Post of DMPC and DAC Secretary – Diocesan Secretary’s Office
Job Description
Job Title: DMPC and DAC Secretary – Diocesan Secretary’s office
Grade / Salary: Grade to be allocated on appointment / Circa £25,000.
Hours of work: Full Time - 35 hours per week
Normal place of work: Church House, 90 Deansgate, Manchester M3 2GH
Purpose
The post holder will facilitate the smooth operation of a number of statutory committees,
provide advice and / or information to those making requests or enquires relevant to those
committees and ensure that the decisions of those committee are implemented. This will
include the Diocesan Advisory Committee (DAC), Diocesan Mission and Pastoral
Committee (DMPC), Redundant Churches Uses Committee (RCUC) and others as
identified from time to time.
The post is key to the future mission of the Diocese, and the appropriate and effective use
of its resources to support this mission.
Background Information
The post is structurally located within the Diocesan Secretary’s Office and will from part of
the overall support provided to the Diocese in the area of governance, compliance and
providing an advisory service to clergy, parishes and other key stakeholders including the
Church Commissioners. The post holder will (subject to variation over time) act as the key
officer for the Diocese on a variety of statutory functions and / or as the named contact
with regulatory authorities.
Accountability & Key Relationships
The post is directly responsible to the Diocesan Secretary. The post holder will work
closely with committees, in particular their chairs, and the Archdeacons.
.
Key Tasks
1. DAC
a. To organise, attend and fully participate in all DAC meetings
b. To assist the DAC in discharging its responsibilities under the Faculty
Jursidiction Measure and Care of Churches Measure
c. To process faculty applications
d. To attend Consistory Courts where necessary and present evidence as
required.
e. To attend the annual national Diocesan Advisory Committee conference and
other regional / local events as appropriate.
f. To Administer the Churches Inspection Scheme
2. Diocesan Mission and Pastoral Committee
a.
b.
c.
d.
To organise, attend and fully participate in all DMPC meetings
To assist the DMPC to discharge its responsibilities under relevant legislation
To draft proposed pastoral schemes/orders
To administer procedures relating to the suspension of presentation to a
benefice
3. Redundant Church Uses Committee
a. To organise, attend and fully participate in all RCUC meetings
b. To assist the RCUC to discharge its responsibilities under relevant legislation
c. To deal with insurance matters relating to closed churches
d. To act as Diocesan Furnishings Officer regarding disposal of contents
4. General
a. To act as secretary to relevant committees ensuring that they are effectively
administered, proper paperwork produced and decisions implemented
b. To maintain appropriate documents and records
c. To respond as appropriate to correspondence and request for information
and advice
d. To arrange and participate in site visits where necessary
e. To liaise with relevant external bodies
f. To liaise closely with Committee Chairs, Archdeacons, local Churches and
National Church Institutions
g. To research key issues relating to each committees work and prepare
briefings, reports and/ or presentations for Committee Chairs or the Diocesan
Secretary.
h. To produce annual reports of each committee’s work.
i. To represent the Diocese at external meetings including meetings with
individual parishes and the Church Commissioners. This will include
organising and conducting consultation meetings and visiting individual
parishes as necessary.
j. To liaise closely with colleagues in other Dioceses and in particular within the
North West
k. To contribute to training and awareness raising of each committees area of
work
l. To contribute to the development and implementation of new processes and
service improvements
m. To input into grant applications
n. To provide accurate and helpful advice to enquirers for all the areas of
responsibility
o. To carry out other duties as allocated from time to time
Person Specification
Essential
Desirable
Method of
requirements requirements assessment
Application
Form (AF)
Interview (I)
Test (T)
Qualifications
√
AF
Experience of working in an administrative
capacity
√
AF / I
Experience of servicing formal committee’s
√
AF / I
Experience in a planning or policy function
√
AF / I
Experience of liaising with multiple
stakeholders on projects
√
AF/I
Degree or equivalent
Experience
Knowledge and skills
Excellent communication skills
√
AF / I / T
IT skills including spread sheets, word
processing, data bases and email
√
AF / I / T
An appreciation of the diverse
communities in the Diocese
√
I
Good interpersonal skills
√
AF / I
Ability to work on own initiative
√
I
Able to develop new systems
√
I
Sympathy with the aims and values of the
Church of England
√
I
Ability to operate within compliance
√
frameworks and provide advice to parishes
on these frameworks
Understanding of Church of England
Structures
An appreciation of the challenges to
mission and ministry in the 21st century
AF / I
√
AF / I
√
AF/I
√
An interest in church buildings
AF/I
Work related circumstances
Willingness to attend occasional evening
meetings with prior notice
√
AF /I
Willingness to attend meetings elsewhere
in the Diocese
√
AF
Driving licence and use of car for work
January 2012
√
AF