Additional Justification for Head of Preservation
1)
2)
3)
Nature of the position’s duties: (see attached draft job description)
Number of FTE in each of the other staff categories in the unit (indicating which
are funded with permanent dollars and which are on temporary funding)
(Taken FY09 Preservation Annual Report)
A) Academic Professionals
(1) Media Preservation Coordinator (visiting Academic Professional) (100%) ( state
funded) (currently vacant)
(2) Brittle Books Coordinator (Academic Professional) (100%) (state funded)
(3) Physical Treatments Coordinator (Visiting Academic Prof.) (80%) (state funded)
B) Civil Service Staff
(1) Binding Preparations staff (Library Assistant) (100%) (state funded)
(2) Binding Preparations supervisor (Library Specialist) (100%) (state funded)
C) Graduate Assistants/Hourlies
(1) 50%, assistant (state funded)
(2) 25% grad hourly (temporary NEH funding) 312 hours
D) Undergraduate Hourlies
(1) 7.5 state funded student workers (2,571 hours)
E) Volunteers
(1) None
General scope of responsibility of those positions;
A) Academic Professionals
(1) Media Preservation Coordinator – oversees the assessment, prioritization,
coordination, production and services required for preservation and reformatting
of analog and digital audiovisual materials in the Library’s collections. Oversees
one 10 hour student position.
(2) Brittle Books Coordinator – oversees the assessment, prioritization, coordination,
production and services required for preservation and reformatting of brittle paper
materials in the Library’s collections. Oversees two 10 hour student position and
one temporary 25% grad hourly position.
(3) Physical Treatments Coordinator – oversees the triage of all incoming book
materials for all facets of the preservation and conservation program, manages
pamphlet binding and commercially produced custom protective enclosures.
Provides direct oversight to binding preparations staff and serves as liaison to
contracted commercial bindery services. Oversees three 10 hour student
positions.
B) Civil Service Staff
(1) Binding preparations staff – manages preparation of serials and monographic sets
for commercial binding.
(2) Binding Preparation Supervisor – manages preparation of monographs, theses,
and dissertations. Oversees two ten hour student hourly positions.
C) Graduate Assistants/Hourlies
(1) Graduate Assistant – assists head of preservation in preservation administration
duties, such as disaster planning, workshop coordination, grant development and
writing, and preservation planning.
(2) Graduate Hourly – assists with technical aspects of brittle books processing,
particularly in the management and ingestion of digital files produced in the
brittle books process.
D) Undergraduate Hourlies
(1) jobs as noted, above.
4)
Relation of the proposed position to the academic, administrative, and service programs
of the campus.
This position mainly supports the University Library and its collections.
5)
New position or a replacement resulting from a retirement or resignation.
Existing position vacated by Tom Teper in 2007. The position is currently being filled on
an interim basis by Jennifer Hain Teper since July 2009, but this appointment is not
solving the problem, as the preservation program is still lacking one full time
appointment, as now Jennifer is working 50% in two different faculty positions,
providing neither the conservation nor the preservation units the full leadership they
require.
6)
Impact on the Library of not filling this position indefinitely or delaying it for some
months.
Filling this position has already been delayed for over 2 years, despite the Library’s
continued “commitment” by placing it at the top of EC’s list for priority positions to fill.
The preservation program has been greatly impaired by this absence and now, with the
current interim position, both Conservation and Preservation are suffering from lack of
leadership.
7)
What opportunities exist for obtaining external funding for the position.
This position is already partially funded through an endowment. Further external funding
is unlikely do to the named nature of the current professorship. It might be possible that
this could be funded through an NEH Challenge Grant, but that is highly competitive and
would take LOTS of fundraising. Still, something that should be considered should
University Library support not be forthcoming.
HEAD OF PRESERVATION & PROFESSOR OF LIBRARY ADMINISTRATION
UNIVERSITY OF ILLINOIS LIBRARY AT URBANA-CHAMPAIGN
One of the world’s premier collections, the University of Illinois Library (www.library.uiuc.edu)
seeks a dynamic individual to lead the Library preservation program. This position will sustain
as well as continue the active growth of the existing program for both general and special
collections materials.
RESPONSIBILITIES:
The Head of Preservation has responsibility for developing and administering the Library
program of preservation for all Library collections in all formats; developing and building staffing
levels; assessing and creating programs for reformatting, mass and local digitization, and mass
deacidification; directing the binding operation; developing and overseeing a program for
preservation education throughout the Library; evaluating collections for preservation;
representing the Library to external organizations, such as the CIC (Committee on Institutional
Cooperation); and seeking funding opportunities in support of these efforts. The Head of
Preservation coordinates preservation policies within the University Library and with the
Preservation Committee and works collaboratively with the Conservation Unit and Conservation
Librarian. This position reports to the Associate University Librarian for Collections and
Associate Dean of Libraries.
This is a unique opportunity to work with the University of Illinois’ renowned and extraordinarily
rich collections. We seek innovative leadership in moving our preservation program forward.
Both the Library and campus are firmly committed to supporting preservation initiatives, as
evidenced by the recent establishment of the John “Bud” Velde Endowed Professorship in
Preservation Administration in 2005.
The University of Illinois Library at Urbana-Champaign is one of the preeminent research
collections in the world. With more than 10 million volumes, it ranks third among academic
research libraries in the United States and first among public university libraries in the world. As
the intellectual heart of the campus, the Library is committed to maintaining the strongest
possible collections and services and engaging in research and development activities in pursuit
of the University’s mission of teaching, scholarship, and public service. The Library currently
employs approximately 100 faculty and 300 staff members. For more detailed information,
please visit http://www.library.uiuc.edu/.
The Library consists of more than 35 departmental libraries that are located throughout campus
and administratively organized into eight divisions. The Preservation and Conservation
Programs at the University of Illinois Library operates with the holistic vision of developing a
comprehensive management program for the entire library system.
QUALIFICATIONS:
Required: ALA-accredited MLIS or a similar advanced degree and a minimum of two years
professional experience in preservation administration; progressive administrative responsibility
for a comprehensive preservation program; knowledge of and experience in critical issues in
preservation; familiarity with current trends such as digitization and related issues; supervisory
and budgetary experience; evidence of successful collaboration on major projects. Evidence of
research orientation and ability to meet university standards for appointment as assistant
professor of library administration.
Preferred: Five or more years professional experience in preservation administration; evidence
of successful experience in obtaining and administering grants from federal granting agencies
and private foundation; evidence of research orientation and ability to meet university standards
for appointment in a tenured position as associate professor or professor of library
administration.
SALARY: Salary is competitive and commensurate with experience and credentials.
TERMS OF APPOINTMENT: Twelve month appointment; 24 work days vacation per
year; 11 paid holidays; 12 days annual sick leave plus an additional 13 days per year if
necessary; health insurance, requiring a small co-payment, is provided to employees
(coverage for dependents may be purchased); participation in the State Universities
Retirement System is required upon appointment (8 % of member’s salary is withheld
and is tax exempt until retirement); newly hired university employees are covered by the
Medicare portion of Social Security, and are subject to its deduction.
CAMPUS & COMMUNITY: The University of Illinois at Urbana-Champaign is a
comprehensive and major public land-grant university (Doctoral/Research UniversityExtensive) that is ranked among the best in the world. Chartered in 1867, it provides
undergraduate and graduate education in more than 150 fields of study, conducts
theoretical and applied research, and provides public service to the state and the nation.
It employs 2,000 faculty members who serve 26,000 undergraduates and 10,000
graduate and professional students; approximately 25% of faculty receives campuswide recognition each year for excellence in teaching. More information about the
campus is available at www.uiuc.edu.
The University is located in the twin cities of Champaign and Urbana, which have a
combined population of 100,000 and are, situated about 140 miles south of Chicago,
120 miles west of Indianapolis, and 170 northeast of St. Louis. The University and its
surrounding communities offer a cultural and recreational environment ideally suited to
the work of a major research institution. For more information about the community visit
http://www.cucvb.org/ or http://ccchamber.org
APPLICATION PROCESS:
Send letter of application and complete resume with the names, addresses, telephone
numbers, and email addresses (where available) of three references to: Cindy Kelly,
Head, Library Human Resources, University of Illinois at Urbana-Champaign, 1408 W.
Gregory Drive, Suite 127, Urbana, Illinois 61801. Phone 217-333-8168. Email
mokelly@uiuc.edu. Electronic applications are acceptable initially, but must be followed
by a hard copy with signature.
DEADLINE:
THE UNIVERSITY OF ILLINOIS IS AN AFFIRMATIVE ACTION/
EQUAL OPPORTUNITY EMPLOYER