CONSTITUTION OF THE GRADUATE SCHOOL UNIVERSITY OF ALASKA ANCHORAGE Preamble The Graduate School at the University of Alaska Anchorage provides leadership and administrative support for all UAA graduate programs. The Graduate School will act to sustain and improve the quality of graduate education at UAA by the following: Providing support for faculty development and scholarship Providing support for graduate student research and scholarship Working with faculty in schools and colleges to strengthen and assure the quality of graduate programs Advocating on behalf of faculty and students in UAA’s graduate programs Facilitating the growth and development of new graduate programs and interdisciplinary scholarship Providing leadership and visibility for UAA’s current and future graduate program directions This constitution and bylaws are enacted by the Faculty Senate of the University of Alaska to establish powers, organization, and procedures for the performance of its responsibilities for the conduct of graduate education and research programs as determined by the University of Alaska Board of Regents. The By-laws of the Graduate School are in compliance with the Faculty By-Laws of the University of Alaska Anchorage. Article I. General Principles: Responsibilities of the Graduate School A. Administration. The Dean of the Graduate School (see Article II) will oversee the administrative management of graduate programs, policy guidance, program review, and program standards. Committees of the graduate faculty (GAB, Council of Graduate Directors) and the student body (GSA), and an administrative staff will carry out these functions. B. Faculty Faculty will have several lines of representation in the Graduate School, including the GAB (curriculum and program approval), the Council of Graduate Directors (advisory), and Graduate Faculty designations. Graduate Faculty will be appointed within their academic programs and confirmed by the Graduate School (see Article III). C. Student Support The Graduate School will help secure and help allocate financial support for the work of graduate students through graduate assistantships, fellowships, scholarships, research grants, and travel grants. D. Development and Research Support The Graduate School will stimulate improvement in graduate programs, faculty development and graduate student training by promoting and facilitating independent research and scholarship, and creative activities. Article II. Administrative Structure of the Graduate School A. The Graduate Dean. The chief administrative officer of the Graduate School shall be the Dean, who shall be responsible for administering and supervising the Graduate School. The Graduate Dean and his/her staff will provide over-site and leadership for Graduate Programs at the University of Alaska Anchorage. The Graduate Dean’s duties shall include, but not be limited to: 1. Fostering a climate for Graduate Faculty that is conducive to creativity and scholarship. 2. Furthering the interests of Graduate Faculty 3. Supporting and implementing appropriate vehicles for career growth and development of the Graduate Faculty. 4. Supporting and protecting the rights and responsibilities of the Graduate Faculty. 5. Upholding the standards of quality for appointment to the Graduate Faculty. 6. Implementing policies and procedures for admission and graduate processes and for maintaining academic records in conjunction with the Registrar and Enrollment Management. 7. Administering scholarships, fellowships, assistantships and tuition waivers. 8. Seeking improved financial support for graduate students and graduate programs. 9. Producing the University Graduate Handbooks for Faculty, Staff and Students; thesis and dissertation manuals, and other documents as directed by the Council of Graduate Directors and Chairs. 10. Participating in planning and development of graduate education with assistance from the Council of Graduate Directors and Chairs. 11. Serving as an advocate and spokesperson for graduate education, research, and other scholarly activity. 12. Through program review and outcomes assessment, and available data through the Office of Institutional Research, monitoring the quality and productivity of graduate programs and assist in their improvement. 13. Review and approve (if appropriate) major academic decisions involving graduate students. 14. Work with faculty, departments, deans, the Graduate Academic Board and the Council of Graduate Directors and Chairs to ensure that degree programs have appropriate requirements and standards, including standards for thesis quality. 15. Monitor graduate student progress as reflected by the forms submitted to The Graduate School and The Registrar’s Office. B. Associate or Assistant Graduate Deans – are responsible for assisting the Graduate Dean in academic and faculty matters. C. Graduate Coordinators - A Graduate Coordinator shall be appointed from each graduate program (or college/school). This individual may serve more than one program as appropriate for the college or school. Graduate Coordinators shall be recommended for appointment by the Academic Dean of the College or School. D. Director of the Graduate School – is responsible for assisting the Graduate Dean in over-site of the administration of graduate programs. The director will manage the diverse functions and activities and staff of the Graduate School. He or she will develop and implement rules, regulations, processes, policies and procedures ensuring necessary administrative actions are carried out. The director’s include but are not limited to: 1. Organizing the Graduate School administrative functions and assisting in the implementation of the Graduate School’s mission, vision and goals. 2. Planning and implementation of strategic and long range planning. 3. The analysis and interpretation of rules and regulations. 4. Administration and development of the Graduate School’s system and organization. 5. The selection, training, evaluation, supervision and performance management of Graduate School staff. 6. Creating and managing budgets. Article III. Graduate Faculty A. Definition UAA faculty involved in graduate education will be designated as graduate faculty under one of two categories: Full and Associate. Full members of the Graduate Faculty may teach graduate courses, direct theses, and serve on thesis committees. Associate members of the Graduate Faculty may teach graduate courses and may serve on thesis committees, but are not eligible to direct theses. Membership in this category is provided for individuals who do not meet the criteria for full membership. B. Criteria for Graduate Faculty Designation The criteria of selection are designed to advance the specific programs of the University, and it is expected that participating departments will periodically review the selection criteria and propose appropriate discipline- or program-specific criteria. 1. Terminal degree or the equivalent in the discipline or demonstrated competence in the teaching area. 2. Evidence of ongoing scholarly and professional work. Graduate Faculty must have maintained active and recent scholarship in fields of expertise. While research and scholarly production may be defined differently in each discipline or academic competence, the following guidelines are relevant: a. The activity involves a studious inquiry or examination. b. The activity seeks to discover and interpret new concepts, theories, laws, facts, relationships, or perceptions OR the activity seeks to propose new applications of them. c. The results of scholarship and other professional production are in a form accessible to peer review, depending upon the mode of scholarly production. For example, in the performing arts, there may be a provision for formal, public, peer evaluation. In other disciplines, there may be a provision for peer evaluation of products such as archival or published research, presentations before professional societies, licensure and certification, or significant consulting activity. 3. Documented commitment to graduate education Evidence for commitment to graduate education may have been demonstrated at this University or at another institution by activities such as the following: • teaching graduate classes • directing research projects and theses • serving on GAB • serving on the Council of Graduate Directors • advising graduate students • serving as a graduate program coordinator • developing graduate programs and courses • participating in graduate recruitment activities • developing research facilities Demonstration of a commitment to graduate education by new members of the faculty in the first year of hiring may be determined in the interview. C. Process of Designation and Continuation 1. Process of designation a. Upon initial adoption of this policy at UAA, those members of the current faculty who have been teaching graduate courses with some frequency and performing the duties of an operating graduate faculty, will, at the recommendation of the department chair and the dean of the academic unit, with recommendation by Council of Graduate Directors and Dean of the Graduate School, and with the approval of the Provost and the Chancellor, be designated Full Members, with subsequent review according to the "process of continuation, as specified below. b. After the initial designation of a Graduate Faculty, the process of designation to the Graduate Faculty will i. originate with the individual, or the coordinator of the program, and the graduate faculty of the instructional unit in a process that will ii. include the recommendation of the chair; iii. proceed through review and recommendation by the dean; and, in typical cases, iv. be recommended by a "membership committee" of the Council of Graduate Directors, and will be recommended to v. the Dean of The Graduate School, who will recommend to vi. the Provost, who, with acceptance of the recommendations accompanying the process, will make the appointment by letter. NOTE: In some cases--typically in instance of trans-disciplinary research and teaching and in interdisciplinary research and teaching where there may be no single departmental discipline to advocate the appointment--the Dean of the college or the Dean of The Graduate School may initiate the process. He or she will submit the case for approval by the graduate faculties of the program(s) concerned with the projected research and teaching, after which the normal process will be followed. c. In the event that a new faculty member is hired with graduate teaching responsibilities, status in the Graduate Faculty may be awarded at the time of appointment, for a period of two years. It is advisable that, where possible, the program coordinator be involved in designating a graduate faculty member. d. In emergency circumstances, a temporary appointment may originate with the recommendation of the concerned unit of instruction, the Dean of the college, and the Dean of the Graduate School. Upon this action, the Dean of the Graduate School may recommend a one-semester exemption to the normal process, which will require a temporary appoint by the Provost. e. In none of the provisions for membership in a Graduate Faculty is there the presumption that membership is perpetual or that nay faculty ahs a contrac6tual right or obligation to teach graduate courses without the normal provisions for review and renewal. 2. Process of continuation The process of continuation varies somewhat according to the categories of membership. a. For faculty holding Full Membership, credentials are reviewed at the time of initial appointment and every five years thereafter. b. For faculty holding Associate Membership, status is reviewed every three years for continuation as an associate member or for acceptance as full members. At the request of an associate member, his or her status may be reviewed for acceptance as a full member at any time when a change in circumstances warrants such change in designation. Article IV. Graduate Students A. Composition of the Student Body Graduate students shall be persons admitted to the Graduate School by the Dean for post-baccalaureate study programs who have enrolled and continue in good standing in a UAA graduate program, as defined in bylaws and Graduate School policy. Maximum periods may be prescribed during which students who have been admitted to graduate degree or certificate programs will be permitted to re-register for study or research without the necessity of readmission to the Graduate School. B. Admission 1. Qualifications and Procedure Applicants with the necessary background for advanced training in their chosen major fields, excellent undergraduate scholastic records or other appropriate qualifications, may be admitted for graduate work. Individual graduate programs are responsible for admission to their programs, and all programs are responsible for having their stated operational standards for admission on file with the Graduate School. In cases where programs wish to admit students who do not satisfy program standards, the application is subject to review and approval by the Dean of the Graduate School. The Dean, taking account of any recommendations concerning admissions standards made by the Policy and Review Councils, shall scrutinize the recommendations on admission made by the faculties of major programs with a view to assuring observance by all of them of suitable minimum standards. Decisions on admission to and continuation of graduate student status shall be based upon all evidence available as to the probability that the applicant has the qualifications to succeed in his or her chosen graduate program. Standards of admission shall be applied to all applicants in an equal, impartial manner. The procedures for processing applications shall be specified in bylaws. The faculty of a graduate degree or certificate program may specify test data or other supporting evidence needed as a basis for its recommendations on admission. The Dean has the authority to suspend admissions to a program after appropriate consultation with the GAB and the Council of Graduate Directors. 2. Termination The Dean of the Graduate School may terminate a student’s graduate status because of the student’s failure to maintain minimum standards of achievement or progress as stipulated in print by the Graduate School and the faculty of the degree or certificate program in which the student is enrolled. The degree program is obligated to publish its standards and criteria either in the form of a Handbook for students or on its website (or both). The Dean shall act after reviewing the student's academic record and on the recommendation of a majority of the student’s committee, or of any committee charged by that faculty with the evaluation of student progress. 3. Graduate Student Association (See Article V of this Constitution.) 4. Graduate Degrees and Certificates a. Requirements To satisfy requirements for graduate degrees or certificates students must complete the program requirements in training and research, and examinations, as stipulated by the Graduate School and the student’s committee or the faculty of the degree or certificate program selected. Each graduate program is responsible for supplying the incoming student with a handbook/guide of the rules and regulations governing the procedures for successfully completing a degree in the field and those criteria that would cause either probation or termination from the program. Where possible, this information should also be replicated on the program’s website. b. Certification Certification of completion of the requirements for degrees or certificates within the jurisdiction of the Graduate School shall be made by the Dean upon the basis of the students' scholastic records and the reports of the examining committees giving evaluations of preliminary written examinations, oral examinations, and dissertations. Article V. Constituent Organs and Committees 1. Council of Graduate Directors a. Composition There shall be Council of Graduate Directors that will serve as an advisory body for the Graduate School. Membership shall be described in a bylaw. The Dean of the Graduate School shall chair the Council of Graduate Directors. The voting membership of the Council of Graduate Directors shall consist of the Vice Provost for Research and Graduate Studies, the Dean of the Graduate School; two administrative officers of the Graduate School designated by the Dean of the Graduate School; the chairs/coordinators of UAA graduate programs; Chairs of Departments in which each graduate program resides; the chairs of each Policy and Review Council; the Research Advisory Committee, the IRB Committee; and one representative each from GAB and GSA. These representatives shall be selected by their respective committees. When unable to attend a meeting a member may designate an alternate. b. Responsibilities The responsibilities of the Council of Graduate Directors shall include the following: (1) periodically review programs of graduate study and recommend their continuance, modification, or discontinuance; (2) consider proposals for and recommend policy, implementation of policy, and changes in programs or administration of the Graduate School; (3) continually review the effectiveness of the structure and performance of the Graduate School in discharging its missions; (4) provide guidance and counsel to the Dean of the Graduate School and the Vice Provost for Research and Graduate Studies, on any matters relating to graduate education at the University of Alaska Anchorage. 2. Graduate Academic Board The functions and composition of the Graduate Academic Board are specified in the Bylaws of the UAA Faculty Senate, Section 3, Article V. The responsibilities of the GAB include: (a) approval of all new permanent numbered courses and changes in number, content, title, and description of existing graduate courses; (b) review and recommendation of any changes in existing graduate degree and graduate certificate programs; which have been initiated by program faculty; (c) review and recommendation of any new graduate degree or graduate certificate programs, which have been initiated by faculty. 3. Community Advisory Committee There shall be a Community Advisory Committee to provide advice, needs assessments and outside perspective on graduate programs at UAA. This committee will include chairs or designated representatives of standing community advisory committees for graduate programs, as well as other community members with suitable interest and expertise pertinent to the support and development of graduate programs at UAA. 4. Graduate Student Association a. Organization There shall be a Graduate Student Association (GSA), representative of the entire body of graduate students registered in programs administered by the Graduate School in Anchorage. The voting membership of the GSA shall include any graduate or professional student enrolled in a minimum of 3 credits and pursuing a masters or doctoral degree at the University of Alaska Anchorage. Officers of the Council shall be designated and chosen in accordance with the provisions of the by-laws of the Graduate Student Association. Meetings of the Association shall be held at least three times each semester during the academic year. b. Governance The Graduate Student Association shall have the authority to conduct its own affairs, consistent with its constitution and bylaws and with University and Graduate School policies, regulations, and procedures. c. Responsibilities The Graduate Student Association shall be the official organization representing graduate students of the University of Alaska, Anchorage within the structure of the Graduate School and the University governance system. The Association’s responsibilities shall include the following: (1) It shall serve as the official channel whereby recommendations from the graduate student body as a whole are brought to the Dean and the constituent organs and committees of the Graduate School. This is not intended in any way to limit the access of any individual student or student group to the administration or faculty of the Graduate School. (2) It shall be the chief instrumentality for achieving graduate students’ participation in the affairs of the Graduate School and shall nominate graduate student representatives to all appropriate councils and committees of the Graduate School and to other University groups. (3) It shall assimilate, coordinate, and disseminate pertinent information to graduate students. (4) It shall seek to promote appropriate academic, social, professional and economic aims of graduate students. (5) It shall fulfill the responsibilities set forth in the by-laws of the Graduate Student Association.