index Medicus. Indicate abstracts by
"abstract" in parentheses. List t the first three authors, followed by "et al" if there are
more than three. Accuracy of citations is the author's responsibility. Examples of correct
referencing forms are as follows:
Journal Article: Raftery KA, Smith-Coggins R, Chen AHM. Gender-associated
differences in emergency department pain management. Ann Emerg Med. 1995;26:414421.
Book: Huddy J. Emergency Department Design: A Practical Guide to Planning for the
Future. Dallas, TX: American College of Emergency Physicians; 2002.
Book Chapter: Mengert TJ, Eisenberg MS. Prehospital and emergency medicine
thrombolytic therapy. In: Tintinalli JE, Ruiz E, Krome RL, eds. Emergency Medicine: A
Comprehensive Study Guide. 4th ed. New York NY: McGraw-Hill; 1996:337-343.
Courses, lectures (unpublished): Sokolove PE. Needlesticks and high-risk exposure.
Course lecture presented at: American College of Emergency Physicians, Scientific
Assembly, October 12, 1998; San Diego, CA.
Internet: Gore L. ACEP hails House passage of the HEALTH Act [press release].
American College of Emergency Physicians Web site. Available at:
http://www.acep.org/1,32181,0.html. Accessed March 14, 2003.
Personal Communication: Avoid reference to personal communications, but when
necessary, include the person's name, his or her title, month, and year. A letter granting
permission to publish from the person providing the information must be included at the
time of submission.
Tables: Number tables consecutively. Refer to each table consecutively in the text. Each
table must be on a separate page after the references.
Figures: Figures (charts, graphs, photographs, etc.) and legends should be selfexplanatory and able to stand alone; the data presented in a figure should not be
duplicated in the text. Refer to each figure consecutively in the text.
DOT Refresher Application –7/2010
15
Appendix
Submitting Course Completion Records to the
CECBEMS Accreditation Management System
As a condition of being granted accreditation from CECBEMS all providers agree to comply with
several requirements, including the collecting and reporting of specific pieces of data.
CECBEMS is committed to the provision of quality continuing education activities. We feel
strongly that maintenance of reliable records is paramount to recertification of practicing EMS
providers.
To make recertification easier for providers we provide a valuable resource, the CECBEMS
Accreditation Management System (AMS). The CECBEMS AMS allows continuing education
(CE) providers to report data in two ways: manual entry and XML file. Both methods require the
same data be reported, differing only in the method in which the data are reported.
Through several years of experience, we have identified the top three problems encountered with
data submissions. We have analyzed these problems and have found the following common
issues:
1. Some providers have failed to collect the required data.
All providers are required to collect and report the same data. The most common pieces of
data that providers have not collected include state license number, state license expiration
date, NREMT number and re-registration date, and time of course completion. These are key
pieces of data that are necessary to ensure EMS professionals receive credit for their CE
activities.
One reason providers of distributed learning (DL) courses have failed to collect this data is
that they do not have a learning management system in place that is designed to meet the
special requirements necessary to deliver CECBEMS accredited continuing education.
Distributed learning providers must ensure all required data, is collected in the presecribed
format prior to delivering a course with CECBEMS accreditation. Likewise, providers of
live courses must ensure their data collection procedures collect all required data during the
registration process. The manual for the CECBEMS Accreditation Management System is
available for download at http://cecbems.org/faqAnswers.aspx?RecID=56 and
http://cecbems.org/faqAnswers.aspx?RecID=54
2. Providers have collected data in ways that make retrieval and reporting difficult.
Regardless of how you collect data, you must maintain it in accordance with CECBEMS,
requirements. If the participant’s name, state of licensure, and license number are not entered
accurately each and every time a course completion is entered for that person, the course
completion information will not appear on that person’s record. Providers of live activities
sometimes use handwritten forms for collecting data. Our experience is that handwritten
information is frequently illegible. If you use this method, you need a back-up method in
place for verifying information submitted.
Providers of distributed learning activities frequently allow a participant to complete an
activity whether or not the participant has entered the required information. We strongly
recommend that you program your system to require a participant enter all required
information before launching an activity.
DOT Refresher Application –7/2010
16
Appendix
Of those providers using electronic methods of capturing and storing data, many are using a
spreadsheet program such as Excel. Excel is not a database program and is designed for the
manipulation of numbers, not data. Its ability to output and share data is very limited.
A true enterprise class Database Management System, such as Microsoft SQL Server, Oracle,
or IBM DB2 is the ideal tool for capturing data. If you are using a database, be sure it is
robust enough to handle the types and amounts of data you are required to collect. Be sure it
collects and stores all required pieces of data and is set up to retrieve those pieces of data.
However you collect and maintain data, remember that a database requires precision in
formatting. The AMS is case sensitive, leading and trailing spaces will cause errors, all data
must be reported in the EXACT format prescribed in the CECBEMS Accreditation
Management System Provider Manual.
3. Providers do not have (or have not dedicated) sufficient or appropriate resources to
collect and submit the data to the CECBEMS AMS.
The CECBEMS AMS is built on the newest platform that is designed to share data between
systems via the Internet. The easiest and most efficient tool for this transfer is an Extensible
Markup Language (XML) file. XML is a W3C initiative that allows information and
services to be encoded with meaningful structure and semantics that both computers and
humans can understand. In the simplest possible terms, an XML file is a text file in a
specific format that contains individual pieces of data written to conform to a specific set of
rules or “schema”.
There are many ways to create this kind of text file, including simply typing it into notepad
(although this is not efficient for large amounts of data.) Ideally, a programmer can create a
tool that will essentially copy the required data from your database and then write the XML
file in the correct format and syntax. Once you have this tool it can be used repeatedly by
any non-programmer to create and submit the required reports to CECBEMS. For example,
one CECBEMS-approved provider has such a tool that allows any non-tech person to simply
enter the beginning and ending date of the report, enter their CECBEMS AMS log-in name
and password, and click one button to create and submit the XML file to the AMS. This is
the beauty of the XML reporting tool – build one small application and reporting will not
require technical resources from then on.
Our analysis of the troubles providers have been experiencing in successfully writing the
XML files shows that the single biggest problem has been that the technical resources
assigned to create the XML file are not sufficiently trained in XML syntax.
We want to be sure that you understand that we are not commenting on any individual’s
abilities, but rather have found that many Web Designers have not had the benefit of training
or experience in XML. Our goal here is simply to try to help providers understand that the
resources you may successfully use on a daily basis may not be the best resources to use
when confronted with the demands of business to business data transfer.
If you are having difficulty finding a resource that can successfully produce your XML file,
we suggest you ask a prospective XML programmer the following questions:
A. What database experience do you have?
B. What development environment(s) do you use? (“translation program”)
C. Can you write code directly without the development environment?
DOT Refresher Application –7/2010
17
Appendix
D. What training/experience have you had with XML?
E. Are you familiar with XML syntax?
F. Have you ever transferred data between Database Management Systems using XML?
CECBEMS has budgeted for providers to receive a limited amount of technical assistance from
our AMS manager. Our experience shows that when we are dealing with an experienced XML
programmer who has read the CECBEMS AMS Manual we need to answer a few questions
and/or review a small test upload to identify problems. Subsequently, these providers are able to
upload data quickly and effectively. If you would like for CECBEMS to provide services beyond
this limited amount, we will be happy to contract with you for these services.
Providers have failed to utilize the resources we have provided them, including the AMS
Providers Manual, an XML schema (template), and an XML file example.
We encourage providers to download these resources, make them available to your XML
programmer, and refer to them when building files for submitting data to the AMS.
These resources can be found at http://cecbems.org/faqAnswers.aspx?RecID=56 and
http://cecbems.org/faqAnswers.aspx?RecID=54
CECBEMS has budgeted for providers to receive a limited amount of technical assistance from
our AMS manager. Our experience shows that when we are dealing with an experienced XML
programmer who has read the CECBEMS AMS Manual, we need to answer a few questions
and/or review a small test upload to identify potential problems. Subsequently, these providers
are able to upload data quickly and effectively. If you would like for CECBEMS to provide
services beyond this limited amount, we will be happy to arrange for you to contract for these
services.
CECBEMS also offers limited technical assistance to providers who are submitting data via
manual entry. Again, when we are dealing with someone who has read the manual carefully, we
are able to identify potential problems quickly and subsequent submissions have uploaded
smoothly. As with XML users, if you would like for CECBEMS to provide services beyond this
limited amount, we will be happy to arrange for you to contract for these services.
Summary
1.
Collect the information listed below from each participant in the prescribed format.
This is not optional. Failure to collect this information could result in loss of
accreditation.
CECBEMS activity number, date of course completion, first name, last name, email
address, city of residence, state of licensure, state license number, type/level
of license, license expiration date, NREMT registration number (if student is NREMT),
NREMT reregistration date (if student is NREMT), Number of CEH, Category of CEH.
2.
Put a process in place to ensure that data is complete and accurate.
3.
Read the CECBEMS AMS manual carefully and forward it to your technical
support people and anyone else in your organization who will be involved in data
collection and/or submission.
4.
Utilize the limited technical support offered by CECBEMS to resolve initial
technical issues.
DOT Refresher Application –7/2010
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Appendix
5.
Schedule regular data uploads to comply with deadlines for reporting post-activity
materials.
DOT Refresher Application –7/2010
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