COUNTY OF LOS ANGELES BRAND-SPECIFIC SPECIFICATIONS CAMIS requisition #: Bid #: RFB-IS-12200297 For: BenchMark Ultra Automated Slide Preparation System for Pathology BIDDER TO COMPLETE THE FOLLOWING INFORMATION: Vendor: Address: City & Zip: Contact Person: Phone: Fax: NOTICE: Bidders shall state in the right hand column of these pages wherein your product offered differs, indicating performance, specific size, and/or make and model of all components when not exactly as specified. When bidders is bidding items exactly as described in the left hand column, please state “AS SPECIFIED” on the right hand column, labeled as “BIDDER’S RESPONSE”. Failure to return and fill in this form will be considered sufficient reason for rejection of your offer. Literature alone is not sufficient for consideration of your offer. All equipment must meet California and County of Los Angeles safety requirements. The equipment shall be the latest model and shall not have been used as a demonstrator. Bidders shall submit detailed literature on the unit they propose to furnish. INDICATE EXCEPTION FOR “AS SPECIFIED” BELOW REQUIREMENTS BenchMark Ultra Automated Slide Preparation System: System Specifications: Must have LIS Connectivity: - “download” patient accession and test information from LIS to slide staining system - “upload” test status information to LIS - eliminate redundant data entry improving patient safety Must have Central Management: - manage multiple computers from a single point - share reagents and protocols across computers, optimizing inventory control and workflow - Computer workstation separate from existing instrumentation in laboratory Must have Flexible Automation: - completely automate any or all preparation steps of your IHC, ISH, SISH, FISH, and FITC slides - process IHC, ISH, SISH, FISH, FITC tests independently or simultaneously - dual stain slides with two antibodies and two detection chemistries - optimize protocols with flexible options including extended incubation times and varying temperature controls - choose your own primary antibody or a readyto-use reagent from vendor - choose the system for your specific capacity/throughput requirements, and manage up to 8 systems with a single computer - Ability to perform titration runs simultaneously with patient slides Must have Measurable Results: - elimainate over 80% of the labor required by staining only slide systems Must have staining Module: - the staining module creates an optimized environment for the automated preparation of IHC, ISH, SISH, FISH, and FITC slide applications - the reagent carousel holds up to 35 ready-touse reagent dispensers, each individually barcoded to save the time and error associated with manual data entry - Throughput-30 slides per run, up to 90 slides in Req. # Page 2 of 8 Bid # 12200297 INDICATE EXCEPTION FOR “AS SPECIFIED” BELOW REQUIREMENTS 8 hours, up to 30 slides overnight Must have Fluidics Module: - 7 color coded bottles provide on-board bulk fluid capacity for up to 120 slides - bottle sensors monitor fluid levels - front panel access allows convenient replacement and service Must have Waste Module: - level-sensing containers provide walk-away capacity for up to 200 slides Must have Optimized Kinetics: - the precisely controlled and kinetically optimized reaction environment of the Bench Mark staining module speed slide turnaround time and enhances staining consistency and reproducibility for IHC, ISH, SISH, FISH and FITC applications Must have slide-Specific Label (Barcode Technology): - provides automatic programming, patient and case identification - Allow automatic input of data for the reagent delivery system with the associated slide protocol label - Ability to print barcode labels to associate slides with specific protocols and reagents and for inventory tracking Must have Air Vortex Mixers: - blend the aqueous layers under the liquid coverslip, mixing reagents and ensuring uniform reaction kinetics across the entire surface of the slide Must have Liquid Coverslip: - creates a reaction chamber on the surface of each slide controlling evaporation and protecting tissue integrity Must have ThermoFlex Pad: - 30 unique slide heaters provide highly precise, individual slide heating for synchronized IHC, ISH, SISH, FISH, and FITC protocols Must have Reagents Dispensers: - Self-contained, pre-diluted, and pre-packaged antibodies, probes, and detection kits that are ready to use out of the box - Dispensers are pre-filled with reagents optimized for the system and ensure only 100μl of reagent per dispense - User-fillable dispensers are available for 3rd Req. # Page 3 of 8 Bid # 12200297 INDICATE EXCEPTION FOR “AS SPECIFIED” BELOW REQUIREMENTS party antibodies and ancillary reagents for flexible protocol requirements Must have Buffer Jet Slide Rinse: - Complete removal of reagents between steps - Decrease background artifacts on slide Must have Capacity and Throughput: - 30 independent slide positions - Up to 90 IHC slides in one 8-hour shift - Automated IHC, ISH, SISH, FISH and FITC Multiparameter Staining (dual, triple), Baking, Deparaffinization, Cell Conditioning and Staining General Characteristics: Must have Slide Carousel: - 30 slides with independent temperature control for each position Must have Reagent Carousel: - 35 reagent positions Must have Slides: - 25 x 75 mm, 1 x 3 inches or 26 x 76 mm Must have Modularity: - 1 – 8 staining systems may be controlled from a personal computer system Must have Water Quality: - NCCLS Type I water or equivalent Must have Bulk Reagents: - up to 7 different bulk reagents in 3 to 6 liter onboard containers Must have Configuration: - Free standing Must have Certifications: - CSA, EMC and CE compliant Operational Specifications: Must have Reagent Capacity: - 35 micro-delivery dispensers Must have Slide Capacity: - 30 independent slide positions Must have Operation Cycle: - Continuous and Random Access with STAT Req. # Page 4 of 8 Bid # 12200297 INDICATE EXCEPTION FOR “AS SPECIFIED” BELOW REQUIREMENTS capabilities for expedited diagnosis - Batch free Access lets you add samples throughout the day eliminating the need to batch workload to meet cut off times Must have Temperature Control: - Slide Surface: Varies with protocol - Liquid Heater: 35 degrees to 100 degrees Celsius +/-.5 degrees Must have Reagent Delivery Precision: - 100μl Must have Scalability: - Up to 8 ULTRA staining modules per computer workstation Temperature Control: Must have Slide Temperature Range: - 37 C to 100 C 2.0 C Environmental Requirements: Must have Heat: - output 400 BTU/hour idle, 1000 BTU/hour running Must have Room Operating Temperature: - 20 C to 32 C (68F to 90 F) Must have humidity: - 10% to 90%, non-condensing Must have location: - flat, level surface. No direct sunlight or drafts. Remove from sources of direct heat and moisture. Electrical Characteristics: Must have Voltage: - US / 120 VAC 10% - Japan / 100 VAC 10% - Europe / 230 VAC 10%Must have Current: - US / 6 amps - Japan / 6 amps - Europe / 4 amps Req. # Page 5 of 8 Bid # 12200297 INDICATE EXCEPTION FOR “AS SPECIFIED” BELOW REQUIREMENTS Must have Frequency: - US / 60 Hz - Japan / 50/60 Hz - Europe / 50 Hz Must have Power Connection: - Cord suited to country. For US, standard 3prong grounded. Physical Characteristics: Must have size (W x D x H): - 44” x 33.10” x 62.40” (111.76 x 84.07 x 158.50 cm) Must have Weight: - 650 lbs (294.8 kg.) Must have Clearances: - top 15” (38.1 cm) - sides 4” (10.2 cm) - rear 6” (15.2 cm) Must fit in a specific area: - 48” W x 77” H x 39” L Warranty and Standard Service: Must have Warranty and Service: - Standard one (1) year warranty, service, and maintenance from the date of installation - Additional four (4) year warranty, service, and maintenance (post-warranty) - Unlimited emergency on-site service (includes labor, parts, travel, expenses, shipping & handling) - On-site software upgrades by Technical Specialist - One preventive maintenance (PM) visit per year (upon request) - 24-hour Technical Consultation Center phone support - Exchange/replacement of systems components Must have Standard Service Support and Maintenance (Benchmark XT): - Five (5) years service support and maintenance on already existing Benchmark XT (serial# 711793) - Unlimited emergency on-site service (includes labor, parts, travel, expenses, shipping & Req. # Page 6 of 8 Bid # 12200297 INDICATE EXCEPTION FOR “AS SPECIFIED” BELOW REQUIREMENTS - handling) On-site software upgrades by Technical Specialist One preventive maintenance (PM) visit per year (upon request) 24-hour Technical Consultation Center phone support Exchange/replacement of systems components Reagents and Detection Kits: - Vendor to provided reagents and detection kits VENDOR TO PROVIDE: 1 ea Service manual 1 ea User Manual On-site Training Cartor table for system if not free standing NO SUBSTITUTE – BENCHMARK ULTRA SLIDE PREPARATION SYTEM MUST MATCH AND INTERMEMBER WITH EXISTING VENTANA IMMUNOSYSTEMS BENCHMARK XT AND WILL ELIMINATE THE NECESSARY STEPS IN VALIDATING THE ANTIBODY MARKERS USED IN STAINING IMMUNOSLIDES EQUIPMENT MUST MEET ELECTRONIC AND OR ELECTRICAL SPECIFICATIONS ATTACHED Req. # Page 7 of 8 Bid # 12200297 INDICATE EXCEPTION FOR “AS SPECIFIED” BELOW REQUIREMENTS Req. # Page 8 of 8 Bid # 12200297