ELIGIBLE AND INELIGIBLE COSTS
FOR
ROYAL SOCIETY (POST AWARD MANAGEMENT)
The notes below are for guidance only. Some grants may have specific eligible and ineligible costs detailed in the award letter.
Guidance documents for all Royal Society grants can be found at:
http://royalsociety.org/Funding/
ELIGIBLE COSTS
GENERAL: The Royal Society will pay 80% of the salary,
oncosts, London weighting (where appropariate), the
indirect costs and estate costs that have been agreed by
the Society. In addition we will pay 100% of the agreed
research support.
1. 1
INELIGIBLE COSTS
GENERAL: Costs not specifically required for the
research project or adequate records do not exist.
Costs incurred outside the period of the grant.
Staff salaries
Salary costs, full or part time, for those who work
directly on the project and whose time can be
supported by a full auditable trail (time sheets are
not required).
Salary costs based on the University’s salary scales.
As awards are cash limited, if COLA is higher the
additional cost must be met by other sources
Costs including basic salary, employer’s
contributions, national insurance, incremental
progression.
For URF awards, no other salaries can be requested.
Maternity/ Paternity/ Adoptive leave, however the RS
only pay 10% of maternity leave. The rest must be met
from other sources.
Merit and discretionary awards granted by the
University.
Administrative support salaries (these must be charged
as indirects).
Staff can include:
Postgraduate and postdoctoral scientists
Statisticans
Research Nurses
Casual workers to work on the project
Salary costs of senior collaborative researchers,
invited from a recognized centre in the UK or abroad,
to work in the UK for up to 1 year if justified in the
grant application.
Casual workers
2. 2
Material and consumables
Materials and consumables required to carry out the
research e.g. laboratory chemicals, reagents,
isotopes, peptides, enzymes, antibodies, gases,
proteins, cell/tissue/bacterial culture, plasticware,
glassware and photographic supplies.
Materials and consumables not explicitly relating to
the project.
Costs of preparing and submitting the proposal
Costs which cannot be justified
3.
4.
Equipment
Equipment specifically for the Award Holders
research
Animal research costs
Animal research costs where animal use is essential
to the project. Animal and plant license fees
5.
Equipment not explicitly relating to the project.
Animal costs unrelated to the research
Travel
Travel costs based on the most suitable and
Non-standard travel, unless standard fares are not
economical form. Conferences are an allowed cost
where attendance will be of direct benefit to the
research.
available
A maximum of 50% of the annual research expenses
claim can be spent on travel.
Travel for others unrelated to the research
Travel unrelated to the research
Visits abroad for research and collaborative work,
subject to prior permission from the Society where
these are for periods of more than three months in
any one academic year.
6.
7.
Subsistence
Cost of insurance for period of time overseas (if
applicable).
Unreasonable subsistence costs (excessive
meal/alcohol consumption)
Actual costs incurred (costs must be reasonable and
incurred during a period away from home on
project-related activity)
Minibar charges
Fieldwork fees
Fieldwork fees / subjects / informants
8.
Computing
Computing including recurrent costs of computing
dedicated to the project only e.g. software licences.
9.
Any fieldwork unrelated to the research
Publications
Publication costs if they incurred during the period of
the grant.
Computing costs associated with the use of the
Centre’s central computing facilities.
10.
Consultancy
Consultancy fees if justified in the grant application
11.
Indirects
Non-specific university costs e.g. costs of
administration, such as personnel finance, library and
some departmental services, charged across all
research activities, based on estimates that are not
included as Directly allocated
12.
The indirect costs for casual staff if they are not
employed as research staff on the project.
Directly allocated costs
Costs of resources that will be shared by other
research activities
Research staff and technical staff time
Charge our costs for major facilities
Estates: building and premises costs, basic services
and utilities, clerical staff and equipment
maintenance or operational costs
13.
Other costs
Any other actual costs related to project activities
including: dissemination, networking, coordination,
intellectual property, surveys, promotion of the
exploitation of foreground
Training costs related to the project
Notes
The estates costs for casual staff if they are not
employed as research staff on the project.
Interest or finance charges
Commercial exploitation or marketing
1. The tenure of staff recruited for work on a grant must be confined strictly to the period of the grant.
2. Annual leave entitlement to be taken within the period of the grant.
3. All research papers accepted for publication in peer reviewed journal and supported in whole / part by the Royal Society
must acknowledge the Royal Society funding
4. Additional funds cannot be supplemented to the grant
5. A no cost extension of time can be requested to fulfill the project workplan, by agreement with the Royal Society
6. Viring between budget headings is not allowable.
7. No balancing payment available